EXHIBITOR PROSPECTUS - 61st Annual Scientific Meeting

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Exhibitor Prospectus Subletting Space The subletting, assignment or apportionment of the whole or partial space by any exhibitor is prohibited. No exhibitor may permit any other party to exhibit in their space and goods other than those manufactured or handled by the contracting exhibitor, nor permit the solicitation of business by others within their space. Inappropriate Exhibits/ASC’s Right to Refuse Space The ASC reserves the right to refuse space assignment to any company whose products or services do not contribute directly to the <strong>Meeting</strong> delegates’ healthcare practice. FDA Compliance Any medical device exhibited must have fulfilled all applicable Federal Drug Administration (FDA) regulations. Products that are not FDA approved for a particular use in humans or that are not commercially available in the U.S. will be permitted to be displayed only when accompanied by appropriate signs that indicate the device’s FDA clearance status. The signs must be easily visible and placed near the device itself and on any graphics depicting the device. Playing or Performing of Music Security Security personnel shall be furnished by the ASC to be on duty in the exhibit area for the duration of the exhibits, but the safekeeping of the Exhibitor’s property shall remain the responsibility of the Exhibitor. Fire Protection All materials used in the exhibit area must be flame proof and fire-resistant in order to conform to local fire ordinances and be in accordance with regulations established by the National Association of Fire Underwriters. Any exhibits or parts thereof found not to be fireproof may be ordered dismantled. All aisles and exhibits must be kept clear at all times, and fire stations or fire extinguisher equipment are not to be covered or obstructed. The Exhibitor represents and warrants that no musical work protected by copyright will be staged, produced or, otherwise, performed via either “live” or “mechanical” means, by or on behalf of the Exhibitor, unless the Exhibitor has previously obtained written permission from the copyright owner or the copyright owner’s designee (e.g., ASCAP, BMI or SESAC) for such use. Entertainment The use of magicians, fortune-tellers, dancers, mimes, puppet shows or other entertainment of this nature is prohibited unless exhibitor has written permission from the ASC National Office. 8
Exhibitor Prospectus Liability/Insurance The Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the Hotel, its owners, its operator, Hilton Bonnet Creek, American Society of Cytopathology and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the Hotel and its employees and agents. The Exhibitor acknowledges that neither the Hotel, its owners, its operator, nor the American Society of Cytopathology maintains insurance covering Exhibitor’s property and that it is the sole responsibility of the Exhibitor to obtain such insurance. The Exhibitor assumes the entire responsibility and liability for losses, damages and claims deriving out of injury or damage to Exhibitor’s displays, equipment and other property brought upon the premises of the Hotel and shall indemnify and hold harmless the ASC and the Hotel agents, servants and employees from any and all such losses, damages and claims arising out of the use of the exhibition premises. Exhibitors wishing to insure their exhibit materials, goods and/or wares of exhibits against theft, damage by fire, accident or loss of any kind, must do so at their own expense. Each exhibiting company is responsible for obtaining insurance (Liability and Fire/Theft) in such amounts deemed appropriate to comply with its obligation hereunder and for its own protection. As a courtesy to Exhibitors, security personnel for the exhibit area will be furnished during hours deemed necessary by the ASC. The furnishing of such service is in no case to be understood or interrupted by Exhibitors as a guarantee to them against loss or theft of any kind. Work Zone The customer acknowledges that the show site and surrounding areas are active work zones. The customer, its agents, employees and representatives are present at their own risk. Structural Integrity All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers or installation/dismantling equipment such as fork lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Freight Handling All work involved in the loading and unloading of all trucks, trailers and common and contract carriers from the facility docks, including empty crates, and the operation of material handling equipment, is under the jurisdiction of GES Global Experience Specialists. Exhibitors may unload their Personally Owned Vehicle (POV) under the following conditions. These exhibitors will be allowed to use their own equipment, including but not limited to, carts, dollies, luggage carriers and two (2) wheel hand trucks. All exhibitors are expected to comply with any union requirements in effect and as outlined in the “SHOW SITE WORK RULES” section of the Exhibitor Service Manual. Exhibitors should ensure that any display fixtures such as tables, racks or shelves are designed and installed properly to support the product or marketing materials to be displayed upon them. 9
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EXHIBITOR PROSPECTUS - 61st Annual Scientific Meeting

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