2012 ANNUAL GENERAL MEETING Reports ... - Karate Canada

KARATE CANADA 

2012 Annual 

General 

Meeting 

Reports & Documents 

October 5th, 2012

CONTENTS 

Annual General Meeting agenda p. 3 

Meeting minutes (November 25, 2011) p. 4 

Special general meeting minutes (September 12, 2012) p. 7 

Reports 

President’s report p. 10 

Governance committee p. 16 

2011-2012 Finance committee report p. 17 

Communications and Marketing committee p. 18 

Karate Canada’s High Performance committee p. 19 

Karate Canada Events committee p. 22 

Karate Canada Domestic Development committee p. 26 

Awad committee p. 27 

Technical committee draft report p. 28 

Officials’ committee report to AGM 2012 p. 29 

Nccp report p. 31 

LTAD committee report p. 32 

Financial statements p. 33 

Page 2

ANNUAL GENERAL MEETING AGENDA 

AGENDA October 5th, 2012 

Date: Friday, the 5th day of October, 2012 

Time: 6:00 PM (“Eastern Standard Time”) 

Location: Drummond Room 

Montreal Sheraton Centre 

1201 Boulevard Rene-Levesque West 

Montreal, QC H3B 2L7 

1. Call to order 

2. Establishment of Quorum 

3. Appointment of Scrutineers 

4. Approval of the Agenda 

5. Declaration of any Conflicts of Interest 

6. Adoption of Minutes of the previous Annual Meeting 

7. Adoption of Minutes of the September 12th, 2012 Special General Meeting 

8. Board, Committee and Staff Reports 

9. Approval of Auditors Report and Financial Statements 

10. Appointment of Auditors 

11. New Business 

12. Election of Directors: 

- Vice President 

- 2 Directors at Large 

13. Adjournment 

Revised – September 25th, 2012 

Page 3

Meeting Minutes (November 25, 2011) 

MEETING MINUTES 

ANNUAL GENERAL MEETING – NOVEMBER 25, 2011 

1.0 Call to order – meeting was called to order at 6:15 PM 

2.0 Quorum Met: 

2.1 AB – Joe Alfonso (President) 

2.2 BC – Nicole Poirier (authorized delegate) 

2.3 Man – Daniel Piché (President) 

2.4 NB – Paul Oliver (President) 

2.5 NL – Derek Ryan (President) 

2.6 NS – Karen Armour (authorized delegate) 

2.7 ON – Dragan Kjlenak (President) 

2.8 PEI – Wing Au (?) 

2.9 QC – Jean Pierre Gendron 

Recorded by Joshua Drury –Unapproved. 

3.0 Scrutineers Appointed: Charles Fink and Darek Strobach 

4.0 Approval of agenda 

4.1 Motion to approve – Joe Alfonso, 2nd Joy Ang: All in favour 

4.1.1 Motion held 

5.0 Declarations of conflict of interest: none made 

6.0 Adoption of minutes of previous AGM 

6.1 Motion to approve – Joy Ang, 2nd Norma Foster: all in favour of accepting 


7.0 Board Reports 

7.1 President’s Report 

7.1.1 Questions/comments: 

7.1.1.1 DK – pleasure to see that we have a president who does what she says 

7.1.1.2 JP – What will be the procedure to hire new staff? 

RK – there is a proper process: job posting, selection committee, hiring committee 

7.1.1.3 JP – there is a need to assist the officials in the provinces 

RK – this issue is on our radar, the amount and level need to be increased. 

There have been regional events and will link to the provinces/regions, there will be 

more opportunities for improvement. We need to develop events 

in and out of Canada. 

NF – the OC will devise its budget and operating plan 

7.2 motion to accept presidents report – Zvonko Celebija, 2nd Norma Foster: all in favour 


8. Financial statements 

8.1 Motion to accept financial statements – Daniel Piché, 2nd Charles Fink 

Page 4


8.1.2 Discussion 

8.1.2.1 Paul - $20K for database? 

RK – this is a sport Canada project, will be a database to incorporate members; 

provinces and clubs will be able to utilize 

8.1.2.2 Sato – how is membership fee income calculated 

RK – explanation was given 

8.1.2.3 Joy – differences in revenue from Nationals 2010-2011? 

Other income is tax rebate? 

RK – 2011 reflects only event registration, previously was all other income. 

Reporting practices were changed to reflect income. 

Yes, other income is tax rebate. 

8.1.2.4 Paul – in 2010, $26K increase in operating costs and salaries from $50K-$90K? 

RK – 2010 was only for high performance, 2011 includes an Executive Director, 

admin includes operations, day-to-day, rent, management, 

there was no office prior. 

8.1.2.5 Paul – TC decrease in revenue? 

RK – is linked to 2 events in that year, now expense of nationals is all included 

8.1.2.6 Uchiage – How much budget was for US Open, WKF, PKF, Paris Open? 

RK – direct athlete funding varies with level, registration. Numbers can be sent to 

individuals who request this, i.e. $8K for WKF Athlete funding and $6K for 

Paris Open, the number and level of athletes vary and is dependant on status, 

athletes can possibly receive more money in smaller events as budgeted support 

amount is divided among less people. 

8.1.2.7 Zvonko – who decides how much money will be given? 

RK – last year was decided by the Head coach, this year was done by the High 

Performance Committee; ultimately it’s an operational decision, 

determined year to year 

8.1.2.8 Motion to accept financial statements of 2011 made by Dragan Kljenak; all in favour. 

8.1.2.8.1 Motion held 


9. Appointment of auditors 

9.1 Motion to reappoint auditors Daniel Piché, 2nd Joe Alfonso; all in favour 

9.2 Motion held 

10. By-Law amendments 

10.1 Motion in the AGM package (pg 5); requires a 2/3 vote in favour 

10.2 Description: re-organization of the committee structure so as to increase efficiency of 

governance and improve structure. Does not affect the ability to add ad-hoc committees. 

They are standing committees. 

10.2.2 Motion to accept: Norma Foster, 2nd Derek Ryan 

10.2.3 Discussion: 

10.2.3.1 Joy Ang – all 7 are standing committees? 

RK – Yes, Board appointed 

10.2.3.2 Paul – Operational committees only? 

RK – Board will approve, which means all are to be Board of Director appointed 

10.2.4 The current By-laws section 10.01 “Board will appoint vs...” 

sport related committees 

10.2.4.1 The authority of the committees is dictated by their respective Terms of reference 

10.2.4.2 Paul – Operational Committee should read “standing committee” 

10.2.4.2.1 Motion made to amend the wording, not 2nd, not passed 

10.2.5 Motion to accept the amendment as written: 6 delegates in favour, none against 

10.2.5.1 Motion held. Will come into effect once approved by Industry Canada 

Page 5


11. Nominations 

11.1 Chris de Sousa-Costa re-nominated for the position of athletes representative. 

Has been re-elected by acclamation 

11.2 Silvain Berthiaume nominated for the position of director at large. Elected by acclamation 

11.3 Two nominations for the position of 2nd VP: Kristel Buendia-Larouche and Paul Oliver. 

Kristel was removed from her current post. 

11.3.2 Ballots were distributed for voting to the delegates and ballot box given 

to the scrutinizers 

11.3.3 Kristel was elected as 2nd VP 

11.3.4 Motion to destroy ballot box: all in favour. Motion held 

12. Discussion of Corporations Act of the Government of Canada by Steve Indig. Legislation states that it 

is no longer allowed to have a representative Board; presidents of provinces are no longer to be 

Directors. There is a 3 year period in which to comply with this. Under the new legislation, every 

member gets a vote on fundamental issues. Many organizations modifying structure of membership do 

not have so many voting members, we might want to eliminate the term member and move to customer 

and participant as they are different. 

13. Motion made to adjourn: all in favour. Motion held. 


Page 6

Special General Meeting Minutes 

(September 12, 2012) 

1 Call to order 


Date: Wednesday, September 12, 2012 

Time: 4:00 PM to 4:45 PM EST 

Dial-in Number: 1-877-224-9364 

Participant Code: 1279737 

The meeting was called to order at 4:00 PM EST. 

Steven Indig, Corporate Counsel, was appointed Chair of the meeting. 

Daniel Piché, Secretary, was appointed Secretary of the meeting. 

2 Establishment of Quorum 

Executive Officers: 

Rebecca Khoury – President 

Craig Vokey – Vice-President 

Daniel Piché – Secretary 

Executive Director, Karate Canada 

Olivier Pineau 

Provincial Delegates 

Kurt Norli, BC 

Dan Wallis, BC 

Joe Alfonso, AB 

Daniel Piché, MB 

Dragan Klenjak, ON 

Jean-Pierre Gendron, QC (entered approximately 4:15 pm) 

Paul Oliver, NB 

Gary Walsh, NS 

Dawn Brown, PEI 

wing Au, NL 

UNAPPROVED 

UNAPPROVED — Prepared by Daniel Piché 

Members at Large 

Georges Struthers, QC 

Kurt Norli, BC 

Page 7



3 Motion to Accept Proposed Bylaw Amendments 

M1. Motion made “That the bylaws amendments as proposed August 17, 2012 in the notice of the 

meeting be approved.” Joe Alfonso / Kurt Nordli 

The Chair opened the floor to discussion. There being no discussion, the vote was requested. During 

the vote, Jean-Pierre Gendron, QC entered at the meeting. Joe Alfonso, having cast his vote, left the 

meeting. 

Province: Vote (Number of Votes) 

- BC: For (4,449) 

- AB: For (1,811) 

- MB: For (1,051) 

- ON: Against (4,328) 

- NB: Against (1,530) 

- NS: For (1,650) 

- NL: For (1,122) 

- PEI: For (1,222) 

- QC: Against (5,204) 

Result: 11,305 For / 11,062 Against. 

The motion as proposed was defeated. 

M2. Motion made “That the original motion to amend the bylaws by amended such that the following 

be added to Section 6.13: ‘The Board may only nominate a non-member to the Board after having first 

sought nomination from among the membership.’” Jean-Pierre Gendron / Daniel Piché 

The Chair opened the floor to discussion. The amendment was considered a minor amendment to the 

original motion and in order. After clarification that the amendment was to the original motion, the 

vote was called. 


UNAPPROVED 


- BC: For (4,449) 

- AB: Absent 

- MB: For (1,051) 



- NS: For (1,650) 

- NL: For (1,122) 

- PEI: For (1,222) 

- QC: For (5,204) 


The amendment to the main motion was approved by simple majority. 

Page 8



M3. Motion made: “That the main motion as amended be approved.” Daniel Piche, MB / Kurt Nordli BC 

The Chair opened the floor to discussion. There being no discussion, the vote was called. 


- BC: For (4,449) 

- AB: Absent 

- MB: For (1,051) 



- NS: For (1,650) 

- NL: For (1,122) 

- PEI: For (1,222) 

- QC: For (5,204) 


The amended main motion was approved by a two-thirds majority. 

The Chair noted that the amendments will be made and come into force immediately, yet will also be 

submitted to the approval of Industry Canada. 

4 Motion to Adjourn the Meeting 

UNAPPROVED 

Motion made “That the meeting be adjourned” Jean-Pierre Gendron / Wing Au. 

The motion was approved by simple majority. 


The meeting adjourned at 4:45 PM EST. 

Page 9

4.1 Karate Canada - President’s Report Report 2012 

A stronger Karate Canada means stronger PSOs 

AGM – October 5, 2012 

Building Legacy & Leading by Example 

EXPANDING THE VISION 

Building a legacy goes through building relationships, developing our core teams and the foundation of all our 

systems. 

Within the sport system in Canada, Karate Canada holds its head high – with huge leaps made in building & 

developing a solid, professional and competency based structure – from boardroom to national office. 

The strong reputation we have through our COC and TO 2015 implication, as well as through our multi combat 

sports initiatives, are both important and truly relevant to the planned efforts made to make karate a more 

present & practiced sport throughout the Canadian community. 

On the international scene, Karate Canada also is making its presence felt through the relationship building 

through the Commonwealth and Pan American as well as the World karate Federations. 

All of these relationships are crucial to the development of the programs we bring and want to deliver nationwide 

through our PSOs. 

Once again, working together in order to: 

• Increase training opportunities 

• Increase competitive opportunities 

• Increase knowledge pool to develop a best in class NSF 

1. Finances 

This year, through the Events Strategy, we have brought in over the next 5 years (2013-2017) 

NEW revenues exceeding $240K. 

This year, through the Events Strategy, we have brought in over the next 5 years (2013-2017) NEW 

VIK savings exceeding $80K 

This year, we have changed the accounting into Project accounting for a better, clearer and easier 

reporting format. 

The financial committee has been active in developing the SC budgets, cash flows, recovery plan 

and all other financial guidelines. 

Page 10


On its way: 

1. The core funding from Sport Canada should continue to increase for the current 

& last year of the quadrennial (2012-13) $240K; 

2. SFAF new base amounts, TBD by the end of November 2012; 

3. Sponsorship: evaluating our assets, developing marketing strategy 

& sponsorship opportunities; 

Our TOP priorities: 

1. Increasing cash-flow 

2. Phasing-out of the accumulated deficit 

3. Increasing revenue 

4. Revenue diversification 

5. Project accounting initiated in January 2012 for year end 2013 

2. Administration 

1. Our Team: 

1. Executive Director, Olivier Pineau 

2. Program Coordinator, Robert McCrindle 

3. Project manager: Kathy Waterworth 

4. BOD – talent 

1. Expertise in Law 

2. Expertise in Marketing & Communication 

3. Expertise in Finances & Accounting 

4. Expertise in Governance 

5. Expertise in Management of non-profit 

6. Expertise within the Canadian Sport System and the Karate structures 

7. Expertise in International Competition 

5. Committees structure 

1. SPORT RELATED COMMITTEES 

1. Technical 

2. Officials 

3. NCCP / LTAD 

4. Events 

5. Domestic Development 

6. High Performance 

7. AWAD 

2. BOARD RELATED COMMITTEES 

1. Governance 

2. Finance 

3. Marketing / Communications 

2. Held a board retreat session in June 2012; 

3. Introductory kit for all BOD members, including R&R, calendar of meetings, 

retreats, events etc; 

4. Using Dropbox for document sharing; 

5. Calendar of PSO calls, every 3 months and meetings; 

Page 11


On its way: 

1. A yearly board retreat; 

2. New reporting templates & tools: 

1. International delegate 

2. HP (coach, athlete, official) 

3. Committee Meetings; 

3. Testing phases of the National DB program; 

4. An intern in November 2012 for a 6 months period for event management. 


1. Hiring staff for Administration & HP 

2. More communication & better reporting tools 

3. Pilot of National DB 

4. Introductory kits for all committees 

5. 2012 Board retreat – education, reassessment of projects 

3. High Performance 

1. Review of AAP criteria for the 2012-13 and 2013-14 seasons; 

2. Review of national junior and senior team selection criteria; 

3. INTTP – increasing communication between the national team & the clubs, open door policy, 

increasing regional training opportunities. 

4. Increased regional trainings and HP preparation; 

On its way: 

1. A yearly junior national training camp; 

2. Regular regional training opportunities for the squads – senior, junior; 

3. A pilot for junior kata development; 

4. Full time staff - High Performance director. 


1. Hiring HP Director. 

2. Increasing interaction between the national team trainers & coaches and club coaches. 

3. Going towards a more personalized approach for athletes. 

4. IST for our core groups. 

4. Branding 

1. Develop branded communication tools, apparel for team, for officials, for delegates. 

2. Website revamp – design and programming – on the way 

Page 12


5. Programs 

1. New format at Nationals 2012 – a great success; 

2. 3rd KC Summit 2012 – with AGM – format great and themes to be developed; 

3. Rolling out of the CompIntro & InstBeg; 

4. CompDev trainings at Nationals 2012; 

5. Mentoring the trainers for the Fit4Defense program; 

6. NATIONAL EVENTS 

1. Karate Canada National Championships 2013 in Toronto (March) 

2. Karate Canada National Championships 2014-2017 (January), in Richmond BC at the Olympic Oval; 

3. AGMs/Summits, FNTCs and Junior Camps to be held in Toronto (Sheraton Airport). 

On its way: 

1. U10 Event Pilot; 

2. Mini karate; 

3. Event / Logistics Coordinator 


1. Hire an Event / Logistics Coordinator (phase-in) 

2. Implementation of NCCP CompIntro / InstBeg – delivery & hosting guidelines 

(including finance matrix) 

3. Final approval of NCCP CompDev 

4. MLFs, LFs,, MEs & Es Accessibility to all relevant NCCP documents online 

5. U10 Event Pilot 

6. Enter Canada Games 

6. International & Partners 

Canadian Olympic Committee (COC) 

1. Presence on 4 committees: 

1. Governance & ethics; 

2. Nominations; 

3. Sports partners relations; 

4. Sport Strategy; 

2. Toronto 2015 Pan Am Games study. In cooperation with the COC, TO 2015 and all non-targeted 

NSFs participating at the PAG – a study will be under way to analyze impact of the PAG on home 

soil on the Sport Community. Potential new revenue stream; 

3. IOC update on sport inclusion for 2020: Karate: 

1. November 2012 at WC: visit of IOC program commission member; 

2. December 2012: decision from the IOC Program Commission to exclude 1 sport 

from the OG and add 1 sport 

3. March 2013: IOC EC decision on the IOC Program Commission proposal 

4. September 2013: IOC Session decision on the IOC EC proposal. 

4. COC Montreal office to move downtown (potential office sharing); 

Page 13


Hosting 

5. Confirmed Hosting: 

1. CKF Championships, October 11-13, 2013, Montreal; 

2. PKF Senior Championships and Qualifier in 2015 (Toronto) – will work with TO 2015 team; 

3. NA Cups in 2014 and 2017, Richmond BC 

6. Update on Karate 1 Event in Canada – to come 

PKF 

7. James Johnson is on the PKF Technical Committee; 

8. James Johnson is named by both the PKF & WKF, to be the Technical Director 

for the 2015 Pan Am Games event. 

9. Rebecca Khoury is the PAG 2015 Event Chair 

CKF 

WKF 

10. CKF Board of Directors: 

1. President: Michael Kassis, Australia 

2. Vice-President: vacant (president had to step down) 

3. Vice-President: Rébecca Khoury, Canada 

4. General Secretary: Leo Donnelly, New Zealand 

5. Treasurer: Gift Nkwe, Botswana 

11. WKF development project funding at Summit for the 3rd year in a row – estimated value of 6.5K; 

12. Changing the image of Canada on the international scene. Building strong relationships with 

WKF through regular meetings in person and updates of KC’s projects; 

13. Presence at Sport ACCORD conference (May 2012, Quebec city 

14. Strong support of CKF initiative for WKF’s IOC submission; 

15. Combat Games October 19-26, 2013 (Russia) – karate should be mid week around Oct 22-24. 

On its way: 

1. IOC important dates in 2012, 2013 for potential inclusion in 2020; 

2. COC conducting a sport-wide study on salaries in the industry; 

3. COC updates on: 

1. COC office in Montreal 

2. COC Toronto 2015 Pan Am Games study 

4. CKF 2013 grant application & contracts 

5. PKF 2015 business plan 

6. Creating Hosting documents: 

1. Hosting guidelines & agreements for Nationals 

2. Hosting guidelines & agreements for international events in Canada 

7. CKF development: programs, hosting guidelines, committee structures, CG business case 

Page 14



1. Keeping abreast of the COC Toronto 2015 Pan Am Games study 

2. Securing funding & partnerships for confirmed & potential events: 

1. CKF 2013 

2. PKF 2015 

3. Karate 1 or World Cup 

3. CG business case 

4. Continue to build relationship with WKF & other federations 

NEXT FOR 2012, 2013… 

What your NSO is doing for YOU: 

Foremost: Increase & diversify revenue 

Urgent: Ensure implementation 

1. NCCP CompIntro / InstBeg - delivery & hosting across Canada 

2. LTAD integrating with NCCP - through educational tools 

3. U10 event – pilot before end of 2012 

Crucial: Hire staff to provide better service 

Ask not what 

your NSO 

can do for you 

- ask what you 

can do for your 

NSO 

Important: Develop content for better delivery 

1. NCCP implementation, delivery & hosting tools 

2. LTAD integrating with NCCP & educational tools 

3. U10 event 

4. Mini Karate program 

Necessary: More organized & frequent communication & better reporting tools 

It has been a great pleasure working with all our dedicated staff, board & committee members as well 

as with all our sport and strategic partners during this incredibly busy year. I will take this opportunity 

to thank everyone for their dedication and wish you all a great start of the Season. 

Rébecca Khoury 

President 

Page 15

4.2 Governance Committee Report 2012 

2012 has been a challenging year. Following many postings and research to complete the Governance Committee, 

the committee has finally been put in place officially, with all its members in August 2012. The committee includes 

the following members: 

-Jennifer Guillette (Chair): Karate Canada member, Director on KC Board, Senior National team 

member athlete, Lawyer – 5 years of experience 

- Renée Léger: Lawyer – 11 years of experience, 4 years experience in a “ Governance role” within an 

international company. 

- Véronique Bélanger: Lawyer – 10 years of experience, both in private practices and Business practices 

-Véronique Leblanc, Karate Canada member, Director of investigations at the Collège des Médecins du 

Québec, former Senior National Team member for over 6 years. 

From August 1st to mid-September 2012, some discussions have taken place between the Chair of the committee 

and the other members, in order to inform them of the mandate to be completed shortly. 

Summary of Meetings 

Date Purposes\Contents Presences 

September 28, • Introduction of the new members All the members 

2012 – Noon to 5 PM • Read together the Terms of Reference for our Committee 

• Review the complete situation regarding the Conflict of 

Interest Policy: (1) Review of the policy, (2) review of recent 

mediator decision and agreement in order to fully understand 

our tasks (3) Revised the Conflict of Interest policy 

Between October 

1st and 5th, 2012 

Organize a conference call with Governance Committee 

members , Mr Persico and Mr Tarana, in order to provide the 

latter with time and opportunity to express their arguments and 

views to the committee. 

All committee members 

Mr Persico 

Mr Tarana 

November 16th 

Meeting in Montreal 

for 5 hours 

• Review and complete the proposed changes for the Conflict of 

interest Policy, to be provided to the KC Board 

• Review the current 6 others policy in order to (1) align them 

with the recent By-Law changes and (2) update them as near 

completion of their first 3 year term. 

All committee member 

From November to 

December 2012 

Available for a 2h conference call, upon request 

All committee member 

Page 16

4.3 2011-2012 FINANCE COMMITTEE REPORT Report 2012 

Craig Vokey 

Daniel Piche 

David Kelly 

The role of the finance committee is to share the workload of the treasurer in managing and monitoring Karate 

Canada’s finances and also to provide an opportunity for detailed discussion and consideration of all financial 

related matters. 

The 2011-2012 fiscal year provided a number of financial hurdles as expenses exceeded revenue by 36,350 for an 

accumulated deficit of 45,285. Much of this deficit is attributed to a significant increase in expenses for the 2012 

National Championship as well as generally increased overall expenses. A significant problem identified by the 

Finance Committee was the overall format of the general reporting procedure which made it hard to identify 

issues and problems before they occurred and the fact that the National Championships was held at the end of 

the fiscal year. A 20 thousand dollar reimbursement has been received from the insurance company of the book 

keeping firm to make up for extra accounting expenses incurred in 2010-2011 due to incorrect handling of the 

Karate Canada books in that year. 

Going forward, the Finance Committee has recommended that Karate Canada move to ‘Project Based 

Accounting’ which will allow the Committee to, at a glance, see the overall financial performance of the 

association and to be able to quickly re-allocate resources or adjust expenses should the situation arise. The 

Finance Committee also notes that the National Championship agreements worked out in the past are no longer 

suitable to the needs of the Association and that this issue is being addressed in both the 2013 Nationals and 

the 2014-17 event packages. It is also noted that the loss of a 56,000 grant from the COC for High Performance 

coaching and related expenses (“Road to Excellence Program), as of 2008-2009, has never been replaced and it 

has taken some time for the Association to adjust to this loss without adversely affecting the High Performance 

Program. Lastly, the Finance Committee notes that while expenses continue to climb and the initiatives of Karate 

Canada increase, membership income has not increased or kept pace with inflation. 

Deficit reduction is now a top priority of the Finance Committee with the development of a Deficit Recovery 

Plan which has been approved by Sport Canada. It is anticipated that the current shortfall will be made up over 

the next 2 years ,and the 2012-13 budget is so far on track to provide a small surplus. The Finance Committee is 

also currently reviewing all financial policies related to expenses and reimbursement, as well as tightening the 

budgetary process for 2012-13 and 2013-14. The Committee will also work with the Executive Director and book 

keeping staff to reorganize the Chart of Accounts into a more realistic presentation of how Karate Canada is 

spending its resources. 

In closing, the Finance Committee believes that Karate Canada’s finances are solid and that current funding levels 

from Sport Canada will be maintained. Fees must be re-examined to reflect current costs of doing business and 

the National Championships must predominantly or solely under the auspices of Karate Canada. The Finance 

Committee recommends the reappointment of the Auditors of Parker Prins Lebano. 

On behalf of the Committee, 

Craig Vokey 

Chair 

Page 17

4.4 COMMUNICATIONS AND MARKETING COMMITTEE Report 2012 

In great part due to the rather limited availability of its volunteer members, the Communications and Marketing 

Committee has been less active than was originally hoped for in 2011-2012. In its meetings, the members have 

nonetheless begun to tackle the considerable task ahead. One of the priority objectives identified by the 

Committee has been the need to explore and assess KC’s marketing and sponsorship opportunities and options, 

so as to help increase revenue and capacity for the association. 

Several members of the Committee and of the Board of Directors have met with 2 renown experts in the 

field of sponsorship. The 2nd such meeting, as made possible through the generous support of the Canadian 

Olympic Committee, has enabled KC to gain invaluable insight into its most realistic and effective prospects or 

perspectives in this particular area. 

Namely, the brainstorming session with Baslaw and Associates, a firm with tremendous expertise in sport-related 

corporate sponsorship, has led KC to establish a series of items or projects on which to focus on in the short to 

medium term, ranging from a planned series (or “caravan”) of joint multi-combat sport gala events leading up to 

the 2015 Toronto Pan Am Games, to a strategy for additional leverage in securing substantial financial benefits and 

rewards for KC by inviting different Canadian municipalities, hotels and tourism associations to bid against one 

another for hosting of KC’s national events over a 4 year period (2014 to 2017). 

The latter proposal has steered Karate Canada’s Events Committee in a very specific direction, and considerable 

and successful work has been done towards the realization of that objective lately. While the Communications 

and Marketing Committee will also be working towards some of the other objectives and projects having emerged 

from our consultation with Baslaw and Associates, it also fully realizes the need for pressing and vital work in 

the area of improved and sustained communication with membership, as well as with various partners and 

stakeholders. 

The recent increase in Karate Canada’s staff should help the Committee achieve some of its planned objectives 

and outcomes in this key area, and we are hopeful for substantial improvements with regards to this aspect 

shortly. 

Page 18

4.5 KARATE CANADA’S HIGH PERFORMANCE COMMITTEE Report 2012 

(Prepared by Olivier Pineau) September 30th, 2012 

The HP Committee has been much more active and engaged than before during this last year, and while much 

work and challenges still lie ahead for this Committee, we are proud to say much progress is being accomplished 

in various of its key areas of activity. This Committee currently includes the following members: 

-Chair: Olivier Pineau (Karate Canada’s Executive Director) 

-National Team Coach: Nassim Varasteh-Reyhanian 

-National Team Coach: Gemain Bisson 

-National Team Coach: Kraig Devlin 

-High Performance Expert: Gérard Lauzière 

-Female Athlete Representative: Goli Khalili 

-Male Athlete Representative: Chris De Sousa Costa 

This Committee has formally met on 4 occasions this year, and several of its members have met in sub-groups to 

work on various key issues and topics. Furthermore, the Committee members have also held various exchanges 

and discussions online, which have led to key decisions being confirmed by electronic vote. 

Additionally, we are pleased to announce that we have recently struck an HPC Sub-Committee in charge of the 

development of a National Team Kata Program. This Kata Sub-Committee is made up of the following individuals, 

who all hold considerable expertise in this area, as either coaches or high-level former competitors: 

-Ms. Kristel Buendia-Larouche (Chair) 

-Mr. Joshua Drury 

-Mr. Andy Hourahine 

Amongst other things, the HP Committee has, throughout the course of 2012, worked towards gradual 

implementation of the objectives outlined in its 2010-2014 HP Plan, within the current budgetary limitations 

and constraints of the association. It also continues to work towards the development of important structures, 

guidelines and policies relating to National Team and high performance programs. 

Besides helping KC leadership in planning and coordinating the hosting of and/or participation in the various and 

numerous domestic and international training and competitive events of the season, here are some of the other 

tangible improvements brought about by the work of the HPC within the last year: 

• the planning and implementation of a calendar of Ontario / Quebec inter-regional kumite training 

sessions, under the tutelage of National Team Coaches. While initiated last season, this project has 

taken on a much broader scope this year, providing many of the current Sr National Team athletes 

and several other developing athletes with an opportunity to train together and to exchange with 

sparring partners from other clubs and dojos under National Team coach supervision much more 

frequently (4 ON-QC inter-regional training sessions this season, integrating contributions from m 

complementary combat sports and physical preparation experts and also providing participants with 

expert medical support); 

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• the holding of a National Junior Development Training Camp at the 2011 National Championships and 

of 2 preparatory Junior National Team Training Camps (one in Kingston, ON and one in Surrey, BC) 

prior to the Junior Pan American Championships (resulting in improved results of the Junior National 

Team); 

• the design and adoption (in conjunction with the National Team Coaching Staff) of a strategic and 

periodized calendar of Sr National Team events (integrating training opportunities, domestic and 

international competitions), allowing for peak performance at most important events of the year and 

optimal preparation through careful selection of preparatory events; 

• the successful implementation of the double elimination format at National Championships, thus 

offering a better balance between selection and development objectives; 

• the integration of a dedicated kata coach to the roster of National Team Coaches; 

• the sustained assurance that KC National Team athletes will benefit from at least 4 Athlete Assistance 

Program “Cards” (via Sport Canada) for the next cycle; 

• an ongoing thorough revision of the current Junior and Senior National Team selection criteria; 

• substantial improvements to the content and formula of National Team Training Camps such as 

the FNTC (6 Coaches plus Mr. Oliva Seba present in 2012, and adoption and inclusion of a battery of 

physical tests…) 

• drafting, together with the President and management, an alternate proposal for the 2015 Pan Am 

Games Qualification process, for presentation to the PKF, thereby positively impacting the final format 

adopted for the 2015 PAG Qualification event; 

• discussion and recommendation of exceptional team selection criteria for various events, such as 

alternates for the Senior National Team, for the Junior Pan American Championships, team athletes 

for the 2012 Villa Madrid Tournament, for inclusion in the various Inter Regional Training Kumite Camps 

/ Sessions… 

The HPC has also begun or continued to explore various other important topics for imminent and possible 

improvements, such as: 

• the creation of a clear code of conduct and disciplinary rules /sanctions for National Team athletes; 

• planning of the upcoming events and competitive season; 

• Event Coach and Event Head Coach selection criteria and guidelines… 

In short, while this Committee has achieved important and excellent work in the last year, much more work still 

lies ahead, as we continue to strive together to achieve the HP objectives clearly stated in Karate Canada’s 2010- 

2014 Strategic Plan, and as we work towards making the federation’s vision come to life in this vital area. 

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International Results in 2012 

Karate Canada’s Junior and Senior National Teams have once again known considerable and sustained success on 

the international scene this season: 

- PARIS OPEN: 2 top 5 

- USA OPEN: 5 gold, 12 silver, 23 bronze 

- NORTH AMERICAN CUP (Seniors): 5 gold, 6 bronze 

- NORTH AMERICAN CUP (Juniors): 1 gold, 3 silver, 7 bronze 

- SR PKF: 2 gold, 3 silver, 5 bronze 

- VILLA MADRID TOURNAMENT: 1 bronze 

- JR PKF: 2 silver, 9 bronze 

- FRANKFURT OPEN: 1 top 5 

- SR WORLD CHAMPIONSHIPS: to come… 

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4.6 KARATE CANADA EVENTS COMMITTEE Report 2012 

Karate Canada Events Committee Members – 2011-2012 

With the adoption of modified Karate Canada By-Laws at the 2011 General Assembly, the members of the Events 

Committee were commissioned with a mandate to: 

• set guidelines, plan, oversee and provide support for the organization of all Karate Canada events. 

While this committee has been in the Karate Canada purview for quite some time, it was a new addition to the 

overall ‘way forward’ for Karate as a recognized sport. The achievements for both National and International 

events were exceptional. 

The committee composition is to include a minimum of four members consisting of, but not limited to; 

1 Events Chairperson Christine Béchard 

1 Tournament Director Stanley Janusas 

1 member with event experience Kathy Waterworth 

2 members at large 

Budget 

No specific budget has been requested or presented by the Committee to this point; hence no specific budget 

has allocated to the Events Chairperson, although costs associated with meetings and Committee expenses 

pertaining to specific events and projects have been reimbursed and covered by Karate Canada. 

Communication 

The Events Committee is currently made up of persons who volunteer of their time. To this end, due to 

time constraints, while we were to have met in person or via teleconference on a quarterly basis, the Events 

Chairperson has in fact held a total of three (3) teleconference calls which revolved around upcoming events. 

These teleconferences included members of the host Province, BC for the Nationals, as well as with Sport Data 

(event management software) from Austria. 

Consistent, on-going communications have taken place between the President and Executive Director of Karate 

Canada and this Committee via email to the Chairperson. 

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Accomplishments 

2012 was a year to refocus for the Events Committee and for Karate Canada. Both the Tournament Director and 

I have been asked to assist Karate Canada with developing and reviewing a bidding process for hosting events in 

Canada. 

The Events committee has also showcased three events in the 2011-2012 season. 

Nationals 2012 

Our first success was the Nationals, hosted by the province of British Columbia at the Richmond Oval. 

I can only commend the PSO and excellent group of volunteers who worked tirelessly with the Events 

Committee to allow for another memorable event. 

Most would agree that we have to address scheduling concerns. With the on-line viewing of the pools 

and ‘live’ changes, the Coaches’ meeting ran fairly smoothly. The visual aspect allowed for more open 

discussions and hence, the meeting was shorter in duration, which allowed for teams to reconvene earlier. 

We also ensured that bilingual staff was readily available to respond to queries in a timely manner. 

The venue was conducive to an event of this capacity, with excellent onsite staff. 

2011 Karate Canada Summit 

November saw the Summit and Symposium, which we are pleased to report was a success. This brought 

together your colleagues, athletes, coaches, instructors and referees amounting to over 100 participants. 

The event is an excellent way for you to network with your peers. So much so, it is now an annual event! 

Training Camps 

Karate Canada has hosted the National Junior Training Camp directly following the Nationals in March. 

This year, a Senior Training Camp will be running in parallel with the October 2012 Summit. What better 

way for athletes to prepare for the Senior World Championships in Paris, France. 

We continue to receive many an accolade from International participants, including Presidents, Coaches, 

Referees and athletes alike, so I can only assume that we are moving Karate Canada in the right direction. 

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Honorable mentions 

The Events Committee was in its infancy in 2010. In 2012 we made quite a stride by working with British Columbia 

to host the Nationals. While there were glitches along the way, overall, I can say that we need the continued 

support and involvement of our member provincial associations going forward, even if under a different form and 

in accordance with revised agreements. 

While the mandate of the Events Committee is to assist with events in Canada, we were again called upon at many 

of the international events. While our President is usually in attendance, social media is the way of the future. As 

I always say, ‘have cell phone, will travel’. Several members of the KC association including parents and athletes 

were able to communicate our athletes’ successes across the world, ‘live’ by Tweeting, posting on Facebook, and 

other various social media. What did we do before technology? 

As the Events Chairperson, I oversaw and instituted Team Leads for each of the following activities; 

Set-up/Tear down at Events 

Accreditation verification 

Technical 

Logistics 

Security 

Marshalling 

Ticketing 

Tables/Scoring 

Volunteer training 

Transportation 

Challenges 

Our mandate is to have a complement of four (4) committee members. We have not yet been able to achieve this 

number, which makes it a challenge in of itself to move toward a clear vision. One of the main priorities of this 

committee is to have committed, trained, accessible volunteers. A comprehensive database should be started 

and maintained. We are taping out our volunteer resources, and people will only be involved if they feel they are a 

part of a grander picture. 

When interacting with PSO’s, suggestions made from the Events Committee regarding all requirements 

pertaining to the event should be strongly considered to ensure transparency and a smooth running event. 

Funding allocation is another challenge. The Events Committee requires more discussion on how per diems are 

distributed. I suggest that the allocation be based on Roles and Responsibilities. 

Akin to the previous statement, the Terms of Reference roles and responsibilities for the aforementioned tasks 

need to be further discussed, realigned and communicated. 

As time permits, more involvement and direction is required from the KC office and BOD in order to allow for us 

to move forward. 

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Our future 

2013 will be a banner year! Planning the Nationals in Toronto is well underway. Following this, the spotlight will be 

on the Commonwealth Karate Championships, which will be held in Montreal from October 7-15th. 

The very first action is to ensure that we review the roles and responsibilities for the Events Committee and have 

people to fill the opportunities. Communications have been started with several individuals, but thus far have not 

been completely successful. 

A definitive volunteer program is to be developed to train and retain. 

Interaction with the 2013 Nationals host province of Ontario and the 2013 Commonwealth Championships host 

province of Quebec is essential in order to ensure that we are ready as a Nation to receive all of our up and coming 

athletes, as well as our international guests. 

The ‘K’ is on the way! I predict that 2020 will see our sport as an Olympic event! 

‘There are no limits. There are plateaus, but you must not stay there, you must go beyond them.’- Bruce Lee 

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4.7 Karate Canada Domestic Development Committee Report 2012 

Committee Responsibilities 

To develop and maintain relations with Provincial Sport Organizations and develop grass roots programs in 

alignment with Karate Canada principles specific to Long Term Athlete Development (LTAD). 

The members of the Committee are Suzanne Jean (chair), Norma Foster, Michelle Tremblay Joe Alfonso and 

Balgovind Pande 

There were five meetings held in this period, two in person and three by conference calls. 

It was a slow process in getting persons interested to join this committee. There was a discussion regarding the 

mandate needing to be more clearly defined and broken down into more achievable objectives. The Committee 

suggested adoption of a name change from Domestic Development Committee to “Pathways to Community 

Sport” in order to better reflect the goals. Karate Canada’s Board of Directors has yet to approve this name 

change at this time. 

The first step taken was to identify provincial networks and determine what exists currently in the provinces re 

PSO’s programs that would be appropriate partners like Fit4Defense and recreational Karate. The network lists 

are still being compiled and are also identifying federal initiatives identified for program funding. 

It was decided that a funding for sport resource would also be very useful for clubs and PSO in every province. The 

committee will compile this information in addition to the networks and provide it to Karate Canada. 

Recommendations for 2012-2013 

Increase committee membership 

Complete an inventory of existing PSO programs 

Complete a funding for sport resource 

Develop a communications strategy with PSO organizations for partnerships 

Suzanne Jean / September 30th 2012 

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4.8 AWAD Committee Report 2012 

Committee for Athletes with a Disability September 30, 2012 

Year-End Activity Report 

The Committee’s terms of reference and mission vision were initially created and continue to be followed. 

The committee is currently comprised of the following individuals: Joshua Drury (chair), Laura Domenicucci 

and Jaques Dublois. 

The current goal of the committee is to create components of the LTAD and NCCP modules, the competition 

structure and officiating athletes with a disability. A working group has been developed to assist in the research 

and writing of some of these components. The following individuals will work with the committee in the creation 

of the NCCP components: NCCP /LTAD Co-Chairs Gérard Lauzière and Kraig Devlin as well as committee 

members Donna Gardecki, Derek Ryan and Tim Suzuki. The modules for Instructor Beginner and Competition 

Introduction will be written later this year, edited for content and delivered to NCCP courses next year to be 

piloted in two provinces. 

After the above NCCP project has been completed and the final versions have been written and delivered, it is the 

goal of the committee to then look into revisions to be made to the competition structure that will be beneficial 

for Canadian karate athletes with a disability. We hope to hold exhibition events in at least two provinces before 

the end of next year so that we will be ready to hold our first AWAD National exhibition event at the 2014 National 

Championships. 

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4.9 Technical Committee Draft Report Report 2012 

Members: Masami Tsuruoka Chair 

Alex Waith 

Takashi Uchiage 

Akira Sato 

Suenorio Tominaga 

Shane Higashi 

Craig Vokey 

Ex Officio 

In 2011-12 the Technical Committee held two well-attended National Dan examinations in Toronto, Ontario, at the 

2011 Summit and at the 2012 National Championships in Richmond, BC. The next dan examinations will be held at 

the 2013 National Championships in Toronto, Ontario. A seminar taught by Tsuruoka Sensei was well received and 

well attended at the 2012 National Championships. 

Work ahead of the Committee this year is to reorganize and streamline the examination process so that 

requirements are similar amongst all styles, reformatting of member biographies and the examination of 

developing regional examiners for lower level Karate Canada Dan examinations. 

The Committee expressed concern over the fact that not all members were able to be in attendance at the 2012 

Nationals due to Karate Canada fiscal restraints but does plan to have a full meeting of members at the 2013 

Nationals. 

The Technical Committee would like to remind the provincial associations that they are available to do Technical 

seminars on the five major styles in Canada and are also available to do regional Dan examinations. Interested 

provinces should contact Karate Canada to make arrangements and discuss details. 

The Committee would like to thank Mr. David Chong for his many years of service in the role of Secretary/Liaison 

and wishes him great enjoyment in his retirement. 

Oh behalf of the Committee, 

Craig Vokey 

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4.10 OFFICIALS’ COMMITTEE REPORT TO AGM 2012 Report 2012 

Chair: 

Members: 

Norma Foster (BC) 

Zvonko Celebija (ON), Allen Tanzadeh (ON), Don Mazerolle (NB), Marc Ward (AB) 

Officials National outcomes 

Karate Canada currently has a total of 80 qualified officials: 

9 WKF officials; 6 active 

17 PKF officials; all active 

54 NF officials; most are active 

However, our officials at the high end are aging and more development is needed at the low end for succession. 

International outcomes of examinations 

2011 WKF Malaysia; 2 upgrades, 2 new licences 

2011 PKF Brazil; 3 upgrades 

2011 PKF Mexico; 4 upgrades 

2012 PKF Nicaragua: 4 upgrades 

2012 PKF Mexico: 16 upgrades 

Performance comment 

Canadian officials participated in WKF, PKF Seniors, PKF Juniors, Ibero Americano Championships, 

US Open, Paris Open 

Rates of outcomes to examination attempts high. 

National seminars 

Participation in national course consistently high, feedback is consistently positive. 

However, changes in the approach to training, evaluating and certifying officials are needed and barriers to 

participation in national level training seminars and activities needs to be lowered. 

Provincial seminars for national referee/judge qualifications 

Seminars conducted in provinces: New Brunswick, 2, Manitoba 2 

Seminars attracted large numbers of participants and were profitable in both provinces. 

Provisional National referee/judge qualifications can be achieved by training and evaluation in provinces. Such 

candidates become fully licensed upon after performing to their provisionally licenced standard within two years. 

Regional support 

Officials need support. Karate Canada grants and individuals hoping to achieve higher officiating qualifications 

cannot continue to be paying volunteers. Each province needs to support and implement the development of 

their junior, senior, female and male officials in line with national and regional athlete and coaching development. 

Presently only one province funds its referees to attend international events. 

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4.10 OFFICIALS’ COMMITTEE REPORT TO AGM 2012 Report 2012 

Identity and recognition 

Canadian officials lack a national identity. 

We still have no identity in form of blazer badge, track suit or tie. This needs to be addressed in the light of 

participation in International and National events 

Future programs 

Due to the WKF quota system of limiting the number of officials that can challenge the WKF referee/judge 

examinations, the OC is in the process of establishing a selection system to decide who may attend the WKF 

referee course. This will be important when Karate Canada starts to fund officials to attend events. 

Norma Foster, Sept 2012 

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4.11 NCCP REPORT Report 2012 

Karate Canada NCCP Report October 2012 

Submitted by Gerard Lauziere 

The transition to the New NCCP model has progressed significantly in the past few years. 

Program Approvals 

• Instructor Beginner Workshop Final Approval 

• Competition Introduction Workshop Final Approval 

• Karate Provincial Team Workshop Conditional Approval 

• We are aiming to get Final Approval before the end of the fiscal year 

• 50% of videos have been shot with the help of Germain Bisson 

• We need to find the best way to store video`s and workshop materials 

for easy access by the coaches 

• Standard PowerPoint slides need to be prepared for all workshops 

Number of coaches trained in the new program: 

• Instruction Beginner: 240 Coaches and LF`s , 

• Competition Introduction: 52 Coaches and LF’s , 

• Karate Provincial Team Coach : 36 Coaches and LF’s 

Provinces, MLF, ME, LF and Evaluators all need to sign up and do the Locker training to be able to enter Course 

registration Forms (CRF) directly into the database. Not many have done it.The NCCP Operations Manual should 

be up on Karate Canada’s Website, it is strongly suggested that each province have a link on their site to direct 

their members to this document. other objectives for this year are to clarify the process leading to certification 

and form an advisory committee to share the workload. 

Thank you to everyone that helped with the program. 

Gerard Lauziere 

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4.12 LTAD Committee Report Report 2012 

Long Term Participant Development (LTPD) Committee Report. 

Committee’s composition: The committee is currently working on a project by project basis with member 

similarly contributing as their expertise warrants. In 2012 the Primary members 

performing work were Roy Tippenhauer, German Bisson and Kraig Devlin. 

Number of meetings held: Approximately 2 meetings were held prior to Nationals in March of this year. Since 

that time no meetings have been held. 

Achievements and work accomplished (with possible mention / identification of affected participants / members): 

The work of the members to date has been focused on competition review and 

its related elements. Securing funding to implement the restructuring of the U14 

events was questionable utill mid- summer. A finalized work plan for has been 

outlined but, as volunteer committee members wear multiple “hats within the 

greater organization, allocating time to implement has been a challenge. 

Projects, priorities and plans for the future: As mentioned above and detailed in the LTPD 2013-2017 plan, 

refining the existing proposal for altering the U14 karate events to align with LTAD 

principles and implementing them nation-wide are the priority for the future 

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5 Financial statements Report 2012 

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4545 Pierre de Coubertin, P.O. Box 1000, Station M, Montreal (QC) H1V 3R2 

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2012 ANNUAL GENERAL MEETING Reports ... - Karate Canada

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