receptionist/clerk for special services - Derby Public Schools

Management Information System (MIS) and Student Data Clerk
Job Description
JD328
Purpose:
Responsible to:
Salary:
The MIS and Student Data Clerk will provide clerical support in the area
of student data to assist with the efficient operation of the special services
program.
Director of Special Services
Range C
Date: May 2008
Qualifications:
1. High school diploma or equivalent.
2. Clerical training and skills in computation and numerical work.
3. Demonstrated organizational, typing and filing skills.
4. Efficient computer skills with basic knowledge in software and applications that are
required by the administration.
5. Skilled in operating various office equipment; such as personal computer, calculator,
facsimile, copy machine, and typewriter.
6. Ability to pay close attention to detail and coordinate various activities simultaneously.
7. Ability to work with minimal supervision.
8. Ability to adhere to district, state and federal confidentiality policies.
9. Ability to create and maintain databases.
10. Possess good command of oral and written communication skills and effectively
communicating with patrons, school staff and administration.
11. Desire to continue career improvement.
Essential Functions:
1. Maintain accurate databases (MIS and Netchemia).
2. Possess up-to-date knowledge with respect to MIS and Netchemia procedural changes
and provide consultation to special services staff and administration.
3. Transfer Netchemia database information to MIS database.
4. Monitor IEPs and special education paperwork for compliance errors and consult with
Special Services staff regarding aforementioned errors.
5. Report compliance errors to Director of Special Services and/or his/her designee when
special services staff fail to correct compliance errors.
6. Maintain accurate record of special needs children who are suspended or expelled and
served in alternative settings.
7. Maintain an accurate record of contracted special needs children and report
aforementioned students to KSDE.

8. Track special needs student records that are listed with Social and Rehabilitation
Services and Juvenile Justice Authority.
9. Prepare class size/caseload, IEP lists and other reports as requested by Director of
Special Services.
10. Attend yearly KSDE MIS mandatory training and pass the KSDE competency
assessment.
11. Run reports that verify MIS data and make appropriate corrections to data before
submission to KSDE.
12. Submit accurate MIS reports to KSDE on dates requested by KSDE and maintain
communication with KSDE staff regarding MIS procedural changes and provide
consultation to the Director of Special Services regarding MIS data changes.
13. Obtain required number of special education inservice hours per year as directed by the
Director of Special Services.
14. Develop lists of students from either Netchemia or LEMIS as requested by the Director
of Special Services.
15. Answer the telephone and serve as receptionist when necessary.
16. Retrieve student folders for copying, reviewing and destroying.
17. Make copies of requested information sent internally and externally.
18. Possess knowledge of other school district’s/agencies special education paperwork.
19. Transfer active files too inactive and vice versa as students withdraw and re-register.
20. Make files for new special education students.
21. File Individualized Education Plans (IEP), 504 student information and related reports
and documents.
22. Record testing or placement results in the database when those results are sent to the
office and share data with school psychologists when requested by the Director.
Physical Requirements/Environmental Conditions:
1. Requires prolonged sitting or standing.
2. Requires physical exertion to manually move, lift, pull or push heavy objects or
materials.
3. Requires stooping, bending and reaching.
4. Must work in semi-noisy and crowded environments.
General Responsibilities:
1. Assist in answering and taking telephone messages with respect to MIS and Netchemia
databases.
2. Review and file IEPs with respect to MIS data entry and reports.
3. Request monthly teacher/caseload reports and reconcile teacher lists with MIS data.
4. Prepare reports and class lists from teachers and psychologists.
5. Possess knowledge of other school district special education paperwork.
6. Type and copy correspondence, reports, bulletins, newsletters, handbooks, special
education records and other materials with respect to MIS data activities.
7. Adhere to all cooperative health and safety policies including all precautions of the
BloodBorne Pathogens Exposure Control Plan.
8. Other duties as assigned by the Director of Special Services and/or his/her designee
which are consistent with essential, general and qualifications for this position.