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Virtual Card Number: Controlled Spending
Purchase Control as a workflow purchase tool
When an employee needs to make a business purchase but does not have authorized access to a
purchasing card, Purchase Control is an ideal solution.
Step 5: With the transaction
completed, Purchase Control can
facilitate a quick and easy
reconciliation process, matching the
virtual card number, which is unique
to each transaction, in three
important places: on the approved
purchase request, online payment
receipt, and the company’s monthly
statement.
Step #5
Step #1
Step 1: Company’s system
administrator sets up spending limits
for each employee - such as a
$3,000 limit for a marketing
manager, with purchases above that
requiring approval by his or her
supervisor.
Step 4: Once approved,
Purchase Control will generate
a virtual card number. Key
transaction data that was
entered when the purchase
request was made—such as
cost center and general ledger
codes—is now attached to the
virtual card number. The virtual
card number can only be used
within the parameters of its
approval (transaction amount,
date, and vendor) providing
built-in transaction security.
Step #4
Step #3
Step #2
Step 3: Logging in to the Purchase Control
application, the supervisor can review
and approve or decline the purchase request
Step 2: The marketing
manager starts the process
by going to the Purchase
Control application and filling
out a purchase request. A
request that exceeded his or
her limit—for example, a
purchase of $4,000—would
trigger an automatic e-mail
notifying the supervisor for
that approval.
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