English - UNFPA Botswana

Introducing HACT & NEX to the Ministry of Health;
Lessons learnt from the IP
Introducing HACT & NEX to the Ministry of Health; Lessons learnt
from the IP
In effort to intensify uptake of the common operational
framework for transferring funds to governments &
Implementing partners-through Harmonised Approach to Cash
Transfer (HACT) & National execution (NEX), the country office
continued to provide training for the various implementing
partners. This time the Ministry of Health benefitted from the
training which covered HACT, micro and macros assessment
and using FACE forms, including benefits thereof. Introduction of
a new concept and a new way of running things usually brings
about uncertainty and questions; such was the case during the
training since processes and procedures by Government are
quite different from what UNFPA is proposing. While the
financial modality of HACT & NEX was very much appreciated,
a number of questions still needed to be cleared which
provided lessons to guide the CO as it supports IPs in
implementing this modality. Such included; what happens in an
event that government purchase orders raised with suppliers
are not paid at the end of the year? They further reflected on,
possibility of huge outstanding amounts from imprest, as well as
how costs from below the line account will be traced and
identified according to departments in a huge ministry like MoH.
As the ministry starts using FACE form in 2013, more lessons will
emerge on how best the CO can support the IP.
So you are an IP or a programme officer/ manager at the CO and the
thought of completing a FACE form makes your stomach sink. Hey, you
actually can beat the FACE form blues. Here are a few heads
up for you.
HACT
Simplified
HACT is simply one
harmonized and
simplified set of
procedures for managing
cash transfers
It introduces a new and
uniform way of
transferring cash to
Implementing Partners
It introduces a new risk
managementapproach -
Risk Management vs.
System of Control
How to beat away the blues of completing FACE form
***
Using FACE form actually lowers anxiety
It reduces the complexity of procedures for managing transfers of cash to IPs- It sure does!
It reduces transaction costs for IPs and UN agencies staff- time and money saved!
It allows more time to focus on programmatic issues- at long last!
It requires no supporting documentation to be submitted (e.g. invoices)- phew!!
It is the same format by all ExCom agencies (UNFPA,UNDP, UNICEF), all partners
Voila, with FACE you can reprogram unutilized disbursed cash.
FACE is actually nothing new- It’s what you already know!!
It’s actually what you planned for the year- simply check your AWP- for sure!
It’s just a table with columns to be completed, checked, signed and submitted and
checked, signed and processed!! Yah, just double check amounts!
Don’t sweat the little thing- it’s just a FACE form
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