new employee orientation - Center for Human Resources - San ...

http://www.sdsu.edu

Name
Where you work

Mission
Provide well-balanced, high quality education for
undergraduate and graduate students and to
contribute to knowledge and the solution of
problems through excellence and distinction in
teaching, research, and service.

The California
State University
System is
comprised of 23
campuses
SDSU is one of
the largest
campuses in the
CSU system,
with more than
33,000 students

SDSU - Administration
Elliot Hirshman
President
Nancy Marlin Stephen Welter Mary Ruth Carleton Tom McCarron Eric Rivera
PROVOST
VICE PRESIDENT
RESEARCH AND
GRADUATE AFFAIRS
VICE PRESIDENT
UNIVERSITY RELATIONS &
DEVELOPMENT
VICE PRESIDENT
BUSINESS AND FINANCIAL
AFFAIRS
VICE PRESIDENT
STUDENT AFFAIRS

1897
1904
1899

1929
Today
1950s

Then…
and Now!

Then…
and Now!

Then…
and Now!

Acknowledgement of Resources
SDSU Library:
http://library.sdsu.edu/
SDSU Occasional Archaeological Papers (SOAP):
http://soap.sdsu.edu/Volume1/SDSCollege/college.htm

Parma Payne Goodall Alumni Center

100 Years, 100 Stones Monument

http://arweb.sdsu.edu/es/virtualtour/

Ellen Ochoa Marshall Faulk Linda Lang

Tony Gwynn Julie Kavner Gregory Peck

Ralph Rubio
Former Mayor
Jerry Sanders
Andy Rathbone

www.foundation.sdsu.edu/

Mission
To further the educational,
research and community service
objectives of
San Diego State University

What We Are
• Nonprofit 501(c)(3) corporation
– Founded in 1943, legally separate from but
integral to SDSU
• Auxiliary organization within CSU system
– Largest of the 89 CSU auxiliaries
– One of four SDSU auxiliaries

About the SDSURF:
• In 2013, administered $177 million in
revenues
• In FY 2012-2013 SDSU faculty received over
$115.7 million in grants and contracts
• Administers approximately 3,000 separate
funds on behalf of 700+ faculty and staff
• Owns and manages 784,000 gross rentable
sq. ft. of property

Projects
Funded research & community service initiatives
Agencies
American Language Institute, College of Extended Studies,
KPBS, Aztec Athletic Foundation, University Relations &
Development
Central Staff
Support the overall administration
of the many research projects and grants awarded to SDSU

Arctic Ecosystems
Walter C. Oechel
Biology
Ecologist Walter Oechel directs
SDSU’s Global Change Research
Group which conducts research on
the response of Plants and
ecosystems to elevated CO2.
35

Laboratory for Language and
Cognitive Neuroscience
Karen Emmorey
Speech Language and
Hearing Sciences
The LLCN studies languages and the deaf and hearing people who use them to ask the
following questions:
What is universal about human language?
How is signing different from speaking?
Does the language you use affect how you think?
Is the deaf, signing brain different from the hearing, speaking brain?
How does the brain recognize the difference between gesture and sign language?
What is the nature of the bimodal bilingual brain?
36

Hispanic Health
Gregory Talavera
Public Health
Dr. Gregory Talavera is a bilingual, bicultural physician
trained in public health and preventive medicine. He is
Codirector of SDSU’s Institute for Behavioral and Community
Health and principal investigator for the landmark Hispanic
Community Health Study/Study of Latinos (HCHS/SOL) San
Diego Field Site – the largest and longest study on the health
of Latinos in the nation – assessing cardiopulmonary risk
and protective factors for chronic illness in Latinos living in
San Diego’s South Bay.
37

Protecting Children from
Secondhand Smoke
Exposure
MELBOURNE HOVELL
Public Health
Epidemiologist Mel Hovell uses the Behavioral Ecological Model to study healthrelated
behavior that emphasizes consequences of behavior and environmental
influences, over topography. Dr. Hovell completed the first clinical trial
demonstrating coaching as an effective means of lowering SHSe (Second Hand
Smoke Exposure). Now, with support from NIH, he and colleagues have designed
a home-based cutting-edge technological intervention to protect children from
SHS exposure.
38

Using Lasers to Detect Cancer,
Alzheimer’s, Parkinson’s and
Improvised Explosive Devices
William Tong
Chemistry
Dr. Tong’s novel laser wave-mixing methods allow earlier
detection of diseases including Alzheimer’s, Parkinson’s,
cancer, HIV; standoff remote detection of improvised
explosive devices on the battlefield; better design of
cleaner drugs; and even authentication of paintings and
objects of art.
39

http://as.sdsu.edu/

‣ One of four auxiliary organizations on the SDSU campus
(Aztec Shops, SDSU Research Foundation & Campanile
Foundation)
‣ Incorporated March 7, 1932
‣ Uniquely student-directed
‣ $20+ million annual budget, only 18% of which derived from
mandatory student fees – no State or University funding
‣ Over 1,100 employees
‣ Progressive, innovative, and professional organization

‣ The Student Government –
stewards of student involvement
in shared governance at SDSU
‣ Direct and manage:
• Aztec Recreation Center (ARC)
• Aztec Aquaplex
• Cal Coast Credit Union Open Air
Theatre
• Conrad Prebys Aztec Student
Union
• Mission Bay Aquatic Center
• SDSU Children’s Center
• Viejas Arena

WHAT WE DO FOR YOU!
‣ SDSU Children’s Center: Childcare and preschool programs at
reduced costs for SDSU faculty and staff
‣ Viejas Arena & Cal Coast Open Air Theatre: Athletic events and
concerts at these premier venues. Viejas Arena Box Offices
also provide tickets to campus events, is a Ticketmaster
Outlet, & discounted attraction tickets and movie passes.
‣ Aztec Recreation Center and Aztec Aquaplex: State-of-the-art
fitness and swim facilities with reduced membership fees for
SDSU faculty and staff [$29/month with electronic funds
transfer (EFT) ]. Please enjoy a complimentary month pass on
us!
‣ Mission Bay Aquatic Center: Wide range of
water sports activities and recreational
classes at affordable prices

WHAT WE DO FOR YOU!
Conrad Prebys Aztec Student Union:
Opened in January 2014, is the first sustainable student union in
the CSU system. With 14 meeting rooms, Starbucks, Aztec
Market, 300-seat Theater, Aztec Lanes for bowling and ARC
Express for fitness, the Union is the campus living room for
students, faculty, staff, alumni and the community. Oggis,
Chipotle and the Habit Burger Grill to open soon!

http://www.as.sdsu.edu

http://www.aztecshops.com/

‣ Campus Stores
• SDSU Bookstore
‣ Aztec Dining Services
• Restaurants
• Aztec Markets
• Catering - Concessions
‣ SDSU Road Scholar

‣ Insider Tips:
◦ Fresh Baked Cakes, Cookies and more @ “SWEET”
www.eatatsdsu.com
◦ Farmers Market every Thursday in spring & fall from
10am to 3pm
◦ Faculty – Staff Club
◦ SDSU Flowers your on campus florist
www.SDSUFlowers.com
◦ Find out what’s new at: www.aztecshops.com

Felecia Vlahos
Information Security Officer
x44049
iso@mail.sdsu.edu

‣ SDSU appeals to hackers
◦ High speed internet
◦ Thousands of desktops and servers
‣ Average of 3,000 attacks per second on firewall
‣ 2003-13: Thirty nine notifications costing over
$200,000

‣ Create complex password choices
‣ Change passwords each quarter or semester
‣ Delete or archive unnecessary information
‣ Use password protected screensavers
‣ Use email instead of messaging software
‣ Browse (email) only work/academic related sites
‣ Security patches within a week
‣ Anti-virus & anti-spyware software
‣ Beware of spam and phishing emails
‣ Personal devices on Wi-Fi okay

‣ Gene LeDuc , Technology Security Officer (TSO)
and (Security Analyst)
◦ Firewalls, DNS, VPN, IPS, Incident response
◦ Network assessments
‣ Felecia Vlahos, Information Security Officer (ISO)
◦ Security Plan, Security awareness, Incident response
◦ Procedural assessments

‣ Security Computing Policy:
http://security.sdsu.edu/policy/secplan.html
◦ Section 1: SDSU Security Policies
◦ Section 2: Security Incident Response
◦ Section 3: Vulnerability Management
◦ Section 4: Security Training

‣ Required for employees with access to
◦ Protected Level 1 (SSN, credit cards, driver’s license,
medical records, etc.)
◦ Student Records on Portal
‣ Refresh spring 2014 of current trainees
‣ Web-based, ~40 minutes long, complete within
30 days
‣ Email from TrainingNotifications@calstate.edu
that you have been registered for courses
‣ Training link: https://ds.calstate.edu/?svc=skillsoft&org=sdsu

‣ Incidents/emergencies:
security@sdsu.edu
‣ Non-emergencies:
ITSO@sdsu.edu
‣ Information Technology Security Office:
594-0142
‣ Information Security Officer:
iso@sdsu.edu & 594-4049

http://www-rohan.sdsu.edu/~academic/academicaffairs.htm

Nancy Marlin, Provost
What is a Provost?
According to Webster’s New College Dictionary, ©
1999: pro•vost, n. Abbr. Prov.
• The chief magistrate of certain Scottish cities.
• The chief officer of some colleges.

• Kathy LaMaster
Associate Vice President for Academic Affairs
• Edith Benkov
Associate Vice President for Faculty Affairs

Related Offices
‣ Analytic Studies & Institutional Research
Jeanne Stronach, Director
‣ Instructional Technology Services
James Frazee, Director
‣ Office of International Programs
Alan Sweedler, Assistant Vice President

Related Offices, continued
‣ Enrollment Services
Sandra Cook, Associate Vice President for
Enrollment Management
• Office of Admissions
• Office of Advising and Evaluations/University
Advising
• Office of the Registrar
• Prospective Student Center
• SIMS/R Student Information Management
Systems/Relational

‣ College of Arts & Letters
Paul Wong, Dean
‣ College of Business Administration
Gangaram Singh, Interim Dean
‣ College of Education
Joseph Johnson, Jr., Interim Dean
‣ College of Engineering
Morteza Monte Mehrabadi, Dean
‣ College of Health & Human Services
Marilyn Newhoff, Dean
‣ College of Professional Studies & Fine Arts
Joyce Gattas, Dean
‣ College of Sciences
Stanley Maloy, Dean

‣ Graduate Division
Stephen Welter, Dean
‣ Imperial Valley Campus (IVC)
David E. Pearson, Dean
‣ College of Extended Studies
Joseph Shapiro, Dean
‣ Undergraduate Affairs
Geoffrey Chase, Dean
‣ Library and Information Access
Gale Etschmaier, Dean

SDSU offers the following degree opportunities:
‣ Bachelor’s Degrees in 90 areas
‣ Master’s Degrees in 78 areas
‣ One Educational Specialist Degree (Ed.S.)
‣ Research Doctorates (Ph.D., Ed.D, Au.D., DNP,
and DPT) in 22 areas

‣ For Fall 2013, SDSU received nearly 84,000 applications
‣ Enrollment for 2012/2013 was approx. 33,000, including 1,000 at
the Imperial Valley Campus
‣ Average GPA of incoming freshman for Fall 2013 is 3.6
‣ Average SAT score of incoming freshman for Fall 2013 is 1106
‣ SDSU is ranked #152 in U.S. News and World Report’s list of
America’s Best Colleges
‣ SDSU is designated as:
• #1 Top Small Research University for 4 consecutive years!
• A Hispanic serving institution.

SAN DIEGO STATE UNIVERSITY
Library & Information Access

‣ Visits in a typical week - 65,304
‣ Over 1.9 million hits to the library’s
website last year.
‣ Physical items circulated annually -
221,526
‣ Average weekly reference question - 1,647
‣ Employing 76 faculty & staff and 135
students assistants.
‣ Hosted 48 presentations serving over 3,
045 people and presented 305 library
instruction sessions to 10,436 students!
(2012-2013)

‣ Red ID is your library card:
◦ Use it to check out books
◦ Add money to print and photocopy in the
library
‣ Set up a Library PIN:
◦ To find journal articles from off –campus
◦ To use computers in the library
◦ To borrow books from other libraries
◦ http://library.sdsu.edu/help/create/resetpin

LIBRARY SERVICES
‣ 112 –day staff checkout period; online renewals
‣ 800 public access computers
‣ Wi-Fi hot spot-inside and out
‣ Secured 24-hour study area-coffee cart-food
friendly areas-quiet study areas-charging stations
‣ Media Center with multi-media computer
workstations
‣ Wells Fargo Financial Laboratory with Bloomberg
terminals
‣ Laptop Lounge
‣ Exhibits and special events

‣ Electronic Resources:
Journals, databases, and e-books over 239,816
‣ The Library has 7.2+ million items in its collections:
Book Volumes 2,208,851
Government Publication items 459,577
Microform items 4,641,387
Print serial subscriptions 824
Maps 142,241
Circuit Partnerships
‣ Special Collections and University Archives (SCUA)
The Edward E. Marsh Golden Age of Science Fiction is one of the largest
and most significant collections of science fiction on the planet.
‣ Media Center
Borrow DVDs, cameras & more
Listening and viewing equipment

We have a 24/7 Study Area open 24 hours daily when classes are
in session!

‣ LIBRARY HOME PAGE http://library.sdsu.edu
‣ Find BOOKS, VIDEOS, JOURNALS and more from SDSU Library &
Information Access http://library.sdsu.edu/find/books
‣ Locate scholarly peer-reviewed journal, newspaper clippings, and magazine
articles from the ARTICLE DATABASES
http://library.sdsu.edu/find/articles-journals
‣ ASK A QUESTION, GET AN ANSWER! In person at Reference Desk, by
phone (619) 594-6728, by text message (619) 567-9743, by email
eref@rohan.sdsu.edu, Chat 24/7 with a librarian.
‣ Get digital images and sound clips from our DIGITAL COLLECTIONS
http://library.sdsu.edu/find/digital-collections

http://bfa.sdsu.edu

BUSINESS & FINANCIAL AFFAIRS
Tom McCarron
Vice President
JIM STERK
Director of Athletics
JESSICA RENTTO CHRIS XANTHOS AGNES WONG NICKERSON BOB SCHULZ
ASSOCIATE VICE PRESIDENT
Administration
ASSOCIATE VICE PRESIDENT
Business Operations
and Chief Information Officer
ASSOCIATE VICE PRESIDENT
Financial Operations
ASSOCIATE VICE PRESIDENT
Real Estate, Planning and
Development
• Center for Human
Resources
• Environmental Health &
Safety
• Office of Employee
Relations and Development
• Business Enterprises
• Business Services
• Enterprise Technology
Services
• Audit and Tax
• Budget and Finance
• Contract and Procurement
Management
• University Controller
• Facilities Planning,
Design and
Construction
• Office of Housing
Administration
• Public Safety / University
Police
• Facilities Services
• Risk Management

x 41991
http://www.dps.sdsu.edu/

‣ Police Officers
‣ Detectives
‣ Dispatchers
‣ Parking Officers
‣ Community Service Officers
‣ Business Office

UNIVERSITY POLICE
‣ Located at Public Safety Building (DPS)
‣ Open 24 hours every day/365 days
‣ Blue light phones on campus and parking lots
‣ Campus call 9-1-1 or campus number 594-1991
‣ Note: 8-9-1-1 diverts to San Diego Police
‣ Cell call 9-1-1 (CHP, San Diego, or SDSU)

‣ Published annually - October
‣ Lists campus safety services and programs
‣ Provides 3 year crime statistics
‣ Available on-line at:
http://www.dps.sdsu.edu/pubs.htm

‣ Reporting suspicious activity/persons
‣ Reporting crimes – when, how, where
‣ Car and building theft
‣ Working late

‣ http://police.sdsu.edu/
‣ http://bfa.sdsu.edu/emergency/
‣ http://www.dps.sdsu.edu/forms.htm

‣ Escort Program – 594-6659
‣ Rape & Sexual Assault Awareness and Prevention
Workshop
‣ Automatic External Defibrillators (AEDs)
‣ Live Scan (Digital Fingerprints)
‣ Access Control (Building Access)
‣ Key Issue
‣ Defensive Driving
‣ Special Event Services
‣ A.L.I.C.E. Program (Alert Lockdown Inform Counter Evacuation)

‣ Parking Permits
• Types – Paid vs. Special Permit
‣ Citations / Appeals www.citationprocessingcenter.com
‣ Red & Black Shuttle
‣ Carpool/Vanpool
‣ Public Transportation
‣ http://police.sdsu.edu/parkinginfo.htm

http://goaztecs.cstv.com/

SDSU ATHLETICS - Aztec Sports
‣ Baseball
‣ Men’s & Women’s Basketball
‣ Women’s Crew
‣ Women’s Cross Country/Track
‣ Football
‣ Men’s & Women’s Golf
‣ Women’s Lacrosse (New Fall ‘11)

SDSU ATHLETICS - Aztec Sports
‣ Men’s & Women’s Soccer
‣ Softball
‣ Women’s Swimming & Diving
‣ Men’s & Women’s Tennis
‣ Women’s Volleyball
‣ Women’s Water Polo

SDSU ATHLETICS - Season Tickets
‣ SDSU Faculty/Staff may purchase Season Tickets at
a 20% discount
• Utilizing the 20% discount, faculty/staff members can purchase
football season tickets for as low as $53, and general admission
basketball season tickets for $79.
• Reserved seat men's basketball season tickets start at $88 for
faculty/staff members.
• All faculty and staff who purchase basketball or football season
tickets will receive a card valid for free admission to Aztec
women’s basketball, baseball, softball, and volleyball games.
The card will provide free admission for up to six people for
each of those events.

SDSU ATHLETICS - Season Tickets
‣ To purchase season tickets visit the ticket office in
person at Qualcomm Stadium Window E, Monday
through Friday 9 am - 5 pm.
‣ Or Call (619) 283-SDSU

http://bfa.sdsu.edu/ehs/

‣ Some programs include:
◦ Air Quality
◦ Asbestos
◦ Biological Safety
◦ Compliance Inspections
◦ Ergonomics
◦ Fire and Life Safety
◦ Food Safety
◦ Hazardous Waste

‣ Report hazards for investigation
‣ Report injuries to your Supervisor immediately
‣ Use personal protective equipment as required
‣ Use safe work and security practices, follow
safety procedures
‣ Safety is everyone’s responsibility
‣ Be accountable for your/others’ safety

‣ Ensure workstation is ergonomically correct
‣ Comply with health and safety regulations
including for example:
◦ Uniform Fire Code
◦ Health and Safety code
◦ CAL/OSHA regulations

‣ Must be provided and documented
◦ New employees
• General and job specific hazards
◦ Before employees handle hazardous substances,
equipment, or conduct new procedures
◦ When given new job assignments
◦ When a new hazard is identified

‣ Safety Surveys
‣ State Fire Marshal Title 19 Inspections
‣ When new, previously unidentified hazards are
recognized
‣ When applicable to follow up on occupational injuries
and illnesses or exposure to hazardous substances
‣ When requests are made regarding a health and safety
concern
‣ Whenever workplace conditions warrant an inspection
◦ Unsafe conditions shall be corrected when observed
or discovered or in a timely manner based on severity

‣ Security related incidents are reported to Public Safety
‣ Safety related incidents are reported to EH&S
‣ When applicable, follow up is provided
‣ Life Threatening Emergencies
‣ Report to Work Control or Public Safety directly
‣ Dial “911” or 594-1991
‣ Public Safety is campus first responder
‣ Provide specific details to expedite response

‣ Get the appropriate amount of rest
‣ Use the provided personal protective equipment (PPE)
‣ Perform work tasks as directed and do not use supplies
and equipment for uses other than which they are
intended
‣ Use proper housekeeping, for example:
◦ Keep stairways and aisles clear
◦ Keep work areas neat and orderly
‣ Promptly clean up spills
‣ Do not participate in acts that adversely influence
safety

The study of the relationship between people, the
work they perform, and their physical work
environment
‣ Exposures which have been associated with
ergonomic injuries
‣ Symptoms of injuries caused by repetitive motion
‣ The methods used to minimize ergonomic
injuries at SDSU

‣ Employees are responsible for reporting
discomfort or questions to their supervisor
‣ Employees can use Computer Workstation
Ergonomic Self-Evaluation Survey and an
ergonomic evaluation can be scheduled with
EH&S

‣ Goal is to make workstation adjustments
before an injury occurs
‣ Written program and Computer Workstation
Ergonomic Self-Evaluation Survey is
available on EH&S web site:
http://bfa.sdsu.edu/ehs/ergonomics.htm

‣ Monitor is 18-24 inches in front of employee, directly
behind the keyboard
‣ Top 1/3 of monitor screen is at eye level
‣ Keyboard and mouse are directly next to each other on
same level surface
‣ Elbows and knees are at approximately 90 degree
angles
‣ Elbows are comfortable at sides, minimizing reaching
‣ All items are in neutral reach zone
‣ Employee takes micro breaks every 10-20 minutes

‣ Lifting Techniques
◦ Evaluate a load before attempting to lift it
◦ Stand directly facing the object, get as close to
the object as possible, bend your knees, keep
back straight, and lift with legs
◦ Always ask for assistance with heavy or awkward
loads
◦ Make sure your path is clear and you can see
around the object
◦ Use a dolly or cart whenever possible

‣ All employees have the Right to Know about the hazardous
substances used in their work area or those they may be
potentially exposed to
‣ Hazardous Substance
◦ Any substance which presents a physical or health hazard
‣ Hazard Communication Methods
◦ Labeling
◦ Safety Data Sheets (SDS)
◦ Chemical Inventories
◦ Training
‣ Review manufacturers’ Safety Data Sheets
◦ For emergencies use 3E Fax On Demand Service
◦ 1-800-451-8346 or (760) 602-8703

‣ General Safety Guidelines
◦ Do not leave equipment out, secure equipment when not in
use to protect employees and the equipment
◦ Wind and store cords
◦ Don’t stretch cords around corners, across stairs, or across
doorways as this presents a trip and fall hazard for
employees
◦ Do not use equipment with damaged cords or plugs
◦ Unplug cords by the plug, not by pulling on the cord
◦ Never use equipment that is malfunctioning
◦ Use equipment according to manufacturer’s
recommendations
◦ All manufacturer installed guards are required to be in place

‣ Items cannot be stored in main egress corridors or in
stairwells
‣ Items cannot be stored so they are blocking doors, exits, fire
extinguishers, or electrical panels
‣ Fire rated doors cannot be propped open
‣ Door stops are not allowed
‣ Consider seismic safety when storing items overhead
‣ Store items in a stable manner
‣ Secure shelves and cabinets
‣ Ensure no items can fall into exit path
‣ Extension cords are for temporary use only
‣ Power strips must be plugged directly into electrical outlets
‣ All electrical cords must be in good condition

Rescue
Alarm
Confine
Extinguish
P ull the pin
A im at the base of the fire (4-6 feet away)
S queeze the handle gently
S weep side to side
Always keep back to exit

‣ Job specific training
‣ Identifies safety coordinator
‣ Identifies assembly point
‣ Evacuation routes and procedures

‣ Be aware of potential incidents that could occur in your area
and discuss how incidents will be handled prior to them
occurring
‣ Be familiar with the campus procedures and know where to
locate the information
‣ All employees should be aware of:
‣ Evacuation routes and exits (primary & backup)
‣ Assembly points (primary & backup)
‣ Have contingency plans for persons with special needs
‣ Evacuation chairs are available in some areas
‣ When fire alarm is activated everyone is required to evacuate
and go to assembly point
‣ Everyone is required to participate in drills

‣ Faculty and Staff must assist students
‣ Each department has a Safety Coordinator, yellow vest and
flag
‣ Provide helpful information to Safety Coordinator or Public
Safety Officer at assembly point
‣ Evacuees must stand clear of the buildings while at the
assembly point and not block fire access lanes
‣ Occupants cannot re-enter the building until advised by the
Public Safety Officer or Safety Coordinator
◦ Emergency Preparedness Website:
http://bfa.sdsu.edu/emergency/
◦ Poster

‣ Environmental Health & Safety
http://bfa.sdsu.edu/ehs/
X46778
‣ Emergency Preparedness/Assembly Points
http://bfa.sdsu.edu/emergency/

http://hr.sdsu.edu/

Human Resources Information Systems
http://bfa.sdsu.edu/ps/hris/

‣ What is HRIS?
◦ Support and develop the campus Human
Resources Information and Document
Retention Systems.
◦ Manage the HR website
◦ Provide user, computer and network support
to HR

‣ What is PeopleSoft?
◦ Web-based application that manages and
processes HR Information
• Workforce Administration
• Benefits Administration
• Absence Management
• Position Management
• Time & Labor Management
• Recruiting Activities
• Reporting

‣ Log on!
PeopleSoft link available on Center for Human
Resources website.
Need Red ID and Password

PeopleSoft Access
• Need your User ID & Password?
Contact the Help Desk at x 40899
• Default access is Self Service only
Must submit HCM Access Request
Form available on CHR website for
additional accesses.

‣ For All Employees – Self Service!

‣ Employee Self Service
◦ View Benefits Information
◦ Update Personal Information
◦ View Employment
Opportunities

‣ View Benefits Information
◦ Dependents
◦ Benefits Summary
◦ Benefits Enrollment

‣ Update Personal Information
◦ Address
◦ Phone Numbers
◦ Email Addresses
◦ Emergency Contacts

‣ Internal Employment Opportunities

‣ Manager Self Service
◦ View their employees compensation and job
data.
◦ Review their organizational structures and
manage their employees position.

‣ Manager Self Service
◦ Review and approve their employees absences
◦ View and manage recruitment activities

‣ Questions?

http://hr.sdsu.edu/payroll/index.htm

‣ Pay is processed on campus and then issued
by State Controller’s Office in Sacramento
‣ Faculty and Staff paid at month end
‣ Paychecks and direct deposit notices are
released after 2:00 p.m.
‣ Pay Schedule:
http://bfa.sdsu.edu/~person/payroll/payholiday14.htm

‣ Overtime and additive pay:10 th
‣ Direct Deposit -2 banking days
‣ Department is notified when check is ready for
pickup in Human Resources
‣ Positive pay:15 th

‣ Pay Period Calendar
‣ 21 or 22 Compensable Days

‣ Holidays – 13 paid staff holidays observed on
published schedule
‣ Personal Holiday each calendar year
• Use it or lose it by December 31 st

‣ Attendance Summary (State of California form
634)
‣ Must be signed by Supervisor
‣ Due by the 5 th of the month, submit to Payroll
Department

‣ Sick leave
‣ Vacation
‣ Earned after completion of qualifying pay period
(11 days)
‣ Leave balances are available in PeopleSoft Absence
Management Self Service

13
7

13
8

13
9

http://bfa.sdsu.edu/~person/payroll/
‣ Information available:
• My Payroll Technician
• Absence Management – Training Guides
• Pay days and Holidays
• Pay Warrants and Direct Deposits
• Pay Check Calculator
• W-2 Information

http://hr.sdsu.edu/workerscomp/index.htm

‣ If you are injured or become ill because of your
job, you may be entitled to workers’ compensation
benefits.
‣ Mandated by State law
‣ Covers all employees
‣ Cost paid directly by the University

Benefits are set by State law:
‣ Medical
‣ Temporary Disability/Industrial Disability Leave
‣ Permanent Disability
‣ Vocational rehabilitation/Supplemental Job
Displacement Benefit
‣ Death benefits

‣ What to do when injured
‣ Medical Providers
‣ Employee’s Claim form for Workers’ Compensation Benefits
‣ Return to work program
‣ Supervisor’s responsibilities
‣ Notice of Pre-Designation of Physician form
http://bfa.sdsu.edu/ps/pdf/Work%20Comp/PhysicianPreDe
signationNotice.pdf

1. Injury reported to supervisor
2. Employee’s Claim for Workers’ Compensation Benefits
3. Supervisor’s Report of Work-Related Accident/Illness
4. Medical care is provided
5. Accident is reported to Benefits Department
6. Accident is investigated

PRE-DESIGNATION OF
PERSONAL PHYSICIAN
‣ Employer has the right to designate the attending
physician for the first 30 days of treatment.
‣ Notice of Personal Physician Pre-Designation
‣ Doctor must agree to treat
‣ Form must be on file prior to injury

‣ Legal requirement to provide
‣ Modified duty/temporary
‣ Will work in same bargaining unit
‣ If unable to accommodate, you may be placed on
Industrial Leave of Absence

‣ Inform doctor of SDSU’s return to work policy
‣ Call supervisor after the initial doctor visit to
report results
‣ Adhere to work restrictions
‣ Report work restriction changes to supervisor

Campaign@sdsu.edu

‣ Development Related
• Major/Principal Gifts
• SDSU Fund
• Planned Giving
• Advancement Services
• Development Communications
‣ Special Events
‣ SDSU Alumni Association
‣ Marketing and Communications
‣ The Campanile Foundation

‣ First in university’s 112-year history
‣ Comprehensive and focused on strategic, multi-disciplinary
initiatives
‣ Emphasis on students, faculty, and programs
‣ Currently in leadership or “quiet” phase
‣ Raised $478 million as of April 8, 2014
Strategic value of a campaign is increased
income in years following the campaign
Questions? Campaign@sdsu.edu

http://www.sa.sdsu.edu/

STUDENT AFFAIRS
ERIC RIVERA
Vice President
REGINALD BLAYLOCK LINDA LEWISTON TIMOTHY QUINNAN
ASSOCIATE VICE PRESIDENT
Student Services
ACTING ASSISTANT VICE PRESIDENT
Administration
ASSOCIATE VICE PRESIDENT
Campus Life
• EOP/Ethnic Affairs
• Compact for Success
• International Student Center
• Student Disability Services
• Student Health Services
• Counseling & Psychological Services
• Student Athlete Academic Support
Services
• Resource Management
• Career Services
• Communications Services
• Office of Financial Aid and Scholarships
• Information Systems Management
• New Student & Parent Programs
• Residential Education
• Student Testing, Assessment &
Research
• Assistant Deans for Student Affairs
• Associated Students
• Intercultural Relations/Cross Cultural
Center
• Office of the Ombudsmen
• Student Life & Leadership
• Student Rights & Responsibilities

Thom Harpole, Director
X40607
Gena Self, Employee Relations and Compliance Specialist
X48699
Sandra Bullock, Employee Relations and Compliance Specialist
X40492

• Employee Relations
– Assist in the management of individual employment relationships
– Provide training to supervisors and managers
– Conduct administrative investigations
– Consult on corrective action
– Manage the disciplinary process
• Labor Relations
– Manage the relationship between SDSU and recognized employee
organizations
– Consult with recognized employee organizations on SDSU issues
and coordinate and participate in SDSU collective bargaining
processes
– Manage the grievance process and hear grievances at the highest
campus level
– Serve as liaison and coordinator between SDSU and the CSU
Chancellor’s Office on staff collective bargaining issues

• Academic Professionals of California (Unit 4 –
Student Services Professionals)
• California State University Employees Union (Unit
2, 5, 7 and 9 – Health Care Support, Operations
Support, Clerical/Administrative Support,
Technical Support)
• State Employees Trades Council (Unit 6 – Skilled
Trades)
• Statewide University Police Association (Unit 8)
• Union of American Physicians and Dentists (Unit 1)

‣ California Faculty Association (Unit 3)
‣ United Auto Workers (Unit 11 – Graduate
Assistants, Teaching Associates and
Instructional Student Assistants)
‣ The employee and labor relations function
for these organizations is managed by
Faculty Affairs

• Confidential Employee
– Unrepresented
– May become “permanent”
– Confidential Employee HR Program Guidelines
• Management Employee
– Unrepresented
– “At-will” employees
– Management Personnel Plan

• Collective Bargaining Agreements:
– http://www.calstate.edu/LaborRel/Contracts_HTML
/current_cba.shtml
• Confidential Employee HR Program
Guidelines:
– http://www.calstate.edu/HRAdm/pdf2004/HR2004
-37Guide.pdf
• Management Personnel Plan:
– http://www.calstate.edu/HRAdm/Policies/mpp.sht
ml

• Provide guidance related to equity and diversity
• Provide training related to equal opportunity and
nondiscrimination
• Monitor faculty recruitment and hiring processes to ensure
nondiscrimination and equal opportunity standards are met
• Serve as a reporting resource for violations of equal opportunity
and nondiscrimination policy, including sexual harassment
– Complaint procedure for employees
• CBA
• Executive Order 1089
– Complaint procedure for students:
• Executive Order 1074
• Investigate equal opportunity and nondiscrimination complaints
• Manage ADA/FEHA reasonable accommodation process
• Manage the Auxiliary Aid Program

Maintain and promote a policy of
nondiscrimination on the basis of race,
religion, color, sex, age, disability, marital
status, sexual orientation, gender identity
and expression, national origin, pregnancy,
medical condition, and covered veteran
status

• Adverse conduct or action based on protected
characteristic or activity
• Does not include good faith employment actions
• All complaints of harassment and discrimination
should be referred/forwarded to the Office of
Employee Relations and Compliance
• All managers, supervisors and leads are required
to complete online Sexual Harassment Training
– Within six months of hire and every 2 years thereafter

‣ Title IX is a federal law that prohibits discrimination on the basis of
sex, gender, or sexual orientation, including sexual harassment and
sexual violence, in the education programs or activities it conducts.
Title IX protects both students and employees.
‣ Title IX complaints can be filed with the Title IX coordinator, Jessica
Rentto, or with the Office of Employee Relations & Compliance.
Title IX Coordinator contact information:
Jessica Rentto
Associate Vice President, Administration and Title IX Coordinator
jrentto@mail.sdsu.edu
Administration Building, Room 320
(619) 594-6017
16
4

‣ SDSU provides Reasonable Accommodations when:
• An applicant with a disability needs an
accommodation in order to be considered for a
job;
• An employee with a disability needs an
accommodation to enable him or her to perform
the essential functions of the job;
• An employee with a disability needs an
accommodation to participate in equal benefits
and privileges of employment.

‣ Handout
‣ http://oerc.sdsu.edu

Thom Harpole, Director
X40607
Gena Self, Employee Relations & Compliance Specialist
x48699
Sandra Bullock, Employee Relations & Compliance
Specialist
x40492
Don’t hesitate to contact us!

MEET AND GREET WITH UNION
REPRESENTATIVES
Please feel free to stay after the orientation to
meet your union steward.

THANK YOU FOR ATTENDING!
Please complete the online survey you will be
receiving soon – your feedback is appreciated!