Portfolio assurance in Rolls Royce - Association for Project ...
Portfolio assurance in Rolls Royce - Association for Project ...
Portfolio assurance in Rolls Royce - Association for Project ...
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<strong>Portfolio</strong> Assurance <strong>in</strong> <strong>Rolls</strong>-<strong>Royce</strong><br />
Alex Clark<br />
Head of Programme Management Assurance<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011<br />
The <strong>in</strong><strong>for</strong>mation <strong>in</strong> this document is the property of <strong>Rolls</strong>-<strong>Royce</strong> plc and may not be copied or communicated to a third party, or used <strong>for</strong> any<br />
purpose other than that <strong>for</strong> which it is supplied without the express written consent of <strong>Rolls</strong>-<strong>Royce</strong> plc.<br />
This <strong>in</strong><strong>for</strong>mation is given <strong>in</strong> good faith based upon the latest <strong>in</strong><strong>for</strong>mation available to <strong>Rolls</strong>-<strong>Royce</strong> plc, no warranty or representation is given<br />
concern<strong>in</strong>g such <strong>in</strong><strong>for</strong>mation, which must not be taken as establish<strong>in</strong>g any contractual or other commitment b<strong>in</strong>d<strong>in</strong>g upon <strong>Rolls</strong>-<strong>Royce</strong> plc or<br />
any of its subsidiary or associated companies.
<strong>Rolls</strong>-<strong>Royce</strong> <strong>Portfolio</strong> Assurance<br />
2<br />
• Corporate landscape<br />
• Assurance scope & purpose<br />
• <strong>Project</strong> & Programme <strong>assurance</strong><br />
• Feedback & improvement<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
<strong>Rolls</strong>-<strong>Royce</strong> Corporate Structure<br />
3<br />
We operate <strong>in</strong> 5 extremely competitive, highly technical markets:<br />
Civil Aerospace Defence Aerospace Mar<strong>in</strong>e Energy<br />
Nuclear<br />
Wide-bodied jets<br />
Military aircraft<br />
Commercial<br />
Oil & Gas<br />
Submar<strong>in</strong>es<br />
Narrow-bodied jets<br />
Helicopters<br />
Naval<br />
Power generation<br />
Civil Nuclear<br />
Corporate & Regional<br />
• £58bn order book<br />
• £10bn annual sales<br />
• £915m underly<strong>in</strong>g profit<br />
• 38,000 employees<br />
• Operations <strong>in</strong> 50 Countries<br />
• Customers <strong>in</strong> 160 Countries<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
Diverse Global <strong>Project</strong> <strong>Portfolio</strong><br />
4<br />
Ålesund •<br />
Barnoldswick •<br />
Bristol • • Derby<br />
• Dahlewitz<br />
Indianapolis • • Mt Vernon<br />
Madrid •<br />
S<strong>in</strong>gapore •<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
Assurance Scope<br />
5<br />
• Assurance scope<br />
based on risk<br />
• Corporate & sector risk<br />
registers<br />
• Major programme list<br />
• Coverage on a regular cycle<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
Assurance Types<br />
• Bus<strong>in</strong>ess <strong>assurance</strong><br />
• Gated reviews<br />
• Programme management <strong>assurance</strong><br />
• Quality audit<br />
• Eng<strong>in</strong>eer<strong>in</strong>g technical audit<br />
• HS&E audit<br />
• Purchas<strong>in</strong>g audits of suppliers<br />
Co-ord<strong>in</strong>ated to provide <strong>in</strong>tegrated <strong>assurance</strong><br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
Purpose of Assurance<br />
Our aim is to support the<br />
bus<strong>in</strong>ess <strong>in</strong> its management of<br />
risk and to better <strong>in</strong><strong>for</strong>m<br />
decision mak<strong>in</strong>g by provid<strong>in</strong>g a<br />
process, which allows <strong>for</strong> the<br />
identification and assessment<br />
of risk. We report to the board<br />
on the effectiveness of the<br />
<strong>in</strong>ternal control and the risk<br />
management processes across<br />
the group.<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
Assurance Tim<strong>in</strong>g<br />
8<br />
• Review areas <strong>in</strong>clude:<br />
• Bus<strong>in</strong>ess Case<br />
• Change Management<br />
• Commitment Acceptance<br />
• Cost Management<br />
• PM Competence<br />
• Programme Governance<br />
• Programme Organisation<br />
• Progress Monitor<strong>in</strong>g & Control<br />
• Requirements & Scope Management<br />
• Risk Management<br />
• Programme Execution Strategy<br />
• Plann<strong>in</strong>g and Resource Management<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
<strong>Project</strong> Audit<br />
• In-depth <strong>in</strong>dependent peer<br />
review<br />
• Exam<strong>in</strong>es project<br />
documentation<br />
• Interviews project team and<br />
key stakeholders<br />
• Produces detailed report<br />
with categorised actions<br />
• Around 10 conducted<br />
annually<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
<strong>Project</strong> Gate Review<br />
• Gate review with panel of doma<strong>in</strong> specialists<br />
• <strong>Project</strong> presents to a panel on basis of<br />
evidence<br />
• Produces report with categorised actions<br />
• Around 130 conducted per year<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
<strong>Project</strong> Health Check<br />
• 1:1 review between project<br />
manager and <strong>assurance</strong><br />
professional / PMO<br />
• Reviews all project products<br />
and processes aga<strong>in</strong>st a<br />
normalised check list<br />
• Produces summary report<br />
• 10 completed centrally, 40-<br />
50 by PMO teams<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
Assur<strong>in</strong>g What?<br />
12<br />
• Process<br />
compliance<br />
• Good practice<br />
• Outturns and<br />
delivery<br />
per<strong>for</strong>mance<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
Feedback & Improvement<br />
• Report<strong>in</strong>g<br />
• To projects<br />
• To the Corporate PMO<br />
• To the PM function heads<br />
• To the PM Council<br />
• Action track<strong>in</strong>g and resolution<br />
• Process improvement<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
Report<strong>in</strong>g<br />
• Audit reports to<br />
projects<br />
• Action closure<br />
reports to<br />
management<br />
• Trend and analysis<br />
report<strong>in</strong>g to the<br />
function<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
Value of the Assurance Process<br />
15<br />
• Proven, mature approach through application and<br />
development on projects<br />
• Embedded – <strong>in</strong>tegral part of all projects across all<br />
sectors<br />
• Consistent – applied by central team with tra<strong>in</strong>ed<br />
process practitioners<br />
• Leverages corporate knowledge and experience<br />
by shar<strong>in</strong>g and identify<strong>in</strong>g best practice<br />
• Stimulates improvement<br />
© <strong>Rolls</strong>-<strong>Royce</strong> plc 2011
Questions<br />
alex.clark@rolls-royce.com<br />
©2011 <strong>Rolls</strong>-<strong>Royce</strong> plc<br />
The <strong>in</strong><strong>for</strong>mation <strong>in</strong> this document is the property of <strong>Rolls</strong>-<strong>Royce</strong> plc and may not be copied or communicated to a third party, or used <strong>for</strong> any purpose<br />
other than that <strong>for</strong> which it is supplied without the express written consent of <strong>Rolls</strong>-<strong>Royce</strong> plc.<br />
This <strong>in</strong><strong>for</strong>mation is given <strong>in</strong> good faith based upon the latest <strong>in</strong><strong>for</strong>mation available to <strong>Rolls</strong>-<strong>Royce</strong> plc, no warranty or representation is given<br />
concern<strong>in</strong>g such <strong>in</strong><strong>for</strong>mation, which must not be taken as establish<strong>in</strong>g any contractual or other commitment b<strong>in</strong>d<strong>in</strong>g upon <strong>Rolls</strong>-<strong>Royce</strong> plc or any of<br />
its subsidiary or associated companies.<br />
16
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