ILLINOIS CENTRAL COLLEGE

Illinois Central College 

Open Session of the Regular Meeting of the Board of Trustees 

Minutes 

June 21, 2012, 3 p.m. 

Room 211A, ICC East Peoria Campus 

Trustees Present: 

Trustees Absent: 

Don Brennan 

Dr. Robert Ehrich 

David LaHood 

James Polk 

Sue Yoder 

Student Trustee Trevor Mileur 

Katherine Coyle 

Tim Elder 

In the absence of Chair Elder and Vice Chair Coyle, David LaHood, Immediate Past 

Chair, presided over the meeting. Mr. LaHood called the meeting to order and asked the 

audience to join him in saying the Pledge of Allegiance. The Secretary called the roll, 

and Don Brennan, Dr. Robert Ehrich, David LaHood, James Polk, Sue Yoder, and 

Student Trustee Trevor Mileur were present. Katherine Coyle and Tim Elder were 

absent. Mr. LaHood welcomed Pam Adams, reporter with the Peoria Journal Star. 

Recognition 

Guy Goodman, Dean of Student Services, introduced Bo Ryan, Men’s Golf Coach, and 

team member Austin Worner. The team finished third in the NJCAA Region 24 

Tournament qualifying them for the national tournament. Austin Worner finished 44 th out 

of 128 competitors at the national tournament. Coach Ryan was named the Mid-West 

Athletic Conference golf coach of the year. Coach Ryan advised that results will be 

available on Friday, but he is hoping that the team will be awarded the NJCAA 

Academic Golf Team of the Year. 

Dr. Erwin congratulated Coach Ryan and Mr. Worner on their accomplishments, both on 

the golf course and in the classroom. 

Mr. Goodman introduced Heather Doty, Coach of the Women’s Softball team. The team 

tied for 5 th place at the 2012 NJCAA Division II National Championship in Clinton, 

Mississippi. Ms. Doty introduced the players who were present. The team travelled over

Open Meeting Minutes Page 2 

3,000 miles during the month of May. The team has a 3.498 GPA with several players 

making the President’s List and Dean’s List. 

Dr. Erwin congratulated the team and told them he looks forward to another exciting 

season next year. 

Citizen Comments—No comments. 

Consent Agenda 

Mr. LaHood moved to approve the consent agenda as presented including the minutes, 

personnel recommendations, purchase report, finance report, and bills. 

Minutes 

Minutes of the Open Session of the Regular Meeting of the Board of Trustees on 

May 17, 2012, Minutes of the Closed Session of the Regular Meeting of the Board of 

Trustees on May 17, 2012, Minutes of the Open Session of the Special Meeting of the 

Board of Trustees held on June 4, 2012, and Minutes of the Closed Session of the 

Special Meeting of the Board of Trustees held on June 4, 2012 (copies on file). 

Personnel Recommendations 

Faculty—Megan Foster-Campbell, Assistant Professor, Arts & Communication; 

Trevor Imm, Instructor, Agricultural & Industrial Technology; Adam Saatkamp, 

Instructor, Business, Hospitality & Information Systems; Mary Sams, Instructor, Health 

Careers; and Nicole Voelker, Instructor, Business, Hospitality & Information Systems. 

Management—Dana Leman, Advisor, Financial Assistance; Casey Messenger, 

Manager, Fitness Center, Michael Oyer, Director, Public Services and Community 

Outreach; and Celia Warr-Hightower, Counselor, Advisement and Assessment. 

Classified and Service Staff—Stephanie Becker, Assistant, Health Careers; and 

Tim Jacobs, Housekeeper, Custodial. 

Change of Status—Stanley Abel, temporary assignment ended, Adjunct Faculty, Math, 

Science & Engineering (June 1, 2012); Christian Arrecis, temporary assignment ended, 

Adjunct Faculty, Arts & Communication (June 1, 2012); Trudy Bolliger, changed from 

part-time, Temporary Programmer/Analyst, PeopleSoft Projects; Brad Everett, 

temporary assignment ended, Adjunct Faculty, English and Language Studies


(June 1, 2012); Jason Lamb, temporary assignment ended, Adjunct Faculty, Arts & 

Communication (June 1, 2012); Tara McKinney-Whitaker, temporary assignment 

ended, Adjunct Faculty, English and Language Studies (June 1, 2012); Kayla Minnick 

Dahms, changed from assistant professor, Adjunct Faculty, Health Careers (June 1, 

2012); Melissa Shane, temporary assignment ended, Workshop Presenter, Children 

First (June 1, 2012); Sher’ri Turner, temporary assignment ended, Adjunct Faculty, 

Social Sciences (June 1, 2012); and Lena Yurs, temporary assignment ended, Assistant 

Professor, Math, Science, and Engineering. 

Separations—Marcia Bolden, Program Director, Diversity (June 15, 2012); 

Divya Duvvuru, Research Analyst, Institutional Research (May 31, 2012); 

Starshe Richards, Advisor, Diversity (May 31, 2012); and Hong Rickett, Coordinator, 

Diversity (May 31, 2012). 

Retirements—William Feipel, Professor, Social Sciences (June 29, 2012); Toni Sledge, 

Certified Housekeeper, Custodial Services (October 29, 2012); Candace Stringer, 

Assistant, Student Service Center (June 29, 2012); Randy Wall, Professor, Agricultural 

& Industrial Technology (May 31, 2012); and Wesley Koch, Professor, Business, 

Hospitality & Information Systems (May 31, 2012). 

Purchase Report 

• Poplar Hall Renovations-Phase 1—Peoria Metro Construction ($215,145.00) 

• Poplar Hall Abatement—M & O Environmental ($38,619.00) 

• Dark Fiber Annual Maintenance—PAETEC ($71,880.00) 

• Blackboard Managed Hosting Renewal—Blackboard, Inc. ($60,520.00) 

• Telecommunications Software Maintenance—Consolidated Communications 

($28,924.96) 

• Message Archiver—CDW-G ($36,700.00) 

Finance Report 

The College’s financial position as of May 31, 2012, reflects positive operating results 

for the first eleven months of the fiscal year as compared to budget and actual for the 

same period. 

Operating revenue is currently behind budget with significant variances in several 

primary revenue accounts. State operating grant payments of approximately $2.5 million 

are currently behind schedule. Tuition is also lagging behind budgeted expectations as 

enrollment is down from budgeted expectations. Interest on investments for the year is 

down as investment returns for the year are averaging less than 1%. All other revenue 

items are tracking as expected.


Currently, there is a favorable expenditure variance of $4.7 million or 8.2% as compared 

to budget. As the academic year comes to a close, administration expects the 

expenditures to more closely align themselves with the approved budget. Although 

administration expects this variance to narrow, a surplus is projected for year end, and it 

will offset the shortfall revenue. 

It should also be noted that, as of the end of April, health insurance claim activity is up 

10% from last year’s activity. This variance is reflected in the balance sheet of the 

College as the reserve is down $800,000 from last year’s balance. 

Bills 

• Education Fund—$3,833,222.99 

• Operations and Maintenance Fund—$470,115.50 

• Operations and Maintenance Fund Restricted—$110,505.36 

• Bond and Interest Fund—$647,147.50 

• Auxiliary Fund—$657,287.43 

• Restricted Fund—$319,182.42 

• Audit Fund—$2,304.21 

• Liability, Protection, and Settlement Fund—$277,343.07 

• Public Building Commission Operations and Maintenance Fund—$68,332.43 

Mr. David LaHood asked for a roll call vote to approve the consent agenda including the 

minutes, personnel recommendations, purchase report, finance report, and bills. The 

following Trustees responded “Aye”: Don Brennan, Dr. Robert Ehrich, David LaHood, 

James Polk, Sue Yoder, and Student Trustee Trevor Mileur (advisory vote). “Nay”: 

None. Absent: Katherine Coyle and Tim Elder. The motion passed. 

President’s Report 

Dr. John Erwin called attention to the Strategic Objectives for FY 2012 Projected Year 

End. Strategic objectives were identified in support of the five strategic priorities 

(Outreach, Learning, Service, Workforce, and Value). The College met 60% of the 

established goals including total online credit hours (total 30,702/goal 30,315); total outof-district 

online credit hours (total 3,432/goal 3,209); workplace learner participants 

(total 2,604/goal 2,439); course success rates in developmental courses (met goal 

61.5%); funds raised net cost of Foundation operations (total $2,200,000/goal 

$1,142,072); health care costs per employee (total $11,744/goal ≤$12,887); and 

operations and maintenance cost per square foot (total $6.41/goal ≤$7.79). 

Dr. Erwin also distributed a draft of Blueprint for the Future identifying goals for 

FY 2013. Dr. Erwin will provide more information on the FY 2013 plan as it is finalized.


Educational Foundation 

Robin Ballard, Educational Foundation Executive Director and Chief Development 

Officer, advised that updates were included in the newsletter. 

Teaching/Learning 

Mr. LaHood advised that the Board was being asked to approve the Solar Thermal 

Heating Systems Certificate and called upon Dr. Margaret Swanson, Vice President for 

Academic Affairs, for further explanation. Dr. Swanson advised that this is a 34 credit 

hour certificate program that will prepare students for entry-level positions within the 

Solar Thermal Heating field. 

Mr. LaHood made a motion from committee to approve the Solar Thermal Heating 

Systems Certificate as presented. Upon roll call vote, the following Trustees responded 

“Aye”: Don Brennan, Dr. Robert Ehrich, David LaHood, James Polk, Sue Yoder, and 

Student Trustee Trevor Mileur (advisory vote). “Nay”: None. Absent: Katherine Coyle 

and Tim Elder. The motion passed. 

Dr. Swanson advised that the Outcomes Assessment Committee has been busy 

working on a variety of assessment related items in an effort to clearly articulate if 

students are learning what is expected of them to learn. 

Student Life 

Student Trustee Trevor Mileur reported that summer is a slow time for student activities, 

but the campus was busy with the first session of College for Kids. 

Student Services 

Committee Chair David LaHood called upon Guy Goodman, Dean of Student Services. 

Mr. Goodman advised that summer enrollment is down from 2011 by 11% in headcount 

and 15.6% down in credit hours. Currently, fall enrollment is also tracking down. 

Mr. Goodman noted the lack of Pell grant funding for summer and the early deadline for 

MAP as contributing factors. Nontraditional enrollment is down, but this is likely a result 

of improved employment opportunities. The reduction in enrollment seems to follow a 

statewide trend.


Finance 

In the absence of Committee Chair Katherine Coyle, Sue Yoder provided the Finance 

Committee report and noted that the action items are consistent with normal business 

matters for this time of the fiscal year. 

Ms. Yoder moved to approve Resolution 2012-04 which formalizes the transfer of 

interest earned in the 2011-12 budget and provide authorization to the administration to 

move the interest earned in the working cash fund to the operating funds. 

Resolution 2004-04: Transfer of Working Cash Fund Interest 

WHEREAS, the monies available in the Working Cash Fund have 

earned interest from periodic investments throughout the year, 

AND WHEREAS, the Board of Trustees has deemed it to be in the 

best interest of the College to transfer these earnings to the operating 

funds for use in meeting current obligations, 

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF 

TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 514 that all 

interest earnings received and accrued as of June 30, 2012, be 

transferred to the Educational Fund of the District. 

ADOPTED AND APPROVED THIS 21st DAY OF JUNE, 2012. 

Mr. LaHood asked for a roll call vote to approve Resolution 2012-04, and the following 

Trustees responded “Aye”: Don Brennan, Dr. Robert Ehrich, David LaHood, James 

Polk, Sue Yoder, and Student Trustee Trevor Mileur (advisory vote). “Nay”: None. 

Absent: Katherine Coyle and Tim Elder. The motion passed. 

Ms. Yoder stated that the Board is being asked to approve Resolution 2012-05 for an 

interfund transfer and asked Bruce Budde, Treasurer and Executive Vice President for 

Administration and Finance, to provide further explanation. Mr. Budde advised that this 

is consistent with past practice and allows for a transfer of $1 million to the operations 

and maintenance fund-restricted. The transfer will provide funding to renovate Poplar 

Hall on the ICC North Campus. 

Ms. Yoder made a motion from the Finance Committee to approve Resolution 2012-05 

as presented authorizing administration to make an interfund transfer in the amount of 

$1 million to the operations and maintenance fund-restricted.


Resolution No. 2012-05: Interfund Transfer From Education Fund 

to Operations and Maintenance Fund-Restricted 

WHEREAS, effective June 30, 2012, $750,000 in unrestricted funds 

are available in the Education Fund and $250,000 in the Operations and 

Maintenance Fund for transfer, 

AND WHEREAS, the Board of Trustees has deemed it to be in the 

best interest of the College to transfer $1,000,000 of these funds to the 

Operations and Maintenance Fund-Restricted for use in funding capital 

projects for the College, 

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF 

TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 514 that 

effective June 30, 2012, $1,000,000 be transferred to the Operations and 

Maintenance Fund-Restricted. 

ADOPTED AND APPROVED THIS 21st DAY OF JUNE, 2012. 

Mr. LaHood asked for a roll call vote to approve Resolution 2012-05, and the following 




Ms. Yoder made a motion from the Finance Committee to approve the tentative budget 

for 2012-2013 budget as presented, publicized, and placed on public display for the 

required period with final adoption scheduled for August 16, 2012. 

Mr. LaHood asked for a roll call vote to approve the tentative 2012-2013 budget as 

presented, and the following Trustees responded “Aye”: Don Brennan, Dr. Robert 

Ehrich, David LaHood, James Polk, Sue Yoder, and Student Trustee Trevor Mileur 

(advisory vote). “Nay”: None. Absent: Katherine Coyle and Tim Elder. The motion 

passed. 

Ms. Yoder made a motion from the Finance Committee to authorize the administration 

to expend monies from the tentative 2012-2013 budget until the budget is adopted in 

August. This will allow the administration to meet day-to-day operating needs and is 

consistent with past practice. 

Mr. LaHood asked for a roll call vote to approve to expend monies from the tentative 

2012-2013 budget until the final budget is approved in August. The following Trustees 

responded “Aye”: Don Brennan, Dr. Robert Ehrich, David LaHood, James Polk, 

Sue Yoder, and Student Trustee Trevor Mileur (advisory vote). “Nay”: None. Absent: 

Katherine Coyle and Tim Elder. The motion passed.


Ms. Yoder made a motion from the Finance Committee to approve Resolution 2012-06: 

Prevailing Wage as presented (complete copy on file). 

Mr. LaHood asked for a roll call vote to approve Resolution 2012-06: Prevailing Wage. 

The following Trustees responded “Aye”: Don Brennan, Dr. Robert Ehrich, David 

LaHood, James Polk, Sue Yoder, and Student Trustee Trevor Mileur (advisory vote). 

“Nay”: None. Absent: Katherine Coyle and Tim Elder. The motion passed. 

Ms. Yoder made a motion from the Finance Committee to approve Resolution 2012-07: 

Intergovernmental Agreement authorizing Dr. Erwin to sign the Intergovernmental 

Agreement with Tazewell County on behalf of the College. There will be a separate line 

item on next year’s tax bill for Tazewell County indicating a correction. 

Resolution No. 2012-07: Intergovernmental Agreement By and Between 

County of Tazewell County, County Collector and Illinois Central College 

WHEREAS, Illinois Central College is authorized and empowered 

by Section 10 of Article VII of the Illinois Constitution of 1970 and Section 

3 of the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et. seq.) 

to enter into intergovernmental agreements with other Illinois 

governmental entities; and 

WHEREAS, the Tazewell County Clerk made a mistake in 

calculating the levy rate to be applied for the extension of taxes payable in 

2012 for Illinois Central College regarding properties in Tazewell County, 

which cause a deficiency; and 

WHEREAS, Illinois Central College, the County of Tazewell and the 

Tazewell County Collector have determined that the most cost effective 

and beneficial manner for each of them and for the residents and 

taxpayers within their authorities to correct the mistake would be (a) for 

the County to loan funds through the Collector to Illinois Central College to 

cover the deficiency in taxes to be collected, (b) for the Tazewell County 

Clerk to make an appropriate adjustment in 2013 to the levy rate for Illinois 

Central College to correct the mistake in estimating the tax rate which 

resulted in the deficiency, and (c) for the Collector to deduct from its 

distribution of tax revenues to Illinois Central College in 2013 the amount 

of the loan and distribute such amount to the County of Tazewell in full 

repayment of the loan funds; and 

WHEREAS, Illinois Central College, the County of Tazewell and the 

Tazewell County Collector have determined that it is in the best interests 

of each of the parties and their residents and taxpayers to enter into the 

Intergovernmental Agreement.


NOW, THEREFORE, be it resolved by the Board of Trustees of 

Community College District No. 514, that the President and Secretary are 

hereby authorized and directed to execute the Intergovernmental 

Agreement on behalf of Illinois Central College. 

ADOPTED AND APPROVED THIS 21 ST DAY OF JUNE 2012. 

Mr. LaHood requested a roll call vote to approve Resolution 2012-07: Intergovernmental 

Agreement. The following Trustees responded “Aye”: Don Brennan, Dr. Robert Ehrich, 

David LaHood, James Polk, Sue Yoder, and Student Trustee Trevor Mileur (advisory 

vote). “Nay”: None. Absent: Katherine Coyle and Tim Elder. The motion passed. 

Facilities and Technology 

Facilities Committee Chair James Polk moved to approve the inclusion of two projects 

for RAMP 2014 including the Performing Arts Center and Sustainability Center as 

presented. The document will be finalized and submitted to the ICCB by the July 1 

submission deadline. 

Mr. Bruce Budde, Treasurer and Executive Vice President for Administration and 

Finance, commented that these are the same two projects that have been included in 

the previous RAMP submission, but the project amount has been increased to allow for 

inflation. 

Mr. LaHood requested a roll call vote to approve the RAMP 2014. The following 




Technology Committee Chair Sue Yoder reported that the PeopleSoft finance module 

was completed this week. The new Palo Alto firewalls will prevent hacker attacks. The 

Barracuda Message Archiver was approved in the Purchase Report and will enhance 

email search and storage capabilities. 

Human Resources 

Committee Chair Dr. Robert Ehrich announced that there continues to be numerous 

personnel changes and called upon Patrick Parsons, Director of Human Resources. 

Mr. Parsons reported that there are currently 32 open positions. Mr. Parsons noted the 

retirement of William Feipel with over 42 years of service, Randy Wall with over 36 

years of service, and Wesley Koch with over 40 years of service. Mr. Parsons advised 

that faculty and administration positions are advertised nationally.


Marketing 

Committee Chair Don Brennan noted that the newsletter included a summary on 

recruitment efforts for the year. The Marketing Department is using a new media 

reporting software program called Meltwater that identifies all mentions of ICC in both 

social media and traditional media. The report indicates the sentiment whether it be 

negative, neutral, or positive. 

Diversity 

Committee Chair Don Brennan advised that the TRiO Upward Bound program was 

unfortunately not funded for continuation, and the program concluded May 31, 2012. 

The College will submit a grant application for a TRiO math and science grant. There 

are five students currently in China on a study abroad program. 

Strategic Planning 

Committee Chair Don Brennan advised that strategic planning was previously covered 

under the President’s report. 

Committee of the Whole—No report. 

ICCTA/ACCT 

Don Brennan advised that the next ICCTA meeting will be held in September. 

James Polk advised that new officers were elected at the annual meeting held May 31- 

June 1 in Bloomington. There was discussion about the concern with the possibility of 

pension funding shifting from the State to the local community college. 

Unfinished Business—No report. 

New Business—No report. 

Announcements—No announcements.


At 4:00 p.m., David LaHood entertained a motion that the Board conduct a closed 

session. James Polk moved that the Board conduct a closed meeting to discuss the 

appointment, employment, compensation, discipline, performance, or dismissal of 

specific employees of the College (Section 2(c)(1) of the Open Meetings Act); and to 

discuss pending or probable litigation against or on behalf of the College (Section 

2(c)(11) of the Open Meetings Act). 

Mr. LaHood asked for a roll call vote, and the following Trustees responded “Aye”: 

Don Brennan, Dr. Robert Ehrich, David LaHood, James Polk, Sue Yoder, and 

Student Trustee Trevor Mileur (advisory vote). “Nay”: None. Absent: Katherine Coyle 

and Tim Elder. The motion passed. 

Dr. Erwin requested Bruce Budde and Dr. Margaret Swanson remain for closed 

session. All other staff members and guests were excused. A break was taken from 

4:00 to 4:05 p.m. 

(Closed Session) Dr. Margaret Swanson departed the meeting at 4:22 p.m. during 

closed session. Dr. John Erwin departed the meeting at 4:35 p.m. during closed 

session. 

Adjournment 

At 4:59 p.m., Chair Elder entertained a motion to adjourn. Sue Yoder moved that the 

Board of Trustees adjourn closed session and adjourn the meeting. Dr. Robert Ehrich 

seconded the motion. Mr. LaHood asked for a voice vote, and the meeting was 

adjourned. 

The next regular meeting of the Board of Trustees is scheduled for Thursday, 

July 19, 2012, at 3:00 p.m. in Hickory 131 on the ICC North Campus. 

Paula Fraley 

Secretary to the Board of Trustees

ILLINOIS CENTRAL COLLEGE

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