CHECKLIST OF DOCUMENTS TO BE SUBMITTED TO THE ... - MCX

Application for Change of Name
CHECKLIST OF DOCUMENTS TO BE SUBMITTED TO THE EXCHANGE REGARDING CHANGE of NAME OF THE
MEMBER SEEKING PRIOR APPROVAL
Stage 1 – Documents for seeking prior approval for effecting change of name prior to making application
to the Registrar of Companies (ROC) / Registrar of Firm (ROF):
1. Application seeking prior approval for effecting change of name/ trade name including communicating
reason for change of name and undertaking that the proposed change of name is /is not accompanied
by / associated with a change in constitution / designated directors / shareholding pattern / management /
control / dominant promoter group and the required networth is maintained by us as per the norms of the
Exchange in the applicable format as per Annexure I.
2. Certified true copy of the Board Resolution indicating proposal for name change (in case of Corporate
entity) / Proposal for name change (signed by all partners in case of partnership firm and by the
Individual / Karta in case of Proprietorship / HUF) and confirming that the deposits held with MCX by
member in old name shall be transferred in new name –Annexure II
3. Debit instruction of Rs. of Rs. 5000/- with applicable service tax (as per Circular No. MCX/MEM/151/2007
dated April 20, 2007) to be submitted
In case of Trading Member, a Demand Draft (of Rs. 5000/- with applicable service tax) favoring “Multi
Commodity Exchange of India Limited” to be submitted.
Stage 2 – Documents to be submitted as available on the website

Checklist for Change of Name – Prior Approval
Sr No.
Document Ref
No.
1 Annexure I
i.
ii.
iii.
iv.
2 Annexure II
i.
ii.
iii.
Particulars
Application seeking prior approval of the Exchange / FMC for
change of name
Is application submitted on the letterhead of the member entity
having old name
Is application submitted is in prescribed format of the Exchange
Is the application dated
Is application duly signed by the Designated Director /
Managing Partners /Proprietor /Karta under the Rubber Stamp
Certified true copy of a suitable Board Resolution passed for
approaching MCX and FMC for seeking prior approval for
change of name (applicable for corporate entity)
Is Board Resolution submitted on the letterhead of the
Corporate entity having old name.
The names of the existing designated directors are mentioned
The board resolution is duly signed by the existing Designated
Director and Rubber Stamp of the Corporate entity is affixed
Compliance
(Yes / No/NA)

ANNEXURE 1
Format of Application seeking Prior Approval of the Exchange / FMC on the letterhead of the Member in old name
Date:
To
Multi Commodity Exchange of India Ltd.
Membership Department,
Exchange Square, CTS No. 255,
Gundavali, Suren Road, Chakala,
Andheri (East),
Mumbai – 400 093.
Dear Sir,
We hereby apply seeking your prior approval for the proposed change of the name of our company/ firm from
_________________________ to __________________________.
Reason for change of name:
___________________________________________________________________________________________
___________________________________________________________________________________________
We certify that this change of name is not accompanied by / associated with a change in constitution /
designated directors / shareholding pattern / management / control / dominant promoter group and the
required networth is maintained by us as per the norms of the Exchange.
Further kindly debit my Exchange Settlement Account for the amount of Rs. 5000/- with applicable service tax
towards processing charges for change of name.
On receipt of your prior approval, we undertake to complete requisite formalities with the Registrar of
Companies / Registrar of Firms and submit necessary documents to the Exchange and FMC for effecting name
change.
Yours faithfully,
For _________________________ (name of the entity)
___________________________________________________________
Signature(s) of the designated director / All partners / Proprietor / Karta
Name of the above said signatory:-
Rubber Stamp of the entity
Encl:- Certified true copy of Board Resolution (signed by the designated director of the corporate entity) for
change of name

Annexure II
Suggested format of Board Resolution: (To be given on the old letterhead of the Corporate entity )
Certified True Copy of the Extracts of the Minutes of the Meeting of the Board of Directors of ______________
(name of the company), which was duly convened and where proper quorum was present, held on
___________ (date of meeting), at ________________________ (address where the meeting was held) .
Resolved that the Board of Directors of the company be and do hereby unanimously decided to change the
name of the company from ______________ (old name) to ______________ (new name) and to make
necessary application and give necessary undertakings, affidavits and such other documents as may be
necessary for seeking prior approval from the Exchange and FMC for above said change of name.
It was further RESOLVD that Mr. /Ms ________________ and Mr. /Ms________________ Designated Director/s
are hereby jointly and severally authorized to approach the MCX for the necessary action in this connection and
also to execute on behalf of the company an Undertaking and/ or any other document/s in favor of MCX.
It was further resolved that a copy of the above resolution be furnished to MCX, certified as True by
Mr./Ms.__________________.
Certified True Copy
For ___________________ (name of the entity)
_____________________________
Signature of the designated director
_________________________
Rubber stamp of the Co.
Name -