Board Meeting 6-24-08.pdf - Admboard.org

COUNTY OF SUMMIT
ALCOHOL, DRUG ADDICTION & MENTAL HEALTH SERVICES BOARD
BOARD OF DIRECTORS MEETING
June 24, 2008
MINUTES
BOARD MEMBERS PRESENT:
Thomas F. Haskins, Jr., Esq., Chair
Russell Balthis
Alane L. Boffa
Kevin K. Crum, CPA
Lois A. Foster
Todd M. Ivan, M.D.
Gordon Keaton
Linda Marcum
David E. Martin
Christine C. Yuhasz
BOARD MEMBERS ABSENT:
Dawn R. Jones (excused)
Ronald Rett (excused)
Jules F. Sauvageot (excused)
Harmon C. Velie (excused)
ADM STAFF PRESENT:
Jerry Craig, Manager of Clinical Services
Donald C. Davies, Executive Director
Tom Leffler, Manager of Finance
Mark Munetz, M.D.
Sharon Reiter, Executive Assistant
Mary Alice Sonnhalter, Manager of Community Relations
Jackie Steward, Manager of Administration
Nick Veauthier, Manager of MIS
OTHER INTERESTED PARTIES:
Mike Bullock, Tarry House
Angela Tucker Cooper, Mental Health America of Summit County
Terry Dalton, Community Support Services
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Elaine Harlin, Child Guidance & Family Solutions
Edward Stanford, Interval Brotherhood Home
Janice Mercier-Wade, Ph.D.
Judy Mottley, Consumer
James Orlando, Ph.D., Summit Psychological Associates
Chris Richardson, Oriana House
Jan Wagner, Community Health Center
Sherry Kelly, Akron-UMADAOP
CALL TO ORDER:
Mr. Haskins called the meeting to order at 6:00 PM.
I. APPROVAL OF MINUTES:
A MOTION was made and SECONDED:
To approve the Minutes of the May 27, 2008 Board meeting as presented.
VOTE: Yes – ALL
RESOLUTION NO.
08-06-01
II.
SWEARING IN OF NEW BOARD MEMBER:
Chairman Haskins swore in new Board Member George Wertz, who is an
Ohio Department of Mental Health appointee.
III.
CHAIRMAN’S REPORT:
Mr. Haskins announced the following upcoming Committee meetings:
Mental Health Standing Committee
Thursday, July 10, 2008, 8:15 AM, Frese Community Room
Community Relations Committee
Thursday, July 10, 2008, 3:00 PM, Frese Community Room
Contract Committee Meeting
Monday, July 14, 2008, 8:30 AM, Frese Community Room
He also announced that the next ADM Board meeting will be held at Child Guidance &
Family Solutions, 312 Locust St, Akron, on Tuesday, July 29, 2008, at 6:00 PM.
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IV.
EXECUTIVE DIRECTOR’S REPORT:
See Attached Executive Director’s Report.
Mr. Davies asked Mary Alice Sonnhalter, Manager of Community Relations, to review
for the Board and others present the results of the 2008 Summit County Collaborative
Poll, which is Attachment 1 in his report.
V. COMMITTEE REPORTS:
A. Executive Committee – Thomas F. Haskins, Jr., Esq., Chair
No Report at this time.
B. Alcohol & Drug Addiction Standing Committee – David E. Martin, Chair
Several recommendations from the June 13, 2008 AoD Committee meeting were brought
before the Board.
A MOTION was made and SECONDED to:
Recommend to the ADM Board of Directors approval to increase the Akron Health
Department calendar year 2008 (January – June) budget from $402,952 to $415,220
to reflect the increase in DUI indigent treatment funds.
VOTE: Yes – ALL
A MOTION was made and SECONDED to:
RESOLUTION NO.
08-06-02
Recommend to the ADM Board of Directors approval to increase the Oriana House
calendar year 2008 (January – June) budget from $1,549,126 to $1,609,021.98 to
reflect the increase in DUI indigent treatment funds.
VOTE: Yes – ALL
RESOLUTION NO.
08-06-03
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Mr. Martin stated that the following Recommendation was passed and forwarded to the
ADM Board’s Finance Committee :Recommend to the Finance Committee the one time
funding of the project, “God As We Understand Him”.
C. Community Relations Committee – Christine C. Yuhasz, Chair.
No Report at this time.
D. Contract Committee – Thomas F. Haskins, Jr., Chair
Mr. Haskins said the Contract Committee met on June 16 and reviewed a draft of the
new contract. He pointed out that the agency comments are listed separately in the
Contract Committee minutes.
He said the agency directors will be submitting their comments in writing by June 30,
2008.
In the meantime, the current contracts will need to be extended through the end of
2008.
A MOTION was made and SECONDED:
To extend the 2007 Board/Agency contract from 7/1/08 – 12/31/08 and allocate
funding for calendar year 2008 as follows:
Akron Health Department $ 804,972
Akron – UMADAOP 1,306,198
Blick Clinic 1,761,824
Child Guidance & Family Solutions 8,887,049
Community Health Center 5,612,015
Community Support Services 15,124,163
Edwin Shaw Rehab 891,711
Interval Brotherhood Home 2,456,065
Mature Services 570,644
Oriana House 3,121,252
Portage Path Behavioral Health 10,318,613
Psycho-Diagnostic Clinic 370,847
Summit County Sheriff DARE 84,369
RESOLUTION NO.
08-06-04
E. Finance Committee – Kevin Crum, CPA, Chair
Mr. Crum said the Finance Committee met on June 17, 2008.
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He said the Finance Committee is working on developing a policy regarding criteria for
use of the Capital Reserve Fund.
He reviewed the financial statements included in the Board packets.
A MOTION was made and SECONDED:
To accept the April 30, 2008 and May 31, 2008 Financial Statements as presented
subject to compliance audit as part of the audit by Summit County.
VOTE: Yes – ALL
RESOLUTION NO.
08-06-05
Mr. Crum stated that the documentary, “God As We Understand Him” is an excellent
tool for the recovery community; however, considering the ADM Board’s financial
situation the Finance Committee cannot recommend the requesting funding.
A MOTION was made and SECONDED:
Not to approve a one time funding of $25,000 for the documentary, “God As We
Understand Him”, based on the current and projected financial circumstances of
The ADM Board.
VOTE: Yes – ALL
RESOLUTION NO.
08-06-06
Mr. Crum reviewed the Cash Balance Projections and stated that there is a projected
deficit of $2.7 million by January 2009. He said that the County Fiscal Office and the
ADM Board have had discussions regarding receiving advances on Levy funds during the
first quarter of next year in order to help bridge the deficit.
Mr. Crum stated that there was a request presented to the Finance Committee for one
Time funding of a sex offender program at Summit Psychological Associates.
A MOTION was made and SECONDED:
To approve one time Non-Medicaid funding of $54,000 to Summit Psychological
Associates for the period 3/1/2008 – 12/31/2008 for their Sex Offender Treatment Program.
Summit Psychological Associates will be reimbursed on a purchase of service basis for
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eligible Non-Medicaid clients’ behavioral health group counseling and therapy (H0004) at
$9.87 per unit of service adjudicated through the Multi-Agency Community Services
Information System (MACSIS) for services rendered 3/1/2008 – 12/31/2008.
VOTE: Yes – ALL
RESOLUTION NO.
08-06-07
F. Mental Health Standing Committee – Todd Ivan, M.D., Chair
No Report.
G. Personnel Committee – Lois Foster, Chair
Ms. Foster stated that the Personnel Committee’s comments will be deferred until
the Executive Session. No further report.
VI.
UNFINISHED BUSINESS:
No Unfinished Business.
VII.
NEW BUSINESS:
No New Business.
VIII. COMMENTS FROM THE PUBLIC
Ms. Elaine Harlin said she wished to thank the ADM Board and staff for their openness
and inclusiveness in their dealings with ADM Board agencies during the crafting of a
new contract.
Dr. Mercier-Wade stated that the agency directors have gotten together and have decided
to do a comprehensive “contract comment report” to the Board and Contract Committee
instead of each of the directors submitting individual reports.
Terry Dalton updated the Board on the status of the primary care clinic and pharmacy
now under construction. He said they are hoping to begin construction within the next
couple of weeks and have a grand opening sometime in October.
XI.
EXECUTIVE SESSION:
A MOTION was made and SECONDED:
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To go into Executive Session to discuss pending personnel matters.
TIME: 6:47 PM
ROLL CALL VOTE: Thomas F. Haskins, Jr. – Yes; Russell Balthis – Yes; Alane Boffa – Yes;
Kevin Crum – Yes; Lois Foster – Yes; Todd Ivan, M.D. – Yes; Gordon Keaton – Yes; Linda
Marcum – Yes; David E. Martin – Yes; Christine Yuhasz – Yes.
A MOTION was made and SECONDED:
RESOLUTION NO.
08-06-08
To reconvene the Regular ADM Board of Directors meeting.
TIME: 10:11 PM
ROLL CALL VOTE: Thomas F. Haskins, Jr. – Yes; Balthis – Yes; Boffa – Yes; Foster – Yes;
Kevin Crum – Yes; Todd Ivan, M.D. – Yes; Gordon Keaton – Yes; Linda Marcum – Yes.
Mr. Haskins reconvened the regular portion of the Board meeting.
There were three resolutions before the Board.
A MOTION was made and SECONDED:
That as a result of information that has been submitted to the Board, it feels that it is in the
best interest of the ADM Board to place Donald C. Davies on paid leave until the next
meeting of the Board of Directors.
VOTE: Yes – ALL
RESOLUTION NO.
08-06-09
A MOTION was made and SECONDED:
To submit the proposed revised anti-harassment and grievance procedures and policies to the
Personnel Committee as presented to this body for consideration and return to the Board of
Directors by the next meeting.
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RESOLUTION NO.
08-06-10
A MOTION was made and SECONDED:
To hold a Special ADM Board of Directors Meeting on July 2, 2008, at 5:30 PM, with notice
accordingly, and with the following agenda : I. Consideration of Revised Anti-Harassment
Policies & Procedures, II. Consideration of Revised Grievance Policies & Procedures, III.
(Executive Session) Evaluation of Executive Director, IV. (Executive Session) Address
Current Personnel Grievance.
A MOTION was made and SECONDED:
RESOLUTION NO.
08-06-11
To authorize the Board Chair, Thomas F. Haskins, Jr., to appoint an interim executive
director of the Summit County ADM Board.
RESOLUTION NO.
08-06-12
There being no further business before the Board, the meeting was adjourned at 10:36 PM.
_________________________________
Thomas F. Haskins, Jr., Esq.
Chair
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