eHealth Clinical Portal Programme Board: Terms of Reference

eHealth Clinical Portal Programme Board: Terms of Reference
1. Purpose
The Clinical Portal Programme Board provides direction and leadership to the
Clinical Portal Programme
2. Remit
3. Chair
Strategy
• Owns the vision for the programme, providing clear direction and
leadership throughout its life, including any phases agreed.
• Ensures the alignment of Clinical Portal activity with eHealth strategic
direction and related matters across the Scottish Government.
• Agrees the clinical portal sourcing strategy.
• Agrees and owns the Clinical Portal roadmap
Governance
• Provides strong links into senior decision-making bodies and structures
within NHS Boards, including Chief Executives and Chairs.
• Approves the programme Business Case
• Oversees the Clinical Portal programme plan, project portfolio and
interdependencies.
• Approves the funding model to support realisation of the desired
programme outcomes.
Management
• Acts as a focus for all Clinical Portal related activity
• Approves programme budget decisions, in line with delegated authority
• Manages programme level risks and issues.
• Provides the mandate to set up, close and suspend individual projects
of the programme
• Approves the communications strategy and plan
• Delegates authority as appropriate, for example to the VPR Discovery
Project Board or the IAM Programme Board
The Clinical Portal Programme Board is chaired by Paul Rhodes, eHealth
Programme Director, Scottish Government Health Department, (SGHD).
4. Membership
The Clinical Portal Programme Board is drawn from a range of senior
stakeholders from across the organisation, including Chief Executive, Director
of Finance, eHealth and Clinical Leads and SGHD. This to ensure that the
Board has the appropriate support and authority to take decisions on behalf of
the service and the mechanism for such decisions to be disseminated and
implemented. Members have a role of communicating and championing the

programme with the stakeholder groups they represent. Membership will be
by invitation of the Board. In the normal course of events, substitutes are not
permitted.
Members
Paul Rhodes
eHealth Programme Director, SGHD (Chair)
John Turner Chief Executive, NHS 24
Stella Clark
Medical Director (primary care), NHS Fife
Jason Leitch
National Clinical Lead for Patient Safety and Improvement, SGHD
Robin Wright
Chair eHealth Leads, NHS Lanarkshire
Cliff Barthram
CCLG representative, NHS Tayside
Caroline Hutchinson EESS Project Manager representing Directors of HR
Ian Welsh
Chief Executive: Long Term Conditions Alliance
Susan Douglas-Scott Patient representative
Alan McDevitt
GP representative
Annie Buchanan Nurse Directors’ representative, NHS Fife
Lorna Ramsay Clinical Lead, NSS
Julie Falconer
Programme Manager, SGHD
5. Clinical Portal Governance Context
Note that the national Identity Access and Management (IAM) programme will
report to the Clinical Portal Programme Board. This is due to the strategic role
that IAM takes in the longer-term view of portal delivery. The budget
responsibility delegated to the Clinical Portal Programme Board from the
Strategy Board will include funding for the IAM Programme
6. Accountability
The Clinical Portal Programme Board will report direct to the eHealth Strategy
Board. The Board should consider in light of the frequency of its meetings and
the significance of programme decisions required, whether it wishes another
group to carry out some work on its behalf. Options would include:
• the full Programme Board agrees to meet regularly to minimise the
requirement for delegation;
• the Chair (senior Responsible Owner) is empowered to make decisions

7. Meetings
on behalf of the Board between meetings;
• a sub-group of the Board is formed with a more frequent meeting
schedule;
• the eHealth Programme Board is requested to take a role
It is suggested that the Board meets on a six-weekly basis, and or when the
need arises. If the Board wishes to meet less frequently, then the options
outlined in item 6 above should be considered.