Using Microsoft PowerPoint Software on a SMART Board

Hands-on Practice
<strong>Using</strong> <strong>Microsoft</strong> ® <strong>PowerPoint</strong> ® <strong>Software</strong> on a SMART
Board Interactive Whiteboard
You make presentations for a reason – to communicate a message. With a SMART Board interactive whiteboard, you can
focus the attention of your audience by making notes or diagrams. You can also record feedback from your audience during
a presentation for future reference.
Before You Start
This exercise assumes that your computer is running, that the SMART Board interactive whiteboard is connected and that
you have oriented the interactive whiteboard. A Quick Reference Guide to help you orient the interactive whiteboard can be
downloaded from www.smarttech.com/trainingcenter/windows/trainingmaterials.asp.
This module also assumes SMART Board software is running on your computer. You will know SMART Board software is
running if the SMART Board icon is visible in the Windows ® Notification Area.
Notification Area
If this icon is not displayed, select Start > Programs > SMART Board <strong>Software</strong> > SMART Board Tools. The SMART Board
icon will appear.
Getting Started
1 Launch a <strong>PowerPoint</strong> presentation.
You can use any <strong>PowerPoint</strong> presentation. If you prefer, you can download a sample <strong>PowerPoint</strong> file for this tutorial from
www.smarttech.com/media/trainingcenter/samplepresentation.ppt. If this file opens in your Web browser, save it to your
desktop, then you can open it in <strong>PowerPoint</strong> software.
2 Select View > Slide Show to begin the presentation.
The Slide Show toolbar will appear as soon as you start your presentation. You can use the Slide Show toolbar to move
through your presentation or access a menu of commands. Examples of how you can use the Menu button will be presented
later in the exercise.
Slide Show Toolbar
Move Back
Menu Button
Move Forward
3 Press the right arrow button on the Slide Show toolbar to move forward one slide, then press the left arrow button to move
back one slide.
4 Advance the slide show without using the Slide Show toolbar by pressing twice on the interactive whiteboard, making the
second press to the right of the first.

Hands-on Practice
5 Pick up a pen from the pen tray and circle something you would like to emphasize.
6 Return the pen to the pen tray.
7 Touch the interactive whiteboard once with your finger to clear your notes before continuing with the presentation.
8 Move forward to the next slide in your presentation using the Slide Show toolbar.
If members of your audience ask for some of your source material, you can record the request as a note to remind
yourself to get back to them later.
9 Pick up a pen and write send source material.
10 Return the pen to the pen tray.
You don’t want to permanently change your presentation when saving this note, but you want to remember the action
item. This is a good reason to use the Menu button.
11 Press the Menu button on the Slide Show toolbar.

Hands-on Practice
12 Select Capture to Notebook from the menu.
Notebook software will open automatically and your note will be inserted on a new page in the Notebook file.
13 Now that the reminder has been captured to Notebook software, press once on the interactive whiteboard to erase the
it from your <strong>PowerPoint</strong> presentation.
There are times when you will want to make a note and save it as a permanent part of your <strong>PowerPoint</strong> presentation.
14 Pick up a pen and write a note on the current slide. If you are using the sample <strong>PowerPoint</strong> presentation you could write
make eye contact.
You can continue moving through your presentation using the Slide Show toolbar. If you accidentally erase or remove
your notes you can restore them. Simply press the Menu button on the Slide Show toolbar and select Restore Drawing
or press the Click here to restore to writing icon that appears in the bottom right corner of the screen.
When you finish your presentation you will be asked Would you like to add your drawing to the <strong>PowerPoint</strong>
presentation?
15 Press the Menu button on the Slide Show toolbar and select End Show from the drop-down menu. Press Yes when
you are prompted to add your drawing.

Hands-on Practice
16 Select File > Close and press Yes when asked if you would like to save the changes you have made to your
file. This will save your notes to the <strong>PowerPoint</strong> file so they are ready for the next time you present.
17 Press the Notebook taskbar button to view the Notebook file that was created earlier.
18 Select File > Save.
19 Follow the directions to specify a file name and location.
Congratulations!
You’ve finished the <strong>Using</strong> <strong>Microsoft</strong> <strong>PowerPoint</strong> on a SMART Board Interactive Whiteboard Hands-on Practice.
® 2005 SMART Technologies Inc. All rights reserved. SMART Board, the SMART logo and Notebook are trademarks of SMART Technologies Inc. <strong>Microsoft</strong> and <strong>PowerPoint</strong> are
registered trademarks of <strong>Microsoft</strong> Corporation in the United States and/or other countries. Printed in Canada 09/2005.