PDF version - Student Affairs - Stony Brook University
PDF version - Student Affairs - Stony Brook University
PDF version - Student Affairs - Stony Brook University
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RESIDENTIAL FINANCIAL SERVICES<br />
Mission<br />
The Department of Residential Financial Services is committed<br />
to the development, refinement and management of resources,<br />
processes and procedures which are cost effective, efficient<br />
and organizationally consistent to meet the needs of a diverse<br />
residential population.<br />
Strategic Priorities 2011-2012<br />
Goals > Major Accomplishment or Activity<br />
Cost Savings<br />
• Continued to minimize costs to students by maximizing<br />
resources while maintaining an emphasis on providing quality<br />
facilities and services to residents. Despite an increase in<br />
support to other areas on campus, Campus Residences has<br />
continued to keep direct operating costs to a minimum.<br />
Financial Data<br />
• Developed plans to improve the financial tools provided to<br />
the Directors of Campus Residences. These upgrades will<br />
help Residence Directors manage accounts more efficiently<br />
to maintain appropriate funding levels.<br />
Procurement<br />
• Successfully migrated from the current procurement system<br />
to a new web-based procurement system called SciQuest.<br />
The Department has ensured that all appropriate users<br />
received the proper training they needed to succeed.<br />
System will generate cost savings for the <strong>University</strong> both by<br />
streamlining the entire procurement process and capturing<br />
detailed purchasing data that will help the <strong>University</strong> to<br />
negotiate better pricing with vendors.<br />
Professional Development<br />
• Increased opportunities in staff development and training<br />
to enhance professional growth.<br />
Points of Pride<br />
Capital Funding: Continued to effectively secure the<br />
necessary capital funding that is available for extensive<br />
residential construction and renovation projects, ensuring<br />
they are adequately subsidized and supported.<br />
SciQuest Procurement System: Effectively piloted the<br />
new campus-wide procurement software program within<br />
Campus Residences to ensure all users are properly<br />
trained for the integration of the system. Worked closely<br />
with Campus Procurement personnel to rectify any issues<br />
that surfaced during transition.<br />
Additional Mail Services: Successfully assumed the<br />
responsibility for, and functions of, the USPS mail operation<br />
that was once located in the SAC. This service was provided<br />
with no additional staff.<br />
Strategic Priorities 2012-2013<br />
Capital Funding: Continue to secure the necessary capital<br />
funding that is available to facilitate extensive residential<br />
construction and renovation projects and ensure they are<br />
adequately subsidized and supported.<br />
Cost Savings: Campus Residences will continue to<br />
minimize costs to students by maximizing our resources<br />
while maintaining an emphasis on providing quality<br />
facilities and services to our residents. Despite possible<br />
increases in support to other areas on campus, Campus<br />
Residences will continue to keep direct operating costs<br />
to a minimum.<br />
Mail Room Services: Ensure all Mail Room employees are<br />
given sufficient opportunities in staff development and<br />
training to enhance their customer service skills.<br />
Financial Data: Implement additional plans to improve<br />
the financial tools provided to the Directors of Campus<br />
Residences, to better assist them in managing their<br />
accounts to maintain appropriate funding levels.<br />
9 DIVISION OF STUDENT AFFAIRS BRIEFING BOOK 2011-2012 • STONY BROOK UNIVERSITY
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