Vendor Packet - Ventura County Star

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Section I General Information Show Dates and Times Vendor Move-in: Thursday, November 8; 9am to 6pm Women Today: Fri., Nov. 9 and Sat., Nov. 10, 10am-5pm Vendor Move-out: Sat., Nov. 10, 5:15pm-9pm Show Location Ventura County Fairgrounds 10 W. Harbor Blvd., Ventura, CA 93001 Show Contacts Julie Lopez, jlopez@vcstar.com or 805-437-0446 Katie Faulise, kfaulise@vcstar.com or 805-437-0445 Monica White, mwhite@vcstar.com or 805-437-0444 Fax 805-437-0465 Admission* *A portion of all ticket sales will benefit Food Share All tickets good for both days $6 for Adults (13-64 years old) Seniors age 65+ are FREE! Children age 12 and under are FREE! Active Military with ID are FREE! Exhibitor Space Includes: • 10’ x 10’ booth space • 8’ high draped backdrop • 3’ high draped side rails • 6’ skirted table and two chairs • General exhibit hall security • Exhibitor listings in Women Today advertising, including the Ventura County Star, vcstar.com/womentoday, and the Women Today special section running in the Full County edition of the Ventura County Star on Thursday, November 8, 2012 distributed to all attendees • Listing in official show program provided to attendees • 5 exhibitor badges • 10 complimentary Women Today tickets Additional Exhibit Space Additional 10’ x 10’ booths are $499 each Additional Marketing Opportunities • Connect the Dots participation is $399 (includes both days and limited availability) Additional Women Today Special Section Advertising Increase your ad size from ⅛ to ¼-pg, add $200; ¼ to ½- pg, add $400; ½ to full-pg, add $750 Internet Access Internet access is available at no charge. (By using this service, you acknowledge and knowingly accept the potentially serious risks of accessing the Internet over an unsecured network.) Women Today Tickets Tickets will be mailed no later than Monday, October 29, 2012. Take advantage of the opportunity to promote your participation by distributing complimentary tickets to your existing customers, prospects, friends and employees. Each exhibitor receives 10 complimentary tickets and additional tickets can be purchased at a discounted exhibitor rate. Exhibitor guest tickets are available in books of 10 for $30 (1/2 off the ticket price). Tickets admit one person, one time only. One ticket good for both days. TICKETS MAY NOT BE RESOLD. Exhibitor Badges At move-in each exhibitor will receive 5 exhibitor badges. Each badge gains admission for one exhibitor. All exhibit personnel MUST wear a badge while on the show floor. When leaving the show, exhibit personnel may return badges to the registration table for safe keeping to be used again. Multiple volunteers or staff may pick up their badge at the registration table. Badges may only be worn by individuals working in an exhibit. Security General security and door guards are provided in the exhibit areas from the beginning of move-in to the completion of Move-Out. See Official Terms and Conditions for more information Aisle Space Aisle space, restrooms, concession areas and any other applicable venue space may not be used for exhibit purposes or for general solicitation of a business. See Official Terms and Conditions for more information Fireproofing All exhibits must conform to the Fire Marshall’s regulations. Exhibit equipment must be flameproof and flammable liquids and gases are subject to special regulations. Foods that produce grease laden vapors or cooking grease must be approved by the Fire Marshall in advance. Any exhibitor cooking at the show must have a fire extinguisher in their exhibit space. Not Allowed Helium balloons, enclosed exhibits or tent coverings that are larger than 10’ x 10’ in area, or combustible materials. Vehicles Any vehicle in the exhibit hall must conform to fire regulations. Battery cables must be disconnected. Gas tanks must be taped shut or have a lockable gas cap and must contain no more than a quarter tank of fuel. Exhibitors must work with Show Management to coordinate Move-In and Move-Out. Exhibitors must leave vehicle key copy with Show Management. Drape Color Drape color is maroon. Food Service Concessions are available onsite. If sampling food or beverages on-site, you must comply with venue sampling policies and state health department permits and policies. See WT2012_Food & Beverage Sampling & Sales for additional information and instructions. Taxes Exhibitors may sell merchandise at Women Today. Exhibitor is responsible for collecting 8.25% CA sales tax on all purchases, unless a valid CA Sales Tax Exemption Certificate is presented.
INSURANCE OPTION #1 Deadline: Friday, October 26, 2012 Questions? Julie Lopez, 805-437-0446 or jlopez@vcstar.com INSURANCE IS MANDATORY FOR ALL WOMEN TODAY EXHIBITORS When you purchase this option, the California Fair Services Authority provides exhibitor insurance as part of a pooled risk program. This program meets the insurance requirements for Women Today detailed in the Official Terms & Conditions on your Women Today contract, item #11. This option is provided as a courtesy to those exhibitors that do not otherwise have insurance coverage. Check One: Commercial Vendor Event Insurance $50 Food Vendor Event Insurance $60 Exhibitor Name: ___________________________________________________Contact Name: ____________________________ Address: ___________________________________________________________________________________________________ City: _____________________________________________________________ State: ______________ Zip: _________________ Telephone #: ________________________ E-mail Address: _________________________________________________________ Payment Method (check one): Check Cash MC/Visa Amex DC Bill my VCS account Card #: ___________________________________________________________ Exp. Date: _______________________________ Name on card (please print): __________________________________________________________________________________ Signature: __________________________________________________________________________________________________ Fax your request to 805-437-0465 or email it to jlopez@vcstar.com by Friday, October 26, 2012. Please make checks payable to Ventura County Star - Women Today and mail to Ventura County Star - Women Today, P.O. Box 6006, Camarillo, CA 93011. WT2012_Insurance Request Form Option #1 8/2/2012 Page 1 of 1
Page 1: WOMEN TODAY VENDOR PACKET Friday, N
Page 5 and 6: ELECTRICAL REQUEST FORM Deadline: F
Page 7 and 8: FOOD & BEVERAGE SAMPLING & SALES De
Page 9: DOOR PRIZES & TOTE BAGS Deadline: F

Vendor Packet - Ventura County Star

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