Vendor Packet - Ventura County Star

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Utilities Restrictions All electrical work must be performed by Ventura County Fairground personnel or a person authorized to do so by the fairgrounds or Event Management. Any person or vendor found using electrical power where no outlets were ordered will be charged two-times the rate. All exhibitors requesting electricity agree to conditions and safety regulations for electrical services as part of this order. 1. Wall and permanent building utility outlets are not part of booth space and are not to be used by exhibitors unless specified otherwise. 2. All equipment, regardless of power source, must comply with all federal, state, and local building and safety codes and are subject to inspection by State and County Fire Marshalls. Exhibitor agrees to make any changes to exhibit space requested by state or local officials to comply with regulations. 3. All exposed non-current carrying metal parts of fixed equipment, which are liable to be energized, must be grounded. 4. Notification of cancellation must be received in writing by Monday, November 5, 2012. 5. Credit will not be given for service installed but not used. 6. Exhibitor agrees to indemnify, defend and hold the Scripps Media, Inc. d/b/a the Ventura County Star, District Agricultural Association d/b/a the Ventura County Fairgrounds, the state of California, Ventura County and Co-Sponsors harmless from any and all loss, injury or damage arising in any way from Exhibitor’s acts, omissions or negligence or those of its employees or agents during the 2012 Ventura County Women Today scheduled for Friday, November 9 through Saturday, November 10 at the Ventura County Fairgrounds. Exhibitor further agrees to make no claim against the Scripps Media, Inc. d/b/a the Ventura County Star, District Agricultural Association d/b/a the Ventura County Fairgrounds, the state of California, Ventura County and Co-Sponsors for loss, injury or damage to its employees, agents, contractors or property resulting in any way from Exhibitor’s participation in Women Today. WT2012_Electrical Request Form 7/31/2012 Page 2 of 2
FOOD & BEVERAGE SAMPLING & SALES Deadline: Friday, October 26, 2012 A B C D E Food/Non-Alcoholic Beverage Sampling Food/Non-Alcoholic Beverage Sales Wine/Microbrew/Alcohol Sampling Wine/Microbrew/Alcohol Sales Checklist The Ventura County Environmental Health Division mandates these requirements. The division will make on-site inspections and remove all food items not pre-approved. A Food/Non-Alcoholic Beverage Sampling Food and/or non-alcoholic beverage product sampling is limited to 2 oz. portions. In order to distribute these 2 oz. samples from a vendor booth, vendors must submit (a) a completed Mobile Food Facility or Temporary Food Facility application; (b) a check for applicable fees* made payable to Ventura County EHD; and (c) any related certificates that make you eligible for a fee reduction to Julie Lopez at jlopez@vcstar.com no later than Friday, October 26, 2012. It is the responsibility of the vendor to familiarize themselves with the county requirements and submit the appropriate paperwork following the above criteria. More information and applications may be found at: http://www.ventura.org/rma/envhealth/community-services/consumer-food/special-events.html B Food/Non-Alcoholic Beverage Sales Ovations Food Services at the Ventura County Fairgrounds has exclusive rights to all food and beverage concessions to the general public. Exhibitors wishing to sell food for on-site consumption must apply with the fairgrounds to be a subcontractor. If approved, vendors will pay 30% of their net sales, plus sales tax to Ovations. In addition, vendors must have an accountability system using a register or inventory sheet. If you wish to become a subcontractor, please contact Becky Hinojosa, general manager for Ovations Food Services at 805-643-9708. Exceptions: Packaged and gift type food items; such as gourmet jams, candy, etc. that are not provided to be consumed on site are not considered concession sales and will not have to adhere to the above requirements. C Wine/Microbrew/Alcohol Sampling Sampling must be 1 to 2 oz. and no money can change hands. Wine pouring and carding must be handled by Ovations Food Services at $15 per hour. Pourers may be hired for the entire event or for a portion of the event with a minimum of two hours. Restaurants are not allowed to provide alcohol for sampling. The only exception is if the alcohol is signature to the restaurant. For instance, Tierra Sur could sample Herzog wines, but not something they would serve from the bar. D Wine/Microbrew/Alcohol Sales No one can sell alcohol for distribution at the event. However, they can complete internet, mail order, and/or delivery/pickup sales at their booth space. For Purchase at Bar – Ovations Food Services can purchase alcohol(s) the exhibitor wants to showcase directly from a distributor and sell it by the glass at the Women Today Bar. Ovations Food Services will retain 100% of the profit. An exhibitor can direct those interested in drinking more than 2 oz. to the bar. The cost per glass will depend on the cost of the alcohol. E Checklist Type of Product Do I need a Permit? *Fee Pre-packaged Food/Beverage Yes $0 Open Food/Beverage Yes $104 Open Food/Beverage (non-profit) 1 Yes $0 Open Food/Beverage (veteran) 2 Yes $0 Open Food/Beverage (EHD TFF cert.) 3 Yes $52 1 Provide copy of TFF training certificate (dated within 12 months of event date) and non-profit documentation with application. 2 Provide copy of TFF training certificate (dated within 12 months of event date) and DD-214 with application. 3 Provide copy of TFF training certificate (dated within 12 months of event date) with application. WT2012_Food & Beverage Sampling & Sales 9/28/2012 Page 1 of 1
Page 1 and 2: WOMEN TODAY VENDOR PACKET Friday, N
Page 3 and 4: INSURANCE OPTION #1 Deadline: Frida
Page 5: ELECTRICAL REQUEST FORM Deadline: F
Page 9: DOOR PRIZES & TOTE BAGS Deadline: F

Vendor Packet - Ventura County Star

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