AGM minutes 25 August 2010 v2 - safma

SOUTH AFRICAN FACILITIES MANAGEMENT ASSOCIATION (SAFMA)
ANNUAL GENERAL MEETING AGENDA
To Be Held On 25 August 2010 at 15:00 at Airport Grand Hotel and Convention Centre
• WELCOME
President of SAFMA Cliff Hocking welcomed all the members to the AGM. There were
38 members present.
• PRESIDENTS REPORT
Cliff Hocking presented the attached President’s Report.
• FINANCIAL REPORT
Douglas Weinrich presented the financial report for the period ending July 2010. The
report is attached.
The report showed that SAFMA was now in a much healthier financial position. Costs
are being managed well and income from the conference boosted income.
DW again thanked The Building Works for their efforts in improving the financial
situation of SAFMA.
• CODE OF CONDUCT
The code of conduct as distributed to members via newsletter was APPROVED with no
changes. It was AGREED that the Code of Conduct would be put on the website for all
members to see.
• COMPANY REGISTRATION
It was UNANIMOUSLY AGREED that the registration of SAFMA as a Section 21 Company
should proceed.
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• ELECTION OF COUNCIL
Cliff Hocking’s announcement that he was not available for re-election as President was
noted with regret. However, Cliff agreed to remain a member of the Council.
The Council for 2010/11 was elected as follows:
Andre Klopper
Arend van der Walt (Broll representative / alternate)
Aubrey McElnea (Drake & Scull representative)
Bill Ward (Colliers Representative)
Brendon Burger (Broll representative / alternate)
Cliff Hocking
Chris Aslett (WSP representative / alternate)
Douglas Weinrich
Ernest Sikupela
Hombisa Hombela Bubu (Intersite representative)
John Samuel
Keith Thompson
Maja MacDougall
Makhwenkwe Lukuko (TFMC representative)
Nicolette van den Eijkel
Ronald Nothnagel (WSP representative / alternate)
Shaun Ward (Colliers alternate)
Thabiso Khoncha (Superfecta representative)
Xoliswa Boqwana
It was agreed that council members would be elected to their positions at the first
Council meeting.
Douglas Weinrich reiterated that the Council as elected would not all be named as
Directors of the new Section 21 Company once it was incorporated, but that the new
directors would be named from this list.
It was AGREED that Nicolette van den Eijkel as the Secretary would call the next Council
meeting.
• GENERAL
Nicolette van den Eijkel, on behalf of SAFMA members thanked Cliff Hocking for his
commitment to SAFMA and for the work he has put in during his tenure as President.
Nicolette also reiterated the need for input from members into the running of SAFMA
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and asked for suggestions on ways to communicate better.
JC Swanepoel requested support from SAFMA members for the Golf Day which is to be
held on 26 November 2010.
8. CLOSE
As there was no further business Cliff Hocking closed the meeting.
_________________________
___________________________
Cliff Hocking
(President)
Nicolette van den Eijkel
(Secretary)
____________________
Date
___________________
Date
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REPORT OF THE PRESIDENT TO THE ANNUAL GENERAL MEETING
25 August 2010
Introduction
It is indeed my pleasure to be able to report to the members of the South African Facilities
Management Association at this Annual General Meeting. When I look back over the past
12 months I can honestly state that your Council has undertaken its task diligently and with
the interests of the membership in mind.
• Administration:
Your Council appointed The Building Works as the SAFMA administrators in 2009 and
this arrangement continued during 2010. I would like to place on record our thanks to
Nicolette van den Eijkel and Kim Veltman for their efforts during the year.
• Membership:
Membership has grown significantly:
• Platinum – 7 in 2009 and we now have 10:
Johnson Controls, TFMC, Drake and Scull, Colliers International, Motseng
Facilities Management, ESS, Superfecta Trading, Intersite, Broll Facilities
Management and WSP.
• Gold – 1(2009) and we now have no members in this category as Drake &
Scull have upgraded to Platinum Member status.
• Silver - 1 we now have 3: Global FM, Nedbank and ABSA
• Blue - 11 (2009) and now 14
• Bosasa Operations Pty Ltd
• JessenDakile Pty Ltd
• Growthpoint Properties
• Turner and Townsend
• Ryden International
• Benir Projects Ptd Ltd
• Firstrand STI Administration
• Autumn Star Indoor Air Quality
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• Vodacom (Pty) Ltd
• Old Mutual South Africa
• Nwamathonsi Trading
• FM Solutions
• Pragma Africa
• Verang (Pty) Ltd
We are pleased to report that we now have
• 150 Individual paid up members.
As you will hear during the financial presentation we are very pleased that as a result of
growing membership we are in a strong financial position.
• Functions:
A number of events and networking sessions were held during the period under review. The
highlights are detailed as follows:
• Update on the Property Charter
• Procurement Strategies sponsored by GrowthPoint
• World Cup Preparations sponsored by Drake and Scull Jhb
• World Cup Preparations in Cape Town hosted by TFMC
• World FM day in Johannesburg hosted by Prestige
• World FM day in Cape Town hosted by HomeChoice
Our thanks go to the sponsors and hosts of these various events.
Attendance at the functions was not always good and members must let us know whether
they would like us to continue with these functions and if so what type of topics they
would like covered.
We have just concluded a highly successful annual conference, one that has exceeded
what has been achieved before. We can therefore look forward to even bigger and even
better next year.
• Website
Our website is still our main point of contact with members and we are seeing an
increasing volume of visitors to the site. From 1 September we will be launching the
“knowledge bank” which will be open to paid-up SAFMA members only. You will all be
receiving emails advising you how to register for this.
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We will also be expanding and enhancing the “jobs page” where FM related jobs are
advertised.
• Newsletters
We are still sending out regular newsletters. These newsletters are sent to a distribution
list of 900 people. This is the most important way in which we communicate with our
members and we encourage you to read them and let us know what you think and would
like to see included.
• Media
Commencing in January 2010 all paid up Members received 3 months free editions of the
JFM as well as their email bulletins. After the 3 month period members are entitled to a
10% discount on the JFM subscription.
Wide coverage of SAFMA has been seen in the media – African Facilities Management Online,
JFM, Property News, African Cleaning Review have all reported on SAFMA and its
activities as well as a number of international publications.
There were also FM features in the Business Day in May and the Independent Newspapers
in August which SAFMA participated in.
• Global FM
SAFMA has been a member of Global FM, the international association of FM associations
since 2007. We continue to build on this relationship and have increased our participation
although there is still room to work on this.
We participated in their World FM day during the year for a second time.
We were pleased that one of our members, Pragma, entered a submission into the Global
FM Awards of Excellence and we were represented on the panel of judges for these
awards.
• Services SETA
We are delighted that the Commercial Property & Facilities Management NQF Level 4
qualification has been sent to SAQA for approval.
Although we did ask for comment from members on the qualification very few comments
were received. We do have to live with this qualification now for 3 years after which we
may have an opportunity to amend it. Nominations have now been sent through to the
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Services Seta for assessors for this position.
Work on the NQF Level 5 position has commenced.
• Relevance of SAFMA
It is clear that SAFMA is once again firmly “on the map”. The Administrators are constantly
asked to provide information on FM or SAFMA related issues via the website, email, and
telephone. Queries come from all over Africa and even further afield. Approximately 280
such queries have been dealt with in the past year.
We have also been asked to participate with some of our member organisations in a
Development Bank study on infra-structure maintenance in the Public Sector.
We also continue to have involvement with various Educational Institutions around FM
curriculum development.
We frequently have requests for the contact details of our member organisations and we
will be engaging with corporate members about this issue.
We continue to be involved with the Property Charter to demonstrate our commitment.
• Council Resignations
Andrew Mason of TFMC who has been a long standing and active participant of the
Council resigned from Council due to work Commitments during July 2010.
• Government Liaison
Not much has happened with our Government liaison and this is something we need to
work on in the next year.
• Relationship with other Industry bodies
As you were updated during Rudd van Deventer’s presentation earlier today, we are
working with the SA Green Building Council to ensure that we remain current with these
developments and become active participants. In terms of future expansion it is
imperative that we nurture relationships with SAPOA, SCCSA and the like.
• Conclusion
My thanks go to the members of the National Council as well as the Western Cape Regional
Council for their inputs and efforts during the year.
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We all have many other matters to attend to on a daily basis and it is heartening to see that
in these stressful times, we have the members that are prepared to make the time in the
interests of progressing and growing the local facilities management industry.
In 2007, I agreed to take on the role of President for a 12 month term. Three years later, I
have definitely decided that I wish to step aside.
I would like to thank you all for your support over the past three years and I wish the
incoming administration well and may SAFMA go from strength to strength.
Thank You!
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