Food Vendor Application - City of Auburn

Auburn CityFest 2013
An Auburn Parks & Recreation Event
Saturday, April 27, 2013 • 9 a.m. - 4 p.m. • Kiesel Park
Food Vendor Information
The last Saturday in April brings music, fine arts, arts & crafts, food, children’s activities and lots of fun and excitement to
beautiful Kiesel Park, nestled in Auburn, Alabama. If you would like to participate in Auburn CityFest by selling your commercial
goods, please read the following guidelines carefully and complete the second page of this application and return by
Friday, March 1, 2013.
All applications must be mailed or hand delivered to CityFest Headquarters.
All food vendor applications are subject to approval by the Lee County Health Department. A Lee County Health
Department Permit will be issued once your application has been reviewed and accepted. A photograph of your product
and sample menu, must accompany this form or your application will not be accepted. For more information, please contact
Nikki Foster at the Lee County Health Department at (334) 745-5765. Kiesel Park will have a designated area for food
vendors.
The CityFest planning committee has the right to deny any application if other applications have already been accepted for
the sale of similar goods. All food vendors are exclusive.
A City of Auburn Business License will not be required to be a vendor at Auburn CityFest. However, if your business
performs any transactions outside of the festival, a business license should be purchased. For your convenience, sales tax
forms will be provided in your confirmation packet. For additional information, please contact City of Auburn Finance Department
at (334) 501-7228.
General Information
1. Each space measures 12’ x 12’. Assignments will be made by Auburn CityFest Staff on a first come, first serve basis. Booth
spaces may be requested by location but are not guaranteed. A limited number of food vendor booths are available.
2. Food vendors must provide all materials for the booth space, including tables, chairs, equipment, tents and signage.
(Tents are strongly encouraged!) Labor is not provided by CityFest staff for booth set up.
3. No amplified sound is allowed. Generators must be approved by the CityFest planning committee.
4. Limited electricity is available for Food Vendors. If you are located in the children’s area, you must provide your own source
of electricity. Generators will not be provided.
5. Application Deadline is Friday, March 1, 2013. If you wish to purchase a booth space after this date, a $35 late fee must
accompany the application. Late booths will be assigned only if space is available.
6. Acceptance/Rejection letters will be e-mailed upon receipt of application. Confirmation Packets, which will include space
assignments, additional information and parking instructions will be e-mailed the week of April 1 - 5, 2013.
7. No refunds will be made once an application is accepted, for any reason! Rejected applications will receive a full
refund.
Auburn CityFest will be held Rain or Shine! Please plan accordingly!
Please note vendor set-up may be delayed due to inclement weather conditions. If there is bad weather, you will be
notified of any changes upon arrival to the park, or you may call (334) 501-2929. CityFest will not be rescheduled for
another date. There will be NO REFUNDS.
Festival Schedule
Friday, April 26, 2013
Vendors may set up on Friday, April 26, 2013 from Noon - 6 p.m. ABSOLUTELY no one will be allowed to set up
prior to Noon. Overnight security will be provided; however, we will assume no responsibility for theft or
damage.
Saturday, April 27, 2013
Vendors may also set up on Saturday, April 27, 2013, beginning at 6 a.m. No one will be allowed to enter the
park prior to 6 a.m. on Saturday. Set up must be complete by 8:30 a.m. and all vehicles must be moved to the
parking area. If you are late to the park, you will not be allowed in the park and there will be no refunds. Break down
must not begin until 4 p.m. This will be strictly enforced.
For more information, please visit our website at www.auburncityfest.com.

For additional information and/or to mail
completed application and payment contact:
Auburn CityFest
Auburn Parks and Recreation
307 S. Dean Road
Auburn, AL 36830
(334) 501-2930
www.auburncityfest.com
Auburn CityFest
April 27, 2013
FOOD VENDOR APPLICATION
Application must be received by: Friday, March 1, 2013
Name _______________________________ Phone (H)______________ (W)_____________ (Cell) _____________
Business Name (If Applicable)_____________________________________________________________________
Mailing Address ________________________________________________________________________________
City ____________________________ State _______________________ Zip Code _________________________
Email Address __________________________________________________________________________________
Have you ever participated in CityFest in previous years
If so, what year were you an exhibitor
What food item(s) will you be you cooking You must list all menu items. _________________________________
_____________________________________________________________________________________________
How will you be cooking these food items (For example, are you using a grill, stove, etc…)
How are you planning to keep the food items hot or cold (For example, steam table, grill, etc…) _____________
Please describe your booth or mobile unit: _________________________________________________________
____________________________________________________________________________________________
Price Range of your Food Products: Low $_________ Average $_________ High $__________
*Please attach a sample menu, along with a photograph of your product(s), to this application in order for your application to be
processed. Also, please see the attached form for additional requirements. You must resubmit photos even if they have been
submitted in the past. Photos will not be returned.
EXHIBIT SPACE INFORMATION
Exhibit space will be granted as applications are received.
One Space (12 Feet x 12 Feet) $90.00: _______________ Additional 12x12 space $35.00: _________________
Electricity (one 15 amp outlet) $20.00: _______________
(Electricity at Kiesel Park is limited. It will be provided as applications are received.)
Total Amount Enclosed: $___________________ If paid after March 1, $35 late fee paid __________________
*Please note water is not provided
(Please make check or money order Payable to Auburn Parks and Recreation Advisory Board)
HOLD HARMLESS AND INDEMNIFICATION AGREEMENT
I/we, the undersigned, for and in consideration of permission and space to participate in Auburn CityFest on April 27, 2013, agree to indemnify, hold
harmless, and defend the City of Auburn, Alabama, its officials, representatives, agents, servants, and employees from and against any and all claims, actions,
lawsuits, damages, judgments, liability and expense, including attorneys fees and litigation expenses, in whole or in part arising out of, connected with,
or in any way associated with my/our activities preparing for Auburn CityFest, participating in Auburn CityFest or traveling to or from Auburn CityFest.
I HAVE READ AND FULLY UNDERSTOOD THE ABOVE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT.
__________________________________ _____________________________________
Signature of Vendor Date Signature of Vendor Date
_____________________________________
Signature of Parent or Legal Guardian Date
MUST BE SIGNED BY PARENT OR LEGAL GUARDIAN IF VENDOR IS UNDER 19 YEARS OF AGE.

The Lee County Health Inspector WILL be on
site throughout the day. If any of the standards
below are violated, you will be shut down.
Please take the time to ensure your
booth meets these standards before
you arrive the day of CityFest:
You will not have access to a sink, so
please have a hand dip station with bleach
for hand washing.
Latex gloves MUST be worn while
handling food.
Long hair MUST be tied back if handling
food.
Please control insects around the food.
Please have food temperatures at the
highest possible temperature.
No eating is allowed in the area where
food is prepared.
Drinks are permitted for booth employees,
but only with straws & lids.
If you have any questions, please feel free to contact Nicki Foster with the
Lee County Health Department at (334) 745-5765,
or Auburn CityFest at (334) 501-2930.