Upper and Lower Five Coves Rehabilitation Project

AGENDA 

WATER ISSUES COMMITTEE MEETING 

WITH BOARD OF DIRECTORS* 

ORANGE COUNTY WATER DISTRICT 

18700 Ward Street, Fountain Valley (714) 378-3200 

Wednesday, April 10, 2013, 8 a.m., Boardroom 

* The OCWD Water Issues Committee meeting is noticed as a joint meeting with the Board of Directors for 

the purpose of strict compliance with the Brown Act and to allow all Board members to hear the 

presentations and participate in the discussions. OCWD Directors receive no additional compensation or 

stipend as a result of simultaneously convening this Board of Directors meeting. Items recommended for 

approval at this meeting will be placed on the Consent Calendar at the April 17, 2013 Board meeting. 

ROLL CALL 

VISITOR PARTICIPATION 

Members of the audience wishing to address the Board on items of interest to the public are requested to 

identify themselves. If the matter on which they wish to comment is an Agenda item, the visitor will be 

called on when that matter comes up for consideration on the Agenda. If the item is on the Consent 

Calendar, it will be removed from the Consent Calendar for separate consideration. Visitors are requested 

to limit comments to three minutes. 

ITEMS RECEIVED TOO LATE TO BE AGENDIZED 

RECOMMENDATION: 

Determine need to take action on item(s) which arose subsequent to posting 

of the Agenda (ROLL CALL VOTE: Adoption of this recommendation requires 

two-thirds vote of the Board/Committee, or, if less than two-thirds of the 

members are present, a unanimous vote) 

CONSENT CALENDAR (ITEM NO. 1 - 5) 

All matters on the Consent Calendar are to be approved by one motion unless Director or staff 

request separate action on a specific item. 

1. MINUTES OF WATER ISSUES COMMITTEE MEETING HELD MARCH 13, 2013 


Approve minutes as presented 

2. CONTRACT NO. B-2013-1: BURRIS PUMP STATION PROJECT PHASE I CONSTRUCTION 

NOTICE INVITING BIDS 


Agendize for April 17 Board meeting: Authorize publication of Notice 

Inviting Bids for Contract No. B-2013-1: Burris Pump Station Project 

Phase I Construction 

3. CONTRACT NO. SAR-2013-2: UPPER AND LOWER FIVE COVES REHABILITATION 

PROJECT – NOTICE INVITING BIDS 


Agendize for April 17 Board meeting: Authorize Publication of Notice 

Inviting Bids for Contract No. SAR-2013-2: Upper and Lower Five 

Coves Rehabilitation Project

4. REQUEST FOR PROPOSALS FOR DESIGN OF THE SANTIAGO BASINS SADDLE 

REPAIR PROJECT 


Agendize for April 17 Board meeting: Authorize issuance of Request 

for Proposals for engineering services for design of the Santiago 

Basins Saddle Repair Project 

5. WATER QUALITY REGULATION STUDY BY CALIFORNIA COUNCIL FOR ENVIRONMENTAL 

AND ECONOMIC BALANCE 


Agendize for April 17 Board meeting: Authorize continued participation 

and funding in the amount of $10,000 in the California Council for 

Environmental and Economic Balance study project for improved 

California water quality regulation 

MATTERS FOR CONSIDERATION 

END OF CONSENT CALENDAR 

6. FY2013-14 CAPITAL IMPROVEMENT PROGRAM BUDGET 


Provide comments and direction to staff 

7. ACCELERATION OF OCWD FUNDING FOR PRADO BASIN FEASIBILITY STUDY 


Agendize for April 17 Board meeting: Approve accelerating funding in 

the amount of $530,000 to the United States Army Corps of Engineers 

for the Prado Basin California Study, and authorize staff to transfer 

said funding to the federal government 

DETERMINATION OF ADDITIONAL ITEMS TO BE PLACED ON CONSENT CALENDAR FOR 

APRIL 17 BOARD MEETING 

DIRECTORS’ ANNOUNCEMENTS/REPORTS 

GENERAL MANAGER’S ANNOUNCEMENTS/REPORTS 

ADJOURNMENT

WATER ISSUES COMMITTEE MEMBERS 

Cathy Green - Chair 

Denis Bilodeau - Vice Chair 

Vincent Sarmiento 

Shawn Dewane 

Philip Anthony 

Alternates: 

Steve Sheldon Alternate 1 

Kathryn Barr Alternate 2 

Harry Sidhu Alternate 3 

Roger Yoh Alternate 4 

Bruce Whitaker Alternate 5 

In accordance with the requirements of California Government Code Section 54954.2, this agenda has been 

posted in the main lobby of the Orange County Water District, 18700 Ward Street, Fountain Valley, CA not 

less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda 

item are available for public inspection in the office of the District Secretary. Backup material for the Agenda is 

available at the District offices for public review and can be viewed online at the District’s website: 

www.ocwd.com 

Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related 

modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may 

request such modification or accommodation from the District Secretary at (714) 378-3234, by email at 

jkarlsen@ocwd.com by fax at (714) 378-3373. Notification 24 hours prior to the meeting will enable District 

staff to make reasonable arrangements to assure accessibility to the meeting. 

As a general rule, agenda reports or other written documentation has been prepared or organized with 

respect to each item of business listed on the agenda, and can be reviewed at www.ocwd.com. Copies of 

these materials and other disclosable public records distributed to all or a majority of the members of the 

Board of Directors in connection with an open session agenda item are also on file with and available for 

inspection at the Office of the District Secretary, 18700 Ward Street, Fountain Valley, California, during regular 

business hours, 8:00 am to 5:00 pm, Monday through Friday. If such writings are distributed to members of 

the Board of Directors on the day of a Board meeting, the writings will be available at the entrance to the 

Board of Directors meeting room at the Orange County Water District office.

MINUTES OF BOARD OF DIRECTORS MEETING 

WITH WATER ISSUES COMMITTEE 


March 13, 2013 @ 8 a.m. 

Water Issues Committee Chair Director Green called the meeting to order in the Boardroom of 

Orange County Water District in Fountain Valley, CA. The Assistant District Secretary called the 

Roll as follows: 

Committee Members 

Cathy Green 

Denis Bilodeau (arrived 8:20 am) 

Vincent Sarmiento 

Shawn Dewane (arrived 8:05 am) 

Philip Anthony 

Alternates 

Steve Sheldon 

Kathryn Barr 

Harry Sidhu 

Roger Yoh 

Bruce Whitaker 

CONSENT CALENDAR 

(not present) 

OCWD Staff 

Mike Markus, General Manager 

Joel Kuperberg, General Counsel 

Judy-Rae Karlsen, Assistant District Secretary 

Paula Bouyounes, Bill Dunivin, Randy Fick, 

Jason Dadakis, Roy Herndon, Bonnie Howard, 

Bill Hunt, John Kennedy, Dave Mark, 

Chris Olsen, Ben Peralta, Nate Scheevel, 

Sandy Scott-Roberts, Mike Wehner, 

Marsha Westropp, Greg Woodside 

Others 

Michael Ho - City of Seal Beach 

Nabil Saba - City of Santa Ana 

Don Calkins - City of Anaheim 

Chris Davis - City of Huntington Beach 

Robert Hanford - Golden State Water Company 

Greg Heiertz - Irvine Ranch Water District 

Rick Shintaku - City of Anaheim 

Keith Lyon - Municipal Water District of Orange County 

Paul Schoenberg - Mesa Water District 

Howard Johnson - Brady Associates 

Director Anthony requested the removal of Item No. 4, Contract No. W-2013-1: Field 

Headquarters and Annex Remodel Project- Publish Notice Inviting Bids from the Consent 

Calendar. The remainder of the Consent Calendar was then approved upon motion by Director 

Anthony, seconded by Director Barr and carried [5-0] as follows. 

1. Minutes of Previous Meeting 

The Minutes of the Water Issues Committee meeting held February 13, 2013 are approved 

as presented. 

2. Weir Pond Rehabilitation Project Design - Request for Proposals 

Recommended for approval at March 20 Board meeting: Authorize issuance of Request for 

Proposals to design the Weir Pond Rehabilitation Project. 

3. Contract No. Tal-2013-1: Talbert Barrier Well Redevelopment – Publish Notice Inviting 

Bids 

Recommended for approval at March 20 Board meeting: Authorize publication of Notice 

Inviting Bids for Contract No. TAL-2013-1, FY 2013-14 Talbert Barrier Well Redevelopment 

Project.

3/13/2013 

4. Contract No. W-2013-1: Field Headquarters and Annex Remodel Project- Publish Notice 

Inviting Bids 

This matter was removed from the Consent Calendar for further discussion. 

5. Amendment to Agreement with CH2M HILL for Computer Model of Recharge System 

and Contract Extension 

Recommended for approval at March 20 Board meeting: Authorize issuance of Amendment 

No. 2 to Agreement No. 538 with CH2M HILL, for an amount not to exceed $24,082 for 

updates to the recharge facilities computer model and extending the contract to 

June 30, 2014. 

6. Contract GBM-2012-2: Destruction of Monitoring Well OCWD-SA22 and Construction of 

Replacement Monitoring Well OCWD-SA22r Project – Award Contract to Cascade Drilling 

Recommended for approval at March 20 Board meeting: 1) Receive and file Affidavit of 

Publication of Notice Inviting Bids for Contract GBM 2012-2; and 2) Accept bid and award 

Contract No. GBM-2012-2 to lowest responsive bidder, Cascade Drilling, L.P. for $170,419. 

7. Contract No. GA-2013-1: Green Acres Project Jamboree Road Bridge Crossing San 

Diego Creek Repair Project – Publish Notice Inviting Bids and File Categorical Exemption 

Recommended for approval at March 20 Board meeting: 1) Authorize filing of a Categorical 

Exemption for the removal of pipe, pipeline repairs and construction in compliance with 

the California Environmental Quality Act guidelines; and 2) Authorize publication of Notice 

Inviting Bids for Contract No. GA-2013-1: Green Acres Project Jamboree Road Bridge 

Crossing San Diego Creek Repair project. 

Director Dewane arrived at 8:05 during discussion of the following item. 

ITEM REMOVED FROM CONSENT CALENDAR 

4. Contract No. W-2013-1: Field Headquarters and Annex Remodel Project- Publish Notice 

Inviting Bids 

Director Anthony requested that staff present the scope of work associated with the remodeling 

project. General Manager Mike Markus reported the buildings at Field Headquarters in Anaheim are 

in need of new paint, new flooring, and there are functional repairs/improvements needed in the 

restroom and kitchen areas. The Committee then took the following action. 

Recommended for approval at March 20 Board meeting: Authorize publication of Notice 

Inviting Bids for Contract No. W-2013-1: Field Headquarters and Annex Remodel Project. 

MATTERS FOR CONSIDERATION 

Director Bilodeau arrived at 8:20 a.m. during the discussion on the following item. 

2

3/13/2013 

8. Alamitos Barrier Improvement Project – Geology/Engineering Report, Environmental 

Impact Report, Publish Notice Inviting Bids for Design, and Request for Proposals for 

Drilling and Construction 

Principal Hydrologist Dave Mark highlighted the District’s involvement in the Alamitos Barrier 

Improvement Project. He presented the data that demonstrates potential seawater migration into 

the groundwater basin and the threat to downgradient production wells and potable groundwater 

supplies. He stated the Geologist/Engineer’s Report and the Environmental Impact Report (EIR) 

outline issues, describe potential impacts and contain recommendations to address seawater 

intrusion in the current Alamitos Barrier alignment. Mr. Mark reported the staff has complied with 

California Environmental Quality Act (CEQA) requirements and the draft EIR was circulated for 

public comment during November 26, 2012 to January 1, 2013. He noted that staff received and 

responded to 4 comment letters. Mr. Mark advised that staff has prepared a Statement of 

Overriding Consideration that identifies the Alamitos Barrier Improvement Project as critical to 

OCWD’s ability to maintain the water quality of the groundwater basin, to reduce dependence on 

imported water supplies, and that the project is a regional benefit to over 2.3 million Orange 

County residents with the regional benefits outweighing the temporary unavoidable significant 

short-term noise impacts generated by construction activity. Director Anthony requested that staff 

inform him of meetings with the residents of Seal Beach. 

Following a lengthy discussion on the project schedule, CEQA guidelines, mitigation activities, 

and projected costs, the Committee took the following actions. 

Upon motion by Director Anthony, seconded by Director Barr and carried [5-0], the 

Committee recommended that the Board at its March 20 Board meeting: 1) Adopt the 

resolution Certifying the Final Environmental Impact Report (State Clearinghouse 

#2012031027) for the Orange County Water District Alamitos Barrier Improvement Project; 

2) Approve the Geologist/Engineers’ Report; 3) Authorize issuance of Request for 

Proposals for engineering design; and 4) Authorize publication of Notice Inviting Bids for 

Drilling and Well Construction. 

9. Contract No. SAR-2013-1: Riverbed Filtration Desilting Demonstration Project – 

Amendment to Agreement with RMC Water and Environment and Publish Notice Inviting Bids 

Senior Engineer Sandy Scott-Roberts reported the District has invested in the evaluation of various 

technologies for filtering Santa Ana river water and increasing recharged water percolation rates. 

She reported the initial study of the Riverbed Filtration Desilting Demonstration project successfully 

filtered Santa Ana River water and staff recommends modifying the project for greater efficiencies in 

the desilting process. Ms. Scott-Roberts reviewed the layout of the project and presented anticipated 

results for a period of two years for river water diverted to Olive Basin using the newly designed 

subsurface collection gallery. She reports the quality of filtered water from this project is equal to the 

Groundwater Replenishment System effluent water. The Committee discussed the project and then 

took the following actions. 

Upon motion by Director Dewane, seconded by Director Anthony and carried [5-0], the 

Committee recommended that the Board at its March 20 Board meeting: 1) Authorize 

issuance of Amendment No. 1 to Agreement No. 836 with RMC Water and Environment for an 

amount not to exceed $14,970 for an amended total of $73,762; and 2) Authorize publication 

of Notice Inviting Bids for Contract No. SAR-2013-1: Riverbed Filtration Desilting 

Demonstration Project. 

3

3/13/2013 

10. Proposed Fiscal Year 2013-14 Water Purchase Budget 

Executive Director John Kennedy reviewed the various components of the Water Purchase 

Budget. He stated that the Fiscal Year 2013-14 Water Budget is projected to be $20 million which 

provides for the purchase of 30,500 acre-feet of water with the largest expense the purchase of 

20,000 acre-feet of Metropolitan Water District (MWD) untreated full service water. Mr. Kennedy 

advised that water rates from the MWD terminated replenishment program were used to develop 

the proposed water budge and the purchase of MWD water will help support the recommended 

70% Basin Production Percentage. He reported the District is considering participation in the 

MWD Storage Incentive Program but more information from MWD is required to make that 

determination. 

The Committee discussed the Municipal Water District of Orange County surcharge rate and the 

overall water purchase budget items. 

11. Prepurchase of Fiscal Year 2013-14 Metropolitan Water District Water 

General Manager Mike Markus briefly discussed the District’s strategy for prepurchasing MWD 

water to avoid paying the MWD capacity charge. He noted that staff recommends the purchase of 

an additional 6,000 to 10,000 acre-feet of water if recharge capacity is available during the 

remainder of the fiscal year 2012-13. The Committee took the following action. 

Upon motion by Director Anthony, seconded by Director Dewane and carried [5-0], the 

Committee recommended that the Board at its March 20 Board meeting: Authorize staff to 

purchase fiscal year 2013-14 Metropolitan Water District water supplies if recharge 

capacity exists during the remainder of fiscal year 2012-13 

DETERMINATION OF ADDITIONAL ITEMS TO BE PLACED ON CONSENT CALENDAR FOR 

MARCH 20 BOARD MEETING 

The Committee recommended that Items No. 2-9,11 be placed on the Consent Calendar for the 

March 20 Board meeting. 

DIRECTOR COMMENTS 

Director Dewane reported the Colored Water Facility Dedication would be held at Mesa Water 

District on March 21, 2013 

Director Green reported Orange County Sanitation District has distributed invitations for the March 

27 retirement party for General Manager Jim Ruth. 

ADJOURNMENT 

There being no further business, the meeting was adjourned at 9:10 a.m. 

__________________________ 

Cathy Green, Chair 

4

AGENDA ITEM SUBMITTAL 

Meeting Date: April 10, 2013 

Budgeted: Yes 

Budgeted Amount: $2,000,000 

To: Water Issues Committee Cost Estimate: $2,000,000 

Board of Directors 

Funding Source: R&R 

Program/Line Item No. R12034 

From: Mike Markus 

General Counsel Approval: NA 

Engineers/Feasibility Report: NA 

Staff Contact: J. Kennedy/ N. Scheevel CEQA Compliance: In Progress 

Subject: 

CONTRACT NO. B-2013-1: BURRIS PUMP STATION PROJECT PHASE I 

CONSTRUCTION – NOTICE INVITING BIDS 

SUMMARY 

Staff is proposing to construct the new Burris Pump Station in two phases in order to keep 

the existing pump station in operation during the FY2013 –14 storm season. The design of 

the Burris Pump Station Phase I Project is now complete and the bid documents are being 

prepared. 

Attachment(s): DRAFT NOTICE INVITING BIDS 

RECOMMENDATION 

Agendize for April 17 Board meeting: Authorize publication of Notice Inviting Bids for 

Contract No. B-2013-1: Burris Pump Station Project Phase I Construction 

BACKGROUND/ANALYSIS 

The Burris Pump Station was constructed in 1989 as part of what was referred to as the 

“Santiago Creek Replenishment Project”. The project included the purchase of the Santiago 

Basins, the construction of a 66” discharge pipeline, and the construction of the Burris Pump 

Station. These facilities allow the District to pump captured storm water from the Santa Ana 

River through the 66” pipeline for recharge at the Santiago Basins. The pump station and 

pipeline were designed to deliver up to 200 cubic feet per second (cfs) to the Santiago 

Basins. 

Operation of the Burris Pump Station to capture storm flows typically occurs in the winter 

following significant rain events. This allows operations to capture and recharge water that 

would otherwise be lost to the ocean. Additional pumping usually continues until May or 

June of each year as base flow declines in the Santa Ana River. Since the winter of 2005- 

06, an average of 34,000 acre-feet per year of water has been pumped from Burris Pump 

Station to the Santiago Basins and Santiago Creek for recharge. 

The large pumping units at Burris Pump Station are nearly 23 years old and are showing 

significant signs of wear. Staff is concerned that failure of one or more of the pumping units 

could occur and severely impact the District’s ability to pump water from Burris Basin to 

Santiago Basin for recharge. An engineering evaluation of the existing pump station

performed by Black & Veatch revealed long term benefits of replacing the existing pump 

station. 

Design of the new pump station began in November of 2012. The selected design of the 

new pump station includes vertical turbine pumps installed in a vertical wet well (or sump). 

It was determined early in design that in order to construct the new pump station without 

having the basin out of operation for an entire storm season, a 2 phase construction 

approach would be required. Phase I involves draining Burris Basin and constructing a 

portion of the building site and an earthen berm. The berm will protect the construction site 

from being inundated with water while the existing pump station continues to operate. This 

will allow Phase II construction, the final construction of the wet well and pump station, to 

occur throughout the FY2013-14 storm season. 

Figure 1 

Burris Pump Station Project 

Site Plan 

New Pump 

Station 

Building Site 

Burris 

Basin 

Existing Pump 

Station 

Santa 

Ana 

River 

N 

CEQA and regulatory permitting is underway for the project and is expected be completed 

prior to awarding the Phase I construction contract. An additional benefit of the 2 phase 

construction approach is that it allows the District to avoid significant impacts to nesting 

birds in Burris Basin. This is achieved by only having the basin dewatered outside of 

nesting season. 

The overall construction schedule for the new pump station is approximately 1.5 years. The 

Phase I construction is primarily earthwork which will provide a building site to allow OCWD 

to operate the existing pump station while constructing the remainder of the new pump 

station.

Table 1 shows the current schedule for Phase I of the project. It is anticipated that Phase II 

construction will begin in January or February of 2014 and be complete in early 2015. 

Table 1 


Phase I Construction Schedule 

Description 

Date 

Advertise for Construction April 2013 

Award Construction July 2013 

Complete Construction December 2013 

Funds for the Burris Pump Station Project are included in the FY 2013-14 R&R Budget. 

Staff anticipates that approximately $5,000,000 will be spent in FY 2013-14 with the 

remainder of the project expenditures occurring in FY 14-15. A summary of the project 

budget can be seen in Table 2. 

Table 2 


Budget 

Description 

Projected Expenses 

Design 

Design Contract $990,980 

Construction 

Construction Contract 

Phase I 

Phase II 

Construction Management 

Construction Inspection Services 

Testing Services 

$2,000,000 

$18,000,000 

$200,000 

$50,000 

$50,000 

Project Contingency $2,000,000 

Total $23,290,980 

PRIOR RELEVANT BOARD ACTION(S): 

October 17, 2012, R12-10-126 - Authorize Agreement to Tetra Tech for an amount not to exceed 

$990,980 for the design of the Burris Pump Station 

July 18, 2012, M12-111 - Issue Request for Proposals for the Burris Pump Station design 

January 18, 2012, R12-1-5 – Agreement to Black & Veatch for an amount not to exceed $98,800 for 

engineering services for evaluation of the Burris Pump Station


BURRIS PUMP STATION PHASE 1 - CONSTRUCTION 

CONTRACT NO. B-2013-1 

PLEASE TAKE NOTICE that sealed bids will be received at the office of the Contracts 

Administrator of the Orange County Water District ("District"), 18700 Ward Street, 

Fountain Valley, CA 92708 (mailing address: P.O. Box 8300, Fountain Valley, CA 

92728-8300), until 2:00 p.m. local time on ***, at which time the bids will be publicly 

opened and read aloud for performing all work and furnishing all labor, materials and 

equipment for: 

The Work is to be done in accordance with the plans, specifications and contract 

documents on file in the District office, 18700 Ward Street, Fountain Valley, California, 

which plans and specifications are designated as above, and which documents are by 

this reference incorporated herein. 

PREBID CONFERENCE: A prebid conference will be held at the District office, 18700 

Ward Street, Fountain Valley, CA on *** at 10:00 a.m. All potential bidders, contractors 

and other interested parties are encouraged to attend this conference conducted by the 

District and Engineer. Any potential bidder that does not attend the prebid conference 

will be charged with knowledge of all information that was available at the prebid 

conference. 

COMPLETION OF WORK AND LIQUIDATED DAMAGES: All Work must be 

substantially completed within *** consecutive calendar days from the date of the Notice 

to Proceed issued by the District. Failure to complete the Work within the time set forth 

herein will result in the imposition of liquidated damages for each day of delay, in the 

amount set forth in the Information for Bidders. 

OBTAINING CONTRACT DOCUMENTS: Plans and specifications and all contract 

documents may be purchased at the District office for $*** per set. Payment will not be 

refunded and the plans and specifications and contract documents are not required to 

be returned. 

BID GUARANTEE: Each Bid shall be accompanied by one of the following: a certified 

or cashier's check, or bid bond in an amount not less than ten percent (10%) of the total 

bid price, payable to the Orange County Water District, as a guarantee that the Bidder, 

if its Bid is accepted, shall promptly execute the Agreement, furnish a satisfactory 

Faithful Performance Bond in an amount not less than one hundred percent (100%) of 

the total bid price, furnish a Labor and Material Bond in an amount not less than one 

hundred percent (100%) of the total bid price, and furnish certificates evidencing that 

the required insurance is in effect in the amounts set forth in the Insurance Conditions. 

The Faithful Performance Bond shall remain in full force and effect through the

guarantee period as specified in the General Provisions. All surety companies shall be 

admitted surety insurers and shall comply with the provisions of Code of Civil Procedure 

Section 995.630. 

WAGE RATE: As required by Section 1773 of the California Labor Code, the Director 

of the Department of Industrial Relations of the State of California has determined the 

general prevailing rates of wages in the locality in which the Work is to be performed. 

Copies of these wage rate determinations, entitled PREVAILING WAGE SCALE, are 

maintained at the principal office of the District, 18700 Ward Street, Fountain Valley, 

California, and are available to any interested party upon request. The Contractor shall 

post a copy of this document at each job site. The Contractor and any subcontractor 

under it shall pay not less than the specified prevailing rates of wages to all workers 

employed in the execution of the Contract. 

PROJECT ADMINISTRATION: All questions relative to this project prior to the opening 

of bids shall be directed, in writing, to the Engineer for the project: 


18700 Ward Street 

Fountain Valley, CA 92708 

Mailing Address: 

P.O. Box 8300 

Fountain Valley, CA 92728-8300 

Attention: Nate Scheevel, P.E. 

Telephone: 714/378-3200 

Facsimile: 714/378-3373 

SUBSTITUTION OF SECURITIES: At the request and expense of the successful 

bidder, the District will pay the amounts retained pursuant to the contract documents as 

security for the completion of the Work in compliance with the requirements of Public 

Contract Code Section 22300 and the provisions of the General Provisions pertaining to 

"Substitution of Securities." 

CONTRACTOR'S LICENSE SPECIFICATION: In accordance with the provisions of 

California Public Contract Code Section 3300, the District requires that the bidder 

possess the following classification of contractor's license at the time that the bid 

proposal is submitted: Class A. If the license classification specified hereinabove is that 

of a "specialty contractor" as defined in Section 7058 of the California Business and 

Professions Code, the specialty contractor awarded the Contract for this Work shall 

itself construct a majority of the Work, in accordance with the provisions of California 

Business and Professions Code Section 7059. Each bidder shall clearly write or type 

their contractor’s license number on the outside of the bidding envelope.

SHEETING, SHORING AND BRACING: Pursuant to the provisions of California Labor 

Code Section 6707, each bid submitted in response to this Notice Inviting Bids shall 

contain, as a bid item, adequate sheeting, shoring, and bracing, or equivalent method, 

for the protection of life and limb in trenches and open excavation, which shall conform 

to applicable safety orders. 

DISTRICT'S RIGHTS RESERVED: The Orange County Water District reserves the 

right to reject any or all bids, and to waive any informality in any bid. 

Dated: ____________________________ 


By: 

_____________________________ 

Michael R. Markus, P.E., D.WRE 

General Manager



Budgeted: Yes 

Budgeted Amount: $1,200,000 

To: Water Issues Committee Cost Estimate: $1,200,000 


Funding Source: R&R 





Staff Contact: J. Kennedy/ N. Scheevel CEQA Compliance: Yes 

Subject: 

CONTRACT NO. SAR-2013-2: UPPER AND LOWER FIVE COVES 

REHABILITATION PROJECT – NOTICE INVITING BIDS 

SUMMARY 

The Upper and Lower Five Coves Basins provide de-silting and conveyance for Santa Ana 

River water into Burris Basin. Ultimately, a portion of this water is pumped to Santiago 

Basins and Santiago Creek. The transfer structures and drain tubes in the Five Coves 

Basins are at the end of their useful life and are in need of repair and replacement. 

Attachment(s): 

Draft Notice Inviting Bids 

Presentation 


Agendize for April 17 Board meeting: Authorize Publication of Notice Inviting Bids for 

Contract No. SAR-2013-2: Upper and Lower Five Coves Rehabilitation Project 


The Upper and Lower Five Coves Basins receive water diverted by the Five Coves 

Inflatable Rubber Dam, as well as water from the end of the Off River. Water enters Upper 

Five Coves through pipelines that go underneath Carbon Canyon Diversion Channel. Water 

then surface transfers from Upper Five Coves into Lower Five Coves Basin (Figure 1). 

Water then leaves Lower Five Coves Basin and is conveyed into Lincoln Basin by reinforced 

concrete pipes buried under Lincoln Avenue. From Lincoln Basin the water is conveyed into 

Burris Basin and onto Santiago Basins and Santiago Creek. 

There are multiple structures and pipelines that convey water through the basins and allow 

the basins to be drained and cleaned. The existing structures and pipelines were installed 

between 1989 and 1990. In December of 2008 the transfer structure between Upper and 

Lower Five Coves Basins partially collapsed due to corroded corrugated metal pipe (CMP). 

Subsequent inspections of the other facilities identified a number of the structures and 

pipelines that need repair or replacement.

The items that have been identified for repair or replacement are: 

1) Flow control gate rehabilitation and construction of a new flow measurement 

structure at the end of the Off River. 

2) Flow control gate rehabilitation at the 60” intertie tubes between the Santa Ana River 

and Upper Five Coves Basin. 

3) Drain tube replacement between Upper Five Coves and Lower Five Coves Basins. 

4) Surface transfer structure replacement between Upper Five Coves and Lower Five 

Coves Basins. 

5) Flow control gate replacement and drain tube rehabilitation between Lower Five 

Coves Basin and Lincoln Basin. 

Figure 1 

Upper and Lower Five Coves Basins Rehabilitation Project 

Site Plan 

N 

Off River Flow 

Control Gates 

and Flow 

Measurement 

Structure 

Off River 

Upper Five 

Coves Drain 

Tube and Flow 

Control Gate 


Coves Basin 

Lower Five 

Coves Drain 

Tube and Flow 

Control Gate 

Lincoln 

Basin 



Santa 

Ana 

River 

SAR to Upper 

Five Coves 

Intertie Flow 

Control Gates 

Upper Five Coves 

to Lower Five 

Coves Transfer 

Structure 

Lincoln Avenue 

Burris Basin

Table 1 shows the current schedule for this project. The scheduling of this work coincides 

with the Phase I earthwork work scheduled for the Burris Pump Station Project. The Five 

Coves, Lincoln and Burris Basins will be taken out of service in the summer of 2013 to allow 

for the proposed rehabilitation project to be completed and to prepare a building site for the 

construction of the new Burris Pump Station. 

Table 1 

Five Coves Rehabilitation Project 

Schedule 

Description 

Date 

Advertise for Construction April 2013 

Award Construction June 2013 

Complete Construction November 2013 

Design is complete for the Upper and Lower Five Coves Rehabilitation Project. This design 

work was originally done along with the Five Coves and Lincoln Basins Bypass Pipeline 

Project in 2010. OCWD’s consultant is updating the drawings and technical specifications 

with the remaining design budget from the Five Coves and Lincoln Basins Bypass Pipeline 

Project and staff is preparing the remaining bid documents. The project expenses are 

presented in Table 2 below. 

Table 2 

Upper and Lower Five Coves Rehabilitation Project 

Budget 

Description 


Design 

Design Contract $24,000 

Construction 


$1,200,000 


$0 


$18,400 

Project Contingency $120,000 

Total $1,362,400 

OCWD staff will perform the construction management activities for this project. 


6/16/2010 – R10-6-95: Rejecting all bids for Contract SAR-2010-1; Five Coves and Lincoln Basins 

Bypass Pipeline Project 

4/21/2010 – M10-59: Authorize publication of Notice Inviting Bids for Contract No. SAR-2010-1, Five 

Coves and Lincoln Basins Bypass Pipeline Project

3/17/2010 – R10-3-00: Authorize issuance of Amendment No. 1 to Professional Services Agreement 

No. 0595 with Stantec Consulting Inc. for an amount not to exceed $78,790 for additional services 

required for the design of the Five Coves and Lincoln Basins Bypass Pipeline 

2/17/2010 – R10-2-30: Adopt and Certify the Final Initial Study/Mitigated Negative Declaration 

(IS/MND) for the Five Coves and Lincoln Basins Bypass Pipeline Project 

2/17/2010 – R10-2-30: Approve the Engineer’s Report (Revised): Five Coves and Lincoln Basins 

Bypass Pipeline 

9/16/2009 – R09-09-148: Authorize issuance of Professional Services Agreement to Stantec 

Consulting Inc. for an amount not to exceed $347,900 for engineering services for the design of the 

Five Coves and Lincoln Basins Bypass Pipeline Project 

7/17/2009 – R09-4-118: Determine the Five Coves and Lincoln Basins Bypass Pipeline Project 

feasible, necessary, and of general benefit to the lands of the District, and declare the project duly 

instituted 

7/17/2009 – R09-7-118: Approve Engineer’s Report and authorize issuance of a Request for 

Proposals for design services


UPPER AND LOWER FIVE COVES BASIN REHABILITATION 

CONTRACT NO. SAR-2013-2 

PLEASE TAKE NOTICE that sealed bids will be received at the office of the Contracts 

Administrator of the Orange County Water District ("District"), 18700 Ward Street, 

Fountain Valley, CA 92708 (mailing address: P.O. Box 8300, Fountain Valley, CA 

92728-8300), until 2:00 p.m. local time on ***, at which time the bids will be publicly 

opened and read aloud for performing all work and furnishing all labor, materials and 

equipment for: 

The Work is to be done in accordance with the plans, specifications and contract 

documents on file in the District office, 18700 Ward Street, Fountain Valley, California, 

which plans and specifications are designated as above, and which documents are by 

this reference incorporated herein. 

PREBID CONFERENCE: A prebid conference will be held at the District office, 18700 

Ward Street, Fountain Valley, CA on *** at 10:00 a.m. All potential bidders, contractors 

and other interested parties are encouraged to attend this conference conducted by the 

District and Engineer. Any potential bidder that does not attend the prebid conference 

will be charged with knowledge of all information that was available at the prebid 

conference. 

COMPLETION OF WORK AND LIQUIDATED DAMAGES: All Work must be 

substantially completed within *** consecutive calendar days from the date of the Notice 

to Proceed issued by the District. Failure to complete the Work within the time set forth 

herein will result in the imposition of liquidated damages for each day of delay, in the 

amount set forth in the Information for Bidders. 

OBTAINING CONTRACT DOCUMENTS: Plans and specifications and all contract 

documents may be purchased at the District office for $*** per set. Payment will not be 

refunded and the plans and specifications and contract documents are not required to 

be returned. 

BID GUARANTEE: Each Bid shall be accompanied by one of the following: a certified 

or cashier's check, or bid bond in an amount not less than ten percent (10%) of the total 

bid price, payable to the Orange County Water District, as a guarantee that the Bidder, 

if its Bid is accepted, shall promptly execute the Agreement, furnish a satisfactory 

Faithful Performance Bond in an amount not less than one hundred percent (100%) of 

the total bid price, furnish a Labor and Material Bond in an amount not less than one 

hundred percent (100%) of the total bid price, and furnish certificates evidencing that 

the required insurance is in effect in the amounts set forth in the Insurance Conditions. 

The Faithful Performance Bond shall remain in full force and effect through the

guarantee period as specified in the General Provisions. All surety companies shall be 

admitted surety insurers and shall comply with the provisions of Code of Civil Procedure 

Section 995.630. 

WAGE RATE: As required by Section 1773 of the California Labor Code, the Director 

of the Department of Industrial Relations of the State of California has determined the 

general prevailing rates of wages in the locality in which the Work is to be performed. 

Copies of these wage rate determinations, entitled PREVAILING WAGE SCALE, are 

maintained at the principal office of the District, 18700 Ward Street, Fountain Valley, 

California, and are available to any interested party upon request. The Contractor shall 

post a copy of this document at each job site. The Contractor and any subcontractor 

under it shall pay not less than the specified prevailing rates of wages to all workers 

employed in the execution of the Contract. 

PROJECT ADMINISTRATION: All questions relative to this project prior to the opening 

of bids shall be directed, in writing, to the Engineer for the project: 




Mailing Address: 

P.O. Box 8300 


Attention: Nate Scheevel 

Telephone: 714/378-3200 

Facsimile: 714/378-3373 

SUBSTITUTION OF SECURITIES: At the request and expense of the successful 

bidder, the District will pay the amounts retained pursuant to the contract documents as 

security for the completion of the Work in compliance with the requirements of Public 

Contract Code Section 22300 and the provisions of the General Provisions pertaining to 

"Substitution of Securities." 

CONTRACTOR'S LICENSE SPECIFICATION: In accordance with the provisions of 

California Public Contract Code Section 3300, the District requires that the bidder 

possess the following classification of contractor's license at the time that the bid 

proposal is submitted: Class A. If the license classification specified hereinabove is that 

of a "specialty contractor" as defined in Section 7058 of the California Business and 

Professions Code, the specialty contractor awarded the Contract for this Work shall 

itself construct a majority of the Work, in accordance with the provisions of California 

Business and Professions Code Section 7059. Each bidder shall clearly write or type 

their contractor’s license number on the outside of the bidding envelope.

SHEETING, SHORING AND BRACING: Pursuant to the provisions of California Labor 

Code Section 6707, each bid submitted in response to this Notice Inviting Bids shall 

contain, as a bid item, adequate sheeting, shoring, and bracing, or equivalent method, 

for the protection of life and limb in trenches and open excavation, which shall conform 

to applicable safety orders. 

DISTRICT'S RIGHTS RESERVED: The Orange County Water District reserves the 

right to reject any or all bids, and to waive any informality in any bid. 

Dated: ____________________________ 


By: 

_____________________________ 

Michael R. Markus, P.E., D.WRE 

General Manager

Upper and Lower Five Coves 

Rehabilitation Project 

Water Issues Committee Meeting 

April 10, 2013

Five Coves Basins Overview 

5. Drain 

Tube 

3. Drain Tube 

4. 

Transfer 

Structure 

Lincoln 

Basin 



1. 

Transfer 

Structure 



Santa Ana River 

2. SAR 

Intertie 

Transfer Structure 

Lincoln Avenue 

Rubber 

Dam 

Off 

River 

• Five Coves Basins are located along 

the Santa Ana River (SAR), 

southwest of the SAR/Glassell 

Street crossing 

• Upper Five Coves Basin is the 

primary diversion point to capture 

SAR water for delivery to Burris 

Basin, Santiago Basin and Santiago 

Creek 

• Five Coves Basins provide de-silting 

and some percolation capacity

Project Scope 

1. Off River transfer, flow control gates and flow 

measurement structure 

2. SAR/Upper Five Coves 60” diameter intertie flow 

control gates 

3. Upper Five Coves flow control gate and drain tube 

4. Upper Five Coves to Lower Five Coves transfer 

structure 

5. Lower Five Coves flow control gate and drain tube

1. Off River Transfer

2. SAR 60” Intertie

3. Upper Five Coves Drain Tube

4. Five Coves Transfer

5. Lower Five Coves Drain Tube

Project Schedule 

Description 

Date 

Advertise Notice Inviting Bids April 2013 

Award Construction June 2013 

Complete Construction November 2013

Upper and Lower Five Coves 

Rehabilitation Project Budget 

Description 


Design 

Design Contract $ 24,000 

Construction 



Construction Inspection Services 


$ 1,200,000 

$ 0 

$ 0 

$ 18,400 

Project Contingency $ 120,000 

Total Project Budget $ 1,362,400

Recommendation 

• Agendize for April 17 Board meeting: 

Authorize Publication of Notice Inviting Bids for Contract No. SAR- 

2013-2: Upper and Lower Five Coves Rehabilitation Project



Budgeted: Yes 

Budgeted Amount: $600,000 

To: Water Issues Committee Cost Estimate: $250,000 


Funding Source: R&R, FEMA 



General Counsel Approval: Yes 

Engineers/Feasibility Report: Yes 

Staff Contact: J. Kennedy, 

CEQA Compliance: Yes 

S. Scott-Roberts 

Subject: 

REQUEST FOR PROPOSALS FOR DESIGN OF THE SANTIAGO 

BASINS SADDLE REPAIR PROJECT 

SUMMARY 

The Santiago Basins (Blue Diamond and Bond Basin) were connected by a pipeline 

located in the berm that separates the two basins, otherwise known as the saddle. 

During the 2010-11 storm season, the pipeline and a portion of the saddle were washed 

out. The saddle in its current condition has several unstable slopes. OCWD would like 

to repair this washed out saddle to provide stability to the facilities above and to provide 

additional water for recharge during the summer months. Therefore staff recommends 

issuing a Request for Proposals for design of the Santiago Basins Saddle Repair 

Project. Staff expects a larger percentage of this project cost to be reimbursed by the 

Federal Emergency Management Agency. 

Attachment(s): Request for Proposals 


Agendize for April 17 Board meeting: Authorize issuance of Request for Proposals for 

engineering services for design of the Santiago Basins Saddle Repair Project 


Orange County Water District (District) bought the Santiago Basins in 1990. The 

Santiago Basins are located in the City of Orange, City of Villa Park, and in 

unincorporated areas of Orange County. The basins consist of two sand-gravel pits 

referred to as Bond Basin (south basin) and Blue Diamond Basin (north basin). Figure 1 

shows the configuration of these basins. 

Upon purchase, Blue Diamond and Bond Basin were separated by a dirt berm. The 

District excavated the narrowest portion of the separating berm down to elevation 245, 

referred to as the “saddle”, and installed a corrugated metal pipe within the saddle at 

elevation 230. During the winter of 2010-11, the rains washed out the corrugated metal 

pipe and eroded parts of the saddle. The storm left some steep unstable slopes around 

the saddle area. These slopes need to be maintained so that the erosion doesn’t 

continue and wash out facilities and roads on top of the berm.

Saddle Area 

The District dewatered the basin in 2012 to have a topographic map made of the storm 

damage. The District is now looking to repair and stabilize the eroded slopes. The 

District would also like to grade the saddle to minimize future erosion potential and 

lower the saddle top elevation to allow for more water to come into Bond Basin during 

draining. The District has a pump station in Bond Basin that can be used to pump water 

to various facilities for recharge. Figure 2 shows a cross section of both basins and the 

current saddle elevation. If the saddle elevation is lowered, more water from Blue 

Diamond will be able to be pumped out of Bond Basin to recharge basins for recharge. 

However, the water level in Blue Diamond cannot be dropped drastically due to the 21- 

foot diameter inlet from the Orange County Flood Control District which is located on the 

north end of Blue Diamond and runs underneath Villa Park Road. If the water level in 

Blue Diamond is too low, the water will cascade from the 21-foot inlet into Blue Diamond 

basin erode the inlet. 

Improvements to the Santiago Basins would include stabilizing the eroded dirt slopes to 

protect the roads and facilities above them, evaluating the optimal berm level to provide 

additional water for recharge while still maintaining a pool of water for the inlet at Blue 

Diamond, and developing a monitoring plan for ensuring the slopes around both basins 

remain stable. 

Therefore as part of the Request for Proposals (RFP) for the design of the Santiago 

Basins Saddle Repair Project staff is asking consultants to 

Evaluate eroded slopes and banks around the Santiago Basins and 

recommend at least three repair alternatives

Develop a monitoring plan describing tests that the District should 

undertake to ensure the slopes around both basins remain stable. 

Develop construction documents for the repair of the Santiago Basins 

saddle and evaluate the optimal final saddle elevation to allow for more 

water to be pumped to the recharge basins. 

The CEQA for this project was completed in July 2012. As part of the CEQA documents 

the work to repair the Santiago Basins saddle is considered routine maintenance. The 

budget for this project is still preliminary and will depend on the recommended repair 

alternatives presented in the report to be completed as part of this RFP. However a 

preliminary schedule is presented in Table 1 below. 

Table 1 

Riverbed DDP Schedule 

Description 

Date 

Design Award June 2013 

Complete Design November 2013 

Advertise for Construction January 2013 

Since the damage to the Santiago Basins Saddle was caused by the storms in 2010-11, 

the costs for these repairs, including the design and construction, will be over 90% 

reimbursable by Federal Emergency Management Agency (FEMA). 


07/18/12 – R12-7-92 - Adopt the Resolution of the Board of Directors of the Orange 

County Water District Certifying the Final Environmental Impact Report (State

Clearinghouse #2012011053); and adopting the Groundwater Recharge Facilities 

Maintenance Plan.

REQUEST FOR PROPOSALS 

FOR 

ENGINEERING SERVICES FOR DESIGN OF THE 

SANTIAGO BASINS SADDLE REPAIR PROJECT 


PROPOSALS DUE 

May 14, 2013 

11:00 A.M.

REQUEST FOR PROPOSALS FOR THE SANTIAGO BASINS SADDLE REPAIR PROJECT 

INTRODUCTION 

Orange County Water District (OCWD) is seeking proposals from qualified firms that 

are interested in providing Engineering Services for the preparation of the final 

construction documents for the SANTIAGO BASINS SADDLE REPAIR PROJECT. 

This Request for Proposals (RFP) describes the project, the scope of work, the 

schedule, the elements of the proposal, and the selection process. Failure to submit 

information in accordance with these requirements and procedures may be cause 

for disqualification. 

PROJECT BACKGROUND AND DESCRIPTION 

Orange County Water District (District) bought the Santiago Basins in 1990. The 

Santiago Basins are located in the City of Orange, City of Villa Park, and in 

unincorporated areas of Orange County. The basins consist of two sand-gravel pits 

referred to as Bond Basin (south basin) and Blue Diamond Basin (north basin). 

Figure 1 shows the configuration of these basins. 

Upon purchase, Blue Diamond and Bond Basin were separated by a dirt berm. The 

District excavated the narrowest portion of the separating berm down to elevation 

245, referred to as the “saddle”, and installed a corrugated metal pipe within the 

saddle at elevation 230. During the winter of 2010-11, the rains washed out the 

corrugated metal pipe and eroded parts of the saddle. The storm left some steep 

unstable slopes around the saddle area. These slopes need to be maintained so that 

the erosion doesn’t continue and wash out facilities and roads on top of the berm. 

1


The District dewatered the basin in 2012 to have a topographic map made of the 

storm damage. The District is now looking to repair and stabilize the eroded slopes. 

The District would also like to grade the saddle to minimize future erosion potential 

and lower the saddle top elevation to allow for more water to come into Bond Basin 

during draining. The District has a pump station in Bond Basin that we can use to 

pump water to various basins for recharge. Figure 2 shows a cross section of both 

basins and the current saddle elevation. If the saddle elevation is lowered, more 

water from Blue Diamond will be able to be pumped out of Bond Basin to recharge 

basins for recharge. However, the water level in Blue Diamond cannot be dropped 

drastically due to the 21-foot diameter inlet from the Orange County Flood Control 

District which is located on the north end of Blue Diamond and runs underneath Villa 

Park Road. If the water level in Blue Diamond is too low, the water will cascade from 

the 21-foot inlet into Blue Diamond basin erode the inlet. 

2


Improvements to the Santiago Basins would include stabilizing the erroded dirt 

slopes to protect the roads and facilities above them, evaluating the optimal berm 

level to provide additional water for recharge while still maintaining a pool of water 

for the inlet at Blue Diamond, and developing a monitoring plan for ensuring the 

slopes around both basins remain stable. 

The purpose of this RFP is to complete a study and design documents for the 

Santiago Basins Saddle Repair Project. In general, the study and the final design 

should include the following: 

 

 

 

 

 

Evaluate Eroded Areas – Evaluate eroded banks around each of the Santiago 

Basins and recommend at least three repair alternatives for slope failure 

areas around the basin and on the saddle. 

Evaluate Inlet into Blue Diamond - Evaluate erosion potential of the 21-feet 

diameter inlet into Blue Diamond Basin and recommend design alternatives to 

prevent erosion of the inlet. 

Evaluate the Cost of Alternative – Evaluate the cost of the repair alternatives 

for the basin slopes and the saddle. 

Establish Excavation & Backfill Plans – Recommend the optimal excavation 

slopes during construction to safely stabilize the saddle slopes. 

Prepare contract documents – Prepare plans and specifications for the 

excavation of the basin and the backfill of the basin. Prepare plans and 

specifications for final grades of the saddle and the basin inlet. Provide 

engineer’s estimate of probable cost of construction. 

3


Bid & Construction Support – Provide support to OCWD during the both 

bidding and construction of the project. This shall include review of 

submittals/shop drawings, response to RFIs and preparation of record 

drawings. 

SCOPE OF WORK 

The following outline describes the anticipated scope of services: 

1.0 DESIGN PHASE 

1.1 - Project Management 

1.2 - Design 

A. 30% Design Submittal 

B. 75% Design Submittal 

C. 100% Design Submittal 

D. Final Design Submittal 

2.0 BID PHASE 


2.2 - Technical Support During Bid Phase 

2.3 – Prepare Project Addenda 

3.0 CONSTRUCTION PHASE 


3.2 - Submittal/Shop Drawing Review 

3.3 - RFI Response 

` 

3.4 - O & M Manual 

3.5 - Record Drawings 

1.0 DESIGN PHASE 

1.1 Project Management – The Consultant shall conduct project management 

activities to ensure adherence to schedule and budget, as well as documentation of 

communication between the Consultant and OCWD. Coordinate and attend 

approximately ten (10) design meetings with OCWD, such as project kickoff, design 

submittal reviews, and to review design issues. Provide meeting minutes for each of 

these meetings. Consultant shall provide biweekly updates of design progress to 

OCWD. 

1.2 Final Design – This task will include preparation of drawings and specifications 

for each design milestone (30%, 75%, 100%, Final). 

30% Design Submittal - Review past geotechnical reports and the Feasibility Study 

for the Santiago Basin Project. Using the recommendations from the reports 

indicated produce a report detailing repair alternatives and their associated costs, for 

the basin slope failures, for the saddle repair, and for the inlet. Provide conceptual 

drawings for the alternatives developed. Please provide three hardcopy copies of the 

report with design alternatives and a pdf file of the report either via email, ftp site, or 

CD. 

4


75% Design Submittal - Prepare more detailed construction drawings for the 

recommended alternative. Prepare specifications for the general construction. 

Develop a project schedule and estimated construction costs. Provide two sets of 

construction plans on full size sheets (22” x 34”), two sets of project specifications, 

and three sets of half-size (11”x17”) drawings for review. Please also include these 

drawing files as a pdf file either via email, ftp site, or CD. 

100% Design Submittal - Incorporate revisions from 75% design review and 

prepare draft 100% plans and specifications. This submittal should include the 

same deliverables as the 75% design submittal. 

Final Design Submittal – Incorporate any comments from 100% design submittal. 

Prepare final construction plans, specifications and technical provisions for the 

project. Modify the OCWD Special Provisions, which will be incorporated into the 

OCWD standard contract documents to complete construction-bidding documents. 

Provide an engineer’s estimate of probable construction costs. Provide complete set 

of signed construction plans and specifications on full size (D-Size) reproducible 

Mylar drawing sheets and on a CD-ROM in both an Adobe Acrobat pdf format and in 

the 2002 version of AutoCAD dwg format. OCWD will provide duplication of contract 

documents for advertisement. 

2.0 BID PHASE 

The Design Consultant shall provide bid phase services including project 

management, bid support, and addenda preparation. These services are detailed 

below. 

2.1 Project Management – The Design Consultant shall provide an agenda for 

and attend the pre-bid meeting. 

2.2 Bid Support – The Design Consultant shall provide bidding support as it 

pertains to the contract documents and drawings of the structures and piping 

system. 

2.3 Addenda – Any addenda will be prepared, issued, and documented by the 

design consultant. Consultant shall assume three addenda for purposes of 

preparing this proposal. 

3.0 CONSTRUCTION PHASE 

The Design Consultant shall provide construction phase services including project 

management, submittal/shop drawing review, response to requests for information, 

and record drawing preparation. These services are detailed below. 

3.1 Project Management – Attend construction meetings as needed to support 

OCWD and OCWD’s construction management consultant. Consultant shall assume 

ten construction meetings for purposes of preparing this proposal. 

5


3.2 Submittal/Shop Drawing Review – Review Contractor submittals for 

completeness and conformity with the contract documents. Review any deviations 

or substitutions submitted by the contractor and make recommendations to OCWD. 

3.3 Requests for Information (RFIs) – Review contractors request for 

information and prepare responses to the contractor. Prepare any revisions to 

contract documents necessary to resolve conflicts. 

3.4 O & M Manual – Prepare a complete O & M Manual. Provide four complete 

operation and maintenance manuals which will include O&M procedures, 

maintenance schedules, material and equipment literature, specifications and 

warranty information. Consultant will be responsible for collecting and compiling all 

equipment and product information and specifications from the contractor, which will 

then be incorporated into the O&M manual. 

3.5 Record Drawing Preparation – As appropriate, incorporate OCWD 

comments and/or revisions to draft documents and finalize all record documents. 

Provide two copies each of the final documents in digital and hardcopy. All drawings 

shall be completed and provided in Mylar format at the end of the project. A CD- 

ROM shall be provided at the end of the project containing the drawings in both the 

most recent versions of Autocad (dwg format) and Adobe Acrobat (pdf format). 

SCHEDULE 

The proposed project schedule is as follows: 

Design RFP Issued April 24, 2013 

Preproposal Meeting, 9:00 A.M. May 2, 2013 

Proposals Due, 11:00 A.M. May 14, 2013 

Board Approval for Consultant Agreement June 19, 2013 

Final Project Documents October 24, 2013 

ELEMENTS OF PROPOSAL 

Please include the following in your proposal: 

1. Cover letter. 

2. Project approach, expanding or revising the scope of services provided herein 

if necessary. Any deviations from the scope herein shall be clearly 

designated in the proposal, including associated man-hours. Include and 

describe all sub-consultant services you believe are necessary. 

3. Project team description (with resumes at the back of the proposal), 

emphasizing similar project experience and capabilities of designated project 

manager, project engineers, and support staff related to the outlined scope of 

work. Indicate the percentage of time each member will contribute to the 

6


project. Provide an organizational chart showing the proposed staff for these 

services that illustrates the relationship between OCWD, the proposed project 

manager, key personnel, and sub-consultants. The Consultant shall also 

include the home office and location of each project team member. 

4. Provide a matrix table of the estimated man-hours for each project task and 

subtask broken down by individual project staff and any sub-consultants. 

5. Description of the project team’s past record of performance on similar 

projects for which your firm has provided services. Also include client 

references that may be contacted by OCWD. 

6. Project schedule with milestones and completion deadlines, modifying the 

proposed schedule herein, based on your project approach and experience. 

7. Fee proposal submitted in a separate sealed envelope. The fee proposal shall 

show estimated hours and cost for each task and subtask, including meeting 

obligations. The fee proposal shall be based on services provided on an 

hourly-rate basis, with a total not-to-exceed fee. Provide a rate schedule for 

proposed services. 

The proposal is limited to 10 pages, exclusive of cover letter, resumes, and 

preprinted materials. 

SELECTION PROCESS 

Selection of the Consultant will be based on the proposal contents, prior experience 

of the firm, and specific experience and capabilities of the designated project 

manager and support staff. The firm, and in particular the project manager, must be 

fully capable in all areas outlined under the scope of work above. Key personnel 

shall have the professional license(s) issued by the State of California as required 

for these services. Based upon this information, OCWD staff will recommend a firm 

to OCWD’s Board of Directors for award of contract. The selected firm must be able 

to begin work immediately upon award of contract and must be able to maintain the 

required level of effort to meet the proposed schedule. 

PRE-PROPOSAL ACTIVITIES 

Questions Concerning Request for Proposals 

All questions regarding the RFP should be presented to: 

Orange County Water District 



Phone: (714) 378-3292 

Fax: (714) 378-3381 

Attn: Sandy Scott-Roberts, P.E. 

7


sscott@ocwd.com 

Pre-Proposal Meeting 

A Pre-Proposal meeting and subsequent site tour of the Santiago Basins will 

be held at OCWD at the above listed address. This meeting will be held at 

9:00 AM on Thursday, May 2, 2013. All potential proposers are strongly 

encouraged to attend this meeting and tour. 

Revision to the Request for Proposals 

OCWD reserves the right to revise the RFP prior to the date the Proposals 

are due. Revisions to the RFP shall be mailed to all potential Proposers. 

OCWD reserves the right to extend the date by which the Proposals are due. 

PROPOSAL SUBMITAL 

Proposals are due no later than 11:00 A.M., May 14, 2013 at the OCWD 

office listed below. Please provide three hard copies of the proposal 

document as well as a pdf document of the proposal. 

(If sent by courier): 

(If sent by regular mail): 

SPECIAL CONDITIONS 


Attention: Sandy Scott-Roberts, P.E. 




Attention: Sandy Scott-Roberts, P.E. 

P.O. Box 8300 


Reservations 

This RFP does not commit OCWD to award a contract, to defray any costs 

incurred in the preparation of a Proposal pursuant to this RFP or to procure or 

contract for work. 

Public Records 

All Proposals submitted in response to this RFP become the property of 

OCWD and are public records and as such may be subject to public review. 

Right to Cancel 

OCWD reserves the right to cancel, for any or no reason, in part or in its 

entirety, this RFP including but not limited to: selection schedule, submittal 

date, and submittal requirements. If OCWD cancels or revises the RFP, 

OCWD will notify all the Proposers in writing. 

8


Additional Information 

OCWD reserves the right to request additional information and/or 

clarifications from any or all Proposers. 

Public Information 

Release of Public Information selection announcements, contract awards, 

and all data provided by OCWD shall be protected from public disclosure. 

Proposers desiring to release information to the public must receive prior 

written approval from OCWD. 

Professional Services Agreement 

The selected consultant will be required to sign the attached Professional 

Services Agreement (Exhibit A) and to provide the Insurance Certificates and 

all other required documentation within 10 calendar days of notice of award. 

Insurance Requirements 

The minimum insurance requirements are $2 million ($4 million aggregate) for 

comprehensive general liability insurance, $1 million for workers 

compensation, $1 million for comprehensive automobile liability insurance and 

$1 million for professional liability insurance. OCWD requires contractors, 

consultants and vendors doing business with it to obtain Errors and 

Omissions insurance as shown in the Professional Services Agreement. 

OCWD must also be named as additional insured. The required insurance 

certificates must comply with all requirements of the standards as shown in 

the Agreement and must be provided (original copy) within 10 calendar days 

of notice of award and prior to the commencement of any work on the project. 

Equal Employment Opportunity and Affirmative Action Requirements 

The Proposers shall provide a Statement of Equal Employment 

Opportunity/Affirmative Action. The Consultant and each subcontractor shall 

not discriminate in the employment of persons on the work because of race, 

religious creed, color, national origin, ancestry, physical handicap, medical 

condition, marital status, sexual preference or sex of such persons except as 

permitted by Section 12940 of the California government Code. The 

Consultant is expected to maintain policies similar to those of OCWD 

regarding equal employment opportunities and affirmative action as set forth 

in OCWD’s Administrative Policies. 

9

EXHIBIT A 

SAMPLE PROFESSIONAL SERVICES AGREEMENT

EXHIBIT B 

OCWD PROPOSAL EVALUATION FORM



Budgeted: Yes 


To: Water Issues Committee Cost Estimate: $10,000 


Funding Source: General Fund 

Program/ Line Item No. 1046.53001 



Staff Contact: M. Wehner/G. 

Woodside 


CEQA Compliance: NA 

Subject: 

WATER QUALITY REGULATION STUDY BY CALIFORNIA COUNCIL 

FOR ENVIRONMENTAL AND ECONOMIC BALANCE 

SUMMARY 

OCWD is participating in a project by the California Council for Environmental and 

Economic Balance (CCEEB) on improving water quality regulation in California. The 

purpose of the project is to evaluate the recommendations of a 2009 Little Hoover 

Commission Report on ways to improve the governance of water quality regulation in 

California by focusing on the biggest threats to water quality. Other public agencies, 

including Orange County Sanitation District (OCSD) and Los Angeles County Sanitation 

Districts are participating, along with businesses. CCEEB has requested an additional 

contribution from the participants to fund the completion of the study and outreach to 

stakeholders. 

Attachment(s): Invoice from CCEEB dated March 25, 2013 


Agendize for April 17 Board meeting: Authorize continued participation and funding in 

the amount of $10,000 in the California Council for Environmental and Economic 

Balance study project for improved California water quality regulation. 


In 2009, the Little Hoover Commission found that “California’s current system for 

ensuring water quality does not rank the biggest threats to water quality and 

systematically match its finite resources to address the most serious of them using the 

tools of scientific and economic analysis.” The Commission went on to make a series of 

recommendations on how to improve water quality regulation in California. The 

California Council for Environmental and Economic Balance (CCEEB) recognized the 

importance of following up the Little Hoover Commission Report with a project to 

determine which of the Commission’s recommendations are achievable now (without 

legislation) and to help establish priorities to obtain the greatest water quality 

improvement possible with available resources.

The Board approved participation in the study in March 2012 and authorized 

contributing $10,000 to help fund the study. 

The study began in 2012 and a draft report has been prepared. The study is being 

prepared by Dr. Susan Paulsen of Flow Science, who is well qualified to perform the 

analyses to identify the changes in water quality regulation in California that would yield 

the most significant water quality benefits from the investment of currently available 

resources. 

The funding request, if approved by the Board, would bring the District’s total cash 

contribution to the study up to $20,000. The funding would be used to complete the 

study and outreach to stakeholders regarding the study. This will include working with 

State Water Resources Control Board members and staff, the Secretary of Cal EPA and 

staff, the Governor’s office, legislative staff, and regional board staff. 

Participation in the study is beneficial to OCWD since the District is very much affected 

by water quality regulation through the State Water Resources Control Board and the 

Santa Ana Regional Board, as a regulated entity, as a partner with another regulated 

entity (OCSD) and as a downstream agency that depends on water discharged by other 

agencies upstream. Participation in the study gives OCWD an opportunity to assure 

that the study includes an Orange County perspective on costs and benefits of water 

quality regulation. Prioritization of regulation to address the most critical needs is 

consistent with OCWD goals and objectives. 

CCEEB is a non-partisan, non-profit coalition of business, labor and public leaders that 

has advanced strategies for a sound economy and healthy environment since 1973. 

Jerry Secundy is the president and CEO of CCEEB. Robert Lucas is a consultant and 

lobbyist for CCEEB and leads the advocacy effort for the recommendations developed 

by the study. . 

PRIOR RELEVANT BOARD ACTION(S) 

3-21-2012, M12-44 - Authorize participation in California Council for Environmental and 

Economic Balance study project to improve California water quality regulation and 

provide financial support in the amount of $10,000.

California Council for Environmental and Economic Balance 

100 Spear Street, Suite 805 

San Francisco, CA 94105 

Phone (415) 512-7890 Fax (415) 512-7897 

Greg Woodside 


3/25/2013 

Invoice Date 

711M 

Invoice # 

INVOICE 

2013 Water Quality Task Force $10,000.00 

Contributions or gifts to CCEEB are not tax deductible as charitable contributions. 

Pursuant to the Omnibus Budget Reconciliation Act of 1993, 11% 

of your membership dues are not deductible as a business 

expense. 

Tax I.D. 94-2210145



To: Water Issues Committee 



Staff Contact: J. Kennedy 

Budgeted: N/A 

Budgeted Amount: $65.6 M 

Cost Estimate: N/A 

Funding Source: Long Term Debt, Grants, 

Litigation Settlements, State Loans & 

Operating Revenues 

Program/Line Item No: N/A 

General Counsel Approval: N/A 

Engineers/Feasibility Report: N/A 

CEQA Compliance: N/A 

Subject: 

FY2013-14 CAPITAL IMPROVEMENT PROGRAM BUDGET 

SUMMARY 

The proposed FY2013-14 Capital Improvement Program (CIP) budget totals $ 65.6 million 

for 21 projects. The CIP section (Section 8) from the March 6, 2013 draft FY2013-14 

OCWD Budget document provided to the Board is attached. An Engineer’s Report must be 

approved by the Board of Directors for each project before it can proceed forward with 

design and construction. 

Attachment(s): 

OCWD Budget—Section 8—Capital Improvement Program 

CIP Program Summary 

Presentation 


Provide comments and direction to staff. 

DISCUSSION/ANALYSIS 

The FY2013-14 Capital Improvement Program (CIP) is provided on the following pages. 

The CIP projects are funded by debt proceeds, water quality lawsuit settlements, state 

loans, grants and $5 million from operating revenues (Pay-as-you-go Program). The total 

proposed CIP cost for the FY2013-14 budget is $65.6 million and includes 21 projects. 

The CIP is primarily driven by the following objectives: (1) increasing the District’s recharge 

capacity to allow for increased sustainable production out of the groundwater basin; 

(2) protecting water quality by removing contaminated groundwater from the basin; and 

(3) protecting the coastal portion of the groundwater basin. 

Budgeting of project expenditures does not authorize staff to proceed with a project. Each 

budgeted project must be individually reviewed and formally approved by the Board via the 

1

preparation of an Engineer’s Report. In addition, the Board of Directors would need to 

approve the design and the construction contracts as/if the project progresses forward. 

The expenditures for each project are shown in the fiscal year they are anticipated to occur 

in. The District has many multi-year projects that require several years to process and 

construct. 

PRIOR RELEVANT COMMITTEE/BOARD ACTION(S): 

April 3, 2013 

March 14, 2013 

March 13, 2013 

March 6, 2013 

January 16, 2013 

December 13, 2012 

Review proposed FY2013-14 General Fund Budget 

Review proposed FY2013-14 R&R Budget 

Review proposed FY2013-14 Water Budget and Water Reserves 

Receive proposed FY2013-14 Budget 

RA & BPP Projections 

Establish budget schedule and process 

2

CAPITAL IMPROVEMENT PROGRAM 

The fiscal year (FY) 2013-14 Capital Improvement Program (CIP) is provided on the 

following pages. The CIP projects are funded by debt proceeds, grants, litigation 

settlements, state loans and $5 million from operating revenues. The assets created by 

the CIP projects typically have a useful life of between five to seventy years. 

The total proposed CIP cost for the FY 2013-14 budget is $65.57 million and it includes 

21 projects. The life span of various CIP projects varies from project to project and it 

can be three years or longer. The District will fund $5 million of the $65.57 million dollar 

CIP budget from the operating revenues. This District practice is very useful in keeping 

the debt service cost to the minimum and maintenance coverage targets. 

The CIP is primarily driven by the following objectives: (1) increasing the District’s 

recharge capacity to allow for increased sustainable production out of the groundwater 

basin; (2) protecting water quality by removing contaminated groundwater from the 

basin and providing additional wetlands treatment for Santa Ana River flows; and 

(3) protecting the coastal portion of the groundwater basin. 

Budgeting of project expenditures does not authorize staff to proceed with a project. 

Each budgeted project must be individually reviewed and formally approved by the 

Board via the preparation of an Engineer’s Report. In addition, the Board would need to 

approve the design and the construction contracts as/if the project progresses forward. 

The expenditures for each project are shown in the fiscal year they are anticipated to 

occur in. The District has many multi-year projects that require several years to process 

and construct. Table 8-1 provides a broad summary of the projects in the CIP. A brief 

description and status of each project are provided on the attached Capital Projects 

Information sheet. 

TABLE 8-1 

SUMMARY OF PROJECTS IN CAPITAL IMPROVEMENT PROGRAM 

PROJECT TYPE 

WATER SUPPLY 

WATER QUALITY 

COASTAL 

OBJECTIVE 

PROVIDE FOR INCREASED GROUNDWATER PRODUCTION AND CREATE 

SUPPLIES WHERE ECONOMICAL AS COMPARED WITH MWD RATES. 

Construct facilities to increase recharge capacity and 

percolation rates to allow for increased groundwater pumping 

Improve existing facilities to increase percolation rates 

Create new water supply 

PROTECT THE QUALITY OF THE GROUNDWATER BASIN SUPPLIES. 

Protect groundwater in north basin by extracting and treating 

wells threatened by VOC contamination in Anaheim and 

Fullerton 

Protect groundwater in south basin by extracting and treating 

wells threatened by VOC contamination in Santa Ana 

MITIGATE FOR EXISTING AND PROJECTED FUTURE PROBLEMS ALONG 


FY 2013-14 Budget Report

PROJECT TYPE 

IMPROVEMENTS 

OBJECTIVE 

THE COAST. 

Construct barrier facilities to prevent seawater intrusion 

The cost information for multi-year debt and operating reserve funded projects is 

summarized in Table 8-2. 

The OCWD staff works closely with the Board of Directors in processing capital 

projects. Formal Board approval is required at various stages of a project’s life as 

shown below: 

1. Inclusion in OCWD annual budget; 

2. Issuance of Request for Proposals for hiring of consultants for fees greater 

than $20,000 to assist in processing project documents; 

3. Awarding consultant contracts greater than $20,000; 

4. Approval of Feasibility Study Report, if so directed by General Manager; 

5. Approval of necessary CEQA documents; 

6. Approval of project Engineer’s Report; 

7. Approval of any agreements (i.e. grant funding, interagency); 

8. Approval of advertising construction contracts; 

9. Award of construction contracts; 

10. Approval of change orders greater than 5% of construction budget; and 

11. Approval of Notice of Completion 

The District primarily uses long-term debt to fund capital projects. The District policy for 

using long-term debt was established in October 2000. The policy calls for the following: 

Preliminary project expenses related to direct research are to be paid from 

the General Fund; 

Project expenses for such items as feasibility reports, pilot studies, engineer’s 

reports, compliance with CEQA, and project design and construction may be 

capitalized and funded with long-term debt; and 

Project expenses that are capitalized and funded with long-term debt and to 

which do not lead to construction of a project will require an adjustment by the 

Accounting Department to pay off the long-term debt incurred using cash 

reserves. 





Fiscal Year 2013-14 

Capital Improvement Program 

Budget Review 

Water Issues Committee 

April 10, 2013

FY 2013-14 Budget Schedule 

Date Meeting Topic 

December 13, 2012 Admin/Finance Cte Budget preparation overview and kick-off 

January 16, 2013 Board Provide preliminary BPP and RA estimates to Producers 

March 6, 2013 Board Present Draft Budget 

March 13, 2013 Water Issues Cte Review Water Budget 

Review Water Reserves 

March 13, 2013 Producers Present Draft Budget 

March 14, 2013 Admin/Finance Cte Review R&R Fund Budget 

April 3, 2013 Board Review General Fund Budget 

April 10, 2013 Water Issues Cte Review CIP Budget 

April 10, 2013 Producers Selected Budget topics 

April 11, 2013 Admin/Finance Cte Selected Budget topics 

April 17, 2013 Board Public Hearing to set RA & BPP 

Consideration to approve budget

Budget Components 

Total Budget - $184.7 million 

R&R Expenditures 

$13.7 

Retiree Medical Benefit 

$1.2 

General Fund 

$52.6 

CIP 

$65.6 

New Equipment 

$0.6 

Water Purchases 

$20.0 

Debt Service 

$31.0 or $32.2

Summary of Proposed 2013-14 CIP 

• Total cost of $65.6M 

21 CIP projects funded 

through long-term debt, 

grants, settlement 

proceeds, state loans & 

operating revenues 

(PAYGO) 

Pre‐Design 

• Feasibility Study 

• Engineer’s Report 

•CEQA 

Design 

•Plans 

•Specifications 

Construction 

Board Action 

Board Action

FY2013-14 CIP Projects 

Project 

Amount 

GWRS Initial Expansion 40,861,081 

South Basin Groundwater Protection 2,576,485 

MTBE Remediation Project 1,562,568 

North Basin Groundwater Protection 6,401,637 

Prado Equipment Yard Expansion 29,200 

Floating Pump Station Retrofit, Canopy, Ladder 75,000 

Desilting Demonstration Project 1,500,000 

Sunset Gap Seawater Intrusion Monitoring Well 1,021,382 

Mid Basin Injection Demonstration Project 2,036,024 

Fletcher Basin 5,648,948 

Continued

FY2013-14 CIP Projects 

Continued 

Project 

Amount 

Prado Sediment Management Demonstration Project 1,020,069 

JD Edward & Maximo Upgrade 500,000 

East Newport Mesa Monitoring Wells 460,000 

FHQ Operations Management System 140,000 

Hallway Educational Panel 1,042,289 

River Road Bridge Spillway 20,000 

Upsize Lab HVAC Flow Control Valve 224,294 

Alamitos Seawater Barrier Improvements 450,603 

Total 65,569,580

CIP Summary

GWR System Initial Expansion 

• Construct a 30 mgd 

expansion to the existing 

AWPF 

FY 2013-14 Cost: $40,900,000 

Total Capital Cost: $142,700,000 

Projected 2013-14 Activity 

• Construction

Riverbed Filtration Desilting 

Demonstration Project 

• Install collection gallery 

comprised of 8-inch perforated 

pipe and collection tanks in 

OCWD off-river area in 

Anaheim to convey 15 cfs of 

filtered water in a 36-inch 

pipeline for recharge into Olive 

Basin 

FY 2013-14 Cost: $1,500,000 



• Construction

Mid Basin Injection Demonstration 

Project Phase II Equipping 

Injection Well MBI-1 and 

Monitoring Well SAR-10 

GWR Pipeline 

Santa Ana River 

W Edinger Ave 

Monitoring Well 

SAR-11 

Centennial Park 

FY 2013-14 Cost: $2,036,024 


N 

• Construction, complete 

equipping injection well 

and site improvements 


• Construction

Mid Basin Injection Demonstration 

Project Phase II Equipping 

• Construction, complete 

equipping injection well 

and site improvements 

FY 2013-14 Cost: $2,036,024 



• Construction

Alamitos Barrier 

• Construction of 

additional injection 

wells along Alamitos 

Barrier to close gaps in 

the seawater barrier 

FY 2013-14 Cost: $450,603 



• Design

Fletcher Basin 

• Convert OCFCD-owned 

basin into recharge 

facility 

FY 2013-14 Cost: $5,648,948 



• Construction

Action 

Provide comments and direction to staff



Budgeted: Yes 


To: Water Issues Committee/ Cost Estimate: $530,000 


Funding Source: General Fund 

Program/Line Item No. 1044.53001.9900 


General Counsel Approval: N/A 

Engineers/Feasibility Report: N/A 

Staff Contact: G. Woodside 

CEQA Compliance: N/A 

Subject: 

ACCELERATION OF OCWD FUNDING FOR PRADO BASIN 

FEASIBILITY STUDY 

SUMMARY 

The District and the Army Corps of Engineers (Army Corps) have executed an 

agreement that establishes the District as the non-federal sponsor for the Prado Basin 

Feasibility Study. The Board approved accelerating up to $950,000 of District funding to 

make up the shortfall in federal funding and allow the study to proceed. Staff 

recommends that the District accelerate the remaining District funds up to the maximum 

50 percent of the total study cost that is allowed by the Agreement with the Army Corps. 

Attachment(s): Presentation 


Agendize for April 17 Board meeting: Approve accelerating funding in the amount of 

$530,000 to the United States Army Corps of Engineers for the Prado Basin California 

Study and authorize District staff to transfer said funding to the federal government. 


In March 2012, the Board approved execution of an agreement with the Army Corps of 

Engineers (Army Corps) for the Prado Basin Feasibility Study. The Army Corps has also 

executed the Agreement. This study is underway and will provide the mechanism for the 

District and the Army Corps to evaluate increased water conservation at Prado and also 

ecosystem restoration and sediment management opportunities. The Feasibility Study 

will evaluate increasing the flood season water conservation elevation from the current 

498 foot elevation to elevation 505, which will add approximately 10,000 acre-feet of 

storage capacity. 

For the entire study, the District is obligated to pay for 50 percent of the study cost. 

Accelerated funding from the District can be provided up to 50 percent of the study cost. 

District staff has been working with our federal consultants to seek federal funding for the 

50 percent federal cost share of the study. Additionally, members of the Board have 

travelled to Washington, D.C. to seek funding for the project.

Due to the tight federal budget, Congress has not yet allocated funding to the study. 

In June 2012, the Board approved accelerating up to $950,000 of District funds to move 

the project forward in light of the shortfall in federal funding. The total cost of the study is 

estimated to be $2,997,212.00 

Staff recommends the Board authorize staff to accelerate $530,000 in District funds for 

the Feasibility Study. This would bring the District’s total cash contribution to the 

Feasibility Study up to $1,480,000. This amount is approximately $19,000 less than 50 

percent of the total study cost, since there is an external independent peer review cost 

that is paid for 100 percent by the Army Corps. The District’s current fiscal year budget 

includes this funding but the funding is not included in next year’s proposed budget. 

Therefore, staff recommends that the money be advanced from the current year budget. 

The District’s accelerated funding of $1,480,000 would provide funding to keep the 

Feasibility Study moving forward until approximately April 2014, at which time the study 

would be out of funds unless the federal government provides funding or the District 

contributes funds above and beyond the 50 percent non-federal (local) sponsor share. 

One issue that will need to be addressed before the flood season water conservation 

elevation can be increased is the Dam Safety Action Class (DSAC) of 3 that has been 

assigned to Prado Dam. The Dam Safety Action Classification system was implemented 

by the Army Corps after Hurricane Katrina. The system is intended to provide consistent 

and systematic guidelines for appropriate actions to address the dam safety issues and 

deficiencies of Army Corps dams. A rating of 1 is worst, 5 is best. Current Army Corps 

policy is that the water control manual for a dam cannot be changed if the DSAC rating is 

3 or worse. Prado Dam was assigned a 3. 

Completion of the Santa Ana River Mainstem Project, including raising the spillway, is 

anticipated to address this DSAC rating. Unfortunately, the Mainstem Project is not 

anticipated to be completed for several years, and the District would like to implement 

increased flood season water conservation at Prado prior to completion of the Mainstem 

Project. Therefore, a waiver from Army Corps policy will need to be requested and 

approved, provided that the Feasibility Study determines that increased water 

conservation can be implemented without increasing risk to dam safety and flooding. 

Since Prado Dam temporarily holds water to elevation 505 feet in the non-flood season, 

and has also held water to much higher elevations for flood control purposes, it is 

anticipated that the Feasibility Study will conclude there is no increased safety risk due to 

conserving water to elevation 505 year-round. 

At the Committee meeting, staff will update the Board on recent progress on the 

Feasibility Study. The completion of the study requires reaching five milestones. Last 

month, the first milestone was reached, and the study is on-schedule. 

The attached figure shows the Feasibility Study Timeline.

PRIOR RELEVANT BOARD ACTION(S) 

6-20-2012, M-12-97 – Approve accelerating $950,000 in OCWD funding to the United States 

Army Corps of Engineers for the Prado Basin California Study and authorize District staff to 

transfer said funding to the federal government. 

3-21-2012, R12-3-28 – Approve and authorize execution of revised Agreement with the 

Department of the Army for the Prado Basin, California Study for the evaluation of water 

conservation and ecosystem restoration opportunities in Prado Basin. 

9-7-2011, R11-9-129 – Approve and authorize execution of Agreement with Department of the 

Army for the Prado Basin, California Study’, subject to approval as to form by District legal 

counsel; authorize General Manager to accelerate a portion the District’s required cash 

contribution for the Prado Basin Feasibility Study for immediate use by the Army Corps of 

Engineers, up to a maximum of $800,000.

Accelerated Funding for Prado 

Basin Feasibility Study 

Water Issues Committee 

April 10, 2013

Prado Basin Feasibility Study 

• Agreement with Army Corps establishes District as 

non-federal (local) sponsor 

• Feasibility Study includes 

– Ecosystem restoration 

– Water conservation (temporary stormwater capture) 

– Sediment management 

• City of Ontario interested in ecosystem restoration 

component

Alternatives Evaluated in 

Feasibility Study 

• Alternatives include several measures, including: 

– increasing flood season water conservation elevation from 

current 498 foot elevation to elevation 505, which will add 

approximately 10,000 acre-feet of storage capacity 

– Invasive species removal 

– Habitat enhancement for endangered species 

– Wetlands creation 

– Sediment removal

Feasibility Study Timeline 

SCOPING 

ALTERNATIVE 

FORMULATION 

& ANALYSIS 

FEASIBILITY‐ 

LEVEL 

ANALYSIS 

CHIEF’S 

REPORT 

AUG 

2012 

Tentatively 

Selected Plan 

Milestone 

MAR 

2014 

Final Report Milestone 

JAN 

2015 

AUG 

2015 

Alternatives Milestone 

MAR 

2013 

Agency Decision 

Milestone 

SEP 

2014

Feasibility Study Funding 

• 50/50 federal/non-federal cost share 

• $3 million study 

• Congress has not yet allocated money to study 

• District has accelerated $950,000

Accelerated Funding for 

Feasibility Study 

• Staff recommends District accelerate additional $530,000 

in District funds for Feasibility Study 

• This would bring the District’s total cash contribution to 

the Feasibility Study up to $1,480,000 

– Approximately $19,000 less than 50% of total study cost, since 

there is an external independent peer review cost paid for 100% 

percent by Army Corps 

• District’s current fiscal year budget includes this funding 

but the funding is not included in next year’s proposed 

budget

Recommendation 

• Agendize for April 17 Board meeting: 

Approve accelerating funding in the amount of $530,000 

to the United States Army Corps of Engineers for the 

Prado Basin California Study and authorize staff to 

transfer said funding to the federal government

Upper and Lower Five Coves Rehabilitation Project

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