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RAMAPO INDIAN HILLS REGIONAL HIGH SCHOOL DISTRICT<br />
BOARD OF EDUCATION<br />
Oakland, New Jersey<br />
REGULAR PUBLIC MEETING MINUTES<br />
January 26, 2009<br />
<strong>District</strong> Conference Room<br />
Roll Call<br />
Upon call at 7:03 P.M. the Board members responded as follows: Mmes. Castor, Petersen<br />
(ABSENT), Quinlan, and Scarpelli. Messrs. Belsky, Brown, Hogan, Madigan, and Peterson.<br />
Mr. August C. DePreker, Interim Superintendent of <strong>School</strong>s; Mr. Frank C. Ceurvels, Business<br />
Administrator/Board Secretary, and Mr. Paul Green, Board Counsel; were also present.<br />
The meeting was called to order by the Board president at 7:03 P.M. Mrs. Quinlan<br />
announced that adequate notice of the meeting has been posted and published as required by<br />
law. A motion was made by Mrs. Scarpelli and seconded by Mr. Madigan and unanimously<br />
carried to move into Closed Session for the purpose of discussing personnel. Information<br />
from the Closed Session will be made public at the discretion of the Board or as otherwise<br />
authorized by law.<br />
Roll Call<br />
Upon call of roll at 8:07 P.M. Board members responded as follows: Mmes. Castor, Petersen<br />
(ABSENT), Quinlan, and Scarpelli. Messrs. Belsky, Brown, Hogan, Madigan, and Peterson.<br />
Mr. August C. DePreker, Interim Superintendent of <strong>School</strong>s; Mr. Frank C. Ceurvels, Board<br />
Administrator/Board Secretary; Mr. Paul Green, Board Counsel; Mrs. Beverly MacKay,<br />
Director of Curriculum & Articulation; and Mr. Matt Scheff, RHS, Student Board<br />
Representative; were also present.<br />
PUBLIC DISCUSSION OF AGENDA ITEMS<br />
A. Moved by BELSKY Seconded PETERSON to open the meeting to public discussion.<br />
A member of the public addressed the Board about her concerns regarding the timeline<br />
for awarding a tenure contract. Mr. DePreker stated that the awarding of a tenure<br />
contract is dependent upon the hire date of the employee.<br />
A member of the public addressed the Board regarding his concerns about the<br />
replacement of the two athletic fields and the bidding for the IHHS Track project. Mr.<br />
Ceurvels stated that at this time the district has not developed a schedule for the<br />
replacement of the athletic fields, and stated that hopefully this project will be<br />
completed as soon as possible. He also stated that the IHHS Track project will begin<br />
after the end of school in June.<br />
Discussion followed regarding the impact of bad weather on the schedule to replace the<br />
athletic fields if the project begins in February and March. Mr. Ceurvels stated that the<br />
district will be seeking confirmation from the contractor that weather will not be an<br />
issue throughout the duration of this project.<br />
B. Moved by BROWN Seconded BELSKY to close public discussion of agenda items<br />
and to re-enter the Regular Public Meeting.<br />
BOARD PRESIDENT’S REPORT<br />
Mr. Scheff, RHS, Student Board Representative, reported that the RHS v IHHS Girls’<br />
Basketball Game is scheduled on Tuesday, February 10, 7 P.M. This event will be a<br />
fundraiser and encouraged all to attend this event.<br />
Mrs. Quinlan reported that on Wednesday, January 21, the members of the Board of<br />
Education participated in a Board Retreat that focused on Board relations. Some of the<br />
recommendations for the Board to follow are: 1) limit the use of e-mail; 2) assume the best of<br />
your fellow Board member; 3) consider open committee meetings involving stake holders;<br />
and 4) develop trust in the Board’s committee system.
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 2<br />
INTERIM SUPERINTENDENT’S REPORT<br />
Mr. DePreker invited Mr. Todd Meyer, RHS, Director Student Activities & Athletics, and Mr.<br />
Bob Van Saders, IHHS, Director of Student Activities & Athletics, to provide an overview of<br />
the district’s policies and procedures for student fundraising activities. A question and<br />
answer session immediately followed their presentation.<br />
Board discussion followed regarding the accounting procedures followed for each district<br />
sport.<br />
Mr. DePreker discussed the recommendations received by the building principals regarding<br />
the re-instatement of the Stock Market Club. Mr. DePreker supports the principals’<br />
recommendations and asked the Board to consider re-instating the club at both school for the<br />
remainder of the 2008-09 school year. He also advised the Board that the building principals<br />
will recommend advisors for each building at a pro-rated stipend.<br />
Board discussion followed and approved Mr. DePreker’s recommendation to re-instate the<br />
Stock Market Club in the 2008-09 school year. The special school advisors will be approved<br />
at the February 23 Regular Public Meeting.<br />
ACTION ITEMS - = Yes<br />
Mrs. Quinlan announced that the following resolution will be pulled from the agenda for further<br />
review.<br />
To approve Closed and Work Session/Regular Public Meeting <strong>Minutes</strong> of December 8, 2008.<br />
The following motions were approved by roll call: P1 – P8 and P 10 – P12<br />
Moved by: BELSKY Seconded: SCARPELLI<br />
PERSONNEL<br />
P1. That as recommended by the superintendent of schools, the following person be<br />
appointed to fill the positions for the length of time and with the compensation noted,<br />
subject to all federal, state, county and local regulations, governing said employment;<br />
and further that the president and secretary, as proper officers of the Board of<br />
Education, be authorized and directed to issue the proper contracts for the 2008-09<br />
school year; and move to approve application for emergency hiring and applicant’s<br />
attestation that she has not been convicted of any disqualifying crime pursuant to the<br />
provisions of N.J.S.A. 18A:6-7.1 et seq., N.J.S.A. 18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et<br />
seq., as applicable.<br />
Name Position Degree<br />
Barbara .4 Science/ MA<br />
McGuirk IHHS<br />
1<br />
Family Leave Replacement<br />
Basis of Employment<br />
Employment Date<br />
Long-term 01/26/09 –<br />
Substitute 1 3/13/09<br />
Salary<br />
$192.58/<br />
diem<br />
P2. To award a tenure contract to Courtney Daly, IHHS, Science, MA, Step 3, $49,142, plus<br />
longevity $1,300, effective for the period January 30 – June 30, 2009.<br />
P3. To approve the salary adjustments for achieving a higher degree level for district staff<br />
for the effective dates indicated as follows:<br />
Name Degree Salary Effective Date<br />
Pat Wehran BA+15 to MA $54,952 to $57,103 September 1, 2008<br />
Laura Lennox-<br />
Cavaugh<br />
MA+15 to<br />
MA+30<br />
$53,123 to $55,274 February 1, 2009<br />
P4. To approve the placement of practicum candidates for the 2008-09 school year as<br />
follows:<br />
Name Institution Location Department Effective Date<br />
James Kulinski <strong>Ramapo</strong> College IHHS Science February – May<br />
2009<br />
Janine Casciello <strong>Ramapo</strong> College IHHS World<br />
Languages<br />
February – May<br />
2009
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 3<br />
P4. Continued<br />
Name Institution Location Department Effective Date<br />
Katherine<br />
Levering<br />
<strong>Ramapo</strong> College IHHS English February – May<br />
2009<br />
Melissa Adamo <strong>Ramapo</strong> College IHHS English February – May<br />
2009<br />
P5. To approve the following individual as a substitute teacher for the 2008-09 school year;<br />
and move to approve application for emergency hiring and applicant’s attestation that<br />
he has not been convicted of any disqualifying crime pursuant to the provisions of<br />
N.J.S.A. 18A:6-7.1 et seq., N.J.S.A. 18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq., as<br />
applicable:<br />
Name<br />
Don Piercy<br />
Location<br />
<strong>District</strong><br />
P6. To approve the request for a maternity leave of absence for Gina Huerta-Caro, IHHS,<br />
Administrative Assistant, effective on or about March 20, 2009, utilizing unused sick<br />
leave as allowed by law and further move to approve the request for a family leave of<br />
absence effective on or about May 13 – August 5, 2009 and a childrearing leave of<br />
absence on or about August 5 – September 8, 2009.<br />
P7. That as recommended by the superintendent of schools, the following person be<br />
appointed as special school advisors, with the compensation noted, subject to all federal,<br />
state, county and local regulations, governing said employment; and further that the<br />
president and secretary, as proper officers of the Board of Education, be authorized and<br />
directed to issue the proper contracts for the 2008-09 school year; and move to approve<br />
application for emergency hiring and applicant’s attestation that he has not been<br />
convicted of any disqualifying crime pursuant to the provisions of N.J.S.A. 18A:6-7.1 et<br />
seq., N.J.S.A. 18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq.<br />
<strong>Indian</strong> <strong>Hills</strong> <strong>High</strong> <strong>School</strong><br />
Advisor Position Step Stipend Certification<br />
Mike Michels Environmental Club 1 $674.50 1 Standard<br />
1<br />
Effective January – June 30, 2009<br />
P8. That as recommended by the superintendent of schools, the following persons be<br />
appointed as athletic coaches, with the compensation noted, subject to all federal, state,<br />
county and local regulations, governing said employment; and further that the<br />
president and secretary, as proper officers of the Board of Education, be authorized and<br />
directed to issue the proper contracts for the 2008-09 school year; and move to approve<br />
application for emergency hiring and applicant’s attestation that he/she has not been<br />
convicted of any disqualifying crime pursuant to the provisions of N.J.S.A. 18A:6-7.1 et<br />
seq., N.J.S.A. 18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq., as applicable.<br />
<strong>Ramapo</strong> <strong>High</strong> <strong>School</strong><br />
Name Position Step Stipend Certification<br />
Christopher Horn Asst. Ice Hockey 4 $4,227 Substitute<br />
Suzanne Montegari Girls’ Lacrosse 4 8,078 Substitute<br />
<strong>Indian</strong> <strong>Hills</strong> <strong>High</strong> <strong>School</strong><br />
Name Position Step Stipend Certification<br />
William Barry Track Coordinator 4 $9,170 Substitute<br />
Danielle Pernetti Asst. Girls’ Lacrosse 1 4,136 Substitute<br />
Bert Weg Asst. Boys’ Lacrosse 1 4,136 Substitute<br />
P10. To accept the resignation of Elizabeth DeMichino, IHHS, Long-term Substitute Teacher,<br />
effective immediately.<br />
P11. To accept, with regret, the resignation of Courtney Daly, IHHS, Fall Intramurals <strong>School</strong><br />
Advisor, effective immediately.<br />
P12. To accept, with regret, the resignations of district athletic coaches, effective immediately,<br />
as follows:
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 4<br />
Chris Blough, IHHS<br />
Pat Jackson, RHS<br />
Asst. Boys’ Lacrosse<br />
Girls’ Lacrossse<br />
P1 – P8 and P10 – P12<br />
RC): Belsky , Brown ABSENT, Castor , Hogan , Madigan ,<br />
Petersen ABSENT, Peterson , Scarpelli , Quinlan <br />
The following motion was approved by roll call: P9<br />
Moved by: BELSKY Seconded: SCARPELLI<br />
P9. To accept the retirement, with regret, effective March 1, 2009 as follows:<br />
WHEREAS, Susan Evangelista has dedicated herself to the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong><br />
<strong>School</strong> <strong>District</strong> for 16 years and 6 months as a Physical Education Teacher, S.A.A.D. Advisor,<br />
Varsity Club Advisor, and TNT Co-Advisor; displaying an unselfish commitment to our<br />
children; exemplifying the ideals of professionalism and the standard of excellence, and<br />
WHEREAS, the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong> <strong>School</strong> <strong>District</strong> Board of Education,<br />
together with its citizens, wishes to acknowledge exemplary service that Susan Evangelista has<br />
provided our children,<br />
NOW, THEREFORE, BE IT RESOLVED THAT the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong><br />
<strong>School</strong> <strong>District</strong> Board of Education does hereby extend its appreciation and gratitude to Susan<br />
Evangelista in recognition of her exemplary service to our school district.<br />
P9<br />
RC): Belsky , Brown ABSENT, Castor , Hogan , Madigan ,<br />
Petersen ABSENT, Peterson , Scarpelli , Quinlan <br />
The following motions were approved by roll call: E1 – E5<br />
Moved by: SCARPELLI Seconded: HOGAN<br />
EDUCATION<br />
E1. To approve home instruction for district students, at the contracted hourly rate, as<br />
follows:<br />
Student No. <strong>School</strong> Grade<br />
411377 RHS 10<br />
411011 IHHS 10<br />
411560 RHS 10<br />
411314 RHS 10<br />
410801 IHHS 11<br />
410482 IHHS 11<br />
410677 RHS 11<br />
409447 IHHS 12<br />
400184 RHS 12<br />
E2. To approve in accordance with Chapter 46, Title 18A, New Jersey Statutes and on the<br />
recommendation of the superintendent of schools, school psychologist, and the district<br />
administrative liaison, tuition be paid for the students listed below to attend the schools<br />
indicated at the tuition cost indicated as follows:<br />
Student No. Placement Tuition<br />
122993 Holmstead <strong>School</strong> $30,000.00<br />
090192 Holmstead <strong>School</strong> 30,000.00<br />
102992 Willowglen Academy 42,000.00<br />
E3. To accept the IDEA Grant for Fiscal Year 2009 in the amount of $420,772.<br />
E4. To approve (for insurance purposes only and at no additional cost to the Board of<br />
Education) the student trip scheduled for the 2008-09 school year. Principals and<br />
sponsors are directed to send a letter to the parents of students involved, as soon as<br />
possible, advising them that this trip is not Board sponsored and any additional school<br />
day absences will be counted toward the 15 days permitted in a school year.
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 5<br />
Location Group/Teacher Date(s)<br />
2009 American<br />
Masters National<br />
IHHS Varsity Cheerleading Team/<br />
McMullan<br />
January 30 –<br />
February 1, 2009<br />
Cheerleading<br />
Competition<br />
Heritage Festival,<br />
Orlando, FL<br />
IHHS & RHS Choirs/Heerema March 5 – 8, 2009<br />
E5. To approve district student field trips and transportation costs for the 2008-09 school<br />
year as follows:<br />
Location Group/Teacher Date(s) Cost<br />
Time Warner RHS Jazz Band/Friedman February 3, 2009 $550<br />
Studios, Staten Island<br />
Bergen County Mock Trial/Urdang February 4, 2009 500<br />
Courthouse<br />
Camp YDP, Paterson Interact/Funk February 4, 2009 200<br />
Keio Academy, NY UP ISB/Bitten February 4, 2009 0<br />
Ramsey <strong>High</strong> <strong>School</strong> Debate Team/Okin February 5, 2009 250<br />
Oakland Care Center Interact/Funk February 11, 2009 133.80<br />
<strong>Ramapo</strong> <strong>High</strong> <strong>School</strong> Orchestra Rehearsal/ February 12, 2009 200<br />
DeFreest<br />
Mahwah <strong>High</strong> <strong>School</strong> Science Team<br />
February 12, 2009 175<br />
Competition/Manzi<br />
Kean University 21st Century Issues February 13, 2009 $575<br />
Conference/Urdang<br />
Holiday Bowl, UP ISB/Bitten February 24, 2009 175<br />
Oakland & Macaroni<br />
Grill<br />
Paterson Falls & UP ISB/Bitten February 24, 2009 133.80<br />
Museum<br />
Camp YDP, Paterson Interact/Funk February 25, 2009 200<br />
Ridgewood Train Fed Challenge/Johnson February 25, 2009 267<br />
Station/Federal<br />
Reserve Bank, NYC<br />
Museum of Natural Anthropology/Timpson February 25, 2009 500<br />
History<br />
<strong>Ramapo</strong> <strong>High</strong> <strong>School</strong> IHHS Band/Friedman February 26, 2009 200<br />
Morris Knolls <strong>High</strong> Academic Decathlon/ February 28, 2009 800<br />
<strong>School</strong><br />
Noah<br />
<strong>School</strong> No. 24, Student Council/Ferro March 2, 2009 400<br />
Paterson<br />
Morris Knolls <strong>High</strong> Academic Decathlon/ March 3, 2009 275<br />
<strong>School</strong><br />
Noah<br />
Heritage Festival, IHHS & RHS Choirs/ March 5 – 8, 2009 650<br />
Orlando, FL<br />
Heerema<br />
NEP Studios, NYC Academic Decathlon/ March 7, 2009 875<br />
Noah<br />
Haddonfield Model UN/Sadowsky March 7, 2009 1,000<br />
<strong>School</strong> 1<br />
Memorial <strong>High</strong><br />
White Plains Airport Girls’ Varsity Softball/ March 20 – 25, 2009 500<br />
Stephen<br />
Ice Vault, Wayne & UP ISB & Denmark March 23, 2009 400<br />
Garden State Plaza Students/Bitten<br />
NYC<br />
UP ISB & Denmark March 23, 2009 1,130<br />
Students/Bitten<br />
Princeton University Moot Court Team/ April 3 – 4, 2009 350<br />
Ramsey Train<br />
Station/Credit Suisse<br />
Bank, NYC<br />
Elmwood Park, NJ<br />
Urdang<br />
Euro Challenge/Bitten April 8, 2009 267<br />
Principles of<br />
April 14, 2009 325<br />
Engineering/Petherbridge<br />
Seton Hall Model UN/Laner April 18-19, 2009 0
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 6<br />
E5. Continued<br />
Location Group/Teacher Date(s) Cost<br />
Ramsey Train Euro Challenge/Bitten April 29, 2009 267<br />
Station/NY Federal<br />
Reserve Bank<br />
Morris Museum,<br />
Morristown<br />
US History 2 CPE/Bitten May 1, 2009 450<br />
1<br />
Change in date of trip and location of trip.<br />
E1 – E5<br />
RC): Belsky , Brown ABSENT, Castor , Hogan , Madigan ,<br />
Petersen ABSENT, Peterson , Scarpelli , Quinlan <br />
The following motions were approved by roll call: OP1 – OP8<br />
Moved by: BELSKY Seconded: SCARPELLI<br />
OPERATIONS<br />
OP1. To approve the use of the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong> <strong>School</strong> <strong>District</strong> facilities<br />
for the date(s) indicated in accordance with the rules and regulations governing said<br />
use as follows:<br />
<strong>Indian</strong> <strong>Hills</strong> <strong>High</strong> <strong>School</strong><br />
Educational Services Center SAT Prep, February 25; March 4, 11, 18, 25; April 1,<br />
22, 29, 2009; Classrooms 204, 206, 6:30 - 9:30 P.M.<br />
Wyckoff Recreation<br />
Basketball practices, dates and times as available<br />
and agreed upon by coaches and athletic director<br />
First Shot Soccer Soccer Camp, July 6 – 10, 2009; July 13 – 17, 2009;<br />
August 17 – 21, 2009, 9 A.M. – 2 P.M.<br />
Bergen’s Best Soccer Camp, Inc. Soccer Tournaments, Fundraiser, June 27, 2009, 3 –<br />
9 P.M., June 27, 28, 2009, 8 A.M. – 4 P.M.<br />
Bergen Track Association Season Opener Invitational Meet, April 4, 2009, 9<br />
A.M. – 3 P.M.<br />
<strong>Ramapo</strong> <strong>High</strong> <strong>School</strong><br />
Meaningful Movements, Inc. Dance Recital, Auditorium, June 7, 2009, 12 – 6<br />
P.M.<br />
Franklin Lakes Board of<br />
Graduation, Auditorium, June 22, 2009, 6:30 – 9<br />
Education<br />
P.M.<br />
Bergen’s Best Soccer Camp, Inc. Soccer Tournaments, Fundraiser, June 27, 2009, 3 –<br />
9 P.M., June 27, 28, 2009, 8 A.M. - 4 P.M.<br />
OP2. To approve the resolution as follows:<br />
WHEREAS, the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong> <strong>School</strong> <strong>District</strong> Board of Education<br />
in the County of Bergen, New Jersey (the “Board”), desires to proceed with a school<br />
facilities project consisting of:<br />
Replacement of the Artificial Turf Field at <strong>Ramapo</strong> <strong>High</strong> <strong>School</strong><br />
WHEREAS, the Board now seeks to take the initial steps in order to proceed with the<br />
Project:<br />
NOW, THEREFORE, BE IT RESOLVED by the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong><br />
<strong>School</strong> <strong>District</strong> Board of Education in the County of Bergen, State of New Jersey, as<br />
follows:<br />
Section 1. In accordance with the requirements of Section 6A:26-3 of the New Jersey<br />
Administrative Code, the Board hereby approves the Educational Specifications<br />
prepared in connection with he project and Board further authorizes the submission of<br />
same to the Bergen County Superintendent of <strong>School</strong>s and the New Jersey Department<br />
of Education for approval.
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 7<br />
Section 2. In accordance with the requirements of Section 6A:26-3 of the New Jersey<br />
Administrative Code, the Board hereby approves the Schematic Plans prepared in<br />
connection with the Project and the Board further authorizes the submission of same to<br />
the Bergen County Superintendent of <strong>School</strong>s and the New Jersey Department of<br />
Education for approval.<br />
Section 3. The <strong>School</strong> Administration and such other officers and agents of the Board as<br />
are necessary, including the Board attorney, bond counsel and architect, are herby<br />
authorized to perform such other acts, to execute such other documents and to do such<br />
other things as are necessary to implement the determinations of the Board set forth in<br />
this resolution.<br />
Section 4. This resolution shall take effect immediately.<br />
OP3. To approve the resolution as follows:<br />
WHEREAS, the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong> <strong>School</strong> <strong>District</strong> Board of Education<br />
in the County of Bergen, New Jersey (the “Board”), desires to proceed with a school<br />
facilities project consisting of:<br />
Replacement of the Artificial Turf Field at <strong>Indian</strong> <strong>Hills</strong> <strong>High</strong> <strong>School</strong><br />
WHEREAS, the Board now seeks to take the initial steps in order to proceed with the<br />
Project:<br />
NOW, THEREFORE, BE IT RESOLVED by the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong><br />
<strong>School</strong> <strong>District</strong> Board of Education in the County of Bergen, State of New Jersey, as<br />
follows:<br />
Section 1. In accordance with the requirements of Section 6A:26-3 of the New Jersey<br />
Administrative Code, the Board hereby approves the Educational Specifications<br />
prepared in connection with he project and Board further authorizes the submission of<br />
same to the Bergen County Superintendent of <strong>School</strong>s and the New Jersey Department<br />
of Education for approval.<br />
Section 2. In accordance with the requirements of Section 6A:26-3 of the New Jersey<br />
Administrative Code, the Board hereby approves the Schematic Plans prepared in<br />
connection with the Project and the Board further authorizes the submission of same to<br />
the Bergen County Superintendent of <strong>School</strong>s and the New Jersey Department of<br />
Education for approval.<br />
Section 3. The <strong>School</strong> Administration and such other officers and agents of the Board as<br />
are necessary, including the Board attorney, bond counsel and architect, are herby<br />
authorized to perform such other acts, to execute such other documents and to do such<br />
other things as are necessary to implement the determinations of the Board set forth in<br />
this resolution.<br />
Section 4. This resolution shall take effect immediately.<br />
OP4. To approve the resolution as follows:<br />
WHEREAS, the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong> <strong>School</strong> <strong>District</strong> Board of Education<br />
in the County of Bergen, New Jersey (the “Board”), desires to proceed with a school<br />
facilities project consisting generally of:<br />
Handicap Accessibility Improvements at <strong>Indian</strong> <strong>Hills</strong> <strong>High</strong> <strong>School</strong><br />
WHEREAS, the Board now seeks to take the initial steps in order to proceed with the<br />
Project:<br />
NOW, THEREFORE, BE IT RESOLVED by the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong><br />
<strong>School</strong> <strong>District</strong> Board of Education in the County of Bergen, State of New Jersey, as<br />
follows:<br />
Section 1. In accordance with the requirements of Section 6A:26-3 of the New Jersey<br />
Administrative Code, the Board hereby approves the Educational Specifications<br />
prepared in connection with he project and Board further authorizes the submission of
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 8<br />
same to the Bergen County Superintendent of <strong>School</strong>s and the New Jersey Department<br />
of Education for approval.<br />
Section 2. In accordance with the requirements of Section 6A:26-3 of the New Jersey<br />
Administrative Code, the Board hereby approves the Schematic Plans prepared in<br />
connection with the Project and the Board further authorizes the submission of same to<br />
the Bergen County Superintendent of <strong>School</strong>s and the New Jersey Department of<br />
Education for approval.<br />
Section 3. The school administration and such other officers and agents of the Board as<br />
are necessary, including the Board attorney, bond counsel and architect, are herby<br />
authorized to perform such other acts, to execute such other documents and to do such<br />
other things as are necessary to implement the determinations of the Board set forth in<br />
this resolution. Including the submission of Information to the New Jersey Department<br />
of Education for the First Regular Operating <strong>District</strong> grand funding allocation allowed<br />
under the Educational Facilities Construction and Financing Act revision under P.L.<br />
2008, Chapter 39, due January 31, 2009 in connection with receipt of a grant with respect<br />
to the proposed Project.<br />
Section 4. This resolution shall take effect immediately.<br />
OP5. To approve the resolution as follows:<br />
WHEREAS, The Board of Education has submitted an application to the New Jersey<br />
Department of Education for approval of capital improvement project<br />
consisting of Replacement of the Artificial Turf Field at <strong>Indian</strong> <strong>Hills</strong> <strong>High</strong> <strong>School</strong>, and<br />
WHEREAS, This project is not included in the 2005 Long Range Facilities Plan list of<br />
capital projects to be completed, and therefore, the Long Range Facilities Plan<br />
needs to be amended, and<br />
NOW, THEREFORE BE IT RESOLVED that the Board of Education approves amending<br />
the <strong>School</strong> <strong>District</strong>'s Long Range Facilities Plan to include this project.<br />
OP6. To approve the resolution as follows:<br />
WHEREAS, The Board of Education has submitted an application to the New Jersey<br />
Department of Education for approval of capital improvement project<br />
consisting of Replacement of the Artificial Turf Field at <strong>Ramapo</strong> <strong>High</strong> <strong>School</strong>, and<br />
WHEREAS, This project is not included in the 2005 Long Range Facilities Plan list of<br />
capital projects to be completed, and therefore, the Long Range Facilities Plan<br />
needs to be amended, and<br />
NOW, THEREFORE BE IT RESOLVED that the Board of Education approves amending<br />
the <strong>School</strong> <strong>District</strong>'s Long Range Facilities Plan to include this project.<br />
OP7. To approve the resolution as follows:<br />
WHEREAS, The Board of Education has submitted an application to the New Jersey<br />
Department of Education for approval of capital improvement project<br />
consisting of Handicap Accessibility Improvements at <strong>Indian</strong> <strong>Hills</strong> <strong>High</strong> <strong>School</strong>, and<br />
WHEREAS, This project is not included in the 2005 Long Range Facilities Plan list of<br />
capital projects to be completed, and therefore, the Long Range Facilities Plan<br />
needs to be amended, and<br />
NOW, THEREFORE BE IT RESOLVED that the Board of Education approves amending<br />
the <strong>School</strong> <strong>District</strong>'s Long Range Facilities Plan to include this project.<br />
OP8. To approve the resolution as follows:<br />
WHEREAS, on October 20, 2008 the <strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Regional <strong>High</strong> <strong>School</strong> <strong>District</strong><br />
Board of Education rejected bids received for Outdoor Track Improvements at <strong>Indian</strong> <strong>Hills</strong><br />
<strong>High</strong> <strong>School</strong> on the basis that the Board would not pursue the Project at that time, and<br />
WHEREAS, the Board now desires to go forward with the Project,
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 9<br />
NOW, THEREFORE BE IT RESOLVED, that the business administrator/board secretary<br />
is authorized to seek sealed bids, county contract and/or state contract for the Project.<br />
Date, time and advertisement of bids to be determined by the business administrator/<br />
board secretary.<br />
OP1 – OP8<br />
RC): Belsky , Brown , Castor , Hogan , Madigan ,<br />
Petersen ABSENT, Peterson , Scarpelli , Quinlan <br />
The following motions were approved by roll call: F1 – F3 and F6 – F12<br />
Moved by: BELSKY Seconded: SCARPELLI<br />
FINANCE<br />
F1. That the financial reports of the business administrator and the treasurer of school<br />
monies for the month of November 2008 including a cash report for that period, be<br />
approved and ordered filed.<br />
F2. To authorize approval of the Committed Purchase Order Report for the month of<br />
December 2008 and further move that the following bills drawn on the current account<br />
in the total amount of $2,860,137.63 (includes 1/15/09 payroll) for materials received<br />
and/or services rendered, having been duly audited by the business administrator and<br />
the chairperson of the Finance Committee, be approved by the Board.<br />
F3. That the following bills paid on December 23, 2008 and drawn on the current account in<br />
the total amount of $528,703.76 for materials received and/or services rendered, having<br />
been duly audited by the business administrator and the chairperson of the Finance<br />
Committee, be ratified by the Board.<br />
F6. To ratify the December 15, 2008 payroll in the amount of $1,448,985.15 and the<br />
December 31, 2008 payroll in the amount of $1,134,706.38 having been duly audited, and<br />
previously paid. (Amounts were not available for the December 8, 2008 Regular Public<br />
Meeting.)<br />
F7. That bills in the <strong>District</strong> Cafeteria Fund in the total amount of $179,295.40 having been<br />
duly audited and approved by the business administrator/board secretary, and<br />
previously paid, be approved by the Board as follows:<br />
ARAMARK<br />
ARAMARK<br />
ARAMARK<br />
ARAMARK<br />
$93,574.34 November Operations<br />
659.75 November Student Lunches<br />
85,469.81 December Operations<br />
591.50 December Student Lunches<br />
Moved by<br />
Seconded<br />
RC): Belsky Brown Castor Hogan Madigan<br />
Petersen Peterson Scarpelli Quinlan<br />
F8. Move to approve transfers and to authorize the superintendent and business<br />
administrator/board secretary to make additional transfers that would be ratified at the<br />
next Board meeting as necessary to comply with State requirements in accordance with<br />
Policy 3160 as per the attached Expense Account Adjustment Analysis for the month of<br />
December 2008.<br />
F9. That pursuant to N.J.A.C. 6A:23-2.11(c), we certify that as of December 31, 2008 after<br />
review of the Secretary's monthly financial report (appropriations section) and upon<br />
consultation with the appropriate <strong>District</strong> officials, to the best of our knowledge no<br />
major account or fund has been overexpended in violation of N.J.A.C. 6A:23-2.11 (a) and<br />
that sufficient funds are available to meet the <strong>District</strong>'s financial obligations for the<br />
remainder of the fiscal year.<br />
F10. To adopt the following resolution:<br />
Receipt of Certification from Board Secretary<br />
Pursuant to N.J.A.C. 6A:23-2.11 (c), I, Frank C. Ceurvels, certify that as of December 31,<br />
2008, no budgetary line item account has obligations or payments (contractual orders)
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 10<br />
which in total exceeds the amount appropriated by the <strong>District</strong> Board of Education<br />
pursuant to N.J.S.A. 18A:22-8 and N.J.S.A. 18A22-8.1.<br />
F11. To approve the resolution as follows:<br />
WHEREAS, district employees and members of the Board of Education are attending<br />
conferences, conventions, staff training, seminars, or workshops; and<br />
WHEREAS, the attendance at stated functions were previously approved by the chief<br />
school administrator and school business administrator as work related and within the<br />
scope of the work responsibilities of the attendees; and<br />
WHEREAS, the attendance at the functions were approved as promoting delivery of<br />
instruction or furthering efficient operation of the district; and fiscally prudent, and<br />
WHEREAS, the travel and related expenses particular to attendance at these functions<br />
are within state travel guidelines established by the Department of Treasury in NJOMB<br />
circular letter;<br />
BE IT RESOLVED, that the Board of Education finds the travel and related expense<br />
particular to attendance at these previously approved functions;<br />
BE IT RESOLVED, that the expenses are justified and therefore reimbursable.<br />
F12. To approve the resolution as follows:<br />
WHEREAS, the district employees listed on Attachment Number 1 have submitted<br />
requests for reimbursement for work-related travel that is directly related to and within<br />
the scope of each employee’s current work responsibilities; and<br />
WHEREAS, the Board has previously authorized such work-related travel, and the<br />
district’s school business administrator or designee has reviewed the documentation<br />
submitted by each employee and found same to be in compliance with the Board’s<br />
policy provisions and approval requirements; and<br />
WHEREAS, the attachment specifies for each item of reimbursement the specific<br />
promotion of delivery of instruction or furtherance of the efficient operation of the<br />
school district, and the amount of each listed reimbursement does not exceed State<br />
travel reimbursement guidelines;<br />
NOW, THEREFORE, BE IT RESOLVED, in accordance with the provisions of Board<br />
policy and N.J.A.C. 6A:23B-1.1 et. seq., that the Board of Education hereby approves<br />
work-related travel reimbursement to its employees as set forth on Attachment Number<br />
1.<br />
F1 – F3 and F6 – F12<br />
RC): Belsky , Brown , Castor , Hogan , Madigan ,<br />
Petersen ABSENT, Peterson , Scarpelli , Quinlan <br />
The following motions were approved by roll call: F4 – F5<br />
Moved by: BELSKY Seconded: SCARPELLI<br />
F4. That invoices in the total amount of $3,465.27 to Cooperative Communications, drawn on<br />
the current account on December 23, 2008 for services rendered, having been duly<br />
audited and previously paid, be approved by the Board. (Amounts were not available<br />
for the December 8, 2008 Regular Public Meeting.)<br />
F5. That the following bills drawn on the current account in January in the total amount of<br />
$3,467.05 to Cooperative Communications for services rendered, having been duly audited<br />
by the business administrator and the chairperson of the Finance Committee, be<br />
approved by the Board.<br />
F4 – F5<br />
RC): Belsky , Brown , Castor , Hogan ABSTAIN, Madigan ,<br />
Petersen ABSENT, Peterson , Scarpelli , Quinlan
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 11<br />
COMMITTEE REPORTS<br />
Mr. Brown reported that the members of the Policy Committee met on January 8 to continue<br />
its discussions of district policies and regulations 5131 and 5131.1. He stated that he remains<br />
hopeful that these policies and regulations will be brought forward shortly for a Board vote.<br />
After fielding questions from Board members, Mr. Brown stated that these policies will be<br />
placed on the February 9 Work Session for further public discussion.<br />
Mrs. Scarpelli reported that at the January 26 Crisis Management Meeting the FLOW-Area<br />
Police representatives provided a report on the recent burglaries in the three communities of<br />
the FLOW-area. She encouraged all residents to report anything suspicious to the local police<br />
departments.<br />
Mr. Madigan reported that the members of the Facilities & Technology Committee met on<br />
January 21 and discussed agenda items as follows: Long-Range Facility Plan projects; RHS<br />
Technology Classrooms 802 and 803; and the athletic fields. He stated that the RHS<br />
classrooms should be online shortly so that students can resume their curriculum. He also<br />
reported that members of the Finance Committee met to discuss the 2009-10 preliminary<br />
budget. The committee will meet again in February to continue its discussion on the 2009-10<br />
budget.<br />
Mr. Madigan made a recommendation not to discuss a personnel issue that was discussed<br />
during the January 21 Finance Committee Meeting, however, his recommendation was<br />
overruled by the Board. Mr. Madigan continued his Finance Committee report stating that<br />
members of the Finance Committee discussed the re-organization of the Business Office as<br />
proposed by Mr. Ceurvels. Mr. Madigan expressed his concerns about the timing of the reorganization<br />
and stated that, to date, he does not believe that he has received all of the<br />
necessary data. He further stated that other members of the Finance Committee agreed to<br />
bring this issue forward for discussion with the full Board, but Mr. Madigan continued to<br />
state his concerns about discussing this issue in public. He stated for the record that as<br />
chairman of the Finance Committee, he is not in favor of creating the position of assistant<br />
business administrator at this time given the economic situation we are all experiencing and<br />
is very concerned from a budgetary standpoint. He recommended that this issue be<br />
discussed further by the members of the Finance Committee and addressed after the April<br />
budget vote.<br />
Board discussion followed regarding the Business Office re-organization, and several Board<br />
members expressed their support for the position and for the efficiencies that would be<br />
achieved. Mr. Madigan thanked the members of the Finance Committee for their comments,<br />
but re-iterated that he is still waiting for additional information that will define how other<br />
districts structure their Business Offices for maximum efficiencies.<br />
At this time, Mrs. Quinlan asked for public comments on the proposed re-organization of the<br />
Business Office. A member of the public asked Mr. DePreker what the structure of the<br />
Business Office was in Midland Park. Mr. DePreker stated that in Midland Park, a structure<br />
very comparable to the one being proposed by Mr. Ceurvels was in place. Other members of<br />
the public asked if there were deficiencies in the Business Office that prompted the reorganization,<br />
if other positions will be eliminated, and what will be the cost savings realized<br />
from this re-organization. Mr. Ceurvels responded that this re-organization could result in a<br />
$30,000 - $50,000 savings to the district.<br />
Mr. Madigan thanked the public for their comments.<br />
BOARD COMMENTS<br />
Mrs. Scarpelli announced the February 10 RHS v IHHS Girls’ Basketball Game, 7 P.M. This<br />
event will be a fundraiser for cancer research. She will have pink tee shirts for sale for the<br />
members of the Board of Education prior to the event.<br />
Mrs. Castor thanked the directors of student activities and athletics for providing an<br />
overview the district’s procedures for fundraising activities.<br />
PUBLIC DISCUSSION<br />
A. Moved by MADIGAN Seconded PETERSEN to open the meeting to public<br />
discussion.
<strong>Ramapo</strong> <strong>Indian</strong> <strong>Hills</strong> Board of Education – January 26, 2009 12<br />
A member of the public asked for a status report of the superintendent’s search. Mrs.<br />
Quinlan reported that the position has been advertised and interested applicants should<br />
submit their applications to the superintendent’s office by Friday, February 27.<br />
A member of the public addressed the Board regarding his concern about the approval<br />
authority for the directors of student activities and athletics and the district’s liability for<br />
activities that are not related to district-supported activities. Mr. Hogan stated that the<br />
directors of student activities and athletics approve the requests for funds that are<br />
submitted to the Boosters Club (RHS) and the Parent Athletic Club (IHHS). These two<br />
parent groups then review and approve the requests received by the directors of student<br />
activities and athletics.<br />
A member of the public thanked the Board members for facilitating the completion of<br />
the RHS Technology Classrooms 802 and 803.<br />
B. Moved by SCARPELLI Seconded BROWN to close public discussion and to reenter<br />
the Regular Public Meeting.<br />
At this time, motions were moved and seconded as follows:<br />
PERSONNEL<br />
The following motion was approved by roll call: P13<br />
Moved by: HOGAN Seconded: BROWN<br />
P13. To approve the job description for the position of Assistant Business Administrator.<br />
P13<br />
RC): Belsky ABSENT, Brown , Castor , Hogan , Madigan NO,<br />
Petersen ABSENT, Peterson , Scarpelli , Quinlan <br />
Mr. Madigan stated his reasons for voting “No” on this resolution are based upon the timing of the<br />
resolution and the fact that he does not have a picture of the re-organization.<br />
The following motion was approved by roll call: P14<br />
Moved by: HOGAN Seconded: BROWN<br />
P14. To approve the advertisement for the position of Assistant Business Administrator.<br />
P14<br />
RC): Belsky ABSENT, Brown , Castor , Hogan , Madigan NO,<br />
Petersen ABSENT, Peterson , Scarpelli , Quinlan <br />
Mr. Madigan again stated his reasons for voting “No” on this resolution are based upon the timing of<br />
the resolution and the fact that he does not have a picture of the re-organization.<br />
ADJOURNMENT<br />
Moved by SCARPELLI Seconded: HOGAN to adjourn at 10 P.M.<br />
ANTICIPATED FUTURE MEETING DATES<br />
Mrs. Quinlan announced anticipated future meeting dates as follows:<br />
Monday, February 9, 2009, Work Session, <strong>District</strong> Conference Room, 8 P.M.<br />
Monday, February 23, 2009, Regular Public Meeting, <strong>District</strong> Conference Room, 8 P.M.<br />
Sadie Quinlan<br />
Board President<br />
Frank C. Ceurvels<br />
Business Administrator/Board Secretary