ADM Board Exec Director Position Profile.pdf - Admboard.org

Position Profile
Executive Director
County of Summit Alcohol, Drug Addiction & Mental Health Services Board
Akron, Ohio
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The Organization:
The County of Summit Alcohol, Drug Addiction & Mental Health Services Board (“ADM Board”) is responsible for
planning, funding and evaluating treatment and prevention services for people who experience alcoholism, drug
addiction and/or mental illness in Summit County in the northeastern region of the State of Ohio. The ADM Board
contracts with 30 community agencies that provide over 22,000 Summit County residents with direct treatment for
mental health and substance abuse issues, whether they are children or adults. The ADM Board serves over 51,000
people through prevention efforts with a high concentration of child and adolescent programs. This includes care for
thousands of uninsured or under-insured people and for people from every community in Summit County.
The ADM Board has a budget of $80 million along with a staff of 23 FTEs. The agency is funded by local tax dollars
and federal and state funds managed by the Board. An 18-member volunteer Board of Directors governs the
organization; they are appointed by the Ohio Department of Mental Health (ODMH), the Ohio Department of Alcohol
& Drug Addiction Services (ODADAS) and the Summit County Executive. More information about the ADM Board
can be found on the agency’s website www.admboard.org.
The ADM Board’s Executive Director recently left the organization and a former member of the Board of Directors is
currently serving as interim Executive Director. The Board has therefore begun the process of recruiting a permanent
Executive Director through an executive search conducted by WAVERLY PARTNERS.
The Position:
Location:
The position is based at County of Summit ADM Board offices located at 100 West Cedar Street, Suite 300, Akron,
Ohio 44307; telephone (330) 762-3500.
Reporting Relationships:
The Executive Director reports to an 18-member Board of Directors whose members are appointed by ODMH,
ODADAS and the County Executive. This executive supervises the Manager-Community Relations, Manager-
Clinical Services, Manager-Finance, Chief Clinical Officer, Manager-Administration/EEO Officer, Manager-MIS and
Executive Assistant; and a total staff of 23 FTEs.
Other important relationships include: working with representatives of all agencies that contract with ADM Board;
government agencies in Summit County; partnering with community leaders from business, healthcare and other
nonprofit organizations.
Position Charter:
Under the established policies, guidance and counsel of the ADM Board, the Executive Director is responsible for all
ADM activity as set forth in the Ohio Revised Code and Board action. This individual has overall administrative,
financial and operational leadership responsibility for this $80 million organization.

Position Profile
Executive Director
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Major Duties and Responsibilities:
Responsible for generating revenue for the provision of mental health and addiction prevention, treatment,
rehabilitative, and recovery services. This includes coordinating the levy effort, researching other funding
opportunities, using current revenue more efficiently, promoting fiscal accountability at contract agencies,
and recommending cost efficiencies to the Board. Monitor the accumulation of resources and their allocation
for budget approved expenditures. Execute all approved contracts on behalf of the Board. Monitor services
and facilities provided, operated, contracted, or supported by the Board to the extent of determining that
programs are being administered in conformity with Ohio Revised Code and the rules of the Ohio
Department of Mental Health and the Ohio Department of Alcohol and Drug Addiction Services.
Perform administrative functions that will provide accountability to the local community, state and federal
governments for funds received and expended. Assure that all program and fiscal regulations are satisfied.
Operate the Board in a fiscally sound manner using generally accepted business standards.
Promote sound principles of community and public relations in every phase of Board activity. Serve as
spokesperson for the ADM Board regarding Board funded alcohol, drug and mental health services.
Assist the Board in its legal responsibility for planning, evaluating, funding, monitoring and contracting in
the provision of mental health & alcohol and drug addiction services. Conduct contract negotiations with
agencies in order to present balanced budgets to the Board for approval. Keep Board of Directors informed
and knowledgeable of laws and regulations, opportunities, local, state and national issues related to addiction
and mental health. Provide the Board with the necessary information, data, reports, assistance and advice to
carry out its duties. Recommend to the Board policies or changes necessary to increase of effectiveness of the
system.
Oversee long and short-term planning efforts to assure that program and funding remain congruent with
the new developments in mental health, alcohol and other drug addiction services.
Prepare for Board approval an annual report of programs under the Board’s jurisdiction, including a
fiscal accounting of services.
Employ and remove employees and consultants and establish compensation and reimbursement within
parameters and limits set by salary schedule and budget of the ADM Board.
Encourage the development and expansion of preventive, treatment, rehabilitative and recovery programs in
the field of mental health, alcohol and drug addiction services with an emphasis on continuity of care.
Serve on statewide and local boards, committees and task forces, including but not limited to, Ohio
Department of Mental Health and Ohio Department of Alcohol and Drug program, outcome, strategic
planning and financial workgroups, Statewide Board Association.
Interface with and maintain a working relationship with relevant public and private entities, especially
contract agencies, state departments and County government including County Executive and Council
members, stakeholders and state officials.
Direct the work of the management team and oversee the supervision of all staff, both employed and
volunteers. As necessary, recruit and hire appropriate staff to carry out the functions of the ADM Board
office. Supervise staff and be responsible for the overall personnel administration of the organization while
coordinating staff activities to meet all Board and state time lines for required reports, for grant requests and
to accomplish Board goals. Employ consultants as may be necessary for the work of the Board.
Provide consultation to agencies receiving ADM Board funds including interpretation of state laws and
administrative codes, mandated regulations, requirements, program standards, budget guidelines and
allocation methods.
Provide leadership in the development and implementation of computerized information systems to meet
state and federal requirements including Medicaid and HIPPA.
Prepare, coordinate and execute the agendas and time schedule for the operation of the Board and its
committees; coordinate and monitor the implementation of Board recommendations.
Develop and monitor the implementation of contract negotiations and review process and make
recommendations to the Board.
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Position Profile
Executive Director
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Comply with all policies and procedures of the Board.
Provide leadership in the development and maintenance of capital facilities needed for treatment,
rehabilitative and recovery services.
Coordinate the Board planning function including long term plans for prevention, treatment, rehabilitative
and recovery programs and the development of annual Community Plan required by the Ohio Department of
Mental Health and the Ohio Department of Alcohol and Drug Addiction Services.
Conduct other duties as assigned.
Compensation:
The Executive Director is expected to earn an attractive compensation package; some relocation assistance may be
provided as necessary.
The Candidate:
Education:
A Bachelors degree is required and an advanced degree in Business Administration, Public Administration, Social
Work, Nonprofit Management, Law or related field is preferred.
Professional Qualifications:
Preferred candidates should have vision and an ability to function as a strategic leader. This person’s experience may
include having served as the top executive of a publicly-funded, comparably sized mental health or substance abuse
organization or as the “number two” executive in a larger organization. Alternative experience may include an
executive position in a health care specific or social service nonprofit organization or related state, county or
municipal agency with an emphasis on community health issues. Experience in a heavily populated community or
urban setting is strongly desired.
Preferred Knowledge, Skills, Abilities and Attributes:
Administration: strong background in administrative leadership of a complex organization possessing at least
5+ years of upper management experience.
Community-based background: strong background with community-oriented mental health/alcohol or drug
programs and services.
Fiscal management: significant experience in developing, managing, and dealing with operating budgets of at
least $3 million and allocation budget of at least $40 million.
Executive management: has managed and motivated strong staff members; team-oriented management style.
Planning: has worked with staff and Board to develop and implement successful strategic and tactical plans.
Board relationships: significant involvement with governance issues and Board of Directors interactions;
Board development and training experience.
Government regulation: familiar with organizations governed by the Ohio Revised Code or related legal
requirements if from outside Ohio.
Levy funding: experience with successful local or county levy campaigns.
Diversity: experience working with diverse groups; promotes diversity programmatically.
Healthcare experience: a high degree of healthcare administration knowledge with special understanding of
the problems and techniques of urban and multi-cultural healthcare delivery.
External relationships: developed effective relationships with other community “players” including local,
state and federal officials and legislators, nonprofit organizations, educators, churches, government and other
provider organizations.
Community relationships: active in other community-based organizations.
Media relations: experienced as an organizational spokesperson; has interacted with members of print and
broadcast media.
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Position Profile
Executive Director
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Political acumen: demonstrated ability to strategically navigate among community, statewide and federal
leaders.
Community relationships: active in other community-based organizations.
Data handling and analysis: understands technology and uses it in assembling and assessing data.
Desired personal traits:
Leadership: possesses breadth, presence, vision; has ability to manage and motivate others.
Goal driven: results orientation combined with ability to see beyond daily operations toward strategic goals
and ideas; displays initiative in fulfilling goals of community, Board and system. .
Communication: can effectively communicate both up and down the organization and to external audiences;
excellent verbal and written communication skills and presentation skills; active listener.
Collaborative: demonstrates a willingness and ability to work with and through others; able to forge effective
working relationships with various parties and encourage them to work together toward common goals;
appropriately delegates to staff members.
Integrity: personally possesses the highest ethical and moral standards.
Interpersonal skills: personable; can relate to people of diverse social, economic and cultural backgrounds.
Diplomat: tactful, gracious, smooth style.
Team player: management style which supports and encourages the efforts of staff; takes a team approach in
working with others.
Straightforward: ability to provide direct feedback and information; transparent; candid.
Organizational skills: results oriented; meets established goals and objectives.
Change agent: anticipates, facilitates and manages change.
Executive presence: professional demeanor and style.
Self-starter: displays a passion for “getting the job done”; strong personal work ethic with a “roll up the
sleeves” attitude.
Visibility: highly visible to staff and key stakeholders; active in the community.
Decision making process: demonstrates good judgment and firmness in decision-making; carefully assesses
facts of a situation and weighs alternatives, but is decisive.
Multitask/focus: able to manage and carry out multiple and complex assignments often with very short time
frames.
Credible: able to build confidence with and command respect from staff, Board members and community
representatives; strong sense of self and knowledge of strengths and weaknesses.
Persuasive: able to synthesize various viewpoints and mobilize internal and external support for objectives
and plans.
Negotiation: able to effectively negotiate and seek “win-win” solutions to issues and conflicts.
Disposition: demonstrates balance in his/her life; gracious; able to maintain a sense of humor.
Travel:
Travel requirements include attendance at conferences and other events to acquire and maintain proficiency in
fulfilling the duties and responsibility of this position.
Challenges and Opportunity:
The projected first year accomplishments for the new Executive Director include:
“Hit the ground running” in this leadership role and keep pace with ongoing matters and the daily demands of
the position. This includes developing effective working relationships with all key stakeholders including but
not limited to: managers and staff; contract agencies; community leaders; local, state and federal elected
officials and their staffs; outside advisors and funders including governmental entities; consumers and their
families; other related organizations in the Summit County community and Northern Ohio region; members of
the media.
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Position Profile
Executive Director
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Work with managers and Board to improve morale of and communication among the ADM Board staff
members at all levels.
Establish outstanding relationships with the provider community, gaining strong understanding of their
individual missions, services and programs and executive and staff leadership.
In concert with the Board and staff, develop and begin implementation of a strategic plan for the organization
to include operational strategy, and ongoing and future sources of funding.
The Executive Director at ADM Board is an outstanding opportunity for an executive committed to the mission of
community-based mental health and drug and alcohol addiction services. The organization has a strong reputation for
success and innovation, yet it faces one of the most challenging periods in its history. Challenges facing the new ED
include continuing to build relationships among provider agencies, the community and all levels of constituencies,
working with the ADM Board staff to focus on teamwork and preparing for continued funding challenges.
Nevertheless, the ADM Board staff, Board of Directors and provider agencies together with government leadership
are excited about the organization’s future and its positive impact on the residents of Summit County and the
surrounding area.
Summit County and the Northern Ohio Region
Summit County is located in the northeastern quadrant of the State of Ohio and is home to over 540,000 people. The
City of Akron has over 210,000 residents with the remaining population living in over 20 municipalities and villages
in the County. Summit County includes residents from diverse ethnic backgrounds and has maintained a solid
economy with a mix of service, healthcare, and manufacturing businesses. Arts and culture include galleries,
community festivals, restaurants, museums and theatre. Educational organizations include outstanding public and
private school systems, community colleges and a number of public and private institutions of higher learning. Other
information about Summit County and its communities along with the overall quality of life in Northern Ohio can be
found at www.neoisgreat.com.
Contacts
We fully respect the need for confidentiality of information supplied by interested parties; however, prospective
candidates should be aware that any applications or resumes submitted for this opportunity are subject to the
Ohio Public Records Act and may be disclosed. Therefore, we recommend that interested candidates should first
telephone either consultant at WAVERLY PARTNERS, the executive search firm retained by the County of Summit
ADM Board on this search. Reference contacts will not be made until mutual interest has been established. The
client organization we represent and WAVERLY PARTNERS firmly support the principle and philosophy of equal
opportunity for all individuals, regardless of race, religion, sex, age, national origin or disability:
Eric N. Peterson
Managing Director & Principal
WAVERLY PARTNERS, LLC
400 Powell Drive, Cleveland, OH 44140
440-892-5961 EPeterson@Waverly-Partners.com
Heidi Geiger Milosovic
Managing Director & Principal
WAVERLY PARTNERS, LLC
14269 Meadow Creek Lane, LaGrange OH 44050
440-355-6629 HMilosovic@Waverly-Partners.com
November 2008
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