Headers and Footers - StudentZone - Roehampton

MICROSOFT WORD
HEADERS AND FOOTERS
Workspace ........................................................................................................ 1
Access the Workspace ...................................................................................... 2
Header & Footer Ribbon ................................................................................... 4
Page Numbers .................................................................................................. 5
Format Page Numders ...................................................................................... 6
Different Headers or Footers in a Document ..................................................... 7
Inserting a Section Break .................................................................................. 8
Same as Previous Link ................................................................................... 10
Different First Page ......................................................................................... 11
Different Odd & Even Pages ........................................................................... 12
Roehampton University May 2011
IT User Services

Workspace
The main point is that header and footer content inhabits a layer of the document that is separate
from the main body. This is because headers and footers behave differently than your document's
main content.
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1. The workspace includes the areas at the top and bottom of a document page and is specifically
for header and footer content.
2. After you have inserted a header or footer, these areas become active and editable; they are
marked with a dashed line, as the diagram shows.
3. When you add one header or footer, such as a page number or date, it appears on every page. In
the case of page numbers, they're also programmed to be consecutive and to update themselves
automatically when more pages are added.
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Access the Workspace
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1. On the Insert ribbon, go to the Header & Footer tool group.
2. Click on the menu arrowhead next to either the Header button or the Footer button.
3. On the drop-down menu there are Built-In styles if you want to use them.
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4. Select the Edit Header option
to open the workspace.
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Header & Footer Ribbon
1. After you open the workspace, the Header & Footer Tools ribbon will appear
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2. On the Header & Footer tool group you can select a Built-In style as mentioned before.
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Page Numbers
1. On the Header & Footer tool group you can select the Page Numger tool, and then Top of Page
or Bottom of Page depending on where you want the page number to appear.
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2. In the Top of Page or Bottom of Page sub-menu, there are a variety of Built-In styles.
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Format Page Numders
1. On the Header & Footer tool group you can select the Page Numger tool, and then Format
Page Numbers option on the sub-menu.
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The Page Number Format dialogue
box will appear.
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2. You can chose the style of numbers, i.e., 1, 2, 3, or a, b, c, etc.
3. You can chose the starting point of the page numbering.
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Different Headers or Footers in a Document
If you have a multipart document, you may want to create headers and footers that go with each part:
For the cover page, you may want no page numbers at all and no header or footer text.
For the table of contents, headers and footers should reflect this part.
For chapters, headers can serve effectively as sign posts to readers reminding them of
which chapter they are in.
If you want unique headers and footers for each part, the first thing you need to do is to create
section breaks between the document's parts.
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1. A section break enables you to create a unique page layout for all the pages in that section. With
this unique layout established, you can then set up the headers and footers for each section.
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Inserting a Section Break
Always insert section breaks in the main body of the document, not within the header and footer
workspace. Close the header and footer workspace before proceeding.
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1. Place the cursor where you want a new section to start.
2. Open the Page Layout ribbon.
3. Click the Breaks button.
4. Under Section Breaks, click the Next Page option.
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The section break means that what comes before it is one section, and what's after it is another
section. So, with the section break inserted before chapter 1, all the front items — the cover page,
table of contents, list of illustrations, and so on — becomes section 1, and all the remaining chapters
become section 2.
When you open the header and footer workspace, the markers include a section number to define
the sections they belong to which help to keep you oriented.
5. The footer is at the end of Section 1.
6. The header is at the start of Section 2.
7. You will see another tab: Same as Previous.
Notes
The actual section breaks in the document do not show automatically. You can reveal them by
clicking the Show / Hide button on the Home ribbon.
You can also set up section breaks if you want content to start on odd-numbered or even-numbered
pages.
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Same as Previous Link
By default, the Same as Previous option is connected ( as shown in the illustration below ) which
means that the header content for the new section is linked or carried over from header content in the
preceding section.
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1. If you want the headers in the new section to be unique, you have to break this link to the
preceding section before you type in the headers workspace.
2. Go to the Header & Footer Tools ribbon.
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3. You will see the Link to Previous button is connected or engaged. Click it to turn it off and break
the link to the preceding section. Then return to the workspace to type your header.
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Different First Page
1. Use the Different First Page option to enable the header and footer areas to be different on the
first page of a section from the rest of the pages in the same section.
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2. Take notice of the section's marker with the added text, First Page …
3. Click the Next button on the Header & Footer Tools ribbon to edit the hearder and footer for the
remaining pages of the section.
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Different Odd & Even Pages
You can create headers and footers for odd and even pages. This puts the content on the outer edge
of the page, like a book does for facing pages. If you're binding your document, you might want this
format.
To apply headers and footers to odd and even pages, go through the same process described
earlier: Create document sections, tick the Different Odd & Even Pages option, break the links
between the sections, and then add the header and footer content that you want in each section.
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Further Help
IT Helpdesk
Library; Ground Floor
helpdesk@roehampton.ac.uk
Online Learning
24/7 Software Support
http://studentzone.roehampton.ac.uk/softwaresupport
Software Advisor
Daniel Rukstelis
d.rukstelis@roehampton.ac.uk
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