MEETING PLANNERS GUIDE

• Classroom set-ups do not include linen on tables, ice water on each table or pads and pencils. However, these
services are available by contacting the Event Coordinator. Any changes to initial set-up shall be subject to prevailing
labor charges for that work.
• Registration tables or head tables with drape and linen, one per meeting room section. Additional tables and
exhibit/display tables are available at published rate schedule.
• PODIUM- lighted, upright or table model, as required.
• STAGE- 12' x 8' skirted stage per set
• SOUND- Sound system with one wired microphone
• WATER- Ice water with glasses at speaker's podium and head tables. If additional ice water service is needed for the
event, please contact the Event Coordinator for current rates.
• POWER- Standard 110 volts at existing wall outlets. Fees apply for additional power or exhibitor power.
Preferred Rate includes all Standard Rate services, plus:
• LINENS- Linens for classroom sets
• PADS AND PENCILS- for classroom or conference sets
• WATER STATION- or water at tables
• SOUND- One additional wired microphone
• REGISTRATION- Additional registration tables
• STAGE- One stage per meeting room section
**THE PREFERRED RATE IS NOT APPLICABLE TO TRADE SHOW AND/OR NATIONAL CONVENTIONS**
AUDITORIUM MAIN PLUS AUDITORIUM LECTURE HALLS 1, 2 AND 3
Standard Rate includes:
• UTILITIES- General room lighting, heat and air conditioning. Air conditioning during show hours only.
• GENERAL STAGE WASH- includes:
• 24 – fixed lighting fixtures and 1 – 2 fixture podium
• Special at any of 3 preset locations.
• SOUND- 2 Wired or Wireless microphones.
• LABOR- includes:
• Six (6) Safety Monitors and one (1) Supervisor are included with the base rent for up to six (6) show hours per day.
Labor for these Safety Monitors will be billed at prevailing rates beyond the included six (6) hours.
• TABLES/CHAIRS- 5- 8' covered /skirted tables. Additional chairs, as needed.
• PODIUM- 1 lighted, upright or table model, as required.
• WATER- Ice water with glasses at speaker's podium and head tables. If additional ice water service is needed for the
event, please contact the Event Coordinator for current rates.
• POWER- Standard 110 volts at existing wall outlets. Fees apply for additional power or exhibitor power.
• SCREENS- Use of permanent projection screens
• When using Auditorium Main and Auditorium 1-3 as breakouts, all of the above is included, plus:
• Two (2) turns of Auditorium (1-3) per day.
• Auditorium (1-3) package per turntable.
**Please see the Auditorium Specifications Sheet for more information**
AUDITORIUM LECTURE HALLS 1, 2 OR 3 ONLY
Standard Rate includes:
• UTILITIES- General room lighting, heat and air conditioning. Air conditioning during show hours only.
• SOUND- 2 Wired or Wireless microphones.
• TABLES/CHAIRS- 2- 8' covered /skirted tables. Additional chairs, as needed.
• PODIUM- lighted, upright or table model, as required.
• WATER- Ice water with glasses at speaker's podium and head tables. If additional ice water service is needed for the
event, please contact the Event Coordinator for current rates.
• POWER- Standard 110 volts at existing wall outlets. Fees apply for additional power or exhibitor power.
• SCREENS- Use of permanent projection screens.
28 MEETING PLANNERS GUIDE 2/23/2010