Undergraduate Course Handbook - University of Oxford Department ...

Appendix K
Photocopying and scanning under the CLA Higher Education Licence
Photocopying and scanning under the CLA Higher Education Licence
The university has signed an agreement with the Copyright Licencing Agency (CLA) which
indemnifies the University against certain publishers suing us for using their material. This
generally covers the multiple copying (paper to paper) from most copyright-protected books,
journals, law reports, conference proceedings and magazines for use by students and the course
tutor on registered taught courses and non-credit-bearing short courses. In addition Oxford has also
signed up to the trial scanning licence. There are certain obligations which come with this
agreement which are detailed below.
General provisos
Copying is limited to:
Up to 5% or one chapter (whichever is the greater) of a book;
Up to 5% or one article (whichever is the greater) from a single issue of a journal;
The licence covers material published in the United Kingdom, Australia, Canada (including
Quebec), Denmark, Finland, France, Germany, Greece, Hong Kong, Iceland, Jamaica, the
Netherlands, New Zealand, Norway, Republic of Ireland, Singapore, South Africa, Spain, Sweden
and Switzerland. It also includes some US publishers. See the ‘List of Participating US Publishers’
for further details. www.cla.co.uk/support/uspublishers.html
Please note that the licence does not cover material already in digital form e.g. electronic journals
and material available on the internet. Check the licence conditions of digital material and where
necessary obtain publishers' consent for such material before using them. It also does not cover
newspapers, maps, printed music or works listed on the CLA’s Excluded Works list, available at
www.cla.co.uk/support/excluded.html Material from these sources must obtain individual
publisher’s consent prior to being used.
Scanning for teaching purposes
The licence also permits some copyright material published in the UK to be made available in
digital format to students through WebLearn. The University must keep detailed records of all items
scanned under this licence and such scanning may only be carried out by the person(s) designated to
do so in your department or college; for details as to who these are, please contact: Charles Shaw,
Academic Services and University Collections, University Offices; tel: (2)80563;
charles.shaw@admin.ox.ac.uk. If in doubt, Paul Davis at OUCS is a designated person and may be able to
help you. Tel 83414 email:paul.davis@oucs.ox.ac.uk
Scanned material must be held in a password-protected environment accessible only to students on
the relevant course. WebLearn meets this requirement provided relevant access controls are set. If
you wish to make digital copies available to students on a course of study, you should contact the
relevant departmental person for further details of the service. Please note that if you prepare or
distribute scanned extracts of copyright-protected material, both you and the University are exposed
to the risk of infringing copyright law. Note that there is a more restricted set of material which can
be scanned – in general American work is not included. Check at
www.cla.co.uk/support/excluded.html if in doubt.
Practicalities
Material needs to be presented in a form as close as possible to the way it was published. It is
suggested that scanning material as a PDF is probably best to meet this requirement. Each pdf file
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