here - Vlaams Bouwmeester

authority decide this is appropriate or necessary, the relevant candidates may be asked to provide
further clarification with the questions.
2.3 Briefing
At least one briefing per pilot project is organised as a result of arranging a joint meeting. The
briefing is intended to provide an opportunity for consultations between the awarding authority and
the selected candidates, and for allowing the contract to continue to be explored in the context of an
open dialogue and for questions to be asked that may be submitted by preference in writing. The
candidates may also put questions verbally about the project, the site or their design contract. A
visit is also made to the construction site, or building. The awarding authority reserves the right to
be assisted by third parties, where appropriate (such as the fire service, town planning, land-use
planning, monuments and landscapes) for specific explanations.
During the briefing a sealed envelope per candidate is drawn at random, containing a specimen
offer form featuring a code (a code comprising the number of the pilot project under the open call
followed by a letter A, B, or C). This envelope has 6 stickers with the aforementioned letter code (5
for on the envelopes with project packages, one with a specific reference to "offer form" for on the
envelope with the offer form and the team composition).
2.4 Submitting the preliminary design
The candidates next have to provide their preliminary designs to the awarding authority and do so
within the period mentioned in point 4.1. As defined more precisely in point 4.1., the preliminary
designs are submitted anonymously to the Evaluation Committee.
The preliminary design represents the candidate's personal vision of the forthcoming assignment,
involving the creation of a preliminary design for the pilot project. This conceptual study comprises
a written and graphic presentation.
The candidates have to submit the following documents, on pain of irregularity, as part of the
preliminary design:
- Document concerning the designer's concept or exploratory vision about the designer's
approach to the assignment, in the light of the objectives and underlying principles expressed in
the project definition [and the approach concerning the sustainable building factors];
- Sketches, drawings, visual or other material needed to spell out how the vision is worked out
in material terms and reflected, a package with draft original drawings of the entire pilot
project, comprising, at the very least:
(i)
a general location plan;
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