Donwload Minutes - Ramapo Indian Hills High School District

RAMAPO INDIAN HILLS REGIONAL HIGH SCHOOL DISTRICTBOARD OF EDUCATIONOakland, New JerseyREGULAR PUBLIC MEETING MINUTESFebruary 28, 2013District Conference RoomRoll CallUpon roll call at 7:22 P.M., the Board members responded as follows: Mmes. Budd, Castor, Lanini,Pierce, Quinlan, and Strauss. Messrs. Bunting (ABSENT), Butto (ABSENT), and Porro. Dr. C.Lauren Schoen, Superintendent of Schools; Mr. Frank C. Ceurvels, Business Administrator/BoardSecretary; and Mr. Stephen Fogarty, Board Counsel; were also present.The meeting was called to order by the Board president at 7:22 P.M. Dr. Budd announced thatadequate notice of the meeting has been posted and published as required by law.A motion was made by Mrs. Castor and seconded by Mrs. Quinlan and unanimously carried tomove into Closed Session for the purpose of discussing personnel and litigation matters.Information from the Closed Session will be made public at the discretion of the Board or asotherwise authorized by law.Roll CallUpon roll call at 8 P.M. Board members responded as follows: Mmes. Budd, Castor, Lanini, Pierce,Quinlan, and Strauss. Messrs. Bunting (ABSENT), Butto (8:45 P.M.), and Porro. Dr. C. LaurenSchoen, Superintendent of Schools; and Mr. Frank Ceurvels, Business Administrator/BoardSecretary; and were also present.Dr. Budd read a public statement advising the public to be aware that employees of the RamapoIndian Hills Regional High School District retain the right of privacy and shall retain all rightsregarding defamation and slander according to the laws of New Jersey. He further stated that theBoard shall not be held liable for comments made by members of the public and, in order toprotect the privacy rights of employees in the District, the Board shall not respond to statementsmade by the public of or about District employees.BOARD PRESIDENT’S REPORTDr. Budd invited the Student Board Representatives to provide their student reports. Ms. Topfer,RHS, stated that: 1) the RHS Student Council is hosting a matchmaker event for the RHS studentbody as a fundraiser; and 2) the RHS student body enjoyed the Senior Superlative Night;approximately $1,300 was raised for the Senior Class. Ms. McWha, IHHS, stated that: 1) themembers of the members of the IHHS DECA Team qualified for the National Competition to beheld in CA; 2) the IHHS student body enjoyed the Senior Superlative Night; 3) the IHHS SpringProduction, “Into the Woods”, is scheduled on April 2, 3, and 4.SUPERINTENDENT’S REPORTDr. Schoen provided a status report of the District’s Strategic Plan Initiative. She stated that aBoard presentation will be scheduled some time in April. She also reported that District staff willparticipate in the Stronge Teacher Effectiveness Evaluation System Pilot Program beginning March11 through May 31, 2013. Dr. Schoen also reported that the second and final reading of theDistrict’s Policy Manual will be postponed until the March 11 Action/Work Session, in order toprovide additional time for Board review.BUSINESS ADMINISTRATOR’S REPORTMr. Ceurvels reported on district initiatives as follows: 1) Upon Board approval (Resolution OP5),the District will install a lightning detection system to assist the District in detecting the potentialfor inclement weather; the system will be installed prior to the summer months; 2) the BusinessOffice has completed its negotiations with contractors regarding the RHS Window Project andResolution OP3 is on tonight’s agenda for Board approval; and 3) the District has received its StateAid figures; discussion followed regarding the 2013-14 State aid.Mr. Ceurvels will continue to keep the Board up to date on these initiatives.PUBLIC DISCUSSION OF AGENDA AND NON-AGENDA ITEMSA. Moved by STRAUSS Seconded CASTOR to open the meeting to public discussion.

Ramapo Indian Hills Board of Education – February 28, 2013 2A member of the public addressed the Board regarding the Public Budget Hearing date. Mr.Ceurvels stated that the Public Budget Hearing is scheduled on Tuesday, March 26, 8 P.M.,RHS, Auditorium.Ms. Barbara Duhig, President, RIHEA, read a prepared statement regarding the staff surveyresults on the proposed 1:1 Technology Initiative. Dr. Budd thanked Ms. Duhig for hercomments. Ms. Duhig will provide Dr. Budd with a copy of the survey results.Ms. Roeser, Vice President, RIHEA, addressed the Board requesting that the RIHEA beincluded as members of the Interim Superintendent and Superintendent Search Committees.Dr. Budd thanked Ms. Roeser for her comments.A member of the public addressed the Board regarding the 1:1 Technology Initiative. Hethanked the Board and District administration for the presentation and asked what otherdistricts have done regarding this type of initiative. Board discussion followed regarding theuse and need for technology as well as student achievement.B. Moved by CASTOR Seconded STRAUSS to close public discussion of agenda items andto re-enter the Regular Public Meeting.OPEN BOARD DISCUSSIONMrs. Lanini asked how the Weatherbug System will be utilized in the District. Mr. Ceurvelsexplained that the system will be used at both schools and a warning siren will sound in the eventof inclement weather.ACTION ITEMS - = YesThe following motions were approved by roll call:Moved by: PORRO Seconded: PIERCETo approve Closed and amended Reorganization Meeting Minutes of January 3, 2013.To approve Closed and Action/Work Session Minutes of January 14, 2013.To approve Closed and Regular Public Meeting Minutes of January 28, 2013.RC): Bunting ABSENT, Butto , Castor , Pierce , Porro ,Quinlan , Strauss , Lanini , Budd The following motions were approved by roll call: P1 – PO1Moved by: PORRO Seconded: PIERCEPERSONNELP1. That as recommended by the superintendent of schools, the following person be appointed tofill the position for the length of time and with the compensation noted, subject to all federal,state, county and local regulations, governing said employment; and further move to approvea two-day transition period effective February 28 and March 1, 2013; and further that thepresident and secretary, as proper officers of the Board of Education, be authorized anddirected to issue the proper contract for the 2012-13 School Year; and move to approveapplicant’s attestation that he has not been convicted of any disqualifying crime pursuant tothe provisions of N.J.S.A. 18A:6-7.1 et seq., N.J.S.A. 18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 etseq., as applicable.Name Position DegreeBasis ofEmploymentEmploymentDateBrian Roller RHS/Science BA, 10 months 3/04/13 –Step 16/30/13AnnualSalary$47,234 1/21 Replacement for Nancie Solomon2 Pro-ratedP2. To approve the salary adjustments for achieving a higher degree level for district staffeffective for the 2012-13 School Year as follows:

Ramapo Indian Hills Board of Education – February 28, 2013 3Name Degree Salary Effective DateRobin Crossley MA to MA+15 $65,574 to $66,951 February 1, 2013Katherine Gaspar MA to MA+15 $93,914 to $95,886 February 1, 2013Danielle McCartan BA+15 to MA $50,278 to $50,917 February 1, 2013P3. Move to approve the request for a maternity leave of absence for Courtney Zizzo, RHS,Special Education, effective on or about April 25 – May 22, 2013, and further move to approvea request for a family leave of absence effective on or about May 23 – June 30, 2013, utilizingunused sick leave as allowed by law.P4. To approve the appointment of Allison Wittlinger, IHHS, Special Education, to serve as amentor to Kevin Hogan, IHHS, Special Education, for the 2012-13 School Year in accordancewith the Agreement between the RIHEA and the Board of Education, stipend to be pro-rated up to$450 for the full term of the mentorship.P5. To approve the following individuals listed below as substitute teachers for the 2012-13School Year; and move to approve applicants’ attestation that he/she has not been convictedof any disqualifying crime pursuant to the provisions of N.J.S.A. 18A:6-7.1 et seq., N.J.S.A.18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq., as applicable:NameChristina SielskiJason StackKatherine WetzlerLocationDistrictDistrictDistrictP6. To approve the placement of April-Chrystal Holmes, a County College of Morris Student, tocomplete her field observation experience at Indian Hills High School, Social StudiesDepartment, effective the week of March 11, 2013.P7. To approve the appointment of Emmy McCann, District, On-call/Temporary AdministrativeAssistant, at an hourly rate of $20.35, no benefit coverage, with a schedule limited to no morethan 30 hours per week as assigned by the District administration effective for the 2012-13School Year. Authorization for employment is based on prior verification of backgroundcheck pursuant to the provisions of N.J.S.A. 18A:6-7.1, et. seq., N.J.S.A. 18A:39-17, et. seq., orN.J.S.A. 18A:6-4.3 et. seq.P8. That as recommended by the superintendent of schools, the following persons be appointedas athletic coaches, with the compensation noted, subject to all federal, state, county and localregulations, governing said employment; and further that the president and secretary, asproper officers of the Board of Education, be authorized and directed to issue the propercontracts for the 2012-13 School Year; and move to approve the applicants’ attestation thathe/she has not been convicted of any disqualifying crime pursuant to the provisions ofN.J.S.A. 18A:6-7.1 et seq., N.J.S.A. 18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq., as applicable.Indian Hills High SchoolName Position Step Stipend CertificationBill Barry Co-asst. Track 4 $2,935.50 SubstituteJessica Crum Asst. Girls’ Lacrosse 1 2,160 SubstituteThomas Jaeger Asst. Boys’ Lacrosse 1 4,320 StandardJoseph Sabella Asst. Track 1 4,320 SubstituteTom Zaccone Asst. Track 4 5,871 SubstituteRamapo High SchoolName Position Step Stipend CertificationTed Arfsten Asst. Golf 2 $2,285 SubstituteP9. To amend the Schedule B Stipend for Jayson Crum, IHHS, Asst. Girls’ Lacrosse, from Step 1,$4,320, to Step 1, $2,160, effective for the 2012-13 School Year.P10. That as recommended by the superintendent of schools, the following persons be appointedas special school advisors, with the compensation noted, subject to all federal, state, countyand local regulations, governing said employment; and further that the president andsecretary, as proper officers of the Board of Education, be authorized and directed to issue theproper contracts for the 2012-13 School Year; and move to approve the applicants’ attestation

Ramapo Indian Hills Board of Education – February 28, 2013 4that he/she has not been convicted of any disqualifying crime pursuant to the provisions ofN.J.S.A. 18A:6-7.1 et seq., N.J.S.A. 18A:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq., as applicable.Indian Hills High SchoolName Position Step StipendJames Queen Chemistry I League 2 $2,138 1Chris Cornetto Chemistry II League 1 2,045 11Effective Date: March 1 – June 30, 2013P11. To approve the appointment of Volunteer Coaches for the 2012-13 School Year.Authorization for employment is based on prior verification of background check pursuant tothe provisions of N.J.S.A. 18A:6-7.1, et. seq., N.J.S.A. 18A:39-17, et. seq., or N.J.S.A. 18A:6-4.13 et.seq., as follows:Name Building SportJacqueline O’Connor IHHS Girls’ LacrosseJohn Buckley RHS Boys’ LacrosseP12. To rescind the appointment of Jamie Sporn, RHS, Fall Drama Assistant, effectiveimmediately.P13. To accept the resignation, with regret, of Mary Fassnacht, District, .4 Social Worker, effectiveMarch 22, 2013.P14. To amend Resolution P16, approved by the Board of Education at its January 28, 2013 RegularPublic Meeting, as follows:Move to accept the retirement, with regret, effective March 1, 2013 July 1, 2013 as follows:WHEREAS, John McCormick has dedicated himself to the Ramapo Indian Hills Regional High SchoolDistrict for 21 years and 6 months as a Science Teacher, Environmental Club Advisor, ChemistryLeague II Advisor, Photography Club Advisor, and Biology II League Advisor; displaying an unselfishcommitment to our children; exemplifying the ideals of professionalism and the standard of excellence,andWHEREAS, the Ramapo Indian Hills Regional High School District Board of Education, togetherwith its citizens, wishes to acknowledge exemplary service that John McCormick has provided ourchildren,NOW, THEREFORE, BE IT RESOLVED THAT the Ramapo Indian Hills Regional High SchoolDistrict Board of Education does hereby extend its appreciation and gratitude to John McCormick inrecognition of his exemplary service to our school district.P15. To approve the resignation of Athletic Coaches, effective for the 2012-13 School Year, asfollows:Keith Andrews, IHHSBryan McDonnell, IHHSJoseph Sabella, IHHSAsst. Boys’ TennisAsst. TrackAsst. Boys’ LacrosseEDUCATIONE1. To approve the Sidebar Agreement between the Ramapo Indian Hills Regional High School DistrictBoard of Education and the Ramapo Indian Hills Education Association.E2. To approve home instruction for district students, at the contracted hourly rate, as follows:Student No. School Grade414100 IHHS 11415211 IHHS 10E3. To approve in accordance with Chapter 46, Title 18A, New Jersey Statutes and on therecommendation of the superintendent of schools, school psychologist, and the districtsupervisor of special education, tuition be paid for the student listed below to attend theschool indicated at the tuition cost indicated as follows:

Ramapo Indian Hills Board of Education – February 28, 2013 5Student No. Placement Tuition041396 Bergen County Special Services/SHIP Program $36,084.00414448 Sage Day at Boonton 27,634.90E4. To approve district student field trips and transportation costs for the 2012-13 School Year asfollows:Location Group/Teacher Date(s) CostLincoln Center Italian/McCartan March 1, 2013 $192.50Morris Knolls High Academic Decathlon/ March 2, 2013 238SchoolNoah & CatelliECLC, Ho-Ho-Kus Horticulture/Angerson March 4, 2013 0Morris Knolls High Academic Decathlon/ March 7, 2013 220SchoolNoah & CatelliEva’s Village, Student Council/Ferro March 12, 2013 0PatersonPSE&G, Linden Engineering/Petherbridge March 13, 2013 400Ridgewood Train Euro Challenge/Catelli March 18, 2013 220StationPanasonic, Secaucus Panasonic Challenge/ March 20, 2013 300DrobinskeMetropolitan Modern Euro/Noah March 21, 2013 0Museum13-15 N. 1st Street, Interact/Funk March 26, 2013 0PatersonRidgewood Train Euro Challenge/Catelli April 12, 2013 220StationNYSE, Wall Street Business Principles & April 18, 10213 0Management/HarveyMLK Blvd, Newark Panasonic Challenge/ April 24, 2013 495DrobinskeNY Botanical Sculpture & Drawing/ April 30, 2013 0GardensEnglishStorm KingCeramics & Sculpture/ May 3, 2013 350BertelliBergen Community Art/Bertelli May 17, 2013 0CollegeGreat Adventure Physics/Sutherland May 24, 2013 0Exchange Place,Jersey CityEuropean History/Knaus May 30, 2013 0OPERATIONSOP1. To approve the use of the Ramapo Indian Hills Regional High School District facilities for thedate(s) indicated in accordance with the rules and regulations governing said use as follows:Indian Hills High SchoolFranklin Avenue Graduation; Auditorium; June 24, 2013; 9 – 11 A.M.; and JuneMiddle School 25, 2013; 9 – 11 A.M. and 5 – 7:30 P.M.Oakland Recreation Softball Camp; Lower Gymnasium; June 27, & 28; and July 1,Oakland Recreation2, & 3, 2013; 8 – 11 A.M.Softball Camp; Lower Gymnasium & Athletic Field; July 8, &12, 2013; 8 – 11 A.M.Oakland Recreation Girls’ Basketball Camp; Upper Gymnasium; July 15 – 19, 2013;8 – 11 A.M.Oakland Recreation Boys’ Basketball Camp; Upper Gymnasium; July 22 – 26, 2013;8 – 11 A.M.Bergen CountyCoaches AssociationJewish FamilyService of NorthJerseyBoys’ Soccer Tournament; Athletic Field; November 2, 2013; 6– 9 P.M.Fundraiser; Auditorium & Cafeteria; May 19, 2013; 4 – 9 P.M.First Shot Soccer Soccer Camp; Athletic Field; August 12 – 16, 2013; 9 A.M. – 2P.M.

Ramapo Indian Hills Board of Education – February 28, 2013 6Ramapo High SchoolSandberg BasketballAcademyBaseball Camp LLCPower Place, Inc.Basketball Camp; Gymnasium; July 1 – 3, 2013 & July 29 –August 2, 2013; 9:30 A.M. – 2 P.M.Baseball Youth Instructional Camp; Athletic Fields; June 26 &27, 2013; 8:30 A.M. – 2:30 P.M.; June 28, 2013; 8:30 A.M. – 1P.M.; July 1 – 3, 2013; 8:30 A.M. – 2:30 P.M.John Deere Landscapes Field Day; Classrooms/Auditorium/Gymnasium/Athletic Field; July 23, 2013 – Set Up; July 24,2013; Field Day Event; 7 A.M. – 6 P.M.OP2. To approve the resolution as follows:WHEREAS, the Board of Education of the Ramapo Indian Hills Regional High School District(The “Board”) has identified a need to undertake the project of the Roof Re-coating andArchitectural Services for specific roof sections at Ramapo High School (“Project”), and;WHEREAS, the District is desirous of moving forward with a Proposal for ArchitecturalServices for the Project, and;WHEREAS, the Board intends to finance the total cost of the project through the use of capitalfunds as part of the District’s Long-Range Facility Plan (LRFP), and;WHEREAS, the Board desires to retain Laurence E. Parisi, P.C. Architect (the “Architect”) toprovide Architectural services in connection with the project, and;WHEREAS, the agreement with Laurence E. Parisi, P.C., may be awarded without publicbidding as a contract for professional services pursuant to NJSA 18A:18A-5(a)(1), and;NOW, THEREFORE, BE IT RESOLVED by the Ramapo Indian Hills Regional High SchoolDistrict that the Board president and secretary are hereby authorized and directed to enterinto an Agreement with Laurence E. Parisi, P.C. and;BE IT FURTHER RESOLVED that a brief notice of this action shall be printed once in theBoard’s official newspapers stating its nature, duration, service, and amount and that theresolution and contract shall be on file and available for public inspection in the Board Office,in the following form:LEGAL NOTICERAMAPO INDIAN HILLS REGIONAL HIGH SCHOOL DISTRICTBOARD OF EDUCTIONCOUNTY OF BERGEN, STATE OF NEW JERSEYNOTICE OF AWARD OF PROFESSIONAL SERVICES CONTRACTPLEASE TAKE NOTICE that on February 28, 2013 the Board of Education authorized theBoard president and secretary to enter into an Agreement for professional Architecturalservices with, Laurence E. Parisi, P.C., Architect, One Marine Plaza, North Bergen, NJ 07470with regard to the Evaluation of the Ramapo High School Roof re-coat particularly set forth inthe Architect’s Proposal to the Board.This Agreement is available for public inspection during regular business hours at the Boardof Education Office located at 131 Yawpo Avenue, Oakland, New Jersey 07436.OP3. To approve the resolution as follows:WHEREAS, the Ramapo Indian Hills Regional High School District Board of Education(hereinafter referred to as the “Board”) advertised for bids for the Window Replacement atthe 200 Wing West End at Ramapo High School, Contract No.44 (hereinafter referred to as the“Project”); andWHEREAS, the Board authorized the Board Secretary/Business Administrator and theArchitect to negotiate contracts pursuant to N.J.S.A. 18A:18A-5(c); andWHEREAS, all bidders who submitted bids on the second occasion were advised of the Board’sintention to negotiate and were afforded a reasonable opportunity to do so; andWHEREAS, negotiations were conducted with all interested contractors; and

Ramapo Indian Hills Board of Education – February 28, 2013 7WHEREAS, Panoramic Window and Door Systems, Inc. (hereinafter referred to as,“Panoramic”) submitted the lowest negotiated price offered by a responsible contractor for theProject, with a price for the work in the amount of $87,400 for a two-sash window, together withthe following alternates for Window Replacement:Alternate No. 7, Window Replacement at West Elevation $6,400Alternate No. 11, Window Replacement at Room 219 9,900Alternate No. 13, Window Replacement at Room 221 19,000Alternate No. 15, Window Replacement at Room 223 19,000Alternate No. 17, Window Replacement at Room 225 19,000Alternate No. 19, Window Replacement at Rooms 227 and 227C 24,500and the following alternates for Window Treatments:Alternate No. 1, Clutch Shades at Base Bid Windows $4,275Alternate No. 12, Clutch Shades at Room 219 300Alternate No. 14, Clutch Shades at Room 221 600Alternate No. 16, Clutch Shades at Room 223 600Alternate No. 18, Clutch Shades at Room 225 600Alternate No. 20, Clutch Shades at Rooms 227 and 227C 750and the following alternates for Cladding and Downspout:Alternate No. 2, New Aluminum Cladding at Soffits $17,500Alternate No. 10, Repair Downspout Leaders at South Elevation 4,700for a total contract sum of $214,525, which negotiated price is lower than the lowest rejected bidsubmitted on the second occasion by a responsible bidder and is a reasonable price for suchservices; andWHEREAS, the substitution of Architectural Window 6500i (two-sash window) in lieu ofArchitectural Window 5500i (four sash window) is the only modification that has been made tothe terms, conditions, restrictions and specifications that were the subject of competitive biddingpertaining to the Project; andWHEREAS, the Board is desirous of awarding the contract for the Window Replacement at the200 Wing West End at Ramapo High School to Panoramic, as aforesaid.NOW, THEREFORE, BE IT RESOLVED, as follows:1. The contract for the Window Replacement at the 200 Wing West End at RamapoHigh School is hereby awarded to Panoramic Window and Door Systems, Inc. in a totalcontract sum of $214,525, for Architectural Window 6500i (two-sash window,) whichnegotiated price is lower than the lowest rejected bid submitted on the second occasion bya responsible bidder, is the lowest negotiated price and is a reasonable price for suchservices.2. The substitution of Architectural Window 6500i (two-sash window) in lieu ofArchitectural Window 5500i (four sash window) is the only modification that has beenmade to the terms, conditions, restrictions and specifications that were the subject ofcompetitive bidding pertaining to the Project.3. This award is expressly conditioned upon the Contractor furnishing the requisiteinsurance certificate and performance bond as required in the project specifications,together with an AA201-Project Manning Report, an executed A-101-Standard Form ofAgreement Between Owner and Contractor, A-201-General Conditions of the Contract forConstruction, as prepared by the Board Attorney, within ten (10) days of the date hereof.BE IT FURTHER RESOLVED that the Board Attorney is hereby directed to draft the agreementwith the successful contractor consistent with this Resolution and with the terms contained inthe bid documents approved by the Board for the Project. The Board President and the BoardSecretary are hereby authorized to execute such agreements and any other documents necessaryto effect the terms of this Resolution.OP4. To approve the resolution as follows:

Ramapo Indian Hills Board of Education – February 28, 2013 8WHEREAS, the Ramapo Indian Hills Regional High School District Board of Education(hereinafter referred to as the “Board”) and Lyons Environmental Services, LLC, formerlyD2L Associates, Inc. (hereinafter referred to as the “Plant Operator”) are parties to anAgreement dated on or about January 23, 2012 and an amendment dated on or about June 6,2012 for the operation and maintenance of the Sewage Treatment Plant at Indian Hills HighSchool; andWHEREAS, the parties are desirous of amending the agreement in order that the PlantOperator shall reimburse the Board for penalties assessed by the NJDEP; andWHEREAS, the Board is desirous of extending the term of the Agreement in order that thefees may be paid in annual installments; andWHEREAS, pursuant to N.J.S.A. 18A:18A-4.2 the term of the contract with the Plant Operatormay be for up to five (5) years.NOW, THEREFORE, BE IT RESOLVED that the Board hereby extends the Agreement withthe Plant Operator for a total term of five (5) years, to June 30, 2016 at the annual fee of$24,600, upon the same terms and conditions as the aforementioned Agreement. The Boardhereby approves the terms of the addendum, which is attached hereto.BE IT FURTHER RESOLVED that the Board President and the Board Secretary are herebyauthorized to execute the addendum to the Agreement and any other documents necessary toeffectuate the terms of this Resolution. The Business Administrator/ Board Secretary shallcause a Notice of Award, in accordance with N.J.S.A. 18A:18A-4.3(g) to be published in theofficial newspapers of the Board.OP5. To approve the purchase of the WeatherBug HD PTZ Package as per the Earth NetworksQuotation in the amount of $33,955. This is a lightning detection system and weather stationat both Indian Hills and Ramapo High Schools. The purchase includes equipment,installation, and services. A portion of the cost, $19,162, will be paid with the award of theEric North Safety Grant.FINANCEF1. That the financial report of the business administrator and the report of the treasurer ofschool monies for the month of December 2012, including a cash report for that period, beapproved and ordered filed.F2. To authorize approval of the Committed Purchase Order Report for the month of January 2013,having been duly audited by the business administrator and the chairperson of the FinanceCommittee.F3. To authorize approval of bills drawn on the current account in the total amount of$4,181,661.24, including the February 15 and February 28, 2013 Payrolls, for materialsreceived and/or services rendered, having been duly audited by the business administratorand the chairperson of the Finance Committee.F4. That bills in the District Cafeteria Fund in the total amount of $75,704.17 having been dulyaudited and approved by the business administrator/board secretary, and previously paid,be approved by the Board as follows:ARAMARK $74,820.17 January OperationsRIH District Cafeteria Fund $884.00 January Student LunchesF5. To approve transfers and to authorize the superintendent and business administrator/boardsecretary to make additional transfers that would be ratified at the next Board meeting asnecessary to comply with State requirements in accordance with Policy 3160 as per theattached Expense Account Adjustment Analysis for the month of January 2013.F6. To ratify the additional bills paid in January 2013 and drawn on the current account in thetotal amount of $7,580.80 for materials received and/or services rendered, having been dulyaudited by the business administrator and the chairperson of the Finance Committee.F7. To ratify the January 31, 2013 Payroll in the amount of $1,208,304.03.

Ramapo Indian Hills Board of Education – February 28, 2013 9F8. That pursuant to N.J.A.C. 6:23A-16.10(c)4, we certify that as of January 31, 2013 after review ofthe Secretary's monthly financial report (appropriations section) and upon consultation withthe appropriate District officials, to the best of our knowledge no major account or fundhas been overexpended in violation of N.J.A.C. 6A:23A-16.10(b) and that sufficient funds areavailable to meet the District's financial obligations for the remainder of the fiscal year.F9. To adopt the following resolution:Receipt of Certification from Board SecretaryPursuant to N.J.A.C. 6:23A-16.10(c)4, I, Frank C. Ceurvels, certify that as of January 31, 2013,no budgetary line item account has obligations or payments (contractual orders) which intotal exceeds the amount appropriated by the District Board of Education pursuant to N.J.S.A.18A:22-8 and N.J.S.A. 18A22-8.1.F10. To approve the resolution as follows:WHEREAS, the district employees, as listed on the attached, have submitted requests forreimbursement for work-related travel that is directly related to and within the scope of eachemployee’s current work responsibilities; andWHEREAS, the Board has previously authorized such work-related travel, and the district’sschool business administrator or designee has reviewed the documentation submitted byeach employee and found same to be in compliance with the Board’s policy provisions andapproval requirements; andWHEREAS, the attachment specifies for each item of reimbursement the specific promotionof delivery of instruction or furtherance of the efficient operation of the school district, andthe amount of each listed reimbursement does not exceed State travel reimbursementguidelines;NOW, THEREFORE, BE IT RESOLVED, in accordance with the provisions of Board policyand N.J.A.C. 6A:23B-1.1 et. seq., that the Board of Education hereby approves work-relatedtravel reimbursement to its employees as set forth on the attached.F11. To approve the resolution as follows:BE IT RESOLVED to approve a FY14 School District Budget for submission to the ExecutiveCounty Superintendent as follows:Budget Local Tax LevyTotal General Fund $48,833,696 $44,761,456Total Special Revenue$468,760 $0FundTotal Debt Service Fund $1,734,815 $1,734,815Totals $51,037,271 $46,496,271POLICYPO1. To approve the second and final reading of the resolution as follows:RESOLVED, that the bylaws and policies printed and codified in the comprehensivedocument entitled “Bylaws and Policies of the Ramapo Indian Hills Board of Education” arehereby adopted and that all bylaws and policies heretofore adopted by the Ramapo IndianHills Regional High School District Board of Education and inconsistent with the bylaws andpolicies hereby adopted are hereby rescinded, and be it furtherRESOLVED, that in the event any policy, part of a policy or section of the bylaws is judged tobe inconsistent with law or inoperative by a court of competent jurisdiction or is invalidatedby a policy or contract duly adopted by this Board, the remaining bylaws, policies, and partsof policies shall remain in full effect.Resolution PO1 was deleted from the Agenda.

Ramapo Indian Hills Board of Education – February 28, 2013 10P1 – PO1RC): Bunting ABSENT, Butto , Castor , Pierce , Porro ,Quinlan , Strauss , Lanini , Budd COMMITTEE REPORTSMrs. Pierce reported that the members of the Finance Committee met on February 27. Themembers of the Negotiations Committee met on February 11 and will meet again on March 4.Mr. Butto reported that the proposed 2013-14 budget and the student enrollments in District clubsand activities were discussed at the February 27 Finance Committee.Mrs. Castor reported that the members of the Education Committee will meet on March 5. Also,the members of the Personnel/Goals/Evaluation Committee met to continue to discuss the SubjectSupervisor Job Description.Mrs. Quinlan congratulated the members of the DECA Teams and the members of the AcademicDecathlon Teams for their performances in the Regional Competitions.Mrs. Strauss reported that the members of the Policy Committee met earlier this evening to reviewone District policy. She also stated that Board approval of the District’s Policy Manual will bescheduled on March 11, 2013.Mrs. Lanini reported that a Technology Committee meeting will be scheduled in the near future.BOARD COMMENTSMr. Porro stated that he served as a judge for the DECA Competition and was very impressedwith the students’ performances. He commended Ms. Fanale, the DECA Advisor. Mr. Porrothanked Dr. Schoen and the members of the Policy Committee for their work on the District’sPolicy Manual.PUBLIC DISCUSSIONA. Moved by QUINLAN Seconded CASTOR to open the meeting to public discussion.A member of the public addressed the Board regarding the District’s 1:1 TechnologyInitiative. She stated that a letter to the editor appeared in The Suburban News and that theBoard should consider communicating with the public regarding this initiative. Dr. Buddthanked her for her comments.Mrs. Roeser addressed the Board stating that there are many District initiatives beingimplemented that place pressures on the teaching staff. Every teacher wants to do the bestjob that he/she can. These District initiatives require professional development and if eachinitiative is implemented at the same time, there will be an enormous pressure on theteaching staff.B. Moved by QUINLAN Seconded LANINI to close public discussion and to re-enter theRegular Public Meeting.ANTICIPATED FUTURE MEETING DATESDr. Budd announced the anticipated future meeting dates as follows:Monday, March 11, 2013, Work Session, District Conference Room, 8 P.M.Tuesday, March 26, 2013, Public Budget Hearing/Regular Public Meeting, RHS,Auditorium, 7 P.M.ADJOURNMENTMoved by QUINLAN Seconded: CASTOR to adjourn at 9:07 P.M.Lynn BuddBoard PresidentFrank CeurvelsBusiness Administrator/Board Secretary