SMP Agenda - Smart Cities Stakeholder Platform

Contract N° ENER/C2/2011-462-1/SER/SI2.603568
SMART CITIES STAKEHOLDER PLATFORM
JOINT WG MEETING
AMSTERDAM, 20-21 FEBRUARY 2013
Date 20-21 February 2013
Location
Amsterdam
Introduction
Since the second WG meeting in October, we have been developing Key Innovation (KI) profiles, based on
the selection by WG members and their input. These will provide input for the Smart City Roadmap, which
brings them together paying particular attention to the opportunities for integration. In addition, the KI
profiles help cities identify innovative solutions that they can apply, describing the innovation, its potential
benefits, the conditions and organizational arrangements necessary to deploy it, and the financing options
available.
Integration between KIs and with topics of other WGs is a central theme in the Smart Cities Platform
activities, and will be the focus of the third WG meeting on 21 February.
Process up to the third WG Meeting
Before the third meeting we will continue finalising the KI documents, incorporating the inputs from the
Finance WG, and coordinating with the Roadmap group. In preparation for the third WG meeting, the WG
members will receive the KI draft documents of all WGs to review, and identify essential links between the
different KIs that provide a basis for integration.
Purpose of third Working Group (WG) Meeting
The aim of the meeting is drawing together the different KIs by addressing the connections between them,
both within WGs and between WGs.
Interactive workshop – exchanging solutions
The WG meeting will take the form of an interactive Workshop, in which the WG members can contribute
their expertise on cross-cutting issues in initial integration categories, thereby providing input into the Smart
City Roadmap. Participants will be expected to engage constructively in dialogue with each other and the
facilitators.
In the interactive workshop, members of the three technical WGs can exchange ideas for solutions to solve
challenges on the interface of their topic areas (see figure above). Finance WG members will oversee and
intervene on issues of financial viability and planning. Integration categories can help focus the discussion
on different types of solutions:
Infrastructure: including all matters related to construction (bricks and mortars) and management
of infrastructure.
Materials: covering new construction materials (e.g. for roads, buildings, energy and other
networks), new materials (e.g. used in industrial production and applications), engines or any other
hardware (e.g. tyres) that can be used in the context of the smart city.
ICT: including collection, processing and use of data and their provision to users and consumers.
Application of these ICT based services fall under the category of ‘usage’. Equipment falls under
‘materials’.
Usage: addressing services (and possibly goods) for interaction with citizens, i.e. everything where
citizens, users and consumers are ‘entitled’ or ‘empowered’ to make ‘smart’ choices based on
improved (more complete, faster, easier to apply etc.) information.
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Contract N° ENER/C2/2011-462-1/SER/SI2.603568
How will the Workshop Work?
The meeting will start with a plenary session that gives the members of all WGs an update of the
developments since the last WG meeting, and particularly an overview of the KIs that have been developed,
and the results of the Roadmap Group meeting on 30 January. This will help all participants understand the
main cross-cutting issues that will be addressed during the subsequent break-out sessions.
Following the plenary, three break-out groups will meet to each discuss the cross-cutting issues on the
interface of two WGs. Members from each WG group will be asked to identify the solutions that they can
offer to the other WG, and the challenges that the other WG can help to solve. With this, they can exchange
solutions, that way addressing the issues that span the two topic areas. The innovative solutions from the
KIs provides a basis, but other solutions can also be discussed.
The Finance group will have a separate session at the end to discuss the experiences, the way forward
sand the working process until Budapest in June.
KI KIKIKI
Challenges
Solutions
Energy Supply &
Networks
Challenges
Solutions
Solutions
Challenges
KI KIKIKI
Infrastructure
Materials
ICT
Usage &
Services
Challenges
KI KIKIKI
Solutions
Mobility &
Transport
Challenges
Solutions
Solutions
Challenges
Energy Efficiency
& Buildings
The aim of the break our groups are twofold
to improve the KIs by providing innovative solutions for the interface between topic areas and
technical solutions;
to produce recommendations for the Rolling Agenda, elaborating
o Challenges that can be solved through better integration;
o Potential ways cities can address the challenges identified;
o Best-practice example from different cities in Europe.
Following the meeting, these outputs will help finalise the individual KIs, ensuring that the linkages between
them are consistently addressed. Additionally, the outputs will serve as input for the rolling 10-year Rolling
Agenda.
Each break-out group will bring together the relevant experts from all relevant WGs, so that they contain the
expertise required for addressing the cross-cutting issue. WG members will be asked to indicate which
break-out group they want to join, considering their core expertise.
The Finance group will have a separate session at the end to discuss the experiences, the way forward
sand the working process until Budapest in June.
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Contract N° ENER/C2/2011-462-1/SER/SI2.603568
AGENDA
Wednesday 20 February 2013
Venue:
Time
18:00
-
20:00
Session
Pakhuis Willem de Zwijger
Piet Heinkade 179
Amsterdam
Welcome reception hosted by Amsterdam Smart City
Saskia Muller – Amsterdam Economic Board
Thursday 21 February 2013
Venue:
KvK Building
De Ruyterkade 5
Amsterdam
Time Session
9:00 Welcome with coffee / tea
9:30 Keynote – Saskia Muller – Amsterdam Economic Board
10:00 Plenary – Introduction (WG chairs, Roadmap group representative)
Status of the Smart City Platform: feedback from the Roadmap Group Meeting
Brief presentation of the KIs
Working method and organisation of meeting
11:00 Coffee/tea
11:30 Break-out session – Interactive integrating of WGs (WG chairs and co-chairs)
Three breakouts focussing on WG interfaces
Identifying challenges, exchanging potential solutions
12:30 Lunch
13:30 Break-out session – Interactive integrating of WGs (continued)
Three breakouts focussing on
WG interfaces
Identifying challenges,
exchanging potential solutions
Parallel: Finance Group meetings
13:30 - 13:45 Structural Funds topic group
13:45 - 14:00 Urban planning topic
14:00 - 14:15 Public Procurement topic
14:15 – 14:30 Stakeholders Engagement
Mechanism topic
14:30 Plenary – Reporting of results of break-out session (WG chairs and co-chairs)
The hosts of the break-out sessions briefly present the outcomes, on which all participants
can provide additional inputs. An opportunity for ‘minority reports’ is provided so
participants to feel free about taking specific directions.
15:00 Coffee/tea
15:30 Break-out session – WG meetings (WG chairs and co-chairs)
Feedback on draft KIs (from cities & finance group members)
Identifying gaps in KIs
Next steps for finishing for KIs
16:30 Plenary – Conclusions and next steps (WG chair and Roadmap Group representative)
Planning on finalization of outputs of break-out sessions
Next steps for finalising the KIs and the Rolling Agenda
17:00 Close
Contact:
Gabriele Jauernig – Tel: +32-2-286.19.96 – email: gjauernig@gopa-cartermill.com
Veronika Cerna – Tel : +32-2-234.50.62 – e-mail: vcerna@gopa-cartermill.com
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