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Illinois Central College<br />
Open Session of the Regular Meeting of the Board of Trustees<br />
Minutes<br />
June 21, 2012, 3 p.m.<br />
Room 211A, ICC East Peoria Campus<br />
Trustees Present:<br />
Trustees Absent:<br />
Don Brennan<br />
Dr. Robert Ehrich<br />
David LaHood<br />
James Polk<br />
Sue Yoder<br />
Student Trustee Trevor Mileur<br />
Katherine Coyle<br />
Tim Elder<br />
In the absence of Chair Elder and Vice Chair Coyle, David LaHood, Immediate Past<br />
Chair, presided over the meeting. Mr. LaHood called the meeting to order and asked the<br />
audience to join him in saying the Pledge of Allegiance. The Secretary called the roll,<br />
and Don Brennan, Dr. Robert Ehrich, David LaHood, James Polk, Sue Yoder, and<br />
Student Trustee Trevor Mileur were present. Katherine Coyle and Tim Elder were<br />
absent. Mr. LaHood welcomed Pam Adams, reporter with the Peoria Journal Star.<br />
Recognition<br />
Guy Goodman, Dean of Student Services, introduced Bo Ryan, Men’s Golf Coach, and<br />
team member Austin Worner. The team finished third in the NJCAA Region 24<br />
Tournament qualifying them for the national tournament. Austin Worner finished 44 th out<br />
of 128 competitors at the national tournament. Coach Ryan was named the Mid-West<br />
Athletic Conference golf coach of the year. Coach Ryan advised that results will be<br />
available on Friday, but he is hoping that the team will be awarded the NJCAA<br />
Academic Golf Team of the Year.<br />
Dr. Erwin congratulated Coach Ryan and Mr. Worner on their accomplishments, both on<br />
the golf course and in the classroom.<br />
Mr. Goodman introduced Heather Doty, Coach of the Women’s Softball team. The team<br />
tied for 5 th place at the 2012 NJCAA Division II National Championship in Clinton,<br />
Mississippi. Ms. Doty introduced the players who were present. The team travelled over
Open Meeting Minutes Page 2<br />
3,000 miles during the month of May. The team has a 3.498 GPA with several players<br />
making the President’s List and Dean’s List.<br />
Dr. Erwin congratulated the team and told them he looks forward to another exciting<br />
season next year.<br />
Citizen Comments—No comments.<br />
Consent Agenda<br />
Mr. LaHood moved to approve the consent agenda as presented including the minutes,<br />
personnel recommendations, purchase report, finance report, and bills.<br />
Minutes<br />
Minutes of the Open Session of the Regular Meeting of the Board of Trustees on<br />
May 17, 2012, Minutes of the Closed Session of the Regular Meeting of the Board of<br />
Trustees on May 17, 2012, Minutes of the Open Session of the Special Meeting of the<br />
Board of Trustees held on June 4, 2012, and Minutes of the Closed Session of the<br />
Special Meeting of the Board of Trustees held on June 4, 2012 (copies on file).<br />
Personnel Recommendations<br />
Faculty—Megan Foster-Campbell, Assistant Professor, Arts & Communication;<br />
Trevor Imm, Instructor, Agricultural & Industrial Technology; Adam Saatkamp,<br />
Instructor, Business, Hospitality & Information Systems; Mary Sams, Instructor, Health<br />
Careers; and Nicole Voelker, Instructor, Business, Hospitality & Information Systems.<br />
Management—Dana Leman, Advisor, Financial Assistance; Casey Messenger,<br />
Manager, Fitness Center, Michael Oyer, Director, Public Services and Community<br />
Outreach; and Celia Warr-Hightower, Counselor, Advisement and Assessment.<br />
Classified and Service Staff—Stephanie Becker, Assistant, Health Careers; and<br />
Tim Jacobs, Housekeeper, Custodial.<br />
Change of Status—Stanley Abel, temporary assignment ended, Adjunct Faculty, Math,<br />
Science & Engineering (June 1, 2012); Christian Arrecis, temporary assignment ended,<br />
Adjunct Faculty, Arts & Communication (June 1, 2012); Trudy Bolliger, changed from<br />
part-time, Temporary Programmer/Analyst, PeopleSoft Projects; Brad Everett,<br />
temporary assignment ended, Adjunct Faculty, English and Language Studies
Open Meeting Minutes Page 3<br />
(June 1, 2012); Jason Lamb, temporary assignment ended, Adjunct Faculty, Arts &<br />
Communication (June 1, 2012); Tara McKinney-Whitaker, temporary assignment<br />
ended, Adjunct Faculty, English and Language Studies (June 1, 2012); Kayla Minnick<br />
Dahms, changed from assistant professor, Adjunct Faculty, Health Careers (June 1,<br />
2012); Melissa Shane, temporary assignment ended, Workshop Presenter, Children<br />
First (June 1, 2012); Sher’ri Turner, temporary assignment ended, Adjunct Faculty,<br />
Social Sciences (June 1, 2012); and Lena Yurs, temporary assignment ended, Assistant<br />
Professor, Math, Science, and Engineering.<br />
Separations—Marcia Bolden, Program Director, Diversity (June 15, 2012);<br />
Divya Duvvuru, Research Analyst, Institutional Research (May 31, 2012);<br />
Starshe Richards, Advisor, Diversity (May 31, 2012); and Hong Rickett, Coordinator,<br />
Diversity (May 31, 2012).<br />
Retirements—William Feipel, Professor, Social Sciences (June 29, 2012); Toni Sledge,<br />
Certified Housekeeper, Custodial Services (October 29, 2012); Candace Stringer,<br />
Assistant, Student Service Center (June 29, 2012); Randy Wall, Professor, Agricultural<br />
& Industrial Technology (May 31, 2012); and Wesley Koch, Professor, Business,<br />
Hospitality & Information Systems (May 31, 2012).<br />
Purchase Report<br />
• Poplar Hall Renovations-Phase 1—Peoria Metro Construction ($215,145.00)<br />
• Poplar Hall Abatement—M & O Environmental ($38,619.00)<br />
• Dark Fiber Annual Maintenance—PAETEC ($71,880.00)<br />
• Blackboard Managed Hosting Renewal—Blackboard, Inc. ($60,520.00)<br />
• Telecommunications Software Maintenance—Consolidated Communications<br />
($28,924.96)<br />
• Message Archiver—CDW-G ($36,700.00)<br />
Finance Report<br />
The College’s financial position as of May 31, 2012, reflects positive operating results<br />
for the first eleven months of the fiscal year as compared to budget and actual for the<br />
same period.<br />
Operating revenue is currently behind budget with significant variances in several<br />
primary revenue accounts. State operating grant payments of approximately $2.5 million<br />
are currently behind schedule. Tuition is also lagging behind budgeted expectations as<br />
enrollment is down from budgeted expectations. Interest on investments for the year is<br />
down as investment returns for the year are averaging less than 1%. All other revenue<br />
items are tracking as expected.
Open Meeting Minutes Page 4<br />
Currently, there is a favorable expenditure variance of $4.7 million or 8.2% as compared<br />
to budget. As the academic year comes to a close, administration expects the<br />
expenditures to more closely align themselves with the approved budget. Although<br />
administration expects this variance to narrow, a surplus is projected for year end, and it<br />
will offset the shortfall revenue.<br />
It should also be noted that, as of the end of April, health insurance claim activity is up<br />
10% from last year’s activity. This variance is reflected in the balance sheet of the<br />
College as the reserve is down $800,000 from last year’s balance.<br />
Bills<br />
• Education Fund—$3,833,222.99<br />
• Operations and Maintenance Fund—$470,115.50<br />
• Operations and Maintenance Fund Restricted—$110,505.36<br />
• Bond and Interest Fund—$647,147.50<br />
• Auxiliary Fund—$657,287.43<br />
• Restricted Fund—$319,182.42<br />
• Audit Fund—$2,304.21<br />
• Liability, Protection, and Settlement Fund—$277,343.07<br />
• Public Building Commission Operations and Maintenance Fund—$68,332.43<br />
Mr. David LaHood asked for a roll call vote to approve the consent agenda including the<br />
minutes, personnel recommendations, purchase report, finance report, and bills. The<br />
following Trustees responded “Aye”: Don Brennan, Dr. Robert Ehrich, David LaHood,<br />
James Polk, Sue Yoder, and Student Trustee Trevor Mileur (advisory vote). “Nay”:<br />
None. Absent: Katherine Coyle and Tim Elder. The motion passed.<br />
President’s Report<br />
Dr. John Erwin called attention to the Strategic Objectives for FY 2012 Projected Year<br />
End. Strategic objectives were identified in support of the five strategic priorities<br />
(Outreach, Learning, Service, Workforce, and Value). The College met 60% of the<br />
established goals including total online credit hours (total 30,702/goal 30,315); total outof-district<br />
online credit hours (total 3,432/goal 3,209); workplace learner participants<br />
(total 2,604/goal 2,439); course success rates in developmental courses (met goal<br />
61.5%); funds raised net cost of Foundation operations (total $2,200,000/goal<br />
$1,142,072); health care costs per employee (total $11,744/goal ≤$12,887); and<br />
operations and maintenance cost per square foot (total $6.41/goal ≤$7.79).<br />
Dr. Erwin also distributed a draft of Blueprint for the Future identifying goals for<br />
FY 2013. Dr. Erwin will provide more information on the FY 2013 plan as it is finalized.
Open Meeting Minutes Page 5<br />
Educational Foundation<br />
Robin Ballard, Educational Foundation Executive Director and Chief Development<br />
Officer, advised that updates were included in the newsletter.<br />
Teaching/Learning<br />
Mr. LaHood advised that the Board was being asked to approve the Solar Thermal<br />
Heating Systems Certificate and called upon Dr. Margaret Swanson, Vice President for<br />
Academic Affairs, for further explanation. Dr. Swanson advised that this is a 34 credit<br />
hour certificate program that will prepare students for entry-level positions within the<br />
Solar Thermal Heating field.<br />
Mr. LaHood made a motion from committee to approve the Solar Thermal Heating<br />
Systems Certificate as presented. Upon roll call vote, the following Trustees responded<br />
“Aye”: Don Brennan, Dr. Robert Ehrich, David LaHood, James Polk, Sue Yoder, and<br />
Student Trustee Trevor Mileur (advisory vote). “Nay”: None. Absent: Katherine Coyle<br />
and Tim Elder. The motion passed.<br />
Dr. Swanson advised that the Outcomes Assessment Committee has been busy<br />
working on a variety of assessment related items in an effort to clearly articulate if<br />
students are learning what is expected of them to learn.<br />
Student Life<br />
Student Trustee Trevor Mileur reported that summer is a slow time for student activities,<br />
but the campus was busy with the first session of College for Kids.<br />
Student Services<br />
Committee Chair David LaHood called upon Guy Goodman, Dean of Student Services.<br />
Mr. Goodman advised that summer enrollment is down from 2011 by 11% in headcount<br />
and 15.6% down in credit hours. Currently, fall enrollment is also tracking down.<br />
Mr. Goodman noted the lack of Pell grant funding for summer and the early deadline for<br />
MAP as contributing factors. Nontraditional enrollment is down, but this is likely a result<br />
of improved employment opportunities. The reduction in enrollment seems to follow a<br />
statewide trend.
Open Meeting Minutes Page 6<br />
Finance<br />
In the absence of Committee Chair Katherine Coyle, Sue Yoder provided the Finance<br />
Committee report and noted that the action items are consistent with normal business<br />
matters for this time of the fiscal year.<br />
Ms. Yoder moved to approve Resolution 2012-04 which formalizes the transfer of<br />
interest earned in the 2011-12 budget and provide authorization to the administration to<br />
move the interest earned in the working cash fund to the operating funds.<br />
Resolution 2004-04: Transfer of Working Cash Fund Interest<br />
WHEREAS, the monies available in the Working Cash Fund have<br />
earned interest from periodic investments throughout the year,<br />
AND WHEREAS, the Board of Trustees has deemed it to be in the<br />
best interest of the College to transfer these earnings to the operating<br />
funds for use in meeting current obligations,<br />
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF<br />
TRUSTEES OF COMMUNITY <strong>COLLEGE</strong> DISTRICT NO. 514 that all<br />
interest earnings received and accrued as of June 30, 2012, be<br />
transferred to the Educational Fund of the District.<br />
ADOPTED AND APPROVED THIS 21st DAY OF JUNE, 2012.<br />
Mr. LaHood asked for a roll call vote to approve Resolution 2012-04, and the following<br />
Trustees responded “Aye”: Don Brennan, Dr. Robert Ehrich, David LaHood, James<br />
Polk, Sue Yoder, and Student Trustee Trevor Mileur (advisory vote). “Nay”: None.<br />
Absent: Katherine Coyle and Tim Elder. The motion passed.<br />
Ms. Yoder stated that the Board is being asked to approve Resolution 2012-05 for an<br />
interfund transfer and asked Bruce Budde, Treasurer and Executive Vice President for<br />
Administration and Finance, to provide further explanation. Mr. Budde advised that this<br />
is consistent with past practice and allows for a transfer of $1 million to the operations<br />
and maintenance fund-restricted. The transfer will provide funding to renovate Poplar<br />
Hall on the ICC North Campus.<br />
Ms. Yoder made a motion from the Finance Committee to approve Resolution 2012-05<br />
as presented authorizing administration to make an interfund transfer in the amount of<br />
$1 million to the operations and maintenance fund-restricted.
Open Meeting Minutes Page 7<br />
Resolution No. 2012-05: Interfund Transfer From Education Fund<br />
to Operations and Maintenance Fund-Restricted<br />
WHEREAS, effective June 30, 2012, $750,000 in unrestricted funds<br />
are available in the Education Fund and $250,000 in the Operations and<br />
Maintenance Fund for transfer,<br />
AND WHEREAS, the Board of Trustees has deemed it to be in the<br />
best interest of the College to transfer $1,000,000 of these funds to the<br />
Operations and Maintenance Fund-Restricted for use in funding capital<br />
projects for the College,<br />
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF<br />
TRUSTEES OF COMMUNITY <strong>COLLEGE</strong> DISTRICT NO. 514 that<br />
effective June 30, 2012, $1,000,000 be transferred to the Operations and<br />
Maintenance Fund-Restricted.<br />
ADOPTED AND APPROVED THIS 21st DAY OF JUNE, 2012.<br />
Mr. LaHood asked for a roll call vote to approve Resolution 2012-05, and the following<br />
Trustees responded “Aye”: Don Brennan, Dr. Robert Ehrich, David LaHood, James<br />
Polk, Sue Yoder, and Student Trustee Trevor Mileur (advisory vote). “Nay”: None.<br />
Absent: Katherine Coyle and Tim Elder. The motion passed.<br />
Ms. Yoder made a motion from the Finance Committee to approve the tentative budget<br />
for 2012-2013 budget as presented, publicized, and placed on public display for the<br />
required period with final adoption scheduled for August 16, 2012.<br />
Mr. LaHood asked for a roll call vote to approve the tentative 2012-2013 budget as<br />
presented, and the following Trustees responded “Aye”: Don Brennan, Dr. Robert<br />
Ehrich, David LaHood, James Polk, Sue Yoder, and Student Trustee Trevor Mileur<br />
(advisory vote). “Nay”: None. Absent: Katherine Coyle and Tim Elder. The motion<br />
passed.<br />
Ms. Yoder made a motion from the Finance Committee to authorize the administration<br />
to expend monies from the tentative 2012-2013 budget until the budget is adopted in<br />
August. This will allow the administration to meet day-to-day operating needs and is<br />
consistent with past practice.<br />
Mr. LaHood asked for a roll call vote to approve to expend monies from the tentative<br />
2012-2013 budget until the final budget is approved in August. The following Trustees<br />
responded “Aye”: Don Brennan, Dr. Robert Ehrich, David LaHood, James Polk,<br />
Sue Yoder, and Student Trustee Trevor Mileur (advisory vote). “Nay”: None. Absent:<br />
Katherine Coyle and Tim Elder. The motion passed.
Open Meeting Minutes Page 8<br />
Ms. Yoder made a motion from the Finance Committee to approve Resolution 2012-06:<br />
Prevailing Wage as presented (complete copy on file).<br />
Mr. LaHood asked for a roll call vote to approve Resolution 2012-06: Prevailing Wage.<br />
The following Trustees responded “Aye”: Don Brennan, Dr. Robert Ehrich, David<br />
LaHood, James Polk, Sue Yoder, and Student Trustee Trevor Mileur (advisory vote).<br />
“Nay”: None. Absent: Katherine Coyle and Tim Elder. The motion passed.<br />
Ms. Yoder made a motion from the Finance Committee to approve Resolution 2012-07:<br />
Intergovernmental Agreement authorizing Dr. Erwin to sign the Intergovernmental<br />
Agreement with Tazewell County on behalf of the College. There will be a separate line<br />
item on next year’s tax bill for Tazewell County indicating a correction.<br />
Resolution No. 2012-07: Intergovernmental Agreement By and Between<br />
County of Tazewell County, County Collector and Illinois Central College<br />
WHEREAS, Illinois Central College is authorized and empowered<br />
by Section 10 of Article VII of the Illinois Constitution of 1970 and Section<br />
3 of the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et. seq.)<br />
to enter into intergovernmental agreements with other Illinois<br />
governmental entities; and<br />
WHEREAS, the Tazewell County Clerk made a mistake in<br />
calculating the levy rate to be applied for the extension of taxes payable in<br />
2012 for Illinois Central College regarding properties in Tazewell County,<br />
which cause a deficiency; and<br />
WHEREAS, Illinois Central College, the County of Tazewell and the<br />
Tazewell County Collector have determined that the most cost effective<br />
and beneficial manner for each of them and for the residents and<br />
taxpayers within their authorities to correct the mistake would be (a) for<br />
the County to loan funds through the Collector to Illinois Central College to<br />
cover the deficiency in taxes to be collected, (b) for the Tazewell County<br />
Clerk to make an appropriate adjustment in 2013 to the levy rate for Illinois<br />
Central College to correct the mistake in estimating the tax rate which<br />
resulted in the deficiency, and (c) for the Collector to deduct from its<br />
distribution of tax revenues to Illinois Central College in 2013 the amount<br />
of the loan and distribute such amount to the County of Tazewell in full<br />
repayment of the loan funds; and<br />
WHEREAS, Illinois Central College, the County of Tazewell and the<br />
Tazewell County Collector have determined that it is in the best interests<br />
of each of the parties and their residents and taxpayers to enter into the<br />
Intergovernmental Agreement.
Open Meeting Minutes Page 9<br />
NOW, THEREFORE, be it resolved by the Board of Trustees of<br />
Community College District No. 514, that the President and Secretary are<br />
hereby authorized and directed to execute the Intergovernmental<br />
Agreement on behalf of Illinois Central College.<br />
ADOPTED AND APPROVED THIS 21 ST DAY OF JUNE 2012.<br />
Mr. LaHood requested a roll call vote to approve Resolution 2012-07: Intergovernmental<br />
Agreement. The following Trustees responded “Aye”: Don Brennan, Dr. Robert Ehrich,<br />
David LaHood, James Polk, Sue Yoder, and Student Trustee Trevor Mileur (advisory<br />
vote). “Nay”: None. Absent: Katherine Coyle and Tim Elder. The motion passed.<br />
Facilities and Technology<br />
Facilities Committee Chair James Polk moved to approve the inclusion of two projects<br />
for RAMP 2014 including the Performing Arts Center and Sustainability Center as<br />
presented. The document will be finalized and submitted to the ICCB by the July 1<br />
submission deadline.<br />
Mr. Bruce Budde, Treasurer and Executive Vice President for Administration and<br />
Finance, commented that these are the same two projects that have been included in<br />
the previous RAMP submission, but the project amount has been increased to allow for<br />
inflation.<br />
Mr. LaHood requested a roll call vote to approve the RAMP 2014. The following<br />
Trustees responded “Aye”: Don Brennan, Dr. Robert Ehrich, David LaHood, James<br />
Polk, Sue Yoder, and Student Trustee Trevor Mileur (advisory vote). “Nay”: None.<br />
Absent: Katherine Coyle and Tim Elder. The motion passed.<br />
Technology Committee Chair Sue Yoder reported that the PeopleSoft finance module<br />
was completed this week. The new Palo Alto firewalls will prevent hacker attacks. The<br />
Barracuda Message Archiver was approved in the Purchase Report and will enhance<br />
email search and storage capabilities.<br />
Human Resources<br />
Committee Chair Dr. Robert Ehrich announced that there continues to be numerous<br />
personnel changes and called upon Patrick Parsons, Director of Human Resources.<br />
Mr. Parsons reported that there are currently 32 open positions. Mr. Parsons noted the<br />
retirement of William Feipel with over 42 years of service, Randy Wall with over 36<br />
years of service, and Wesley Koch with over 40 years of service. Mr. Parsons advised<br />
that faculty and administration positions are advertised nationally.
Open Meeting Minutes Page 10<br />
Marketing<br />
Committee Chair Don Brennan noted that the newsletter included a summary on<br />
recruitment efforts for the year. The Marketing Department is using a new media<br />
reporting software program called Meltwater that identifies all mentions of ICC in both<br />
social media and traditional media. The report indicates the sentiment whether it be<br />
negative, neutral, or positive.<br />
Diversity<br />
Committee Chair Don Brennan advised that the TRiO Upward Bound program was<br />
unfortunately not funded for continuation, and the program concluded May 31, 2012.<br />
The College will submit a grant application for a TRiO math and science grant. There<br />
are five students currently in China on a study abroad program.<br />
Strategic Planning<br />
Committee Chair Don Brennan advised that strategic planning was previously covered<br />
under the President’s report.<br />
Committee of the Whole—No report.<br />
ICCTA/ACCT<br />
Don Brennan advised that the next ICCTA meeting will be held in September.<br />
James Polk advised that new officers were elected at the annual meeting held May 31-<br />
June 1 in Bloomington. There was discussion about the concern with the possibility of<br />
pension funding shifting from the State to the local community college.<br />
Unfinished Business—No report.<br />
New Business—No report.<br />
Announcements—No announcements.
Open Meeting Minutes Page 11<br />
At 4:00 p.m., David LaHood entertained a motion that the Board conduct a closed<br />
session. James Polk moved that the Board conduct a closed meeting to discuss the<br />
appointment, employment, compensation, discipline, performance, or dismissal of<br />
specific employees of the College (Section 2(c)(1) of the Open Meetings Act); and to<br />
discuss pending or probable litigation against or on behalf of the College (Section<br />
2(c)(11) of the Open Meetings Act).<br />
Mr. LaHood asked for a roll call vote, and the following Trustees responded “Aye”:<br />
Don Brennan, Dr. Robert Ehrich, David LaHood, James Polk, Sue Yoder, and<br />
Student Trustee Trevor Mileur (advisory vote). “Nay”: None. Absent: Katherine Coyle<br />
and Tim Elder. The motion passed.<br />
Dr. Erwin requested Bruce Budde and Dr. Margaret Swanson remain for closed<br />
session. All other staff members and guests were excused. A break was taken from<br />
4:00 to 4:05 p.m.<br />
(Closed Session) Dr. Margaret Swanson departed the meeting at 4:22 p.m. during<br />
closed session. Dr. John Erwin departed the meeting at 4:35 p.m. during closed<br />
session.<br />
Adjournment<br />
At 4:59 p.m., Chair Elder entertained a motion to adjourn. Sue Yoder moved that the<br />
Board of Trustees adjourn closed session and adjourn the meeting. Dr. Robert Ehrich<br />
seconded the motion. Mr. LaHood asked for a voice vote, and the meeting was<br />
adjourned.<br />
The next regular meeting of the Board of Trustees is scheduled for Thursday,<br />
July 19, 2012, at 3:00 p.m. in Hickory 131 on the ICC North Campus.<br />
Paula Fraley<br />
Secretary to the Board of Trustees