MYOB Manual - Payroll

Payroll 

Table of Contents 

Chapter 1: Payroll Categories 622 

Creating payroll categories 622 

Changing payroll categories 625 

Deleting payroll categories 626 

Chapter 2: Creating payroll categories 628 

To create a wage 628 

To create a wage (Easy Setup Assistant) 629 

To create a wage that is exempt from taxes and deductions 629 

To create an entitlement 630 

To create an entitlement (Easy Setup Assistant) 631 

To create a deduction 633 

To create a deduction (Easy Setup Assistant) 634 

To create an employer expense 635 

To create an employer expense (Easy Setup Assistant) 636 

Chapter 3: Changing payroll categories 639 

To change a wage 639 

To change a wage (Easy Setup Assistant) 639 

To change an employee’s wage’s linked account 640 

To change an entitlement 640 

To change an entitlement (Easy Setup Assistant) 641 

To change a deduction 641 

To change a deduction (Easy Setup Assistant) 642 

To change a deduction's linked account 642 

To change an employer expense 643 

To change an employer expense (Easy Setup Assistant) 644 

To change an employer expense's linked account 644 

To change the PAYG Withholding tax linked account 645 

To change the PAYG Withholding tax linked account (Easy Setup Assistant) 646 

Chapter 4: Deleting payroll categories 647 

To delete a wage 647 

To delete a wage (Easy Setup Assistant) 647 

MYOB Help 619

To delete an entitlement 648 

To delete an entitlement (Easy Setup Assistant) 648 

To delete a deduction 648 

To delete a deduction (Easy Setup Assistant) 649 

To delete an employer expense 649 

To delete an employer expense (Easy Setup Assistant) 650 

Chapter 5: Payroll categories notes and warnings 651 

Chapter 6: Superannuation 653 

Creating superannuation payroll categories 653 

Setting up superannuation funds 654 

Linking employees to superannuation funds 655 

Using superannuation reports 655 

Using the Superannuation Transitional Assistant 656 

Chapter 7: Using superannuation 658 

To create a superannuation payroll category 658 

To create a superannuation payroll category (Easy Setup Assistant) 659 

To change a superannuation payroll category 660 

To change a superannuation payroll category (Easy Setup Assistant) 661 

To change a superannuation payroll category's linked account 661 

To delete a superannuation payroll category 662 

To delete a superannuation payroll category (Easy Setup Assistant) 662 

To set up a superannuation fund 663 

To link an employee to a superannuation fund 664 

To use the Superannuation Transitional Assistant 664 

Chapter 8: Superannuation Notes & Warnings 667 

Chapter 9: Paycheques Overview 669 

Creating paycheques 669 

Printing paycheques 672 

Paying employees electronically 672 

Finding paycheques 674 

Reviewing payroll information 674 

Changing, deleting and reversing paycheques 675 

Chapter 10: Creating a paycheque 676 

To create a paycheque 676 

To allocate line items to jobs 677 

To allocate wages to multiple jobs 677 

To distribute sick and holiday pay 678 

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Chapter 11: Paying employees electronically 679 

To pay employees electronically 679 

To print pay advices (pay slips) 679 

Chapter 12: Reviewing your payroll information 681 

To display a list of all your paycheques 681 

To print a list of all your paycheques 681 

To print a list of all your recurring paycheques 682 

To analyse payroll activity 682 

Chapter 13: Deleting paycheques 683 

To delete a paycheque 683 

Chapter 14: Reversing paycheques 684 

To reverse a paycheque 684 

To reverse an electronic payments transaction 268 

Chapter 15: Paycheque notes & warnings 685 


Chapter 1 

Payroll Categories 

Payroll Categories Overview;overview:Payroll Categories;payroll categories:defined 

A paycheque normally consists of six elements: wages, superannuation, 

entitlements, deductions, taxes and employer expenses. Collectively, these 

elements are referred to as payroll categories. Before you begin paying 

employees, you create the payroll categories that are used by your business 

and are required by law; then you assign each employee the payroll 

categories that apply to him or her. When you use the Pay Employees 

window to pay an employee, the payroll categories you’ve assigned to the 

employee will automatically determine the various amounts that are 

associated with the paycheque. 

Creating payroll categories 

payroll categories:creating;creating:payroll categories 

A set of payroll categories is automatically created for you when you use the 

MYOB Premier Easy Setup Assistant. It’s possible, however, that this 

default set of payroll categories doesn’t fully suit your company’s payroll 

needs. If this is the case, you can create the payroll categories you need. 

Please note that wages, superannuation, entitlements, deductions and 

employer expenses must be assigned to employees before they can be used 

on paycheques. If you choose not to assign the new wage, superannuation, 

entitlement, deduction and employer expense to employees using the 

procedures listed below, see “Using the Payroll Details view - Card 

Information window” on page 697. 

To be sure you’re using the latest tax tables, see “To learn the revision date 

of payroll taxes” on page 626. 

“Creating superannuation payroll categories” on page 653 

Creating wages 

payroll categories:wages:creating;creating:payroll categories:wages;wages:defined;wages:creating 

In MYOB Premier, money paid to employees for labour or services is 

referred to as wages. Wages are determined on an hourly, salary or other 

basis. Some examples of wages are salary, bonus, commission and overtime. 

As you create a wage, you’ll select employees that qualify for the wage, and 

you’ll have the option of exempting the wage from taxes and deductions. 

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Chapter 1 Payroll Categories 

Step by step 

“To create a wage” on page 628 

“To create a wage (Easy Setup Assistant)” on page 629 

“To create a wage that is exempt from taxes and deductions” on page 629 

Creating superannuation payroll categories 

Payroll > Managing payroll categories > Creating payroll categories >> 

payroll categories:superannuation:creating;creating:payroll categories:superannuation;superannuation:defined 

As an employer, you must provide superannuation contributions for your 

employees as a percentage of their earnings. MYOB Premier makes the 

process of making superannuation payments easy by allowing you to 

maintain a list of superannuation funds, link your employees to their 

selected fund, and calculate the superannuation amounts using payroll 

categories. 

In MYOB Premier, superannuation amounts are calculated for your 

employees using superannuation payroll categories. For a full explanation 

of superannuation, see “Managing superannuation” on page 653 and for 

more details about superannuatiion payroll categories, see “Creating 

superannuation payroll categories” on page 653. 

Step by step 

“To create a superannuation payroll category” on page 658 

“To create a superannuation payroll category (Easy Setup Assistant)” on 

page 659 

Related topics 

“Using the Superannuation Transitional Assistant” on page 656 

“Changing payroll categories” on page 625 

“Deleting payroll categories” on page 626 


Creating entitlements 

payroll categories:entitlements:creating;creating:payroll categories:entitlements;entitlements:defined;entitlements:creating;holiday pay:creating entitlements;sick pay:creating entitlements 

In MYOB Premier, entitlements are hours that accumulate on paycheques. 

Entitlements are used to pay special wages, such as holiday or sick leave, 

rostered days off (RDOs) and accrued days off (ADOs), which employees 

accrue under the terms of their work agreement. 

When you create an entitlement in Premier, you link it to an hourly wage. 

Whenever you pay that particular hourly wage, the entitlement hours 

associated with that wage will be automatically decreased by the 

appropriate amount. For example, if you include a week’s worth of holiday 

pay on an employee’s paycheque, that employee’s annual leave entitlement 

will be decreased by the number of hours in one work week. 

Step by step 

“To create an entitlement” on page 630 

“To create an entitlement (Easy Setup Assistant)” on page 631 


Creating deductions 

payroll categories:deductions:creating;creating:payroll categories:deductions;deductions:defined;deductions:creating 

In MYOB Premier, deductions are any amounts other than taxes that are 

subtracted from an employee’s gross pay. One example of a deduction is 

union fees. 

During the process of creating a deduction, you’ll select employees that 

qualify for the deduction. 

Step by step 

“To create a deduction” on page 633 

“To create a deduction (Easy Setup Assistant)” on page 634 

Creating employer expenses 

payroll categories:employer expenses:creating;creating:payroll categories:employer expenses;employer expenses:defined;employer expenses:creating 

In MYOB Premier, employer expenses are your company’s costs of having 

employees. Employer expenses are calculated on employees’ paycheques, 

but they don’t affect the employees’ net pay; instead, they affect the 

amounts you must contribute to the employee, to the government, or to 

other institutions. S.G.C. superannuation is an employer expense, for 

example. 

Step by step 

“To create an employer expense” on page 635 

“To create an employer expense (Easy Setup Assistant)” on page 636 

Understanding payroll taxes 

payroll taxes:defined;payroll taxes:keeping calculations current using tax tables;tax tables:using to keep payroll tax calculations current 

In MYOB Premier, payroll taxes -- PAYG taxes -- are amounts that are 

calculated and deducted from employee paycheques in accordance with the 

government’s taxation laws. 

Since tax laws change frequently, it’s important that you use the most up-todate 

payroll tax amounts and percentages when you write your paycheques. 

To keep your payroll tax calculations current, payroll taxes are administered 

in Premier by the use of special tax tables, which are included in your 

Premier package. To be sure you’re using the latest tax tables, see “To learn 

the revision date of payroll taxes” on page 626. 

tax tables:learning date last loaded 

Since the accuracy of your payroll records is at stake, you can’t add, change 

or delete any payroll taxes from Premier’s tax tables. 

However, if you’re a subscriber to MYOB Australia’s MYOB Cover plan, 

you can receive up-to-date tax tables from MYOB Australia automatically, 

when they become available, free of charge. See www.myob.com.au/ 

support to learn more about updating your payroll taxes. 

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Payroll taxes must be assigned to employees before they can be used on 

paycheques. (“Using the Payroll Details view - Card Information window” 

on page 697) 

Changing payroll categories 

payroll categories:changing;changing:payroll categories 

Occasionally, you’ll find it necessary to make a change to a payroll category. 

You can change any superannuation, entitlement, or deduction in the 

Premier system. You can also change any wage except the Base Salary and 

Base Hourly wages. 

Warning: “Changing payroll categories affects all employees assigned 

those categories” on page 651 

Accounts are linked to payroll categories so all payroll-related amounts can 

be tracked properly. Default payroll linked accounts are assigned 

automatically when you set up Payroll, so you may not need to change 

them. If you want to change an individual wage, deduction, entitlement or 

employer expense’s linked account, you can. 

You can have only one wage expense account for each employee; you can 

change the account using the Payroll Details view - Wages of the Card 

Information window for that employee. 


or delete any payroll taxes from MYOB Premier’s tax tables. To be sure 

you’re using the latest tax tables, refer to “To learn the revision date of 

payroll taxes” on page 626. 

You can, however, change the account that you want to use to track the 

payroll taxes that you withhold from paycheques. 

Step by step 

“To change a wage” on page 639 

“To change a wage (Easy Setup Assistant)” on page 639 

“To change an employee’s wage’s linked account” on page 640 

To change a superannuation payroll category 

To change a superannuation payroll category (Easy Setup Assistant) 

To change a superannuation payroll category's linked account 

“To change an entitlement” on page 640 

“To change an entitlement (Easy Setup Assistant)” on page 641 

“To change a deduction” on page 641 


“To change a deduction's linked account” on page 642 

“To change an employer expense” on page 643 

“To change an employer expense's linked account” on page 644 


“To change an employer expense (Easy Setup Assistant)” on page 644 

“To change the PAYG Withholding tax linked account” on page 645 

“To change the PAYG Withholding tax linked account (Easy Setup 

Assistant)” on page 646 

Deleting payroll categories 

payroll categories:deleting;deleting:payroll categories 

There may be times when you want to delete a payroll category. When this is 

the case, you can quickly delete such an element from your records. 

You can delete any superannuation, entitlement, or deduction in the MYOB 

Premier system. You can also delete any wage except the Base Salary and 

Base Hourly wage categories. 

payroll categories:deleting:limitations;deleting:payroll categories:limitations 

Wages, superannuation, entitlements, deductions and employer expenses 

that have been recorded on current paycheques -- that is, paycheques that 

have been recorded in the current payroll year -- can’t be deleted. You can 

delete a wage only after the record of the paycheques on which the wage 

appeared is purged from your company file. (In most cases, this means that 

you probably won’t be able to delete the wage until after you start the next 

payroll year.) 


or delete any payroll taxes from Premier’s tax tables. To be sure you’re using 

the latest tax tables, refer to “To learn the revision date of payroll taxes” on 

page 626. 

Step by step 

“To delete a wage” on page 647 

“To delete a wage (Easy Setup Assistant)” on page 647 

To delete a superannuation payroll category 

To delete a superannuation payroll category (Easy Setup Assistant) 

“To delete an entitlement” on page 648 

“To delete an entitlement (Easy Setup Assistant)” on page 648 

“To delete a deduction” on page 648 


“To delete an employer expense” on page 649 

“To delete an employer expense (Easy Setup Assistant)” on page 650 

To learn the revision date of payroll taxes 

tax tables:learning revision date 

You can learn the revision date of the payroll taxes loaded in your company 

file in three ways: 

Choose General Payroll Information from the Setup menu; the Tax Table 

Revision Date is shown. 

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-- OR -- 

Choose About MYOB Premier from the Help menu; the Tax Table Revision 

Date is shown. 

-- OR -- 

Click the Payroll Categories option in the Payroll Command Centre. When 

the Payroll Category List window appears, click the Taxes tab. Click on an 

arrow next to any tax in the taxes list. The Tax Table Information window 

opens, and the Tax Table Revision Date is shown. 

Related topic 

“To load payroll tax tables” on page 75 


Chapter 2 

Creating payroll 

categories 

Creating wages 

4 

To create a wage 

payroll categories:wages:creating;creating:payroll categories:wages;wages:creating 

Please note that this task requires single-user access. (“Single-user file 

locking” on page 136) 

The Payroll Category List window should be displayed. 

1. Click the Wages tab, if it isn’t already selected. 

2. Click New. The Wages Information window appears. 

3. Enter a descriptive name for the wage in the Wages Name field. 

4. Indicate whether the wage is paid on an hourly or salary basis. 

5. If the wage is hourly, enter the rate of pay in the Pay Rate field. 

6. Mark the Optional Account box if you want to override the wages expense 

account assigned to each employee in the Employee Payroll Information 

window. Enter a different account in the Override Account field. 

7. Click the Employee button to assign this wage to specific employees. The 

Linked Employees window for the wage appears. Mark the Select column 

next to each employee to whom you want to assign the wage. Click OK 

when you’re finished. 

8. Click the Exempt button to indicate the taxes and deductions from which 

this wage is exempt. The Wages Exemptions window for the wage appears. 

Mark the Exempt column next to the taxes and deductions that should be 

exempt. Click OK when you’re finished. 

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Chapter 2 Creating payroll categories 

9. When you’re satisfied with the entries in the Wages Information window, 

click OK to record the new wage. 

Related topic 

“Creating wages” on page 622 

4 

To create a wage (Easy Setup Assistant) 

payroll categories:wages:creating from Easy Setup Assistant;creating:payroll categories:wages;wages:creating:from Easy Setup Assistant 



1. In the Payroll Categories step of the Payroll Easy Setup Assistant, click the 

New Wage button. The Wages Information window will appear. 

2. Enter a descriptive name for the wage in the Wages Name field. 

3. Click the appropriate button to indicate whether this wage is a salary or an 

hourly wage. 

4. If this is an hourly wage, indicate the pay rate for the wage. You can use a 

rate that's a multiple of the base pay for each employee assigned this wage; 

for example, if you offer double-time pay to employees who work on 

holidays, you could click the Regular Rate Multiplied By selection, then 

enter 2 in the field next to the selection. 

You also can use a fixed hourly rate -- that is, a flat dollar amount that isn't 

based on the employees' regular rate of pay. If you choose this option, also 

enter the hourly rate you plan to pay. 

5. Mark “Override Employees’ Wage Expense Account” if you want to track 

this wage with an account different from your primary wage expense 

account. Enter the account you want to use in the Override Account field. 

6. Click OK when you’re satisfied with the entries you’ve made. 

4 

To create a wage (from Easy Setup Assistant) 

To create a wage that is exempt from taxes and 

deductions 

payroll categories:deductions:creating;creating:payroll categories:deductions;deductions:creating 

Payroll > Managing payroll categories > Creating payroll categories > “Creating wages” on page 622 >> 



Use this procedure only if you’ve already added a wage to your Payroll 

Categories List. 


If you haven’t added a wage to your list, see “To create a wage” on page 628. 

During the procedure, you’ll be instructed how to indicate the taxes and 

deductions from which the wage is exempt. 

1. In the Payroll Command Centre, select Payroll Categories. 

2. Click the Wages tab. 

3. Highlight the wage that you want to exempt from taxes and deductions; 

click Edit. 

4. Click the Exempt button. 

5. Click the box at the top of the Exempt column to mark every tax and 

deduction, or mark the taxes and deductions individually. 

6. Click OK when you’re finished. 

Related topic 


To create a wage that is exempt from taxes and deductions 

Creating entitlements 

4 

To create an entitlement 

payroll categories:entitlements:creating;creating:payroll categories:entitlements;entitlements:creating 




1. Click the Entitlements tab, if it isn’t already selected. 

2. Click the New button. The Entitlement Information window appears. 

3. Enter a descriptive name for the entitlement in the Entitlement Name field. 

4. Choose the method by which you want entitlement hours to be 

accumulated for this entitlement in the Type of Entitlement field. 

5. Choose whether you want entitlement hours to be carried over to the next 

payroll year. 

6. Enter the hourly wage to which you want to link this entitlement in the 

Linked Wages Category field. 

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7. Click the Employee button to assign this entitlement to specific employees. 

The Linked Employees window for the entitlement appears. Mark the 

Select column next to each employee to whom you want to assign the 

entitlement. Click OK when you’re finished. 

8. If you’ve chosen a percentage of Gross or Federal hours as the basis for 

calculating the entitlement, you can click the Exempt button to display the 

Entitlements Exemptions window. Mark the Exempt column next to each 

hourly wage category you’d like excluded when this entitlement is 

calculated. Click OK when you’re finished. 

9. Click OK to record the new entitlement. 

4 

Related topic 


To create an entitlement (Easy Setup Assistant) 

payroll categories:entitlements:creating from Easy Setup Assistant;creating:payroll categories:entitlements;entitlements:creating from Easy Setup Assistant 




New Entitlement button. The Entitlement Information window will open. 

2. Enter the name of the entitlement. 

3. Indicate how you want the entitlement to be calculated, using the Type of 

Entitlement fields: 

• Choose the “Equals__Percent Of option” on page 632 if you want 

this entitlement to be incremented on every paycheque as a percentage 

of hourly wages. 

• Choose the Equals __ Hours Per option if you want this entitlement 

to be incremented by a specific number of hours. If you choose this 

option, enter a number of hours and select a time period -- Pay Period, 

Month or Year -- from the list to determine the number of hours that 

will accumulate on each paycheque, regardless of the number of hours 

the employee worked. 

• Choose User-Entered Amount per Pay Period if none of the other 

options is appropriate. If you choose this option, you’ll need to enter 

the amount accumulated every time a paycheque that includes this 

entitlement is created. 


• Mark Print on Paycheque stub Slip if you want information about 

this entitlement to appear on employees’ paycheques. Both the 

entitlement amount for the current pay period and the accumulated 

amount for the year to date will appear on employees’ cheques if this 

option is marked. 

4. Mark Payroll Year End __ Carry Remaining Leave Over to Next Year if 

you want any unused entitlement hours from the current payroll year to 

remain in this entitlement after the start of a new payroll year. If you mark 

this selection, the hours remaining in this entitlement at the end the payroll 

year will appear in the Carry-over field for this entitlement in the Payroll 

Details view - Entitlements of the Card Information window for each 

employee to whom this entitlement is assigned. 

5. In the Linked Wages Category field, enter the hourly wage to which you 

want to link this entitlement. You can also click the search icon and select 

the wage you want from the list. When you pay an employee using the 

wage you enter here, the number of hours you enter for this wage will be 

subtracted from the number of hours the employee has accumulated. 

6. Review your entries. When you're satisfied with them, click OK. 

You can repeat this task as often as needed. 

Related topic 


Equals__Percent Of option 

If you choose this selection, enter a percentage and select the hourly wages 

from the list to indicate which hours will be used to calculate the 

percentage. 

The percentage you enter here depends on how you want your employees’ 

holiday days to be accumulated. If you want your employees to accumulate 

a specific number of holiday days per year as a percentage of hourly wages 

on every paycheque, you’ll need to divide the total number of holiday hours 

your employees accumulate in a year by the number of hours they work in a 

year to come up with the exact percentage you should enter in this field. 

Say, for example, that your employees receive 20 holiday days per year. 

Based on a 40-hour work week, they actually receive 160 holiday hours per 

year and are available to work 2,080 per year (52 40-hour weeks). Divide 

160 by 2,080; this equals .076923, or 7.6923 percent. Enter 7.6923 for the 

percentage here. 

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• Select Gross Hours from the Percent Of list if you want this entitlement to 

be a percentage of all hourly wages you pay an employee. 

• Select Federal Hours from the Percent Of list if you want this entitlement 

to be a percentage of all taxable hourly wages you pay an employee. This 

selection excludes those hourly wages that you’ve made exempt from tax. 

Creating deductions 

4 

To create a deduction 

payroll categories:deductions:creating;creating:payroll categories:deductions;deductions:creating 




1. Click the Deductions tab if it isn’t already selected. 

2. Click New. The Deduction Information window appears. 

3. Enter a descriptive name for the deduction in the Deduction Name field. 

4. Enter the account you want to use to track the amounts withheld by this 

deduction in the Linked Payable Account field. 

5. Choose the deduction type and enter a rate for the deduction, if any, in the 

Type of Deduction fields. 

6. Enter the maximum amount that can be withheld for this deduction in the 

Deduction Limit fields. 

7. Click the Employee button. The Linked Employees window for the 

deduction appears. Mark the Select column next to each employee to 

whom you want to assign the deduction. Click OK when you’re finished. 

payroll categories:deductions:exempt from PAYG tax;creating:payroll categories:deductions exempt from PAYG tax;deductions:creating:exempt from PAYG tax 

8. If the deduction is exempt from PAYG tax, click the Exempt button. The 

Deduction Exemptions window for the deduction appears. Mark the 

Exempt column next to the taxes that should be exempt. Click OK when 

you’re finished. 

Be careful about exempting any deduction from tax. Check with the Tax 

Office if you’re unsure whether the deduction is tax-exempt. 

9. Click OK to record the new deduction. 


4 

Related topic 

“Creating deductions” on page 624 

To create a deduction (Easy Setup Assistant) 

payroll categories:deductions:creating from Easy Setup Assistant;creating:payroll categories:deductions;deductions:creating from Easy Setup Assistant 



You can repeat this task as many times as needed. 


New Deduction button. The Deduction Information window will appear. 

2. Enter a descriptive name for the deduction in the Deduction Name field. 

3. Review the linked payable account that appears; make sure it's the account 

you want to use for this deduction. 

The Linked Payable Account fields in the Deduction Information, 

Employer Expense Information and Tax Table Information windows allow 

you to enter the account that tracks the amounts withheld from employee 

paycheques, as well as the amounts owed by your company for employer 

expenses. 

Note: “You can use different accounts in these fields” on page 651 

4. Choose the type of deduction you plan to make. 

• Choose User-Entered Amount Per Pay Period if you want to 

manually enter the dollar amount subtracted for this deduction on 

employee paycheques. 

• Choose Equals __ Percent Of if you want a percentage of a particular 

wage to be subtracted from employee paycheques. If you choose this 

selection, enter a percentage and select the wage on which the 

percentage will be based. You can choose any of the wages you 

worked with in the previous step in the Easy Setup Assistant, gross 

wages (if the deduction is to be based on the employees' total pay), or 

taxable wages. 

• Choose Equals __ Dollars Per if you want a specific dollar amount to 

be subtracted from employee paycheques. If you choose this selection, 

enter a dollar amount and select a time period -- Pay Period, Month, 

Year or Hour -- from the list to determine the amount that will be 

deducted from each paycheque. 

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5. Specify a limit for this deduction. This deduction will be subtracted from 

employees' cheques until the limit you specify is reached. Once the amount 

you specify has been deducted, the deduction won't be taken again until 

the next payroll year. 

• Choose No Limit if there's no limit on the amount of money that can 

be subtracted from an employee's paycheque by this deduction. 

• Choose Equals __ Percent Of if the limit you want to set for this 

deduction is a percentage of a wage. If you choose this selection, enter 

a percentage and select a wage from the list to indicate which wage the 

percentage will be based on. 

• Choose the Equals __ Dollars Per selection if the limit you want to set 

is a specific dollar amount. If you choose this selection, enter a dollar 

amount and select a time period -- Pay Period, Month or Year -- from 

the list to determine the maximum amount that can be deducted from 

each paycheque. 

6. Click the Employee button. The Linked Employees window for the 

deduction appears. Mark the Select column next to each employee to 

whom you want to assign the deduction. Click OK when you’re finished. 

payroll categories:deductions:exempt from PAYG tax;creating:payroll categories:deductions exempt from PAYG tax;deductions:creating:exempt from PAYG tax 

7. If the deduction is exempt from PAYG tax, click the Exempt button. The 

Deduction Exemptions window for the deduction appears. Mark the 

Exempt column next to the taxes that should be exempt. Click OK when 

you’re finished. 

Be careful about exempting any deduction from tax. Check with the Tax 

Office if you’re unsure whether the deduction is tax-exempt. 

8. Click OK. when you're satisfied with the entries you’ve made. 

Related topic 

“Creating deductions” on page 624 

Creating employer expenses 

4 

To create an employer expense 

payroll categories:employer expenses:creating;creating:payroll categories:employer expenses;employer expenses:creating 





1. Click the Expenses tab, if it isn’t already selected. 

2. Click New. The Employer Expense Information window appears. 

3. Enter a descriptive name for the employer expense in the Employer 

Expense Name field. 

4. Enter the accounts you want to use to track the amounts withheld by this 

employer expense in the Linked Expense Account and Linked Payable 

Account fields. 

5. Choose the type of employer expense you’d like to create in the Type of 

Expense field. 

6. If you selected Other in the Type of Expense field, choose the rate by which 

this expense is calculated in the Expense Basis field. Enter the maximum 

amount that can be withheld for this expense in the Expense Limit field. 

7. Click the Employee button if you want to assign the new employer expense 

to specific employees. The Linked Employees window for the employer 

expense appears. Mark the Select column next to each employee to whom 

you want to assign the employer expense. Click OK when you’re finished. 

8. Click the Exempt button to indicate which wages should not be assigned to 

this employer expense. The Employer Expense Exemptions window for the 

wage appears. Mark the Exempt column next to the wages that should be 


9. Click OK to record the new employer expense. 

4 

Related topic 

“Creating employer expenses” on page 624 

To create an employer expense (Easy Setup 

Assistant) 

payroll categories:employer expenses:creating from Easy Setup Assistant;creating:payroll categories:employer expenses;employer expenses:creating from Easy Setup Assistant 





New Expense button. The Employer Expense Information window will 

appear. 

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2. Enter a descriptive name for the employer expense in the Employer 

Expense Name field. 

3. Review the linked accounts that appear; make sure they're the accounts 

you want to use for this employer expense. 

• The Linked Expense Account tracks the amounts you owe for the 

employer expense currently displayed in the Employer Expense 

Information window. 

• The Linked Payable Account tracks the amounts withheld from 

employee paycheques, as well as the amounts owed to the government 

by your company as employer expenses. 

4. From the Type of Expense list, choose Superannuation if you're creating a 

record for a superannuation expense. If this expense record is for another 

type of expense, such as workers' compensation premiums, choose Other. 

5. Mark Print on Paycheque Stub if you want information about the expense 

to appear on employee paycheque stubs whenever this expense is incurred 

on the employees’ behalf. Both the expense amount for the current pay 

period and the accumulated amount for the year to date will appear on 

employee cheque stubs if this option is marked. 

6. Indicate how the employer expense will be calculated. 

• Choose Equals __ Percent Of if this employer expense costs your 

business a percentage of a specific wage or deduction. If you choose 

this option, enter a percentage and select the wage or deduction the 

percentage will be based on. 

An example of this selection is an employer expense for a life 

insurance programme. If your company pays 50% of your employees' 

life insurance deductions, enter 50 in this field and select the life 

insurance deduction from the list. This selection appears only for 

expenses with a type of Other. 

• Choose Equals __ Dollars Per if this employer expense costs your 

business a specific dollar amount over a specific period of time. If you 

choose this selection, enter a dollar amount and select a time period -- 

Pay Period, Month or Year -- from the list. This selection appears only 

for Other types of expenses. 

7. Specify a limit for this expense. If the calculated expense amount is greater 

than the limit you specify, the expense won't be calculated on the amount 

that exceeds the limit. 


• Choose No Limit if there's no limit on the amount of money that you 

can owe from this employer expense. 

• Choose Equals __ Percent Of if the maximum amount of money that 

this employer expense can cost your business is a percentage of a 

specific wage or deduction. If you choose this selection, enter a 

percentage and select the wage or deduction on which the percentage 

will be based. 

• Choose Equals __ Dollars Per if the maximum amount of money that 

this employer expense can cost your business is a specific dollar 

amount. If you choose this selection, enter a dollar amount and select 

a time period -- Pay Period, Month or Year -- from the list. 

8. Click the Employee button if you want to assign the new employer expense 

to specific employees. The Linked Employees window for the employer 

expense appears. Mark the Select column next to each employee to whom 

you want to assign the employer expense. Click OK when you’re finished. 

9. Click the Exempt button to indicate which wages should not be assigned to 

this employer expense. The Employer Expense Exemptions window for the 

wage appears. Mark the Exempt column next to the wages that should be 


10. Review your entries. When you're satisfied with them, click OK. 

Related topic 

“Creating employer expenses” on page 624 

638 www.myob.com.au

Chapter 3 Changing payroll categories 

Chapter 3 

Changing payroll 

categories 

Changing wages 

4 

To change a wage 

payroll categories:wages:changing;changing:payroll categories:wages;wages:changing;employees:changing:wages 






1. Click the Wages tab to display a list of all existing wages in the Premier 

system. 

2. Highlight the wage you want to change and click Edit to open the Wages 


3. Make the changes to the wage that you want. Click here for information 

about the fields in the Wages Information window. 


4 



To change a wage (Easy Setup Assistant) 

payroll categories:wages:changing from Easy Setup Assistant;changing:payroll categories:wages;wages:changing;employees:changing:wages:from Easy Setup Assistant 






1. In the Payroll Categories step of the Payroll Easy Setup Assistant, highlight 

the name of the wage you want to change and click Edit to open the Wages 


2. Make the changes you wish to make. You can change any of the 

information you've already entered for this wage. 

3. Click OK when you're satisfied with the entries you've made. 

4 



To change an employee’s wage’s linked account 

payroll categories:wages:changing linked accounts;changing:payroll categories:wages’ linked accounts;wages:changing:linked accounts;employees:changing:wages’ linked accounts;linked accounts:employees’ wages:changing 



The Cards List window should be displayed. ( 

1. Double-click the name of the employee whose wage expense account you 

want to change. The Card File Information window for that employee 

appears. 

2. Click the Payroll Details and then click the Info button. The Employee 

Payroll Information window appears. 

3. Enter the new account in the Wages Expense Acct field. 

4. Click the OK button. 



Changing entitlements 

4 

To change an entitlement 

payroll categories:entitlements:changing;changing:payroll categories:entitlements;entitlements:changing 




640 www.myob.com.au




1. Click the Entitlements tab to display a list of all existing entitlements in the 

Premier system. 

2. Highlight the entitlement you want to change and click Edit to open the 

Entitlement Information window. 

3. Make the changes that you need to the entitlement. 


4 



To change an entitlement (Easy Setup Assistant) 

payroll categories:entitlements:changing from Easy Setup Assistant;changing:payroll categories:entitlements;entitlements:changing from Easy Setup Assistant 






the name of the entitlement you want to change and click Edit to open the 



information that's already been entered for this entitlement. 


4 



To change a deduction 

payroll categories:deductions:changing;changing:payroll categories:deductions;deductions:changing 







1. Click the Deductions tab to display a list of all existing deductions in the 


2. Highlight the deduction you want to change and click Edit to open the 

Deduction Information window. 

3. Make the changes to the deduction that you want. Click here for more 

information about the fields in the Deduction Information window. 


4 



To change a deduction (Easy Setup Assistant) 

payroll categories:deductions:changing from Easy Setup Assistant;changing:payroll categories:deductions;deductions:changing from Easy Setup Assistant 






the name of the deduction you want to change and click Edit Deduction to 

open the Deduction Information window. 


information that's already been entered for this deduction. 


4 



To change a deduction's linked account 

payroll categories:deductions:changing linked accounts;changing:payroll categories:wages’ linked accounts;deductions:changing:linked accounts;linked accounts:deductions:changing 




642 www.myob.com.au




1. Select the Deductions tab. 

2. In the scrolling list, double-click the deduction whose linked account you 

want to change. The Deduction Information window appears. 

3. Enter the new account in the Linked Payable Account field. 




Changing employer expenses 

4 

To change an employer expense 

payroll categories:employer expenses:changing;changing:payroll categories:employer expenses;employer expenses:changing 






1. Click the Expenses tab to display a list of all existing employer expenses in 

the Premier system. 

2. Highlight the employer expense you want to change and click Edit to open 

the Employer Expense Information window. 

3. Make the changes to the employer expense that you want. Click here for 

more information about the fields in the Employer Expense Information 

window. 





4 

To change an employer expense (Easy Setup 

Assistant) 

payroll categories:employer expenses:changing from Easy Setup Assistant;changing:payroll categories:employer expenses;employer expenses:changing from Easy Setup Assistant 






the name of the expense you want to change and click Edit Expense to 

open the Employer Expense Information window. 

2. Make any changes you need to make. You can change any of the 

information that's already been entered for this expense. 

3. Click OK when you're satisfied with the entries that are displayed. 

4 



To change an employer expense's linked 

account 

payroll categories:employer expenses:changing linked accounts;changing:payroll categories:employer expenses’ linked accounts;employer expenses:changing:linked accounts;linked accounts:employer expenses:changing 






1. Select the Expenses tab, if it isn’t already selected. 

2. In the scrolling list, double-click the employer expense whose linked 

account you want to change. The Employer Expense Information window 

appears. 

3. If you want to change the linked expense account for an employer expense, 

enter the new account in the Linked Expense Account field. If you want to 

change the linked account used for withholdings from employee wages, 

enter the new account in the Linked Payable Account field. 


644 www.myob.com.au




Changing payroll taxes 

4 

To change the PAYG Withholding tax linked 

account 

payroll categories:PAYG Withholding tax’s:changing linked accounts;changing:payroll categories:PAYG Withholding tax’s linked accounts;PAYG Withholding taxes:changing linked accounts;linked accounts:PAYG Withholding tax’s:changing 






1. Select the Expenses tab, if it isn’t already selected. 

2. In the scrolling list, double-click the employer expense whose linked 

account you want to change. The Employer Expense Information window 

appears. 

3. Click the button next to the account to open the Select from List window. 

4. Select the account you wish to link to this tax. 

The Linked Payables Account field is the only field you can change in this 

window. If you wish to use a different account to track the tax, change the 

account that’s displayed in this field. (This account is usually a liability 

account.) You should use an account that’s used strictly to track PAYG 

Withholding. 

If the account you wish to link to this tax doesn’t appear in the list, you can 

create a new one by clicking the New button or the Easy Add button. 

5. Click the Use Account button. 

6. Click OK when you're satisfied with the account that’s displayed. 




4 

To change the PAYG Withholding tax linked 

account (Easy Setup Assistant) 

payroll categories:PAYG Withholding tax’s:changing linked accounts;changing:payroll categories:PAYG Withholding tax’s linked accounts;PAYG Withholding taxes:changing linked accounts;linked accounts:PAYG Withholding tax’s:changing 





1. In the Payroll Categories step of the Payroll Easy Setup Assistant, click on 

the name of the tax you want to change. Then click Edit Tax to open the 

Tax Table Information window. 

2. Click the button next to the account to open the Select from List window. 

3. Select the account you wish to link to this tax. 

The Linked Payables Account field is the only field you can change in this 

window. If you wish to use a different account to track the tax, change the 

account that’s displayed in this field. (This account is usually a liability 

account.) You should use an account that’s used strictly to track PAYG 

Withholding. 

If the account you wish to link to this tax doesn’t appear in the list, you can 

create a new one by clicking the New button or the Easy Add button. 

4. Click the Use Account button. 

5. Click OK when you're satisfied with the account that’s displayed. 



646 www.myob.com.au

Chapter 4 Deleting payroll categories 

Chapter 4 

Deleting payroll 

categories 

Deleting wages 

4 

To delete a wage 

payroll categories:wages:deleting;deleting:payroll categories:wages;wages:deleting 




1. Click the Wages tab to display a list of all existing wages in the Premier 

system. 

2. Highlight the wage you want to delete and click Edit to open the Wages 


3. Choose Delete Wage Category from the Edit menu. 

4 



To delete a wage (Easy Setup Assistant) 

payroll categories:wages:deleting from Easy Setup Assistant;deleting:payroll categories:wages;wages:deleting from Easy Setup Assistant 



1. In the Payroll Categories step of the Payroll Easy Setup Assistant, 

highlight, click on the wage you want to delete. 

2. With the wage highlighted, click the Delete Wage button; the wage will be 

removed from your company file. 




Deleting entitlements 

4 

To delete an entitlement 

payroll categories:entitlements:deleting;deleting:payroll categories:entitlements;entitlements:deleting 




1. Click the Entitlements tab to display a list of all existing entitlements in the 


2. Highlight the entitlement you want to delete and click Edit to open the 


3. Choose Delete Entitlement from the Edit menu. 

4 



To delete an entitlement (Easy Setup Assistant) 

payroll categories:entitlements:deleting from Easy Setup Assistant;deleting:payroll categories:entitlements;entitlements:deleting from Easy Setup Assistant 



1. In the Payroll Categories step of the Payroll Easy Setup Assistant, click on 

the entitlement you want to delete; this highlights the wage. 

2. Click the Delete Entitlement button; the entitlement will be removed from 

your company file. 



Deleting deductions 

4 

To delete a deduction 

payroll categories:deductions:deleting;deleting:payroll categories:deductions;deductions:deleting 




1. Click the Deductions tab to display a list of all existing deductions in the 


648 www.myob.com.au

Chapter 4 Deleting payroll categories 

2. Highlight the deduction you want to delete and click Edit to open the 

Deduction Information window. 

3. Choose Delete Deduction from the Edit menu. 

4 



To delete a deduction (Easy Setup Assistant) 

payroll categories:deductions:deleting from Easy Setup Assistant;deleting:payroll categories:deductions;deductions:deleting from Easy Setup Assistant 




the deduction you want to delete by clicking on it. 

2. Click the Delete Deduction button; the deduction will be removed from 

your company file. 



Deleting employer expenses 

4 

To delete an employer expense 

payroll categories:employer expenses:deleting;deleting:payroll categories:employer expenses;employer expenses:deleting 




1. Click the Expenses tab to display a list of all existing employer expenses in 

the Premier system. 

2. Highlight the employer expense you want to delete and click Edit to open 

the Employer Expense Information window. 

3. Choose Delete Employer Expense from the Edit menu. 




4 

To delete an employer expense (Easy Setup 

Assistant) 

payroll categories:employer expenses:deleting from Easy Setup Assistant;deleting:payroll categories:employer expenses;employer expenses:deleting from Easy Setup Assistant 




the expense you want to delete by clicking on it. 

2. Click the Delete Expense button; the expense will be removed from your 

company file. 



650 www.myob.com.au

Chapter 5 Payroll categories notes and warnings 

Chapter 5 

Payroll categories notes 

and warnings 

Changing an entitlement affects all employees linked to that 

entitlement 

Be aware that when you add, edit or delete entitlements using the 

Entitlements Information window, you will change the entitlement for all of 

the employees who are linked to it. 

For example, if you click the zoom arrow for an entitlement and change the 

linked wages category, you change the linked wages category for all of the 

employees who are linked to that entitlement, not just the one employee 

whose name appears at the top of the window. 

Changing payroll categories affects all employees assigned those 

categories 

Keep in mind that when you change a payroll category, you change the 

payroll category for all employees who are assigned that category. You may 

find it easier to create a new pay category and assign it to the affected 

employees, rather than changing an existing category. 

You can use different accounts in these fields 

For most businesses, the same account is used in the Linked Payable 

Account field in the Deduction Information, Employer Expense 

Information and Tax Table Information windows. If you wish to track 

withholding amounts separately, you can use different accounts in these 

fields. 


652 www.myob.com.au

Chapter 6 

Superannuation 

Managing superannuation 

Payroll >> 

superannuation:overview 

As an employer, you must provide superannuation contributions for your 

employees as a percentage of their earnings. MYOB Premier makes the 

process of making superannuation payments easy by allowing you to 

maintain a list of superannuation funds, link your employees to their 

selected fund, and calculate the superannuation amounts using payroll 

categories. 

If you subscribe to MYOB M-Powered superannuation, your job is even 

simpler. You can electronically send all superannuation contributions to 

your employees' funds using your MYOB software. 

Move up to MYOB M-Powered superannuation. 

You record your employees’ superannuation when you run your payroll 

using MYOB Premier. 

The amount of superannuation depends on the setup of your payroll 

categories. If your employees’ superannuation is currently calculated using 

Deduction or Employer Expense payroll categories, you first need to 

convert these to Superannuation payroll categories using the 

Superannuation Transitional Assistant. 

Note: “If you think the recorded amounts of superannuation are 

incorrect” on page 66 

Managing superannuation 


Payroll > Managing superannuation >> 

payroll categories:superannuation:creating;creating:payroll categories:superannuation;superannuation:defined 

In MYOB Premier, superannuation amounts are calculated for your 

employees using superannuation payroll categories. Superannuation payroll 

categories are set up to meet your employees' need by selecting one of the 

seven superannuation contribution types. A linked payable account must be 

specified for each contribution type. 

• Salary Sacrifice: This contribution type is deducted from an employee’s 

gross pay, that is, before the PAYG tax has been calculated. It reduces your 


employees’ gross taxable income. 

• Employee Additional and Spouse: These contribution types are deducted 

from your employees’ net pay, that is, after the PAYG tax has been 

deducted. 

• Superannuation Guarantee, Employer Additional, Productivity and 

Redundancy: These contribution types are paid in addition to your 

employee’s gross pay. Consequently, as well as a linked payable account, 

you need to specify a linked expense account to record these employer 

expenses. 

You may need to create a new superannuation payroll category if existing 

ones do not meet all of your employees’ superannuation needs. For 

example, if some of your employees make salary sacrifice contributions 

based on 5% of gross wages whereas other employees make salary sacrifice 

contributions based on 10% of gross wages, you need to create a separate 

Superannuation payroll category to meet the needs of these employees. 

During the process of creating a superannuation payroll category, you can 

link employees to the category. When you link employees to a payroll 

category, that category will appear on the employee’s paycheque. 

Step by step 

“To create a superannuation payroll category” on page 57 

“To create a superannuation payroll category (Easy Setup Assistant)” on 

page 58 





“Setting up M-Powered superannuation” on page 1295 


Setting up superannuation funds 


superannuation:funds:setting up 

To be able to pay superannuation to your employees’ superannuation funds 

and to use the MYOB Premier superannuation reports, you need to create a 

list of superannuation funds used by your employees. 

Note that while an employee can be linked to only one superannuation 

fund, more than one of your employees can use the same superannuation 

fund. 

53 www.myob.com.au

Chapter 6 Superannuation 

If you are M-Powered superannuation subscriber, there is an additional 

step required in your setup. (“To set up a superannuation fund for M- 

Powered superannuation” on page 1301) 

Step by step 

“To set up a superannuation fund” on page 62 

“To set up a superannuation fund for M-Powered superannuation” on 

page 1301 

Setting up superannuation funds 

Linking employees to superannuation funds 


superannuation:funds:linking 

After you have set up a list of your employees’ superannuation funds, you 

need to link each employee to his or her corresponding fund. To do this, 

you’ll enter the name of the superannuation fund and enter the employee’s 

fund membership number. 

You’ll also link the superannuation payroll category to the employee, if you 

didn’t already link them when you created the payroll category. (“To create 

a superannuation payroll category” on page 57) 

Once your employees are linked to superannuation funds, you can generate 

new reports to display amounts accrued to each superannuation fund. 

Step by step 

“To link an employee to a superannuation fund” on page 63 


“Using the Payroll Details view - Card Information window” on page 697 

“To set up employees for M-Powered superannuation” on page 1303 

Linking employees to superannuation funds 

Using superannuation reports 


superannuation:reports 

You can use a number of reports for the management of your 

superannuation. 

• Superannuation Accrual by Fund [Detail] report: Displays any 

superannuation expense or deduction accruals created from payroll runs 

for all superannuation funds or a selected superannuation fund, within a 

given date range. 

Superannuation amounts calculated in the Pay Employees window are 

displayed in this report. 

• Superannuation Accrual by Category report: Displays any superannuation 

expense and deduction accruals created from payroll runs for all or a 


selected superannuation payroll category, within a given date range. Note 

that this report was previously named the Superannuation Remittance 

report. 

• Superannuation Employee Advice [Detail] report: Displays any 

superannuation contributions created for payroll runs, for all employees or 

a selected employee, within a given date range. 

Other reports are available that are specific to the new MYOB M-Powered 

Services. (“Reporting M-Powered superannuation” on page 1298) 

Using superannuation reports 

Using the Superannuation Transitional Assistant 


payroll categories:Superannuation Transitional Assistant;payroll categories:converting to superannuation 

If you upgraded from an earlier version of MYOB Premier that did not 

include the Superannuation payroll category, the Superannuation 

Transitional Assistant allows you to easily convert existing Deduction and 

Employer Expense payroll categories into Superannuation payroll 

categories. 

As you proceed through the Superannuation Transitional Assistant you can 

select existing Deduction and Employer Expense payroll categories to 

convert to Superannuation payroll categories and assign appropriate 

contribution types to them. Using the Superannuation Transitional 

Assistant, you can assign three contribution types: Superannuation 

Guarantee, Salary Sacrifice, and Employee Additional. There is a 

corresponding conversion window for each of those contribution types. 

The transitional assistant will guide you through a number of conversion 

windows, the payroll categories that appear can be matched to the 

corresponding contribution type for that window. The payroll categories 

that appear in each window are determined by the existing payroll category 

type (that is, either Employer Expenses or Deduction payroll categories). 

Among the windows in the Assistant are three key ones: 

• Superannuation Guarantee 

• Convert Salary Sacrifice 

• Employee Additional 

55 www.myob.com.au

Chapter 6 Superannuation 

If you want to convert your existing payroll categories to one of the other 

superannuation contribution types available (for example, Spouse or 

Employer Other) you will need to set up a new superannuation payroll 

category. (“To create a superannuation payroll category” on page 57) 

Step by step 

“To use the Superannuation Transitional Assistant” on page 63 



Using the Superannuation Transitional Assistant 

Superannuation Guarantee 

Payroll > Managing superannuation > Using the Superannuation Transitional Assistant >> 

Your list of Employer Expense payroll categories appears in this window. 

Select any Employer Expense payroll categories you want to convert to the 

Superannuation Guarantee contribution type. 

Note: If you have set up your employees’ salary sacrifice using the Employer 

Expense payroll category, they will appear in this conversion window. You 

should select these payroll categories to convert them to the 

Superannuation Guarantee contribution type. 

Superannuation Guarantee 

Convert Salary Sacrifice 


Your list of Deduction payroll categories appears in this window. 

Select any Deduction payroll categories used to calculate superannuation 

that you want to convert to the Salary Sacrifice contribution type (that is, to 

deduct superannuation from before-tax earnings). 

Convert Salary Sacrifice 

Employee Additional 


Your list of Deduction payroll categories appears in this window. 

Select any Deduction payroll categories used to calculate superannuation 

that you want to convert to the Employee Additional contribution type 

(that is, to deduct superannuation from after-tax earnings). 

Employee Additional 


Chapter 7 

Using superannuation 

4 

To create a superannuation payroll category 

Payroll > Managing payroll categories > Creating payroll categories > “Creating superannuation payroll categories” on page 52 >> 

payroll categories:superannuation:creating;creating:payroll categories:superannuation 



Note: “If you upgraded from a version of MYOB Premier that did not 

include the Superannuation payroll category” on page 67 


1. Click the Superannuation tab. 

2. Click New. The Superannuation Information window appears. 

3. Enter a descriptive name for the superannuation payroll category in the 

Superannuation Name field. 

4. Choose the Contribution Type, either; Employee Additional (deduction), 

Employer Additional (expense), Productivity (expense), Redundancy 

(expense), Salary Sacrifice (deduction), Spouse (deduction), 

Superannuation Guarantee (expense). 

The contribution type is important because it impacts on the calculation of 

superannuation. For example, a Salary Sacrifice (deduction) contribution 

type is deducted before tax. 

5. Select the linked payable account that you want to use to track 

superannuation. Note that if you select an expense contribution type you 

need to nominate an expense account to charge superannuation. 

6. Choose the Calculation Basis and enter the relevant calculation 

information. 

7. Enter the maximum amount that can be withheld for this superannuation 

category in the Limit fields. 

superannuation:linked employees 

57 www.myob.com.au

Chapter 7 Using superannuation 

8. Click the Employee button. The Linked Employees window - 

Superannuation for the superannuation payroll category appears. 

9. Mark the Select column next to each employee you want to link to this 

superannuation payroll category. If you want to link all the employees in 

the list at one go, click the Select button. 

superannuation:exemptions 



Superannuation Exemptions window. Mark the Exempt column next to 

each hourly wage category you’d like excluded when this superannuation 

payroll category is calculated. Click OK to close the exemptions window. 

11. Click OK. 





4 



(Easy Setup Assistant) 

payroll categories:superannuation:creating from Easy Setup Assistant;creating:payroll categories:superannuation;superannuation:payroll category:creating from Easy Setup Assistant 

Payroll > Managing payroll categories > Creating payroll categories > “Creating superannuation payroll categories” on page 52 >> 





New Superannuation button. The Superannuation Information window 

will appear. 

2. Enter a descriptive name for the superannuation payroll category in the 

Superannuation Name field. 

3. Choose the Contribution Type, either; Employee Additional (deduction), 

Employer Additional (expense), Productivity (expense), Redundancy 

(expense), Salary Sacrifice (deduction), Spouse (deduction), 

Superannuation Guarantee (expense). 

The contribution type is important because it impacts on the calculation of 

superannuation. For example, a Salary Sacrifice (deduction) contribution 

type is deducted before tax. 


4. Select the linked payable account that you want to use to track 

superannuation. Note that if you select an expense contribution type you 

need to nominate an expense account to charge superannuation. 

5. Choose the Calculation Basis and enter the relevant calculation 

information. 

6. Enter the maximum amount that can be withheld for this superannuation 

category in the Limit fields. 

7. Click the Employee button. The Linked Employees window - 

Superannuation for the superannuation payroll category appears. 

8. Mark the Select column next to each employee you want to link to this 

superannuation payroll category. If you want to link all the employees in 

the list at one go, click the Select button. 



Superannuation Exemptions window. Mark the Exempt column next to 

each hourly wage category you’d like excluded when this superannuation 

payroll category is calculated. Click OK. 

10. Click OK to record the new superannuation payroll category. 

4 

Related topic 





Payroll > Managing payroll categories > “Changing payroll categories” on page 625 >> 

payroll categories:superannuation:changing;changing:payroll categories:superannuation 






1. Click the Superannuation tab to display a list of all existing 

superannuation payroll categories in the Premier system. 

2. Highlight the superannuation payroll category you want to change and 

click Edit to open the Superannuation Information window. 

59 www.myob.com.au


3. Make the changes to the wage that you want. 

4. Click OK. 



4 




payroll categories:superannuation:changing from Easy Setup Assistant;changing:payroll categories:superannuation;superannuation:changing;employees:changing:suparannuation:from Easy Setup Assistant 







the name of the superannuation payroll category you want to change and 


2. Make the changes you wish to make. 

3. Click OK. 



4 

To change a superannuation payroll category's 

linked account 

payroll categories:superannuation:changing linked accounts;changing:payroll categories:suparannuation’s linked accounts;superannuation payroll categories:changing:linked accounts;linked accounts:superannuation:changing 








superannuation payroll categories. 

2. Highlight the superannuation payroll category you want to change and 



3. To change the linked payable account for a superannuation payroll 

category, enter the new account in the Linked Payable Account field. 

4. To change the linked expense account for a superannuation payroll 

category with an expense contribution type, enter the new account in the 

Linked Expense Account field. 

5. Click OK. 



4 

To change a superannuation payroll category's linked account 


payroll categories:superannuation:deleting;deleting:payroll categories:superannuation;employer expenses:deleting 

Payroll > Managing payroll categories > “Deleting payroll categories” on page 626 >> 





superannuation payroll categories. 

2. Highlight the superannuation payroll category you want to delete and click 

Edit to open the Superannuation Information window. 

3. Choose Delete Superannuation from the Edit menu. 



4 




payroll categories:superannuation:deleting from Easy Setup Assistant;deleting:payroll categories:superannuation;superannuation payroll categories:deleting from Easy Setup Assistant 

Payroll > Managing payroll categories > “Deleting payroll categories” on page 626 >> 



1. From the Payroll Categories step of the Payroll Easy Setup Assistant, 

highlight the superannuation payroll category you want to delete. 

2. Click the Delete Superannuation button. 



To delete a superannuation payroll category (from Easy Setup Assistant) 

61 www.myob.com.au


4 

To set up a superannuation fund 

Payroll > Managing payroll categories > “Setting up superannuation funds” on page 53 >> 

superannuation:funds:setting up 

Prior to setting up superannuation funds, make sure you have completed all 

of the tasks associated with updating your superannuation payroll 

categories. (“Creating superannuation payroll categories” on page 52) 

Note: If you subscribe to M-Powered superannuation, see “To set up a 

superannuation fund for M-Powered superannuation” on 

page 1301. 

The Superannuation Fund List window should be displayed. 

1. Click New. The Edit Superannuation Fund window appears. 

2. Enter the name of the superannuation fund in the Superannuation Fund 

Name field and press the TAB key. 

The name of the superannuation fund you enter in the Superannuation 

Fund Name field is for your own reference and, therefore, can be just a 

shortened version of the fund’s name, or it may indicate a group of your 

employees using this same fund (for example, Warehouse Staff). 

3. Enter the Employer Membership #. If you like, you can enter your 

membership number for the fund in this field. An employee membership 

number is an employer identification number provided by the 

superannuation fund after you registered your employee or a group of 

employees with this particular superannuation fund. 

4. If you do not subscribe to M-Powered superannuation, do not mark the 

Pay using MYOB M-Powered superannuation checkbox and continue to 

the next step in this procedure. 

If you subscribe to M-Powered superannuation, see “To set up a 

superannuation fund for M-Powered superannuation” on page 1301. 

5. Click OK. 


“Setting up superannuation funds” on page 53 

“Setting up M-Powered superannuation funds” on page 1296 

To set up a superannuation fund 


4 

To link an employee to a superannuation fund 

Payroll > Managing payroll categories > “Linking employees to superannuation funds” on page 54 >> 

superannuation:funds:linking 

The Cards List window should be displayed. 

1. Click the Employee tab and select the required employee. 

2. Click Edit. The Card Information window appears. 

3. Click the Payroll Details tab. 

4. Choose Superannuation from the menu on the left. 

Note: “If the Superannuation Transitional Assistant dialog box 

appears” on page 66 

5. Click the Search icon in the Superannuation Fund field. The Select from 

List window appears, which displays the current list of your employees’ 

superannuation funds. 

6. Choose the employee’s superannuation fund and click Use Fund. This 

superannuation fund appears in the Superannuation Fund field. 

7. Enter the employee’s membership number (as provided by the 

superannuation fund) in the Employee Membership # field. 

8. Review the superannuation payroll categories that are linked to this 

employee. Mark or unmark the payroll categories as necessary. 

9. Click OK. 


“Linking employees to superannuation funds” on page 54 

“Using the Payroll Details view - Card Information window” on page 697 


4 

To link an employee to a superannuation fund 

To use the Superannuation Transitional Assistant 

Payroll > Managing payroll categories > “Using the Superannuation Transitional Assistant” on page 55 >> 

payroll categories:Superannuation Transitional Assistant;payroll categories:converting to superannuation 

1. From the Setup menu, choose Superannuation Transitional Assistant. The 

introduction window of the Superannuation Transitional Assistant 

appears. 

2. Read the information in the introduction window and click Next. The 

Read the Setup Guide window appears. 

63 www.myob.com.au


3. When you have read the ‘Convert existing superannuation payroll 

categories’ section of the Setup Guide, mark the I have read the Setup 

Guide and backed up my company file checkbox. 

4. Click Next. The Convert Superannuation Guarantee Payroll Categories 

window appears. 

5. Select the payroll categories that are used to calculate your employees’ 

Superannuation Guarantee. 

If you have set up an employee’s salary sacrifice using the Employer 

Expense payroll category, select them in this conversion window to 

convert them to the Superannuation Guarantee contribution type. 

6. Click Next. A dialog box appears. Click OK to confirm that you want to 

convert the selected payroll categories to Superannuation payroll 

categories of the type Superannuation Guarantee. The Convert Salary 

Sacrifice Superannuation Payroll Categories window appears. 

When you click Next, your MYOB company file is automatically updated 

before you move to the next step. 

7. Select the payroll categories that are used to calculate your employees’ 

Salary Sacrifice superannuation. 

If you have set up an employee’s salary sacrifice using the Employer 

Expense payroll category, the salary sacrifice payroll category will not 

appear in this conversion window. For this category, click the Back button 

and convert it to the Superannuation Guarantee contribution type. 

If you want to use the new Salary Sacrifice contribution type for this 

payroll category, you need to recreate it. (“To create a superannuation 

payroll category” on page 57) 



categories of the type Salary Sacrifice. The Convert Employee Additional 

Superannuation Payroll Categories window appears. 

9. Select the Deduction payroll categories that are used to calculate 

additional superannuation for your employees. 




categories of the type Employee Additional. The Conversion Complete 

window appears. 

11. Click Close. 

12. Go to the Payroll command centre and click Payroll Categories. The 

Payroll Category List window appears. 

13. Click the Superannuation tab to view the new and converted 

superannuation payroll categories. If you need additional superannuation 

payroll categories, see “To create a superannuation payroll category” on 

page 57. 




To convert existing superannuation payroll categories (Superannuation Transitional Assistant) 

65 www.myob.com.au

Chapter 8 Superannuation Notes & Warnings 

Chapter 8 

Superannuation Notes 

& Warnings 

If the Superannuation Transitional Assistant dialog box appears 

If the Superannuation Transitional Assistant dialog box appears and -- 

• You have already converted your superannuation payroll categories. 

-- or -- 

• You do not need to convert payroll categories from an earlier version of 

your MYOB accounting software: 

Mark the In the future, do not show this message checkbox and then click 

Convert Later. 

Note: If the Superannuation Transitional Assistant dialog box appears 

If you think the recorded amounts of superannuation are incorrect 

• Check the superannuation threshold amount: 

In the Superannuation Information window, check the amount entered in 

the Threshold field at the bottom of the window. The threshold amount 

determines whether superannuation should be calculated for a particular 

pay. 

For example, the threshold is $450.00 and the employee is paid $400.00 

gross per week. For the first pay of the month no superannuation will be 

calculated because the employee has earned less than the minimum 

threshold for the month. 

For the second pay of the month superannuation will be calculated 

because the employee is paid $400, which brings the total gross amount 

paid for that month to $800 (that is, $350 passed the threshold). 

Change the threshold amount if the incorrect amount has been entered. 


• If you have made any changes to the employee’s superannuation or gross 

wages amounts in their card’s Pay History section, this will affect the 

amount of superannuation shown on the paycheque. (“Pay History” on 

page 700) 

Note: If you think the recorded amounts of superannuation are incorrect 

If you upgraded from a version of MYOB Premier that did not include 

the Superannuation payroll category 

If you upgraded from an earlier version of MYOB Premier that did not 

include the Superannuation payroll category, the Superannuation 

Transitional Assistant allows you to easily convert existing Deduction and 

Employer Expense payroll categories into Superannuation payroll 

categories. 

Find the Superannuation Transitional Assistant by choosing 

Superannuation Transitional Assistant from the Setup menu 

Note: If you upgraded from a version of MYOB Premier that did not include the Superannuation payroll category 

67 www.myob.com.au

Chapter 9 Paycheques Overview 

Chapter 9 

Paycheques Overview 

paycheques Overview;overview:paycheques;paycheques, payroll, See paycheques;payroll paycheques:See paycheques;employees’ paycheques:See paycheques;paying employees:See paycheques 

Move Up to MYOB M-Powered payments 

In MYOB Premier, paycheques are transactions that you use to pay your 

employees. Like “regular” cheques, paycheques can affect your company’s 

bank accounts, credit card accounts, petty cash accounts and other cash 

accounts. Many companies, however, use a special “paycheque” account 

from which they pay their employees. 

Creating paycheques 

paycheques:creating;creating:paycheques;payroll:setting up;setting up:payroll 


Creating paycheques in MYOB Premier is a quick and simple process -- if 

you’ve taken the time to carefully set up your company’s payroll 

information. Before you create a paycheque, you’ll have to set up employee 

records, enter general payroll information about your company and set up 

payroll categories, such as wages, entitlements, deductions, 

superannuation, employer expenses and payroll taxes. 

If you want to pay your employees electronically or if you use M-Powered 

payments, you’ll perform some additional steps. (“Paying employees 

electronically” on page 672 or “Creating M-Powered payments” on 

page 1282) 

Step by step 

“To create a paycheque” on page 676 

Before you begin writing paycheques 

It is extremely important to carefully set up your company's payroll 

information before you begin writing paycheques. If you haven't done so 

already, be sure to review the following topics to learn how to completely 

set up your payroll: 

• Set up employee record: “Using the Payroll Details view - Card 

Information window” on page 697. 

• Enter general payroll information about your company: “To enter your 

company’s payroll information” on page 51. 

• Set up wages, entitlements, deductions, employer expenses and payroll 


taxes: “Creating payroll categories” on page 622. 

When your payroll information is completely set up, you should display the 

Pay Employees window to begin. 

Identifying where the money for the paycheque will be drawn from 

paycheques:choosing accounts from which money will be drawn;paycheques:Group with Electronic Payments option 

When you use the Pay Employees window, you’ll select which bank account 

you want the money to be drawn from. You have the option to print 

cheques for suppliers and employees or pay them by direct crediting from 

your bank. 

In MYOB Premier, directly crediting your bank is accomplished by creating 

an electronic payment. You’ll select the Group with Electronic Payments 

button if you want to pay this transaction electronically. Any Pay 

Employees transaction you record in this manner will appear in the Prepare 

Electronic Payments window and remain there until you’re ready to create 

the file that will be sent to your bank for processing. (“Creating electronic 

payments transactions” on page 239 or “Creating M-Powered payments” on 

page 1282) 

If you choose not to pay electronically, use the Pay From Account button. 

The Pay From Account list in the upper left corner of the Spend Money 

window displays all the Detail Bank and Detail Credit Card accounts 

you’ve set up. 

Only accounts you’ve specifically designated as cheque accounts or credit 

card accounts appear in the list. If you want a particular account to appear 

in this list, you’ll need to create the account first. (“Creating accounts” on 

page 188) 

Step by step 


Entering the employee’s name 

paycheques:entering employee’s name 

If you’ve fully set up your payroll information, the process of paying an 

employee in MYOB Premier is as simple as entering an employee’s name in 

the Pay Employees window. When you enter an employee name, Premier 

automatically calculates all of that employee’s wages, entitlements, 

deductions, employer expenses and payroll taxes -- collectively known as 

payroll categories in Premier -- and displays the appropriate amounts in the 

Pay Employees window. 

Step by step 


670 www.myob.com.au


Reviewing the paycheque 

paycheques:reviewing information;reviewing:paycheque information 

All payroll categories assigned to the employee you entered in the Payee 

field appear in the scrolling list in the lower section of the window. If the 

employee is paid on an hourly basis, enter the number of hours he or she 

worked for each of the wage categories assigned to him or her. The payroll 

categories’ amounts are calculated automatically and displayed in the 

Amount column of the scrolling list. 

Before you record the paycheque, it’s very important to you and your 

employee that the information in the scrolling list is correct. Be sure to take 

a few moments to review the line items in the scrolling list to ensure the 

proper amounts appear, and that the proper accounts are affected by the 

transaction. 

Step by step 


Distributing sick and holiday pay 

paycheques:holiday pay, distributing;holiday pay:distributing on paycheques;paycheques:sick pay, distributing;sick pay:distributing on paycheques 

You can distribute holiday or sick pay entitlement wages on an employee’s 

paycheque. To do this, you should have already created entitlements for 

your employee’s sick time or annual leave. (To create an entitlement) 

Step by step 

“To distribute sick and holiday pay” on page 678 

Paycheques Overview - Distributing holiday and sick pay 

Distributing other types of wages 

paycheques:sales commissions, distributing;sales commissions:distributing on paycheques;paycheques:bonuses, distributing;bonuses:distributing on paycheques 

You can include other types of pay, such as sales commissions or bonuses, 

on an employee’s paycheque. (“To create a wage (Easy Setup Assistant)” on 

page 629) 

To perform this step, the wages you intend to pay should already exist in the 

MYOB Premier system, and should be assigned to the employee. 

For example, if you want to pay a bonus to the employee, a wage called 

“Bonus” should already exist in the Premier system and should be assigned 

to the employee. (“Using the Payroll Details view - Card Information 

window” on page 697) 

Step by step 


Choosing what you want to do with the transaction 

When you’re finished making entries in the Pay Employees window, there 

are a number of tasks you can perform with the transaction. Be sure to 

review all the options before you choose what you want to do. 


Mark the Already Printed option if you’re recording a paper paycheque 

that’s already been written. 

Step by step 


Printing paycheques 

paycheques:printing;printing:paycheques;forms:customising:paycheques;paycheques:customising 


You can print a paycheque at the Pay Employees window when you enter it, 

or, if you wish, you can print it later. You can print and reprint individual 

paycheques, or you can print several paycheques at the same time – it’s up 

to you. 

You can choose a specific set of paycheques to print. If you want to reprint 

some paycheques you’ve already printed, be sure the Unprinted Cheques 

Only selection is not marked in the Forms Selection window before you 

proceed with printing them. 

You can also customise the look of your printed paycheques. (“Customising 

forms” on page 837) 

If you’re unable to make entries or selections in your print window, your 

printer driver software may not be up to date. (“Preparing your computer” 

on page 972) 

Before you begin printing 

See “Printing forms” on page 834 if you need information about: 

• Aligning forms in your printer 

• Previewing the look of your forms before you print them 

• Customizing the look of your forms 

Step by step 

“To print cheques” on page 262 

“To print a single cheque” on page 263 

Paying employees electronically 

Payroll > Paying employees >> 


paycheques:paying employees electronically;electronic:payments to employees;direct deposit 

With MYOB Premier, you have the option to print cheques for your 

employees or pay them by direct crediting from your bank. 

672 www.myob.com.au


Applying and setting up 

Entering bank information 

To pay your employees electronically, you’ll enter bank information for each 

employee you want to pay electronically. This information appears on the 

individual's Employee Card. To enter employee bank information: 

1. Select the Payment Details view of the Card Information window and 

mark the selection I Pay This Employee Electronically. 

2. Record the BSB (Bank-State-Branch) code for the employee's bank, the 

employee's bank account number and the account name. 

Be sure that your company's bank information, and the bank information 

for each of the employees whose cheques will be included in the electronic 

payment have been entered, as well. (“To enter bank information for 

electronic payments” on page 264) 

Choosing a linked account 

In the Pay Employees window, you’ll choose Group with Electronic 

Payments. When you choose Group with Electronic Payments, the 

paycheque transaction is held in the linked account for electronic payments 

until you’re ready to process the electronic payment. (“To choose a linked 

account for electronic payments” on page 265) 

The actual processing of electronic payment information by your bank will 

depend upon your arrangements with them. Contact your bank branch for 

more information. 

Creating electronic payments to employees 


When entering a transaction that you want to pay electronically, mark the 

Group with Electronic Payments selection in the Pay Employees window. 

The transactions will be linked to the account you chose as your Linked 

Account for Electronic Payments. 

All of the transactions you group in this manner will appear in the Prepare 

Electronic Payments window and will remain there until you’re ready to 

create the file that will be sent to your bank for processing. 

Use the Prepare Electronic Payments window to select the account you 

want to use to pay the electronic payments. You must also select the 

payments you want to pay and the date when you want the bank to transfer 

the funds. 


Error messages 

Pay advices 

In addition, you can print pay advices (pay slips) for your employees, to 

provide them with the information that would appear on the cheque stub if 

they had received a printed paycheque. 

Step by step 

“To pay employees electronically” on page 679 

“To group payments for an electronic payments transaction” on page 265 

“To record an electronic payment” on page 266 

“To print pay advices (pay slips)” on page 679 

Paying employees electronically 

Finding paycheques 

paycheques:finding;finding: paycheques 

After you record a paycheque, you’ll probably want to view the transaction 

again sometime in the future. MYOB Premier allows you to easily find 

paycheques and recurring paycheques. 

Step by step 

“To find a transaction” on page 89 

“To find a recurring template” on page 98 

Reviewing payroll information 

payroll:reviewing information;reviewing:payroll information 

Keeping your payroll information up to date and accurate must be one of 

your business’s primary concerns, for the sake of both you and each of your 

employees. MYOB Premier contains a number of tools which help you gain 

a quick picture of your payroll information. 

To Do List:reviewing recurring cheques 

• The To Do List provides a quick way to review your transactions in 

Premier, including recurring cheques, recurring deposits and other General 

Journal transactions. 

payroll:analysing activity;analysing:payroll activity;Analyse Payroll window 

• Analysis includes the Analyse Payroll window, which helps you 

understand the details of your payroll information. It can help you spot 

possible inaccuracies in the amounts you’re paying to and withholding 

from your employees. The Analyse Payroll window will help you perform 

this important task by providing various summaries of your employee’s 

payroll data. 

payroll:reviewing information:displaying list of all paycheques;reviewing:payroll information:displaying list of all paycheques;Transaction Journal:displaying list of all paycheques 

• In the Transaction Journal window, you can view a list of all your 

paycheques, as well as all other types of transactions you’ve entered in the 

Premier system. Depending upon your preference, you can either print lists 

of your payroll activity or display them on your computer screen. 

674 www.myob.com.au


Step by step 

“To display a list of all your paycheques” on page 681 

“To print a list of all your paycheques” on page 681 

“To print a list of all your recurring paycheques” on page 682 

“To analyse payroll activity” on page 682 

Changing, deleting and reversing paycheques 

paycheques:changing;changing:paycheques;paycheques:deleting;deleting:paycheques;paycheques:reversing;reversing:paycheques 

Occasionally, you’ll find it necessary to make a change to a paycheque 

you’ve already recorded. Unlike most other types of transactions in MYOB 

Premier, once a paycheque is recorded, you can’t change it directly. 

However, you can delete or reverse the entire paycheque and then write a 

new paycheque that contains the information you want. 

There may be times when you simply want to delete a paycheque. When this 

is the case, you can quickly remove the effects of such a transaction from 

your records. 

When you delete a recurring paycheque, the paycheque is removed from 

your list of recurring paycheques only. Any transactions you recorded using 

a recurring paycheque you delete won’t be affected. 

Changeable or unchangeable transactions 

It is important to consider is if the paycheque is changeable or 

unchangeable. If the transaction is changeable, you can delete the cheque 

altogether from your ledger. 

Unchangeable transactions work differently. By reversing an unchangeable 

paycheque, the effects of the original will no longer be part of your ledger; 

however, a record of the reversed cheque, called a reversing transaction, 

will remain. Then, if you want, you can enter a new, correct transaction to 

replace the one you reversed. (“Choosing changeable or unchangeable 

transactions” on page 41) 

Step by step 

“To delete a paycheque” on page 683 

“To reverse a paycheque” on page 684 

“To reverse a transaction included in an electronic payments 

transaction” on page 268 

“To change a recurring template” on page 100 

“To delete a recurring template” on page 101 


Chapter 10 

Creating a paycheque 

4 

To create a paycheque 


If you haven’t set up your employee records yet, see Before you begin 

writing paycheques. 

The Pay Employees window should be displayed. 

1. Use the Pay from Account list at the top of that will be used to pay the 

cheque. (Identifying where the money for the paycheque will be drawn 

from) 

-- or -- 

Choose Group with Electronic Payments if you are planning to deposit the 

employee’s pay directly into his or her bank account using an electronic 

funds transfer. (Paying employees electronically) 

2. Choose the employee to be paid. A paycheque will be created 

automatically, based on the payroll selections you’ve made for the 

employee. (Entering the employee’s name) 

3. Review the default entries, including wages. Make any needed changes. 

(Reviewing the paycheque) 

4. If any of the wages should be allocated to a job, enter a job number next to 

that wage. (To allocate line items to jobs and To allocate wages to multiple 

jobs) 

5. Distribute sick and holiday pay or other types of wages, if necessary. (To 

distribute sick and holiday pay and “Distributing other types of wages” on 

page 671) 

6. Click Print if you want a printed cheque. 

-- or -- 

Click Record if you don’t need a printed cheque right now. If you like, you 

can print the cheque later using the Print Paycheques window. (“Printing 

paycheques” on page 672) 

676 www.myob.com.au

Chapter 10 Creating a paycheque 

You can also store the paycheque as a recurring transaction. (“To create a 

recurring template” on page 97) 

4 


“Creating paycheques” on page 669 

To allocate line items to jobs 

paycheques:assigning line items to job;jobs:assigning:line items on paycheques to jobs;line items:paycheques:assigning to jobs 

Enter the job numbers in the Job column if you want to assign individual 

line items to specific jobs. 

Wages are usually the only payroll categories that are assigned to jobs; 

however, you can assign other payroll categories to jobs, if you wish. 

4 



“Creating M-Powered payments” on page 1282 

To allocate wages to multiple jobs 

paycheques:assigning wages to multiple jobs;jobs:assigning:wages to multiple jobs;wages:assigning to multiple jobs 

If you have an employee who frequently works on several jobs in a single 

pay period, you may want to allocate wages to more than one job. To do 

this: 

1. Create a wage for each job for which you want to track payroll expenses. 

(“Creating wages” on page 622) 

2. In the Employee Payroll Information window, assign the wages you created 

to the employee. (“Using the Payroll Details view - Card Information 

window” on page 697) 

3. If the employee is salaried, divide the employee’s gross pay by job among 

the wages you created in step 1. If the employee is hourly, enter the number 

of hours the employee worked on each job using the wages you created in 

step 1. 

4. Enter the appropriate job number for each wage in the Job column. 




4 

To distribute sick and holiday pay 

paycheques:holiday pay, distributing;holiday pay:distributing on paycheques;paycheques:sick pay, distributing;sick pay:distributing on paycheques 

1. Enter the number of sick or annual leave hours in the Hours column of the 

entitlement wage. The amount that appears in the Amount column will be 

calculated automatically. When you record the transaction, the hours you 

entered will be subtracted from the number of hours the employee has 

accrued. 

2. If you’re paying an employee for an entitlement such as sick pay, you might 

also need to change the employee’s regular hourly wage hours or amounts. 

For example, if your company’s normal work week is 40 hours and an 

employee takes 8 hours of annual leave, you’ll probably need to change the 

employee’s Base Hourly hours from 40 to 32. If you do this, the employee 

will still be paid for a 40-hour work week. 


“Distributing sick and holiday pay” on page 671 

678 www.myob.com.au

Chapter 11 Paying employees electronically 

Chapter 11 

Paying employees 

electronically 

4 

To pay employees electronically 

electronic:pay employees;employees:paying electronically 

Payroll > “Paying employees electronically” on page 672 >> 


1. Set up bank information for your company and your employees. (“To enter 

bank information for electronic payments” on page 264) 

2. Select the account you wish to use as the linked account for electronic 

payments. (“To choose a linked account for electronic payments” on 

page 265) 

3. Record a Pay Employees transaction for the employee using the procedure 

“To create a paycheque” on page 676. 

Be sure that the Group with Electronic Payments button is marked in the 

Pay Employees window. 

4. When you’re ready to transfer the payments to the bank, follow the 

procedure “To record an electronic payment” on page 266. 

5. If you wish, follow the procedure “To print pay advices (pay slips)” on 

page 679. 


“Paying employees electronically” on page 672 

“Creating M-Powered payments” on page 1282 

4 

To pay employees electronically 

To print pay advices (pay slips) 

pay advices:printing;pay slips:printing 

The Index to Reports window should be displayed. 

1. Click the Payroll tab. 

2. Locate the Payroll Advice selection in the scrolling list and highlight it. 


3. Click the Customise button to open the Report Customisation window. In 

this window, choose to print pay advices for all employees, or for a single 

employee. 

4. Enter the date of the pay period in the Dated From: and To: fields. 

5. If you're printing pay advices for all employees, mark the Separate Pages 

option to print the pay advice for each employee on a separate piece of 

paper. Click OK. 

6. In the Index to Reports window, click Print to print the pay advice 

statements. 


“Paying employees electronically” on page 672 

To print pay advices (pay slips) 

680 www.myob.com.au

Chapter 12 Reviewing your payroll information 

Chapter 12 

Reviewing your payroll 

information 

Viewing lists of your payroll activity 

4 

To display a list of all your paycheques 

payroll:reviewing information:displaying list of all paycheques;reviewing:payroll information:displaying list of all paycheques;Transaction Journal:displaying list of all paycheques 

The Transaction Journal window should be displayed. 

1. Click the Disbursements tab. 

2. Enter dates in the Dated From/To fields to restrict the list of cash 

disbursement transactions to a particular time period. 

3. Click the zoom arrow to display the transaction in the Pay Employees 

window. 

4. Click Print to print the Cash Disbursements Journal. 

4 


“Reviewing payroll information” on page 674 

To print a list of all your paycheques 

paycheques:printing:list of all paycheques;printing:paycheques:list of all 

A number of Premier reports are available to view your payroll activity; the 

Payroll Journal, however, is your best choice if you want to print a list of all 

your paycheques. We suggest that you review the payroll reports shown in 

the Index to Reports window for a comprehensive list of reports available to 

you. Use the Sample Reports List to learn more about these reports and to 

see samples of them. 




4 

To print a list of all your recurring paycheques 

paycheques:printing:list of all recurring paycheques;printing:paycheques:list of all recurring;recurring:paycheques:printing list of all 

Use the Index to Reports window to print or display the Recurring 

Paycheques Report. 



Analysing payroll activity 

4 

To analyse payroll activity 

payroll:analysing activity;analysing:payroll activity 

The Analyse Payroll window should be displayed. 

1. Choose the employee whose payroll information you want to view from 

the Employee list and enter his or her name in the Employee field. 

2. Choose the pay period you want to analyse from the drop down list in the 

Pay Period field. 

3. Summary information for the employee and time period you selected 

appears in the window. 

4. Click Print to print the Payroll Register [Detail] report. 



682 www.myob.com.au

Chapter 13 Deleting paycheques 

Chapter 13 

Deleting paycheques 

Deleting paycheques 

4 

To delete a paycheque 

paycheques:deleting;deleting:paycheques 

To use this procedure, your transactions must be changeable. (“Choosing 

changeable or unchangeable transactions” on page 41) 

Note: “If the paycheque was recorded on a Prepare Electronic 

Payments transaction” on page 685 

1. The paycheque you want to delete should be displayed. (“To find a 

transaction” on page 89) 

2. Choose Delete Transaction from the Edit menu. The transaction no longer 

affects your records. 


“Changing, deleting and reversing paycheques” on page 675 

“To reverse a paycheque” on page 684 

“Deleting M-Powered transactions” on page 1222 

“To delete or reverse an M-Powered transaction in your MYOB company 

file” on page 1234 

“To delete an M-Powered transaction in the M-Powered Services Centre” 

on page 1234 


Chapter 14 

Reversing paycheques 

Reversing paycheques 

4 

To reverse a paycheque 

paycheques:reversing;reversing:paycheques 

To use this procedure, your transactions must be unchangeable. (“Choosing 

changeable or unchangeable transactions” on page 41) 

Warning: “Reverse a paycheque only if you’re an advanced user of 

Premier” on page 685 

1. The paycheque you want to reverse should be displayed. (“To find a 


2. Choose Reverse Transaction from the Edit menu. A reversing entry will be 

created. 

3. Click Record to record the reversal. 

4. If the paycheque you reversed was recorded on a Prepare Electronic 

Payments transaction, additional steps are necessary to completely reverse 

the payment. (“To reverse a transaction included in an electronic payments 



“Changing, deleting and reversing paycheques” on page 675 

“To delete a transaction” on page 93 

“To delete or reverse an M-Powered transaction in your MYOB company 

file” on page 1234 

“To delete an M-Powered transaction in the M-Powered Services Centre” 

on page 1234 

684 www.myob.com.au

Chapter 15 Paycheque notes & warnings 

Chapter 15 

Paycheque notes & 

warnings 

If the paycheque was recorded on a Prepare Electronic Payments 

transaction 

If you want to delete a paycheque that was recorded on a Prepare Electronic 

Payments transaction, you must first delete the Prepare Electronic 

Payments transaction. (“To delete an electronic payments transaction” on 

page 267) 

After a Prepare Electronic Payments transaction has been deleted, 

paycheques that were included on that transaction can be deleted. 

Reverse a paycheque only if you’re an advanced user of Premier 

Unlike other transactions, reversed paycheques affect a number of 

important records in your Premier system. If you have a problem with a 

particular cheque, we strongly recommend that you delete, not reverse, the 

paycheque, and then create the paycheque again if you need to do so. 

To delete a paycheque, you first need to make your transactions changeable. 

(“Choosing changeable or unchangeable transactions” on page 41) When 

you’re ready to delete the cheque, see “To delete a transaction” on page 93. 

Keyword: troubleshooting, trouble, problems, fixing, fix, problem 

Warning: Reverse a paycheque only if you’re an advanced user of Premier 


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MYOB Manual - Payroll

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