Supplier Environmental Requirements - Binar Elektronik

Ford Motor Company
SUPPLIER ENVIRONMENTAL
REQUIREMENTS
WEBGUIDE
Effective: April 2008
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Table of Contents
• Introduction
• Environmental Requirements for Production Suppliers
• Environmental Requirements for Facilities, Materials & Service Suppliers
• ISO 14001 Frequently Asked Questions (FAQ)
• Glossary of Terms
• Resources
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Introduction
Globally, Ford Motor Company and its affiliates are committed to being clearly
and consistently recognized as one of the leading automotive companies in the
world on the environment. Environmental protection is central to who we are as
a company and is a value firmly held at all levels of the Company.
The total life cycle of our products - from design and production, through
handling and use, to end-of-life recycling – must be taken into account to
reduce the environmental footprint of our products. All Suppliers play a major
role in the design and production of our products. As such, every link in the
value chain must be aligned to truly ensure environmental care.
At Ford's annual Supplier World Excellence Awards event, the Corporate
Responsibility Award is presented to suppliers that demonstrate leadership in
delivering Ford's supplier environmental requirements and overall leadership in
integrating environmental considerations into their business as well as
leadership in human rights and working conditions including corporate codes of
conduct/ethics; advanced health and safety systems and leadership in
corporate governance. Additional information on the Corporate Responsibility
Award and other Supplier World Excellence Awards is available at
http://fsp.covisint.com. Specific questions on the Corporate Responsibility
Award can be addressed to fwcp@ford.com.
This guide is part of the Production Purchasing and Non-Production Purchasing
Global Terms & Conditions Ford and Ford subsidiary purchase orders. The
following supplier environmental requirements are an integral part of Ford's
approach to environmental protection.
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ENVIRONMENTAL REQUIREMENTS FOR
PRODUCTION SUPPLIERS
All suppliers and contractors must have knowledge of the Supplier Environmental Requirements, which
are part of the Global Terms & Conditions of Ford's Purchase orders.
ISO 14001 ENVIRONMENTAL MANAGEMENT STANDARD
Ford Motor Company requires all production and non-production suppliers with manufacturing facilities
to third party certify all facilities to ISO 14001. ISO 14001 is a mandatory requirement for Q1 status.
ISO 14001 requirements are part of your Global Supplier Database (GSDB online) profile. Check your
profile for all of your required standards. The requirement for certification by an accredited third-party
registrar will help ensure that all of our suppliers are working to meet their local legal and regulatory
requirements, and have actionable continuous improvement plans for the significant environmental
aspects of their businesses. There may be more aggressive requirements for specific regions or
affiliates. See Frequently Asked Questions. Additional non-production supplier requirements are
discussed later in this Guide.
RECYCLABILITY, RECYCLED CONTENT AND PARTS MARKING
Vehicle Recyclability - Suppliers are expected to support program team recyclability targets by timely
submission of IMDS data as required by the Restricted Substance Management Standard (see below
under Prohibited, Restricted, and Reportable Substances) and by following the Supplier Environmental
Guidelines for Components.
Recycled and Renewable Content - Suppliers are expected to consider using materials that have
been recycled, wherever component cost and performance is not compromised (Recyclates might
require registration according to the REACH legislation). Suppliers have to justify if not using recycled
or renewable materials for components identified in the Supplier Environmental Guidelines for
Components.
Parts Marking: Suppliers must mark polymeric (plastic and rubber) components over a specified
weight with material type to support end of life use of materials. See E4 – Identification of Polymeric
Materials for more details.
PROHIBITED AND DECLARABLE SUBSTANCES
Ford Motor Company suppliers are required to comply with Restricted Substance Management
Standard (RSMS), including its material reporting requirements. Additionally, compliance to RSMS is a
requirement of the part approval process (PPAP) and new Manufacturing Site Assessment. RSMS is
updated annually. Suppliers are required to certify annually. To see the full RSMS Communication
Package, visit the Ford Supplier Portal (FSP) under "Important Documents".
Compliance to the Restricted Substance Management Standard and IMDS reporting is a part of the
terms of doing business with Ford and is a requirement of Q1.
For information on data entry and current requirements, please visit Electronic Data System's IMDS
Website or Global Materials Integration & Reporting (GMIR) Website.
Polyvinyl Chloride (PVC) should be avoided where technically and economically feasible.
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CHEMICAL LEGISLATION – REACH
Fulfilling obligations under Chemical Legislation – As per June 1, 2007 a new European
Regulation (EC) 1907/2006 concerning Registration Evaluation and Authorization of Chemicals
"REACH" has entered into force. REACH affects all industries and requires immediate and ongoing
actions from OEMs and their suppliers globally. The legislation defines and includes substances,
preparation and articles. All suppliers, including their supply chain, are responsible for fulfilling
obligations set out under REACH. Each supplier is to ensure that the use and risk management
measures for FMC are included in the safety data sheets. Substances on the candidate list (SVHC)
shall be avoided as far as possible, otherwise FMC should be notified of their presence in the product.
For chemical products (substances and preparations) this is done through the Safety Data Sheet. For
articles, this is done through IMDS starting from beginning of 2009. Until 2009, suppliers need to send
information on presence of substances with CMR 1+2, PBT and vPvB > 0.1% per article to the REACH
coordinator for the affected FMC brand. For products purchased outside EU, the supplier is responsible
for taking the importer role (e.g. nominating an only representative).
If a product needs to be modified due to REACH, all affected purchasing departments shall
immediately be notified.
Suppliers are further obliged to adhere to any other similar legislation applicable in countries outside
EU.
Learn more on REACH in Automotive Industry Guideline on REACH.
PACKAGING
Returnable Containers – Conditions for use of returnable containers for production, non-production
and FCSD parts are found in the applicable web-guides located on the Global Terms & Conditions Web
Guides website.
Planning and choice of packing materials, and handling of excess and rejected materials should be in
such a way that the total environment impact is minimized for the delivered products and services.
Please review the entire list of Global Terms & Conditions Web Guides for requirements applicable to
your business. Region-specific requirements are summarized in these packaging web guides.
For additional information, the FCSD Packaging Engineering web site is: http://web.pkginfo.ford.com.
SUBTIER MANAGEMENT
Supplier has a process to cascade all environmental requirements to sub-tiers upon request (e.g.
materials reporting requirements, REACH legislation, etc.). .
SUPPLIERS ACTING AS SUB-CONTRACTORS ON FORD PREMISES
Suppliers acting as sub-contractors will be required to comply with all local requirements with regard to
the health, safety and the handling of waste materials etc., as specified by the terms and conditions of
the contract.
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ENVIRONMENTAL REQUIREMENTS FOR
FACILITIES, MATERIALS & SERVICES SUPPLIERS
Suppliers providing facilities, materials or services (Non-production suppliers) have the following environmental
requirements, which are an integral part of the Global Terms & Conditions of Ford's Purchase Orders:
ISO 14001
Manufacturing Sites – All Tier 1, Long Term Preferred Suppliers in a factory based business with manufacturing
sites including all OEM, Developmental and After Market locations that transform materials are required by these
Terms & Conditions to obtain third party ISO 14001 certification.
Non Manufacturing Sites - Supplier sites with significant environmental impact will also be expected to achieve
and maintain third party ISO 14001 certification. For select Q1–targeted suppliers, ISO 14001 is a mandatory
requirement to maintain Q1 or seek Q1 approval. For more information on Q1 see ISO 14001 FAQ's.
ISO 14001 Requirements - Are part of your Global Supplier Database (GSDB Online) profile. Check your profile
for all of your required standards. All suppliers are to visit GSDB Online to see their required standards or contact
your buyer.
SUBSTANCES OF CONCERN
Suppliers of non-dimensional materials to Ford must comply with the Restricted Substance Materials Standard.
There may be more aggressive requirements for specific regions. All chemical products must comply with
substance restrictions as specified in the standard and obtain Brand Toxicology clearance (for Ford clearance,
see Occupational and Environmental Health Sciences (OEHS) for more details). Environmentally related data
from production and products must be available in the local language to enable environmental assessments.
CHEMICAL LEGISLATION – REACH
Fulfilling obligations under Chemical Legislation – As per June 1, 2007 a new European
Regulation (EC) 1907/2006 concerning Registration Evaluation and Authorization of Chemicals
"REACH" has entered into force. REACH affects all industries and requires immediate and ongoing
actions from OEMs and their suppliers globally. The legislation defines and includes substances,
preparation and articles. All suppliers, including their supply chain, are responsible for fulfilling
obligations set out under REACH. Each supplier is to ensure that the use and risk management
measures for FMC are included in the safety data sheets. Substances on the candidate list (SVHC)
shall be avoided as far as possible, otherwise FMC should be notified of their presence in the product.
For chemical products (substances and preparations) this is done through the Safety Data Sheet. For
articles, this is done through IMDS starting from beginning of 2009. Until 2009, suppliers need to send
information on presence of substances with CMR 1+2, PBT and vPvB > 0.1% per article to the REACH
coordinator for the affected FMC brand. For products purchased outside EU, the supplier is responsible
for taking the importer role (e.g. nominating an only representative).
If a product needs to be modified due to REACH, all affected purchasing departments shall
immediately be notified.
Suppliers are further obliged to adhere to any other similar legislation applicable in countries outside
EU.
Learn more on REACH in Automotive Industry Guideline on REACH.
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OTHER REQUIREMENTS
Other local or commodity specific requirements may be specified including:
Establishing environmental work plans, including legal requirement follow-up, improvement plans.
Environmental training of suppliers’ employees and sub-contractors.
Sub-contractors working on premises must be informed and agree with local procedures.
Product specific requirements (as specified by requester).
Materials used by contractor must meet the Restricted Substance Management Standard (RSMS) and
safety data sheets on products used on premises must be available.
Transportation suppliers must provide Declaration of Vehicle Fleet (vehicle type, age, fuel consumption,
etc.) *Volvo requirement *
Waste Management and Environmental Testing Suppliers must fulfill all local requirements for handling
of waste, chemicals, emergencies, etc.
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SUPPLIER ISO 14001 REQUIREMENT
Frequently Asked Questions
What is the requirement
3rd Party Certification to ISO 14001 by an accredited registrar. Volvo and Mazda may have more
aggressive plans for their suppliers to achieve. Ask your local Purchasing contact (see
www.fordscs.ford.com) if you are not sure.
What suppliers are required to certify
All Tier 1 production and non-production suppliers with manufacturing sites that provide product to
Ford. For non-production, this means Machinery & Tooling and Industrial Materials suppliers.
What about non-production/non-manufacturing suppliers
All suppliers are encouraged to implement an EMS. Non-manufacturing supplier sites with significant
environmental impact may also be expected to achieve and maintain ISO 14001 certification. All
suppliers are encouraged to visit GSDB Online to see their required standards or contact your buyer if
you are not sure.
Are all the supplier's sites required to be certified
All manufacturing sites owned by the supplier that provide product to Ford directly must be certified.
What about sub tier suppliers
Sub tier suppliers are strongly encouraged to certify to ISO 14001. Tier 1 suppliers are also asked to
encourage sub tier suppliers.
What about satellite assembly facilities
Yes, these are required as well and considered a "manufacturing site".
Will Ford accept supplier self-declarations of compliance to ISO 14001 requirements
No, only 3 rd party certifications are accepted.
Why is 3rd party certification required -- Why can't we self certify
The requirement for 3rd party certification will help ensure all of our suppliers are working to meet their
local legal and regulatory, as well as Ford environmental requirements and have actionable continuous
improvement plans on the significant environmental aspects of their business. 3rd party certification will
ensure your EMS works.
Will Ford accept EMAS instead of ISO 14001
Yes, Ford will accept EMAS, however, we encourage suppliers to pursue dual certification to ISO
14001/EMAS at their next scheduled certification audit.
Will Ford accept Chemical Manufacturer's Association's Responsible Care instead of ISO
14001
Yes, Ford will accept Responsible Care (RC) 14001 with RC third party certification that the supplier
meets both RC and ISO 14001 by using the RC system.
What type of information does Ford require
Reporting via GSDB Online (through the Ford Supplier Portal) is requested. If you cannot access
GSDB Online, you can report status to your STA Engineer. Registrar name, certificate number and
registration date are required. (See attached on reporting process)
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Will Ford audit me or check my certification status
Per the Global Terms and Conditions, suppliers are required upon request to submit documentation
certifying they meet all Ford Environmental Requirements. Proof of certification is required for Q1.
What happens if a supplier does not meet the ISO 14001 requirement
Environmental performance is a key supplier performance metric--ISO 14001 certification status will
affect future sourcing decisions. New Q1 applications require ISO 14001certification. ISO 14001 is a
requirement for all existing Q1 suppliers.
How do I report my status
Suppliers can enter their status directly to their GSDB profile via the GSDB Online tool.
Where is the data I entered on the web
Any status that has been reported has been transferred to your Global Supplier Database (GSDB)
record. For production suppliers, this data has also been linked to Q1 management database.
How can I see my data
Suppliers with Global Supplier Database (GSDB) Online access will be able to see and update their
status in GSDB using the GSDB Online tool. For production suppliers, your status is shown on the SIM
site screen and will also be linked to your Supplier Improvement Metrics (SIM) Parent Report Card and
Q1 status later this year.
How do I report my status if GSDB Online is not available
Production Suppliers—contact your STA site engineer.
Non-Production suppliers –contact your buyer.
How do I get access to GSDB Online
You will need to obtain special Ford Supplier Portal (FSP) access to the GSDB Online tool from your
Corporate Security Administrator (CSA). Instructions can be found online at the Ford Supplier Portal.
How do I get access to Supplier Improvement Metrics, "SIM" (Production suppliers only)
You will need to obtain special Ford Supplier Portal (FSP) access to SIM from your Corporate Security
Administrator (CSA).
How do I get access to the Ford web
Follow the New Registration Instructions found on the Ford Supplier Portal.
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Glossary of Terms
Certified according to ISO 14001
An accredited third-party auditor must verify the
environmental management system.
CMR
Carcinogenic, Mutagenic, Toxic for
Reproduction
Contractors & Vendors
Suppliers of services such as cleaning,
maintenance, testing and engineering. The
environmental requirements for some contractor
types are further explained in Appendix 1. For
practical reasons, each business unit will define
where the full requirements will be implemented.
Contractors are responsible for their respective
sub-contractors.
End-of-Life Costs
Costs for the pretreatment, recycling, recovery
and disposal of components in End-of-Life
Vehicles (ELVs). For Ford European vehicles
those costs are considered that occur to comply
with the legal targets of the European End-of-Life
Vehicle (ELV) directive (in particular 85/95 %
recycling/recovery, Annex I and Annex II).
Environmentally related data
Examples- data on emissions to air, water and
soil, use of chemicals, materials and energy,
which is relevant to the development and
production of the delivered components.
Non dimensional material
Non dimensional items are those that have no
intrinsic shape without containing structure.
Exampes of these items are fluids, gases,
powders and semi-solids (pastes) lika
adhesives, greases and paint, bulk chemicals
and seperately packed chemicals in postproduction
service kits.
Only Representative
Natural or legal person established outside the
Community who manufactures a substance on its
own, in preparation or in articles, formulates a
preparation or produces an article that is imported
into the Community may by mutual agreement
appoint a natural or legal person established in
the Community to fulfill, as his Only
Representative, the obligations of importers. The
Only Representative can represent one or several
manufactures, formulators, or producers of
articles outside the EU and exporting to the EU.
PBT
Persistent, Bio-accumulative and Toxic
Q1 2002
Ford's supplier quality standard.
Recycled content
The portion by weight of a product or material that
is composed of materials that have been
recovered from or otherwise diverted from the
waste stream.
Both post-industry and post-consumer
materials are considered recycled materials:
• Post-Consumer Recyclates (PCR) that
have passed through the hands of consumers
or
• Post-Industrial Recyclates (PIR) that have
at least been subjected to one additional
process step and would otherwise require
disposal.
But:
• Not home scrap recycling (e.g. direct
regranulation and re-feeding in the same
facility)
• Only the weight of the recyclates itself (not
the component as a whole)
• Only actually used recyclates (not those
that are only released or approved, but are
not assembled)
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Renewable
Renewable materials are derived from plant,
animal or bacteria resources AND are
sustainable cultivated within a human lifetime.
Focus for future applications on plant fibers
(flax, hemp, jute, kenaf, wood, cellulose etc.)
that are in line with the following guidelines:
1. Not increase weight / compromise
lightweight (e.g. not coconut in seats),
2. No reduced recyclability (e.g. not change
pure polyolefin material family based
door trim panel to renewable reinforced
one),
3. Do not conflict with interior air quality
(smell rating 2) / restricted substances
(critical pesticides) / humidity and other
specifications,
Ensure sustainable supply (in terms of stable
supply AND sustainable growing).
Recyclability
Recycling of materials used in production
processes and at product end-of-life.
Substance
A chemical element and its compounds in the
natural state or obtained by any manufacturing
process, including any additive necessary to
preserve its stability and any impurity deriving
from the process used, but excluding any solvent
which may be separated without affecting the
stability of the substance or changing its
composition.
Suppliers of "non-automotive products"
Suppliers of industrial materials, construction
machinery and tooling, and computer hardware
that are used in the development, production or
marketing of products.
SVHC
Substances of Very High Concern
(Definition of substances included in Article 57,
REACH)
Tier I Suppliers of Production Material
Suppliers directly delivering components and raw
materials that are assembled into final products.
The suppliers are responsible for their respective
sub-tier supplier.
vPvB
Very Persistent and Very Bioaccumulative
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Principal Corporate Contacts
Purchasing
Global Purchasing
Keli Plansinis
(313) 390-7512
kplansin@ford.com or fwcp@ford.com
Ford Europe Purchasing
Paula Mooney
44-1268-702880
pmooney2@ford.com
Volvo Purchasing / REACH
Linda Nilsson
46-31-32511 64
Lnilss81@volvocars.com
Recycling
Recycling (NA)
Claudia Duranceau
(313) 390-0504
cdurance@ford.com
Recycling (Europe)
Recycled Content – Valentina Cerato
44-1268-406961
vcerato@ford.com
Allergy-Tested Label – Monika Sauerbier
49-221-9012956
msauerbi@ford.com
Renewables – Maira Magnani
49-241-9421273
mmagnani@ford.com
Design-for-Environment – Nicole Eikelenberg
49-241-9421275
neikelen@ford.com
Standards & Specifications
Specifications & Standards
Ford Auto Web Communications
North America (616) 396-0880
Europe 44-1206-767636
info@autoweb.net
Volvo
Available through responsible buyers.
RSMS
Global Materials
Everett Rezendes
(313) 337-3396
erezende@ford.com
Toxicology
Gerri Grimes
(313) 337-3183
ggrimes@ford.com
European Toxicology
John Hopley
44-1277-251485
jhopley@ford.com
Volvo Recycling and Materials of Concern
46-31-325 94 61
imdsteam@volvocars.com
IMDS / GMIR / REACH
Bing Xu
(313) 805-4888
bxu1@ford.com
Help Desk
(313) 322-3717
rsmshelp@ford.com
IMDS Project Information (EDS)
Peter Mueller
Peter.Mueller@eds.com
Help Desk
49-421-525-6666
imds-helpdesk@eds.com
ISO 14001 Information
Ford ISO 14001 Contacts
Sue Rokosz
(313) 322-3826
srokosz@ford.com
External ISO Contact Information
www.iso.org/iso/management_standards.htm
General Information
Ford Supply Chain Sustainability
Website https://fordscs.ford.com
Email fwcp@ford.com

REVISIONS
REVISION DETAILS
DATE
02/28/08 • Refreshed administrative and formatting changes except as noted below.
• In Principal Corporate Contacts, the following were updated: Ford ISO 14001; Volvo
Purchasing; Toxicology; European Toxicology; Recycling (Europe); IMDS/GMIR/REACH
and RSMS. The following contacts were deleted: all Land Rover and Jaguar contacts.
• Footer with brand symbols are removed due to future sale of Jaguar and Land Rover.
• Table of Contents and Title pages stating "Environmental Requirements Checklist",
"checklist" was deleted.
• Environ. Req'ts for Production Suppliers ISO 14001: paragraph was added content to
check suppliers GSDB profile.
• Environ. Req'ts for Production Suppliers Recyclability, Recycled Content and Parts
Marking: url link was added for Supplier Environmental Guidelines for Components;
Recyclates requirement for REACH legislation comment;
• Environ. Req'ts for Production Suppliers "Prohibited, Restricted and Reportable
Substances" subtitle changed to "Prohibited and Declarable Substances".
• Environ. Req'ts for Production Suppliers Prohibited and Declarable Substances:
complete paragraph added for "Registration, Evaluation and Authorization of Chemicals
(REACH).
• Environ. Req'ts for Production Suppliers Subtier Management: comment noting supplier
must secure information to meet REACH legislation.
• Environ. Req'ts for FMSP Suppliers ISO 14001: Jaguar and Land Rover notations
deleted.
• Environ. Req'ts for FMSP Suppliers "Materials of Concern" subtitle changed to
"Substances of Concern".
• Environ. Req'ts for FMSP Suppliers Chemical Legislation (REACH): complete paragraph
added for "Registration, Evaluation and Authorization of Chemicals (REACH).
• Environ. Req'ts for FMSP Suppliers Other Requirements: replaced "restricted material
requirements and specifications of materials" with "meet the RSMS and safety data
sheets on products"
• In Supplier ISO 14001 Req't FAQ: Land Rover references removed.
• Additions to Glossary of Terms: Non dimensional material; CMR, PBT, vPvB, SVHC and
Only Representative.
• Added "Substance, CMR, PBT and vPvB" definitions to Glossary of Terms.
• Clarified "All chemical products must comply with substance restrictions as specified in
the standard and obtain Brand Toxicology clearance" (for Ford clearance) only.
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