United States Army MEDCOM Facilities Maintenance Conference ...

United States Army MEDCOM
Facilities Maintenance Conference
Agenda Schedule
FM-ACE CONFERENCE AGENDA
Theme
Assessment of current maintenance program
performance; Best Value Risk Mgt; Reliability
Excellence; Reliability Best Practices
Practical applications to Chiller maintenance; Measuring MTF Performance; Project
Reliability Engineering; Engineered Maintenance Management; Utilities Management; Work
Strategies
Classification/1391; Best Value Management
Real Property; Panel Discussion; Closing
Remarks
10/27/08
10/28/08 10/29/08 10/30/08 10/31/08
Monday From To Tuesday From To Wednesday From To Thursday From To Friday
7:15 8:00 Registration 7:30 8:00 Sign In 7:30 8:00 Sign In 7:30 8:00 Sign In
8:00 8:15
General Announcements;
Over-view of Agenda; Kickoff
8:00 8:15
Opening Admin Remarks;
Wednesday Agenda
8:00 8:15
Opening Admin Remarks;
Thursday Agenda
8:00 8:15
Opening Admin Remarks;
Friday Agenda
8:15 9:00
Session #1
Opening Remarks
Session #6
Vendor presentation on
Chiller design, operations,
Session #11
Performance Management;
Key Performance
POC: M Sartori
Speaker: Col G. Kiyokawa
and recommended
maintenance - Interactive
Indicators / DMLSS
Interface
8:15 9:00
discussion of Chiller Failure
POC: C
Experience
Wood Delivery: C Wood,
Session #2
Reliability Excellence Model
Program Assessment Themes
8:15 9:30
POC: C Wood, LCE
Speaker: S. Meyerkord, &
D. Grant
8:15
10:00
LCE, and R Tolbert, J
Morcom, M Hansen,
MEDCOM, and J Simmons,
VWI
Session #17
Real Property Update
(Leasing)
POC: M Sartori, MEDCOM
Delivery: D Hamlin,
MEDCOM
Session #18
FD Summary of Findings;
Panel Discussion
9:00 10:00
POC: C Wood, LCE Delivery:
B. Wesner, LCE
9:00 10:00
POC: M Sartori
Delivery: LCE, MEDCOM
10:00 10:15 Break 9:30 9:45 Break 10:00 10:15 Break 10:00 10:15 Break
10:15 11:30
Session #3
Best Value Risk Management
POC G Chislett, MEDCOM
Speaker: Dr. D. Kashiwagi,
ASU
9:45 11:30
Session #7
Engineered Maintenance
Strategies, Failure
Analysis, Root Cause
Analysis, Equipment
History needs
POC: C Wood, LCE
Delivery: M. Poland, LCE
10:15 11:30
Session #12
SRM and Project
Documentation
POC F. Velazquez
Speaker: Mr. A. White,
PWD, HQ IMCOM 10:15 10:45
Awards Presentation
Delivery: Col G. Kiyokawa
Travel
and
Check-In
11:30 12:30
Working Lunch
Session #4
Best Value Risk Management
Where Are We: Business
Cases
POC: G Chislett
Speaker: Dr. Kashiwagi
11:30 12:30
Working Lunch
Session #8
Energy Star Program - DoE
POC: J Butts, MEDCOM
Speaker: T Sharp, DOE
Working Lunch
Session #13 and 14
Work Classification and
Relocatable Facilities
POC: F Velazquez
Speaker: Mr White
10:45 11:30
Complete questionnaire;
Closing Remarks
Best Value Risk Management
11:30
13:15
12:30 13:15
POC: G Chislett
Speaker: Dr. D. Kashiwagi
12:30 14:30
Session #9
Overview of Preventive and
Predictive Maintenance
strategies and program
management
POC: C Wood, LCE
Delivery: M Poland, LCE
14:30 14:45 Break 14:30 14:45 Break 13:15 13:30 Break
14:45
Session #5
Reliability Centered
Maintenance Overview:
Recommended improvements
and strategy; Maintenance vs.
Creating Reliability
POC: C Wood, LCE
17:15 14:45 16:45
Delivery: C Wood, LCE
Session #10
Interactive discussion of
PM/PdM applications to
Chillers; Q&A on PM/PdM
applications and
management
POC: C Wood, LCE
Delivery: M Poland, LCE
13:30 14:30
14:30 16:45
Session #15
MEDCOM Sustainability
Strategy
POC: J Butts
Speaker: Ms. Koshuta,
Weston
Session #16
DMLSS-FM
Module/Submission
Process
POC: R Tolbert
Delivery: J Morcom, M
Hansen, J Simmons
Check Out and Travel
17:15 17:30
Overview of Wed. Schedule ,
Complete questionnaire 16:45 17:00
Overview of Thurs.
Schedule, Complete
questionnaire
16:45 17:00
Overview of Fri. Schedule,
Complete questionnaire
17:30 19:30 Social 17:00 20:00 Free Time 17:00 20:00 Free Time

United States Army MEDCOM
Facilities Maintenance Conference
Agenda Descriptions - Page 1 of 3
Session 1: Opening Remarks
Speaker: Col. Guy Kiyokawa
Session 2: Reliability Assessment Results and Rx Model
Speaker: Bruce Wesner, Managing Principal, Life Cycle Engineering, Inc.
Objective: Introduce Facility Managers to the assessment findings and best practices model.
Synopsis: During the last fiscal year, LCE has performed maintenance program assessments of seven garrisons, medical centers and
hospitals. This session will present the overall findings and relate these findings to the Reliability Excellence model of best practices used
for the assessment.
Session 3 and 4: Best Value Risk Management
Speaker: Dr. Dean Kashiwagi, ASU
Objective: Introduce Facility Managers to risk management processes.
Synopsis:
10:15 Best Value-PIPS Overview - (What is it)
• It is the MEDCOM Way
• It is reality
• If you don’t know about it, it’s time to learn
• It is not the PBSRG way, or the Nathan Chong way, it is the Medcom way….and the COE may not be far behind…..
• 10 to 1; ten times the amount of work; ten times as efficient
• New Project Management model, new risk management model, transfer of risk and accountability, and efficiency.
• MEDCOM is in a situation where we do not have the luxury of management of our contractors.
• Management of contractors is too manpower intensive.
• Contractors must be able to do their own work efficiently.
• This is not a construction management issue, it is an alignment of resources, and the best value PIPS system is a structure that forces
contractor performance.
• Best value PIPS also represents the following:
1. Minimized decision making.
2. Accountability.
3. Measurement.
4. Preplanning.
5. Risk management.
6. Alignment of participation, expectations, and risk.
7. Dominant information
8. Minimized communication, paperwork, direction
11:15 Where are we - (case studies, examples, forms, weekly, etc.)
• History of MEDCOM implementation
• Dominant examples of MEDCOM performance
• “Ring around the rosie, spin the bottle, point the finger” is no longer acceptable games in delivery FM, construction services, and FM services
• Dominant examples of other organizations
• Resistance to change
• How the structure works: risk management plans and weekly risk reports
• It is not how well we do it….it is just doing it
12:15 Where are we going - (What needs to be done, how does one start, or what happens if one finds resistance and still wants better results)
• Education of our own people; training of the contractors
• Status quo is not going to return
• Contractors need to get educated
• It is not acceptable to continue the direct, manage, and control situation – it takes too much resources, it wastes funding, it feeds inefficiency
• We need to stop making decisions!
• Milcon, M&R will all be considered the same: delivery with low overhead
• Every hospital, RD, FM, QA, PM, and contractor will be measured
• In a measured environment dominant information will show level of efficiency

United States Army MEDCOM
Facilities Maintenance Conference
Agenda Descriptions - Page 2 of 3
Session 5: Reliability Centered Maintenance Overview
Speaker: Clyde Wood, Principal Consultant, LCE
Objective: Introduce participants to concepts and practices of Reliability Centered Maintenance. Identify differences between performing
maintenance and creating reliability. Introduce participants to improvement strategy recommended by LCE.
Synopsis: Reliability Centered Maintenance is a business philosophy that focuses all maintenance strategies, processes, and practices on
creating reliability in equipment systems and structure. Achieving a Reliability Excellence level of performance requires cultural change that
engages both Maintenance and tenant organizations in processes and practices that utilize systems and maintenance resources more effectively.
A maintenance program effectively using resources and achieving reliability will be characterized by reduced failures, extended life cycle, improved
facility sustainment, improved safety, and reduced costs. This session will provide an overview of Reliability Centered Maintenance and will include
discussion of LCE recommendations for MEDCOM maintenance program improvements.
Session 6: Chiller design, operations, and Maintenance Strategies
Speaker: Scott Meyerkord and Dick Grant, TRANE, Inc.
Objective: The learning objective here is to increase the knowledge of maintenance managers about chiller design, interaction with other system
components, recommended maintenance, and common problems.
Synopsis: TRANE will brief participants on chiller design, construction, operations, interaction with other system components, recommended
maintenance, and life cycle. Discussion will include interaction with the audience on common problems and maintenance issues.
Session 7: Reliability Engineering; Engineered Maintenance Strategies, Failure Mode
Analysis, Root Cause Analysis, Equipment History
Speaker: Mike Poland, Managing Principal, LCE
Objective: Introduce participants to the disciplines, processes and practices of reliability engineering.
Synopsis: Life Cycle Engineering, Inc. (LCE) will discuss the role of Reliability Engineering in creating reliability. Presentation will include r
eliability engineering processes and practices including: Engineered Maintenance Strategies, Failure Analysis, Root Cause Analysis, collection
and use of Equipment History and related data.
Session 8: Energy Star Program – DoE
Speaker: Terry Sharp, Oak Ridge National Laboratory, Department of Energy
Objective: Provide or refresh FM knowledge of program and procedures.
Synopsis: Terry Sharpe will provide an overview of the Energy Star Portfolio being used by MEDCOM to track facilities energy consumption.
The overview will discuss the program’s features, including the unique healthcare model, and provide instruction on entering data, navigating the
system, and applying for Energy Star recognition.
Session 9: Overview of Preventive and Predictive Maintenance Strategies and
Program Management
Speaker: Mike Poland, Managing Principal, LCE
Objective: Increase Facility Manager understanding of processes and practices of effective PM and PdM maintenance programs.
Synopsis: Preventive and Predictive Maintenance procedures, technology, and practices are tools for creating reliability. However, resources are
frequently wasted on these programs. This session will present examples and introduce the elements of effective program management.
Session 10: PM/PdM Applications to Chillers
Speaker: Mike Poland, Managing Principal, LCE
Objective: Dialogue and increased understanding of PM and PdM program applications
Synopsis: This session provides opportunity for interaction between participants, LCE, and TRANE on common problems and maintenance
strategies for chillers as well as other equipment and the more general issue of maintenance program management.
Session 11: Performance Management; Key Performance Indicators / DMLSS Interface
Speaker: Clyde Wood, Principal Consultant, LCE, Mike Sartori, John Morcom
Objective: Increase FM knowledge of KPI role in performance management.
Synopsis: Discuss use of key performance indicators to manage performance. Brief FM’s on plans to implement new KPI’s, data requirements
and use of DMLSS.

United States Army MEDCOM
Facilities Maintenance Conference
Agenda Descriptions - Page 3 of 3
Session 12: SRM and Project Documentation
Speaker: Anthony White, PWD, HQ IMCOM
Objective: Improved project requests.
Synopsis: Tips on developing successful work description, project justification and required information to use in a DD 1391 and cover memo
when seeking project approval.
Session 13 and 14: Work Classification and Relocatable Facilities
Speaker: Anthony White, PWD, HQ IMCOM
Objective: Increased understanding of work classification and project submittal requirements.
Synopsis: Regulations governing work classification. Examples and situations will be included. Program and project development package
submission requirements will be discussed.
Session 15: MEDCOM Sustainability Strategy
Speaker: Cheryl Koshuta, Weston
Objective: Introduce the Vision and Goals of the MEDCOM Sustainability Strategy.
Synopsis: Session will introduce the goals and vision of the MEDCOM Sustainability
Strategy with emphasis on the triple bottom line: Mission, Environment
and Community.
Session 16: DMLSS-FM Module/Submission Process
Speaker: Rodney Tolbert
Objective: Refresh FM knowledge of project documentation in DMLSS-FM
Synopsis: Provide a timely overview of ACSIE&FM MRR Data Call policy as it applies to project documentation in DMLSS-FM. Review methods
to create projects, associate requirements, process funding, record construction award, and produce management reports. Question and user
input will be encouraged.
Session 17: Real Property Update (Leasing)
Speaker: Deborah Hamlin
Objective: Increase FM’s knowledge of real property leasing requirements and processes.
Synopsis: Presentation will cover the process for requesting a change to the MEDCOM baseline inventory; Capitalization Threshold Policy for
Real Property; ISR Mission Support Functional Capability F-Rating; and Leasing.
Session 18: FD Summary of Findings; Panel Discussion
Speaker: Mike Sartori
Objective: Provide opportunity for feedback and clarification of training or strategic issues
Synopsis: A panel of speakers and managers will be convened to answer questions from participants.