How to use the ASA Template

INSTRUCTIONS FOR USING THE ASA TEMPLATE
1. Download the ASA-Word template and save under a new name, for
ease of use consider having another copy of the template in easy
reach as an instructional guide as you format your work with the
other.
2. Read the entire template carefully in order to be aware of all
formatting rules (styles etc.) Note: there are areas of papers that will
change from original submission to final formatting (such as
headers—initial submission for review must NOT have author
information listed throughout the paper, while they will be listed
there in accepted submissions).
3. When copying your work to the template, it is suggested that you
copy the entire body of your paper (not the abstract, keywords,
references, tables or pictures) to the template (below the second
paragraph of the Introduction) and then use the “paste-special”
function selecting “unformatted text” as the type to paste in. To do
this:
a. hit the Alt button and the ‘e’ button;
b. hit the ‘s’ button;
c. select “unformatted text” from the list;
Hit ‘enter’ on your keyboard or click on the “Ok” button.
The reason for this is so that the majority of your paper will be
pasted in under the correct format (“ASA text” style).
4. Format the section headers, sub section headers, and sub-sub-section
headers by assigning the proper ASA style, following steps 5 or 6.
Do NOT format your paper by directly changing font size, bolding,
etc.. This will be fairly straightforward as all paragraph and character
styles are provided (those with names beginning with ASA, not Word’s
built-in styles).. Then insert tables and pictures as recommended in
the template. For applying styles, you can see the help from “How to
apply styles…” section for more details.
Instructions for Using the ASA Template 1

5. For Word 2007 users: To use the pre-formatted styles mentioned
throughout the template, highlight the text you wish to change the
style on, and click on the expansion-box under the styles section in
the home tab (circled in red below) and then click on the appropriate
style:
6. For Word 2003 (and earlier versions): To use the pre-formatted
styles mentioned throughout the template, go to the formatting menu
and click on the sytles and formatting option, this will bring up the
different styles available. Proceed as above.
7. If you’re familiar with using the EndNote software program for
managing bibliographies, citations and references, please also download
the ASA EndNote template to automatically format your references
as required for the word template. To do this:
2 Instructions for Using the ASA Template

a. save the EndNote template into the EndNote Styles folder
(by default, this should be C:\Documents and
Settings\[UserName]\ MyDocuments\EndNote\Styles on
Windows XP, C:\Users\
[UserName]\Documents\EndNote\Styles on Windows Vista
and Windows 7, Users:[Your
Folder]:Documents:EndNote:Styles on Mac or,
alternatively, choose Preferences from the EndNote menu
and click on Folder Locations in the list of preferences to
determine the location on your computer);
b. start EndNote (or restart EndNote if it was already up and
running);
c. choose Select Another Style… from the Styles selector;
d. select the ASA13 style from the list;
e. click on “Choose”.
1. Once you have copied over and formatted your manuscript, please
go through it once to be sure that all areas are formatted
appropriately. You are now ready to submit your manuscript to the
ASA13.
1. How to apply styles in Word…
Below is the list of styles to apply for each content. You have to click the
styles in the “Style” menu. There are two types of styles in our styles menu.
They are Paragraph Styles and Character Styles.
1.1. Paragraph Styles
Paragraph Styles can be used to apply for the whole paragraph. The contents
which are used in the paragraph styles are:
• ASA Title – Apply for Title.
• ASA Subtitle – Apply for Sub Title.
• ASA Author – Apply for Author Names.
• ASA Affiliation – Apply for Author’s affiliation.
• ASA Abstract – Apply for Abstracts.
• ASA Keyword – Apply for Keywords.
• ASA Heading 1 – Apply for Heading level 1.
• ASA Heading 2 – Apply for Heading level 2.
Instructions for Using the ASA Template 3

• ASA Heading 3 – Apply for Heading level 3.
• ASA Text first – Apply for Paragraph immediate after headings.
• ASA Text – Apply for Paragraphs after first paragraph.
• ASA List bullet first – Apply for first Bullet list.
• ASA List bullet – Apply for middle Bullet list.
• ASA List bullet last – Apply for last Bullet list.
• ASA Caption figure – Apply for Figure Captions.
• ASA Caption table – Apply for Table Caption.
• ASA Table body – Apply for Table Body.
• ASA Equation – Apply for Equations.
• ASA Acknowledgements – Apply for Acknowledgement text which is under
the heading “Acknowledgements”.
• ASA Endnote – Apply for Endnote texts which are under heading
“Endnotes”.
• ASA Quotation – Apply for Quotations and Extracts.
• ASA Reference – Apply for Reference texts, which are under heading
“References”.
1.2. Character Styles
Sometimes, you will like to apply a style of specific word or some
characters. On that time, you can use our specified character styles. They
are:
• ASA Emphasis – Apply to italic (italicise) a particular word or selection of
text.
• ASA In-line and – Apply to capitalise a particular word or selection of text.
• ASA In-line heading – Apply to bold a particular word or selection of text.
• ASA Publication title – Apply to the publication titles in the References.
• ASA Page number – Apply to page numbers in the References.
• ASA Strong – Apply to volume numbers in the References.
• ASA Subscript – Apply to subscript a particular number, word or selection
of text.
• ASA Superscript – Apply to superscript a particular number, word or
selection of text.
4 Instructions for Using the ASA Template