Technical Guide on Internal Audit of Treasury ... - CAalley.com

<strong>Technical</strong> <strong>Guide</strong> on Internal Audit of Treasury Function in Banks
Internal control System
5.5 The abovementioned Master Circular issued by the RBI requires the
banks to adopt the following guidelines for internal control system while
undertaking investment transactions:
(a) There should be a clear functional separation of trading, settlement,
monitoring and control, and accounting.
(b) There should be a functional separation of trading and back office functions
relating to banks' own Investment Accounts, Portfolio Management Scheme
(PMS) Clients' Accounts and other Constituents (including brokers')
accounts.
(c) PMS Clients Accounts should be subjected to a separate audit by external
auditors.
(d) For every transaction entered into, the trading desk should prepare a deal
slip containing data relating to following:
‣ nature of the deal,
‣ name of the counter-party,
‣ whether it is a direct deal or through a broker, and if through a broker,
name of the broker,
‣ details of security,
‣ amount,
‣ price, and
‣ contract date and time.
The deal slips should be serially numbered and controlled separately to ensure
that each deal slip has been properly accounted for. Once the deal is concluded,
the dealer should immediately pass on the deal slip to the back office for
recording and processing. For each deal there must be a system of issue of
confirmation to the counterparty.
(e) Once a deal has been concluded, there should not be any substitution of the
counter party bank by another bank by the broker, through whom the deal
has been entered into; likewise, the security sold/purchased in the deal
should not be substituted by another security.
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