PRO-0033W Property Resource Guide.pdf - Girl Scouts San Diego

Girl Scouts San Diego
Property Resource Guide
for Groups & Troops
June 2013

Contact Information
Resource Center (property reservations) (619) 610-0742
Resource Center (equipment) (619) 610-0745
Camp Winacka Ranger Office (760) 765-1958
Camp Whispering Oaks Ranger Office (760) 765-1273
www.sdgirlscouts.org
For more information or for
additional numbers:
Girl Scouts San Diego
Emergency Contact
(866) 361-2327
Answering Service

This resource is for day and overnight use of Girl Scouts San Diego properties by local troops, groups
and service units and members of Girl Scouts of the USA and Boy Scouts of America.
Girl Scout Mission
Girl Scouting builds girls of courage, confidence and character, who make the world a better place.
Girl Scout Vision
To be the world’s best leadership experience for girls.
Outdoor Education Mission
We aim to inspire positive and challenging experiences in the outdoors, building interpersonal
connections between people and the natural environment while sharing life changing adventures.
Index of Sections
1) Introduction
2) Training Requirements
3) Reservation Guidelines
4) Property Descriptions
5) Policies
6) Other
7) Forms
1

Thank you for using Girl Scouts San Diego’s property. We have beautiful sites located throughout San
Diego and Imperial counties to serve Girl Scouts and the community for both day and overnight use.
In order to reserve property you must:
Complete the reservation form
Be a member of Girl Scouts San Diego, member of Girl Scouts of the USA, Boy Scouts of
America, or an approved collaborator, community partner, non-profit, government or for-profit
organization.
Ensure proper training and insurance (if applicable)
We offer reservations at the following facilities for day and overnight use:
Balboa Campus
Meeting space, lodges, tent camping, Sandra Brue art center, Ellen
Browning Scripps nature center, amphitheater, adventure zone,
Groce Family Tree House, Fran Styles Archery Range
Escondido Program Center
(EPC)
North Coastal Service Center
(NCSC)
Camp Winacka (Julian)
(WIN)
Camp Whispering Oaks
(Julian) (CWO)
Meeting space, lodge, tent camping, archery
Meeting space, available for day use only
Lodges, rustic cabins, primitive tent camping, pool, kitchen, dining
area, archery, challenge course (high & low), nature center
Modern cabins, tent camping, kitchen, dining area, archery,
challenge course (high & low)
2

Any Girl Scout troop using Girl Scouts San Diego property overnight must have
one adult who has completed Let’s Camp training. (This training is required for
troops attending overnight events in modern cabins where program and cooking
are prepared for you.) This course introduces volunteers to the basics of
planning and overnight, outdoor progression, girl behavior, safety and program
activities.
The Let’s Cook training is required for troops planning on providing program meals
(girl cooking) or for service unit encampments where troops and groups plan
program and cook. This course teaches volunteers the ins-and-outs of planning
a meal while observing established safety guidelines.
If you are cooking with your troop, Let’s Cook is required.
If you are cooking for a large group (three troops or more), you must use
a certified camp cook approved for our properties.
This applies to Girl Scout troops and outside groups. Certified cooks can
be hired through the resident camp specialist.
Let’s Tent training is required if troops are camping in rustic cabins or tents. This
course also teaches rustic outdoor living skills, environmental stewardship and
safety.
A group using council properties must provide a First Aider currently certified
in first aid and CPR. For requirements based on group size and acceptable
training providers, refer to Volunteer Essentials, chapter 4 (Safety-Wise). This
document is posted at www.sdgirlscouts.org/safety.
Encampment director training is required for groups camping (three or more troops).
This training is required before events and is recommended before planning starts.
3

Property Availability
Properties are available for use between Labor Day and Memorial Day only.
For overnights, check-in is at 4 p.m. and check-out is at 2 p.m. the following day (or day of
departure for multi-night stays).
Check-in and Out
For safety and insurance purposes site users must check-in and out with council staff, where one
is present.
Payment Information
Payment is due at the time of reservation. Major credit cards are also accepted. See page 5-6 for
detailed payment information.
Cancellations and Refunds
Cancellation of reservation must be received in writing at the Balboa resource center within 30
days prior to the troop/group reservation date, and 60 days for groups renting entire site. If this
deadline has been met, the reservation fee will be refunded. Excessive cancellations will
jeopardize future camping privileges.
Any site-usage fees received will not be refunded if:
Final payment and required documents are not received on or before due date.
A troop/group fails to show up for their scheduled reservation or arrives more than six hours
late without notifying council staff.
Reservation is cancelled less than 30 days prior to troop/group reservation or 60 days for
groups renting entire site.
Cleaning and Additional Charges
Because Girl Scouts take very good care of our council properties, they are no longer required to
provide security deposits. In the rare instance that property is left in an unacceptable condition, the
user group may be billed for additional cleaning or repair charges. If charges are left unpaid, our
council reserves the right to deny future access to the responsible party.
No additional charges will be added provided:
The property department certifies the clean-up was satisfactory and approves a Property
Exit Ticket.
All keys are returned to the council office within 24 hours of check-out time. Keys may be
returned by mail or dropped off at the Balboa or Escondido resource centers.
There are no damages to buildings, grounds or furniture.
Keys
Keys for use of property may be collected during business hours, M-F 8:30 a.m.-5:30 p.m. Keys
may be sent via postal mail, this service should be requested from resource center staff no less
than five working days prior to event to ensure keys arrive before reservation. In some instances, a
security alarm code may be needed.
Equipment
Assorted resources, books, videos, DVDs, program kits, camping and sports equipment are
available for checkout. Find full equipment list online at www.sdgirlscouts.org/resource or at your
local resource center.
4

Insurance and Other Required Paperwork
Forms must be completed in-full, including all necessary approvals and signatures.
Overnights require approval of activity consultant, volunteer support coordinator, service unit
manager or outdoor education specialist. Activity consultants cannot approve their own forms.
They can be signed by the service unit manager, volunteer support coordinator or outdoor
education specialist.
Required trainings must be completed.
Additional insurance must be purchased if applicable (girls will engage in high risk or
organized sports, and/or non-Girl Scouts will be on property).
As with all Girl Scout activities, Permission, Health History, Safety and Risk Management and
In-Town Contact forms must be completed.
General Insurance Information
Additional insurance for Girl Scout troops is not required for overnights at council properties unless
non-members will be in attendance. All registered Girl Scout members are covered by Girl Scouts
activity insurance for three days/two nights. Any troops wishing to stay longer than two nights must
purchase additional insurance.
Non-Girl Scout groups must provide proof of liability insurance coverage, and proof of not-for-profit
status. Insurance required is general liability with a combined single limit for bodily injury and property
damage of one million dollars ($1,000,000). Girl Scouts San Diego must be named as additional
insured party. An original copy of the certificate of insurance must be received with final payment to
verify policy and limits.
Non-registered participants (non-member children or adults) must be covered by purchasing
additional activity accident insurance. You must contact the program assistant at (619) 610-0719 to
get a form. Forms must be returned back to Girl Scouts San Diego at least five days prior to the event.
Making Reservations
Girl Scout troops – Prior to making a reservation troops must confirm with their Service Unit Activity
Consultant that properly qualified adults are available for activities that require them. Troops visit
www.sdgirlscouts.org, click on the property page, and select from the list and descriptions of
properties/facilities. Then click on the “Make a Reservation” button, select available dates, follow the
system prompts, and pay the user fee in full.
Service Unit Encampments – Service units reserve property dates through an annual lottery process
held in March. The council’s Property Reservation Specialist inputs the dates in the reservation
system, collects reservation fees to hold the dates, and invoices service units for the balance of their
user fees at a later time.
Outside User Groups – Non-Girl Scout groups contact the Property Reservation Specialist at (619)
610-0742 to negotiate their contract for property and facility use, sign the contract, and pay security
and reservation deposits. The balance of the user fee is invoiced for payment at a later time.
Reservation Confirmation – When reservations are made, our council’s Property Reservation
Specialist emails the Service Unit Activity Consultant to confirm that properly qualified adults will lead
activities. (For activities requiring trained facilitators or lifeguards, the Property Reservation Specialist
ensures they have necessary certifications.) The Property Reservation Specialist sends a
confirmation package via email and notifies reserving parties of any issues that must be resolved.
5

Other – Users are reminded that they are renting exposed sites: the council cannot offer guarantees
regarding rain, or other natural conditions.
The council reserves the right to cancel reservations due to hazardous site conditions. In this case, all
fees will be refunded.
Directions and Information for Troop Camping Site Reservations
1. All correspondence will be with the Outdoor Trained Adult.
2. Please reserve only the space you will use to ensure maximum use of our council facilities.
More than one troop occupying one cabin/unit can use one reservation. More troops than can
occupy as a single housing space on council property is considered an encampment.
3. Troop Camping training (Let’s Camp, Let’s Cook and/or Let’s Tent) is required to reserve
council facilities. Troops may reserve a site for a single night or weekend.
4. Additional charge for program resources, archery, pool and lodge/kitchen are payable at time
of reservation. These may be added later depending upon availability.
5. Cancellation of a reservation must be received in writing to the council within 30 days prior to
the troop/group reservation date. if this deadline has been met, the reservation fee may be
refunded or applied to future reservations within 12 months. Excessive cancellations will
jeopardize future camping privileges. A full refund or another date will be issued if the camp is
closed by council personnel due to inclement weather.
6. It is the responsibility of the Outdoor Trained Adult to notify the resource assistant as soon as
possible of any changes in information on the reservation, including arrival and departure
times.
7. Individual troops may go cabin or lodge camping two weekends per year, Sept.1 through May
31 on council sites. There are no restrictions on the number of times tent areas or weekdays
may be used. Attending a council sponsored event/program weekend or encampment, does
not count toward troop’s camping quota.
8. To facilitate communications between troops sharing camping facilities (units, levels) your
phone number will be given to other leaders unless you request otherwise.
6

Fees for usage of Girl Scouts San Diego properties day and overnight use can be found in the insert.
Facility Description/Notes
Balboa Campus: Balboa Park
Day Use
Capacity
Overnight
Capacity
Center Facilities 123 shared parking spots 366 165
Leadership
Center 1 room
Leadership
Center 2 rooms
Leadership
Center all 4
rooms
Florence
Burnham Hall
Lodge: Cabin 1
Lodge: Cabin 2
Tent Sites:
Levels 1 & 2
Amphitheater
(Level 1)
Sandy Brue Art
Center (Level 1)
Heated building, kitchenette (microwave,
refrigerator), tables & chairs available
Heated building, kitchenette (microwave,
refrigerator), tables & chairs available
Heated building, kitchenette (microwave,
refrigerator), tables & chairs available
Heated building, kitchen (microwave, stove,
refrigerator), tables & chairs available
Cabin 1 includes an enclosed heated
building, full kitchen, mattresses on floor,
tables and chairs, bathroom/showers, fire
circle, picnic area, use of amphitheater, and
access to Tree House. 6 parking spaces
Cabin 2 includes an enclosed heated
building, full kitchen, mattresses on floor,
tables and chairs, bathroom/showers, fire
circle, picnic area, and access to Tree
House.
10 parking spaces
BBQ, fire circle, picnic area, shares indoor
bathroom/showers and parking with lodge.
Cement seating, lighting for stage and
seating, back-stage area; must be reserved
with Level 1 Lodge. Shares bathroom and
parking with level 1.
Fully equipped art center with program kits,
art supplies and outdoor space for art
programs. Cost also includes staff facilitator.
Shares bathroom and parking with Level 1.
40 day use only N/A
80 day use only N/A
160 day use only N/A
80 day use only N/A
70 36
70 36
122 36
125 N/A
24 day use only N/A
Ellen Browning
Scripps Nature
Center (Level 2)
Groce Family
Tree House
Outdoor space for nature and science
programs. Cost includes staff facilitator.
Shares bathroom and parking with Level 2.
24 day use only N/A
Six levels, each with its own unique features. 25 N/A
7

Facility Description/Notes
Balboa Campus: Balboa Park cont.
Day Use
Capacity
Overnight
Capacity
Adventure Zone
Certified staff engages your group in team
building activities, low elements, and a 40-ft
climbing wall. Two hour sessions for
Brownies and older (excludes climbing
tower) and 4 hour sessions for Juniors and
older (includes climbing tower) are available.
Min. 10
Max. 20
N/A
Archery
Available M-F until 5 p.m. and Sun. after 2
p.m.
32 N/A
Escondido Program Center: Kit Carson Park
Center Facility
10 shared parking spots; must bring in
additional port-a-potties to accommodate
120 for day use.
120 total at any
time
(45 lodge; 27 tent)
72
Lodge
Tent Sites
Archery
Mattresses on floor, kitchenette,
bathrooms/showers, outdoor cooking and
fire ring.
Shares refrigerator, bathroom/showers,
outdoor charcoal grill cooking and fire ring
with lodge. Covered porch, shared use
between lodge and tent campers.
Available M-F until 5 p.m. and Sun. after 2
p.m.
72 45
27 27
32 N/A
North Coastal Service Center: Carlsbad
Center Facility
Conference
Room
Large parking lot in industrial complex.
Meeting space 46 N/A
8

Facility
Camp Winacka: Julian
Description/Notes
Day Use
Capacity
Overnight
Capacity
Center Facility 55 shared parking spaces 460 200
Lodges:
Meadow Vista
Oak Knoll
Lodge refers to an enclosed cabin with
heat, restrooms, fireplace and
mattresses on the floor. Cooking can be
done either indoors or on sheepherder
stoves, depending on the site.
Sleeps 24; kitchen with stove, oven and
microwave; mattresses on floor
Sleeps 24; kitchen with stove, oven and
microwave; mattresses on floor
24 24
24 24
Shady Glen Sleeps 36; mattresses on floor 36 36
Mountain View Sleeps 36; mattresses on floor 36 36
Rustic Cabins:
Morning Side
Hideaway
Hilltop
Rocky Ridge
Primitive
Camping
Primitive Tent
Site
Kitchen and
Dining Area
GEICO Reception
Center
Environmental
Center
Pool
Archery
Challenge Course
Rustic Cabins are enclosed cabins or
canvas sided buildings with bunks and
access to a separate bathroom and
sheepherder stoves, no heat or
electricity
Sleeps 38; 4 cabins of 8 beds, 1 cabin
of 6 beds; screened open air cabin,
each side of cabin houses 4 people
with separate access.
Sleeps 38; 4 cabins of 8 beds, 1 cabin
of 6 beds; screened open air cabin
Sleeps 48; 6 cabins of 8 beds; canvas
sided, wooden floor and roof
Sleeps 40; 5 cabins of 8 beds; wooden
cabins with shutters
Primitive Camping includes barbeques,
tables and port-a-potties. There is no
running water.
Picnic table, port-a-potty, fire ring, BBQ,
tent space; no water on site.
Industrial full-sized kitchen (must have
appropriate training). Used for
encampments and large groups only*
Computers for adult use, phone,
restroom, camp information board
Outdoor space, program kits and ideas
for exploring nature
At Camp Winacka, available June thru
2 nd week in October. Lifeguard
required.
Shared by Camp Winacka and Camp
Whispering Oaks, available M-F until 5
p.m. and Sun. after 2 p.m.
Shared at Camp Winacka and Camp
Whispering Oaks, subject to availability.
9
38 38
38 38
48 48
40 40
24 24
240 N/A
28 N/A
43 N/A
96 N/A
32 N/A
32 N/A

Facility
Description/Notes
Camp Whispering Oaks: Julian
Day Use
Capacity
Overnight
Capacity
Center Facility 44 shared parking spaces 382 207
Modern Cabins:
Black Oak
Engleman Oak
Live Oak
Tent Sites:
Site 1
Site 2
Site 3
Kitchen and
Dining Area
Archery
Challenge Course
Modern Cabins with heat and
electricity, restrooms, refrigerator and
shared program shelter. Cooking can
be done on propane or sheepherder
stoves (no barbeques provided).
3 cabins of 16 campers each; 1 room
with 4 beds
3 cabins of 16 campers each; 1 room
with 4 beds
3 cabins of 16 campers each; 1 room
with 4 beds
Tent Areas barbeque, tables and porta-potty.
Sleeps 24; has fire ring, port-a-potty,
running water 2 sheepherder stoves
Sleeps 20; has fire ring, port-a-potty,
running water 2 sheepherder stoves
Shares port-a-potty with tent site 2,
running water, 1 sheepherder stove
Industrial full-sized kitchen (must have
appropriate training). Used for
encampments and large groups only*
Shared by Camp Winacka and Camp
Whispering Oaks, available M-F until 5
p.m. and Sun. after 2 p.m.
Shared by Camp Winacka and Camp
Whispering Oaks, subject to availability.
16 per cabin 16 per cabin
16 per cabin 16 per cabin
16 per cabin 16 per cabin
36 24
32 20
12 12
160 N/A
32 N/A
32 N/A
*See Let’s Cook under Training Requirements (page 3)
10

Additional Resources:
Camp Winacka and Camp Whispering Oaks Ropes Course: (fall 2013)
Camp Winacka and Camp Whispering Oaks shared challenge course offers low and high ropes
course designed to enhance leadership, teamwork, and problem solving skills, and improve
communication, cooperation, support, trust. Participants will learn to think creatively and critically,
develop climbing skills and participate in the ultimate challenge through Girl Scouts San Diego ropes
course program.
Challenge Course
A challenge course is a series of mental challenges
and physical obstacles that help to build:
Team Building
Team building is an organizational practice that improves
team effectiveness through cooperation, trust and
communication. Programs are customized to fit the specific
needs of each group.
Low Ropes Course
Explore and recognize the benefits of highly effective teams
and team building. Groups will experience enhanced
cooperation, communication and appreciation for individual
strengths and differences.
Trust
Support
Integrity
Self Awareness
Communication
Group Acceptance
Group Cooperation
Personal Confidence
Problem Solving Skills
Leadership Development
High Ropes Course
Take your group to a higher level by utilizing elements that are 30 feet in the air. Participants use
ropes and harnesses to negotiate the course as well as a 300 foot zip line. Our high ropes course can
be used in conjunction with our low ropes course or as a stand-alone team building experience.
Participants must be in second grade (Brownie Girl Scouts) and older to participate in the low element
course. Participants must be 4 th grade (Junior Girl Scouts) and older to participate in the high element
course, including zip line.
The course is available to rent during September to May, weather permitting.
Ropes Course Instructors
Our Ropes Course Instructors are highly trained and qualified to lead your group through the ropes
course tailored to your group goals. Fees include area rental, equipment usage, and facilitator costs.
All ropes course reservations require two trained council facilitators.
The course is designed to offer progressive challenges to girls year after year. Each session is
designed with games, problem solving initiatives, and select course elements based on age and
ability of group to work together on each progressive challenge.
Encampment directors will work with Girl Scout camp staff to ensure that course scheduling and
usage best meets the needs of your particular group. Factors that affect scheduling include number of
girls, age of participants, program priorities and desired outcomes.
11

Balboa Campus: Balboa Park
Lodge Camping (indoors)
Unit: Sleeps: Parking Spaces: Notes:
Level 1 36 6 (more on main level) Mattresses on floor
Level 2 36 10 Mattresses on floor
Level 3 21 17 Mattresses on floor
Subtotal:
Tent Camping
93 lodge campers
Unit: Sleeps: Parking Spaces: Notes:
Level 1 36 6
Shares bathroom and kitchen with
lodge campers
Level 2 36 10
Shares bathroom and kitchen with
lodge campers
Subtotal: 72 tent campers
Day Use
Total
Subtotal:
Additional Users:
150
150 day users
Type:
Lodge Camping 93
Tent Camping 72
Notes:
Day Users 150
Total: 315
Upper level must be reserved to
accommodate 150 day users
Capacity:
12

Escondido Program Center: Kit Carson Park
Lodge Camping (indoors)
Unit: Sleeps: Parking Spaces: Notes:
Lodge 45 10 Mattresses on floor (49)
Subtotal:
45 lodge campers
Tent Camping
Unit: Sleeps: Parking Spaces: Notes:
Tenting 27 10
Shares bathroom and kitchen with
lodge campers
Subtotal: 27 tent campers
Day Use
Subtotal:
Additional Users:
48
48 day users
Notes:
Port-a-potties must be brought (at the
expense of the user group) to
accommodate additional users. One
potty per 15 additional users.
Total
Type:
Capacity:
Lodge Camping 45
Tent Camping 27
Day Users 48
Total: 120
13

Camp Winacka: Julian
Lodge Camping
Unit: Sleeps: Parking Spaces: Notes:
Oak Knoll 24 55 to share
Has kitchen with stove, oven &
microwave; mattresses on floor
Meadow Vista 24 55 to share
Has kitchen with stove, oven &
microwave; mattresses on floor
Shady Glen 36 55 to share Mattresses on floor
Mountain View
Male Housing
Subtotal:
Rustic Cabins
36
2
122 lodge campers
55 to share
55 to share
Mattresses on floor
Has separate bathroom
Unit: Sleeps: Parking Spaces: Notes:
Hilltop 48 55 to share
6 cabins of 8 campers each; canvas
sides, wooden floor and roof
Morning Side 38
55 to share 4 cabins of 8 campers each; 1 cabin
for 6 campers; screened open air
cabins
Rocky Ridge 40
55 to share 5 cabins for 8 campers each;
wooden cabins with shutters
55 to share 4 cabins for 8 campers each; 1 cabin
Hideaway 38
for 6 campers; screened open air
cabins
Subtotal: 164 tent campers
Day Use
Total
Subtotal:
Additional Users:
174
174 day users
Type:
Notes:
Lodge Camping 122
Rustic Cabin Camping 164
Day Users 174
Total:
Meals may be difficult as lodge can only
seat 240 people
Capacity:
200 (overnight maximum)
Primitive tent site (no facilities or running water) available at Lower Lake for experienced
campers; call resource center for details.
14

Camp Whispering Oaks: Julian
Lodge Camping
Unit: Sleeps: Parking Spaces: Notes:
Black Oak 52 44 to share
3 cabins of 16 campers each, 1
room with 4 beds
Engleman Oak 52 44 to share
3 cabins of 16 campers each, 1
room with 4 beds
Live Oak 52 44 to share
3 cabins of 16 campers each, 1
room with 4 beds
Subtotal:
Tent Camping
163 lodge campers
Unit: Sleeps: Parking Spaces: Notes:
Site 1 24 44 to share
Has fire ring, port-a-potty, running
water, sheepherder’s stove
Site 2 20 44 to share
Has fire ring, port-a-potty, running
water, sheepherder’s stove
Site 3 12 44 to share Shares port-a-potty with tent site 2,
funning water, sheepherder’s stove
Subtotal: 56 tent campers
Day Use
Total
Subtotal:
Additional Users:
175
175 day users
Type:
Notes:
Lodge Camping 163
Tent Camping 56
Day Users 175
Total: 394
Meals may be difficult as lodge can only
seat 160 people
Capacity:
15

Location 1231 Upas Street, San Diego, CA 92103-5199
Facility Description
Located in the northwest corner of Balboa Park, the Balboa Campus serves as our council
headquarters and includes a resource center, council store, meeting rooms, program space, lodges,
tent camping, amphitheater, Art Center, Nature Center, Adventure Zone, Tree House and staff offices.
Entrance gates to each lodge level are located on Richmond Street. Both winterized lodges and
grounds for tent camping are available for troop or group camping as well as for large service unit
events. Levels are secured through tall fencing and locked gates.
For meeting and program space, we offer the Leadership Center, which includes four rooms
separated by portable walls and a kitchenette. Florence Burnham Hall offers additional meeting space
and a full kitchen. These are available for day use only.
Brick lodges on levels one and two are heated with flush toilets and hot showers. Kitchens are
equipped with an electric stove and oven, microwave and two refrigerators. There is no cooking of
raw meat indoors per City of San Diego. Grills are provided for cooking or groups should pre-cook
meat prior to visiting the site. Inside features include a fireplace, mattresses, tables and chairs.
Cleaning supplies, toilet paper, brooms and mops are provided.
The outside fire ring, flagpole and flag are shared with tent campers.
Tenting areas on levels one and two share indoor bathrooms and one refrigerator with lodge campers.
Barbecues and a fire ring are available for cooking. The fire rings are shared with lodge campers for
campfire programs. Sheltered fireplaces for cooking in inclement weather are available on the Level 1
and 2 porches. Please use charcoal only in the barbecues.
Safe Foot Paths
Use stairs between all levels rather than the road for the safest pathway. The road should only be
traveled by vehicle. Use the main level Richmond Street exit when traveling off property by foot as to
avoid traffic in the parking areas.
Tours
Self-guided tours are available of the Balboa Campus and the surrounding facilities. For information or
to arrange a self-guided tour for a troop/group, contact the resource center property assistant at (619)
610-0742 or property reservations@sdgirlscouts.org.
Parking
The main parking lot is on the upper level. Spaces for a limited number of cars are available on each
of the cabin levels. Overflow cars should be parked on the upper level lot after gear is unloaded. All
cars parked on cabin levels must back in so that the lots can be evacuated quickly in an emergency.
Activity Ideas
San Diego Zoo, Balboa Park museums, theaters, Space Theatre and Science Center, International
Houses of Pacific Relations, the Arboretum, Florida Canyon Nature Preserve, other downtown
attractions.
16

Level 1
Amphitheater
The outdoor amphitheater features concrete seating, lighting for stage area; must be reserved with
lodge on Level 1
Sandy Brue Art Center
Located on Level 1, the art center features art supplies, program kits and outdoor space with tables
and chairs to tap into your creative side. See Balboa Campus Activities Guide for more information
and a list of program kits available.
Level 2
Ellen Browning Scripps Nature Center
Located on Level 2, the nature center offers outdoor space, program kits and ideas for exploring the
natural setting of our property at Balboa Park. See Balboa Campus Activities Guide for more
information and a list of program kits available.
Level 3
Adventure Zone
Team-focused games, initiatives, low elements. Girl Scout Juniors and up can tackle a 40-foot
climbing wall. The aim of many of the activities is to allow the individual to see themselves and their
team as increasingly capable and competent. By paying close attention to progression, and starting
with ground games and initiatives, groups and individuals feel confident graduating to activities which
involve some physical emotional risk. By sharing individual successes and setbacks with a supportive
team, participants gain self-esteem, and practice working successfully in a large group.
Groce Family Tree House
Located on Level 3, the tree house is a multi-level
program area offering participants a unique space
for a troop meeting, doing badge work or just
exploring. Children must be supervised at all
times.
Fran Styles Archery Range
Located on Level 3, the archery range can be
used with a certified archery instructor.
17

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PRO-0022-. 9/24/10

Location 3050 Las Palmas, Escondido, CA 92025
Facility Description
Located in the heart of Kit Carson Park, the Escondido Program Center offers a range of services to
North County volunteers as well as an additional camping site for the council. Best suited for troop or
group overnight and day camping, the building is winterized for beginning campers, and the grounds
behind the building offers space to tent camp. The facility is secured through fencing and locked gates
and is patrolled by the local police department.
The site offers a centrally heated wooden lodge with flush toilets and hot showers, inside fireplace,
mattresses on floor, tables and chairs. Kitchen is equipped with a refrigerator; one electric stove top
(no oven) and one small microwave oven. Cleaning supplies, rake, shovel, broom and mops are
provided. A back porch with canvas sides is available for group use.
Before use, adults should perform a safety check that playground equipment is sound, and that loosefill
material on ground is evenly distributed.
Shared outdoor space includes a fire ring, barbecue and eight picnic tables for 56 people, playground,
flagpole and amphitheater that seats 85. Archery equipment is also available for use on site.
Tent campers share indoor bathroom with cabin campers. A refrigerator, barbecue and two picnic
tables are available for each of the three tent areas.
Parking
There is limited parking inside the fence of the program center. When this lot is full, cars may be
parked in the large public parking lot adjoining the program center. Be sure to keep the gate locked at
all times.
Activity Ideas
The San Diego Zoo Safari Park, the arboretum and hiking trails in Kit Carson Park, North County Fair
Shopping Mall, the Ostrich Ranch, the San Pasqual Battlefield, Bates Nut Farm, hiking in the San
Deiguito River Park, fishing or aquatic activities at Lake Hodges and Pinery Tree Farm, Escondido
Park Rangers from the Lake Dixon Ranger Station can be contacted at (760) 839-4345 to give a
nature talk.
19

Location 4949 Pine Hills Road, Julian, CA 92036
Elevation
4,000 Feet
Facility Description
Camp Whispering Oaks is located in San Diego County near the mountain town of Julian. It is
comprised of 58 acres of varying terrain in the Cuyamaca Mountains with cabin and tent camping
facilities. Warm and dry during the summer, warm days and cool nights in the spring and fall; it can be
cold and snowy during the winter. Camping here affords the opportunity to experience all four
seasons.
A lodge with a fireplace, dining tables and a full kitchen is located near the entrance of the facility. The
lodge is available for program activity by troops; however, the kitchen must be additionally reserved.
A paved play court is located just below the lodge. Additionally, an irrigated play field is available for
program usage. Equipment for sports and games is available in the sports shed adjacent to the red
ball field. A shared flagpole is located adjacent to the ball field. Playground structures are located near
Engleman Oak and Live Oak. Adults must supervise girls’ use of playground. Before use, adults
should perform a safety check that playground equipment is sound, and that loose-fill material on
ground is evenly distributed. Seasonally, a small pond may be available for environmental activity;
dependent upon rainfall. Program decks adjacent to tent site #1 are a great location for nature
activities or stargazing.
An amphitheater able to seat 200 girls is available for ceremonies, campfires and performances.
Smaller troop size fire rings are located in tent sites one and two. Camp Whispering Oaks shares a
challenge course and archery range, trained facilitators are required for use.
Check In/Out
All users must check in and out with the on-duty camp ranger. The on-duty ranger can be contacted
through the walkie-talkie box in each program shelter. She/he will give you keys if you need them and
answer any questions about the site. The ranger does live on site so please respect his/her home and
privacy.
Parking
There is a designated parking area at Camp Whispering Oaks. This area is located on the southeast
side of the main road beyond the health facility. All vehicles must be backed into parking spaces for
emergency evacuation. Vehicles may only be parked near cabins for loading/unloading and
emergency purposes.
Communication
Units are equipped with a walkie-talkie box that communicates with the portable walkie-talkies. You
cannot call another unit’s built in walkie-talkie. A ranger will be available by walkie-talkie day or night.
21

22
JN:jd
PRO-0011 11/3/11

Location 4720 Boulder Creek Road, Julian, CA 92036
Elevation
3,800 Feet
Facility Description
Camp Winacka is located in San Diego County near the mountain town of Julian. It is comprised of
625 acres of varying terrain in the Cuyamaca Mountains with two small lakes, cabin and rustic
camping facilities. Warm and dry during the summer, it can be cold and snowy during the winter.
The GEICO Reception Center
Located in the parking lot of camp; offers a place for troops and groups to meet up and rest before
heading to their sleeping quarters. There are restrooms and camp maps located in this building. This
is a great place for groups to check-in for encampments.
The lodge, located in the center of camp, is a covered and enclosed space with retractable canvas
walls. It offers a fireplace, small stage, dining tables and a full, industrial-sized kitchen which is
available with an additional reservation. There is a flagpole near the lodge for shared use. A flag and
sashes are available.
A shared campfire ring seats 245 people and is located near the upper lake. Each unit site (except
Oak Knoll and Meadow Vista) has a campfire ring for use of those troops assigned to the unit.
An observation tower is located on the hill behind Morningside unit; the tower is a good hike
destination. Picnic tables and port-a-potty are on site. Adults must supervise girls’ activities at the
observation tower.
A beautiful tent site at lower lake is available for primitive tent camping. Picnic tables, a barbecue, fire
ring, a port-a-potty and spaces for tents are provided. There is no water available on site.
Arrangements for keys must be made with on-site ranger. Parking is limited and several hundred feet
from campsite.
Camp Winacka shares a challenge course and archery range, trained facilitators are required for use.
Groups can explore nature in the Environmental Center. Canoeing and lake exploration is available at
the lake located near the campfire ring.
Check In/Out
All users must check in and out with the on-duty camp ranger. The on-duty ranger is located at the
GEICO Reception Center, and does live on-site so please respect his/her home privacy.
Luggage Service
A member of the property staff is on-duty from 2-8 p.m. on Friday and 8 a.m. to 2 p.m. on Sundays to
transport your gear to Hilltop, Morningside, Hideaway or Rocky Ridge. Unload your cars into the bin
marked for your area. Hand-pushed luggage carts are also available to transport gear. There is a limit
of one truckload per troop or per unit for encampments.
Parking
Five paved areas plus two gravel overflow parking areas (70 spaces) are designated for parking; one
at the main gate, one in front of the GEICO Reception Center, two close to Meadow Vista and one
near the lodge. Vehicles must be backed into parking spaces. In order to minimize impact on the
meadow, no private vehicles are allowed on dirt roads.
23

24
JN:jd
PRO-0010-. 11/20/12

Swimming Pool
Located at Camp Winacka, adjacent to the lodge. It’s available for use with proper supervision. See
Safety Activity Checkpoints for the lifeguard and swim watcher ratios. Must be specifically reserved,
keys can be picked up from the ranger. Pool is open June 1 thru the second weekend in October.
Challenge Course
A low - high ropes course is available for reservation Saturdays from 9 a.m. to 1 p.m. for Camp
Whispering Oaks campers and Saturdays from 1 to 5 p.m. for Camp Winacka campers. Sundays are
negotiable. Groups must use a certified ropes course instructor. A first aider and first aid kit must be
present. Keys can be picked up from the ranger. See page 13 for more details.
Hiking
There are several hiking trails laid out for your enjoyment. Maps are available. All trails are clearly
marked.
Dehr Creek Trail
This trail is a 9/10-mile loop trail. A trail map can be found at the reception center.
Lakes
Lower Lake is a delightful, serene hiking destination; a place to do nature study, write poetry or have a
Girl Scouts Own. Upper Lake is near Camp Winacka’s campfire ring. Exploration of the shores can be
a fun and educational activity. Because the water is not clear, swimming is not allowed in either lake.
Observation Tower
Located on the hill behind Monringside Unit, the tower is a good hike destination. A picnic table and
port-a-potty are available on site. Adults must monitor all activities at the observation tower for safety
purposes.
Environmental Center
Located behind the Oak Knoll unit. The environmental center offers outdoor space, program kits and
ideas for exploring the natural setting of our property.
Sports Equipment and Play Field
Both a grass field and a hard court are available at Camp Whispering Oaks. The equipment is stored
in a nearby shed, and is available based on the honor system. Please make a note on your
Property/Equipment Damage Report if the sports equipment gets damaged.
Water Play
Located at Camp Whispering Oaks, this area can be fun on a hot day! Misters in an open pavilion
provide a great place for cooling down.
25

All groups using Girl Scouts San Diego property are advised to have the following with them:
Roster listing name, address and emergency contact information for all participants.
Listing of all participants with known allergies/health conditions and activity restrictions, or
other accommodations.
Signed permission to seek emergency treatment for all minors.
Alcohol and Drugs
Alcohol is the most abused drug among youth in the United States. Alcoholic beverages are not
permitted on Girl Scout owned or operated sites at Girl Scout-sponsored activities. Any ALL ADULT
non-Girl Scout groups planning to serve alcohol must obtain written approval in advance. Recreational
drugs of any kind are prohibited.
Animals
Site users and temporary staff may not bring dogs, cats or other pets onto council property with the
exception of service animals. Pets belonging to full-time staff must be under control and on a 6’ leash
whenever site users are present.
Earthquake
In the event of an earthquake, move quickly away from buildings, utility poles and power lines. Do not
re-enter any building until permission is received from site staff or authorities. If you are inside during
an earthquake, stand in a doorway or under a heavy piece of furniture such as a desk or bed. Stay
away from windows. Cover your head and neck with your arms in a crouching position.
Electrical Storm
Lightning will seek tall objects, so stay away from lone trees, drinking fountains and hilltops. Seek
shelter under a low clump of trees, in a building or automobile. Don’t hold a radio or cell phone,
especially one with an antenna.
Downed power lines are extremely dangerous. Stay clear and don’t touch them. Do not touch a victim
who is in contact with a downed power line. Contact the event director or property staff if there are any
electrical problems. Do not try to put out an electrical fire with water. All sites are equipped with fire
extinguishers.
Emergency Transportation
At least one vehicle in operational order must remain available at all times. This vehicle must not be
used for other jobs and must always have enough fuel to reach primary emergency locations.
Evacuation
The event director must determine an emergency signal and designated meeting spot in advance,
and communicate this information to all adults in pre-event materials. A typical signal is three long
blasts of a car horn or air horn, repeated until everyone has gathered. A typical meeting place is a
camp flag pole.
Upon hearing the emergency signal, each troop or unit will gather immediately and proceed together
to the designated meeting spot. There, the event director or designated person will conduct a head
count and communicate further instructions.
If it is necessary to immediately evacuate camp, campers will be loaded into every available vehicle
and shuttled to a safety zone designated by the event director. Drivers may need to make more than
one round trip. Other than medically necessary items, belongings are left behind. A practice
emergency drill should be held as soon as practical once most participants have arrived.
26

Fire
If inside a building, pull the fire alarm immediately. If you are outside, send runners to sound the
alarm. Report the size, location and nature of the fire to an adult in charge or the local authorities by
calling 911. The adults in charge are responsible for conducting a fire drill with campers the first day of
any program on Girl Scouts San Diego property.
Firearms, Hazardous Materials and Equipment
Firearms, air guns, weapons, ammunition or explosives are not allowed on council properties at any
time. If you bring tools of any kind (power or hand), flammable liquids such as gasoline, paint thinner,
etc., please notify council staff so materials can be in locked storage when not in use. These materials
should be used only by individuals who are trained and experienced in their use.
First Aid Supplies and Equipment
Girl Scouts San Diego does not supply these items. All troops must supply their own first aid/CPR
trained adult and first aid kit to camp. First aiders must be trained by a nationally recognized provider
of training. See Volunteer Essentials Chapter 4 for requirements.
Food Safety
1. Food shall be stored in appropriate food storage areas. Food should not be stored on the floor.
Food should be stored at a temperature range of 40-140 degrees Fahrenheit for as short a
time as possible.
2. Smoking is not permitted in any food preparation or serving area.
3. Garbage containers in the kitchen and dining areas shall be kept covered except when in
continuous use.
4. All dishes shall be scraped clear of food particles.
5. Dishes shall be washed using the three-sink method (hot soap water wash, hot clear water
rinse, boiling water rinse or chemical disinfectant rinse). All dishes shall be air-dried. Clean
and sanitize all food contact surfaces after each use.
6. All food service utensils shall be returned to the appropriate storage location to protect them
from dust and contamination between uses. Only clean and sanitized utensils and equipment
should be used for food preparation.
7. Temperature of refrigerators should be monitored daily and recorded on the chart posted.
Temperatures should be no higher than 40 degrees Fahrenheit. Notify council staff of any
problems.
8. The kitchen shall be cleaned according to instructions provided before leaving the site.
Intruders
Discuss with campers what to do if they see a stranger around camp: tell all adults. If an
intruder/stranger appears non-threatening, an adult should ask, “May I help you” and direct them offsite
if necessary. if they have camp business, the adult should contact staff or the encampment
director for an escort.
Contact 911, staff, encampment director and/or facility manager immediately if a prowler is spotted.
Care for children who are frightened by prowler (real or imagined) by listening to fears and reassuring
them. Do not dismiss fears.
Kitchen Rules
Most kitchens have basic cooking utensils, pots and pans. Equipment may be used and should be
washed, dried and stored appropriately. At Balboa there is no cooking of raw meat indoors per City of
San Diego permitting regulations. A certified cook is required when cooking for large groups, consult
resident camp specialist for information.
27

Lost or Missing Camper
In the event a camper is missing, immediately notify the adult in charge. The adult in charge should
have a communication plan to notify other adults as needed to look for the child, including in other
groups, in sleeping bags, bathrooms, dining areas, etc.
Try to involve as few people as possible at first. Please try to keep all other campers together so more
adults can search for the missing child. Any searchers under 18 should use the buddy system.
If camper is not found after 15 minutes, call 911. Notify a council representative at this time. Continue
searching for lost camper. After emergency personnel arrive, council staff (or designated adult) should
notify parents or guardians.
Complete an Accident/Incident report form documenting your procedures. Have all parties involved
provided a written description of the search efforts and send to program manager by the next day.
Major Injuries and Accidents
If you are the adult or first aider at the scene:
1. Do not rush or panic. Count to ten and evaluate the overall situation.
2. Take charge. Be firm and clear with your instructions to campers. Use a calm tone of voice.
3. The adult with the highest level of certification is delegated the responsibility to aid injured
parties. Give priority attention to caring for the needs of the victim.
4. Delegate another adult to ensure safety of the other children by taking them away from the
immediate scene and organizing singing, games and other activities.
5. If it is a large group event; contact the director and/or health supervisor as quickly as possible.
6. Once the director/health supervisor arrives at the scene, summarize the situation and answer
questions. That person will take charge.
7. Assign someone to call the council office to report a major emergency, (866) 361-2327; the
answer service will assist you. Remain by the phone for a return call.
8. Be sure to accurately fill out the Accident/Incident report soon after the event. (See Necessary
paperwork section for more information.) Report emergencies and “near misses” even if no
injury resulted.
9. If contacted by the media, indicate as pleasantly as possible that the reporter must speak to
the council spokesperson that can provide more complete and accurate information.
10. Make one phone call to the group’s in-town contact.
11. Assist in completing the Accident/Incident report.
Restricted Areas
Stay on marked trails and roads at all times to avoid falls, poison oak and to prevent erosion and
disturbance to plant life. Stay out of buildings not assigned to your troop/group.
Sleeping Arrangements
Where beds are provided, they are placed to meet health department and fire marshal standards. In
situations where mats are placed on the floor, please remember there is no head-to-head sleeping. All
mats should be placed 30” apart with an aisle separating rows of mats. All participants must sleep in
their own bed.
Smoking
Due to possible fire hazards, there are very limited smoking areas on our property. Information on
designated smoking areas will be included in confirmation packets. It is never acceptable to smoke in
the presence of Girl Scouts.
28

Supervision
All troops or groups must provide their own qualified adult supervision of youth, according to ratios
found in Volunteer Essentials and the Safety Activity Checkpoints.
Valuables and Belongings
Groups are discouraged from bringing valuables, including electronics, personal sports equipment,
etc.
Waterfront Rules
Swimming is allowed only when the Camp Winacka pool is open and only under the supervision of an
adult (18 years or older) holding current lifeguard certification and CPR and First Aid certifications.
There will be one lifeguard (over 18 years of age) for every 25 swimmers. One adult (over 18 years
old) watcher is required per every 10 swimmers. For 26-50 swimmers, one of the lifeguards must be
an adult (the other can be 16 years or older). All waterfront personnel must be out of the water
supervising swimmers.
Lifeguards are responsible for sharing Camp Winacka pool rules with all swimmers. Adults renting the
pool are also responsible for going over swimming rules with minors prior to using the swimming pool.
The buddy system should be used to account for swimmers. One head lifeguard will be in charge of
all other lifeguards and watchers while at the swimming pool. Supervising staff should be familiar with
emergency waterfront procedures.
Waterfront Emergencies
In the event of a serious accident (especially involving a head/neck injury or loss of consciousness)
please clear swimming pool immediately. The lifeguard in charge will give instructions regarding
emergency procedures. Call 911 immediately. Once the victim has been transported, you must
complete an Accident/Incident report and submit to the program manager.
Weather & Hazardous Conditions
Renters are reminded they are renting exposed sites
which are subject to changing weather conditions. The
council reserves the right to cancel reservations due to
hazardous site conditions, or other conditions beyond its
control. In such cases, all fees will be refunded.
29

Animals
Bats
If close indoor contact with bats is experienced during Girl Scout activity, Girl Scouts and volunteers
should remove themselves from the space or building and notify camp staff for resolution. This may
often mean opening doors and windows and turning off interior lights allowing the bat/s to exit the
structure. If bats continue to enter the structure, the activity should be abandoned until an inspection
can determine the route of entry and the deficiency corrected. If adult volunteers suspect bats living in
buildings or camp structures, activities should be abandoned until an inspection determines otherwise
or corrective action is taken.
If physical contact is made with bats the council should be notified as well as the County Health
Department for future guidance. Depending on circumstances, medical attention or further evaluation
may be needed. The bat/s in question should be captured if possible by camp staff for rabies testing
by the County Health Department. Girl Scouts and adult volunteers should not attempt capture.
Bees
1. Remove the stinger if present. Scrape it out with a credit card or finger nail
2. Wash stings with soap and water
3. Apply an ice pack for five to fifteen minutes. Be careful not to freeze the skin
4. Treat swelling by elevating the swollen body part above the heart
If the victim begins to have any of the following symptoms CALL 9-1-1
Difficulty breathing
Dry hacking cough
Swelling and itching about the eyes
Sense of constriction in throat or chest
Massive rash
Sneezing and wheezing
Sense of uneasiness
Mosquitoes
Wear long sleeves, long pants, socks and closed shoes. Use repellants on exposed skin when in an
area where mosquitoes are present. Mosquitoes are most active at dusk and dawn, April through
October. Wetlands and marshes are prime mosquito locations. Although mosquitoes can carry West
Nile Virus, it is rare in San Diego and Imperial Counties. Please report any dead birds seen on trail or
around camp to camp ranger.
Rattlesnakes
Most bites occur when people try to handle a snake. Snakes naturally defend themselves when
cornered or surprised. They do not go out hunting for humans to bite! Never step or reach into holes,
behind or under logs, etc., where you cannot see. Don’t walk barefoot where snakes are found,
especially after dark. Snakes can be more easily seen on the trail than under brush. Stay on the trail!
Hikers in front of the line should say “FREEZE!” and point at a snake on the trail to alert the other
hikers.
If bitten:
1. Keep the victim calm
2. Transport to medical care as soon as possible
3. If bite is on an arm or leg, keep bitten area below level of heart
4. Do not apply a tourniquet
5. Do not apply ice or cool the wound
6. Do not attempt incision and suction
7. If bitten in a rural area, immobilize the bitten part and walk out slowly
8. Care for shock
30

Ticks
They are not poisonous but can carry serious Illnesses. They are another good reason for staying on
the trail, wearing long pants and long sleeved shirts. Girls should learn to look for ticks on their bodies
and in their hair after hiking. When a tick does adhere itself to the skin, it can often be removed with a
pair of tweezers. Grasp the head parts, use a slow, careful twisting motionbe careful not to squeeze
the tick or cut off its head. After removal, wash well with soap and use an antiseptic. If the tick is
deeply imbedded or any inflammation is present or develops, see a physician.
Common Illnesses
Dehydration is a common problem with young girls in the outdoors. Everyone needs to drink lots of
fluids. If it is warm, you need eight cups of water a day! Often headaches and stomachaches are the
result of not enough water. Sodas do not substitute for water!
Heat Exhaustion is recognized when the perspiration is profuse, extreme weakness; skin pale and
clammy, temperature is usually normal. Wet and cool victim’s skin and remove victim from heat
source. Drinking liquids often and moderately, light colored clothing and a hat, reducing activity in the
heat of the day and avoiding direct sun will prevent heat exhaustion.
Heat Stroke is a breakdown of the body’s heat regulation mechanism and can be a life-threatening
condition. The victim will be flushed, have a hot face dry skin, have a temperature, headache and
experience dizziness. Rapid treatment to cool the victim is essential. Cool the head and neck with
water or ice packs. Have the victim rest in a cool place and drink cool liquids. Contact emergency
medical personnel (911). If an air-conditioned car is available, place victim in car until help arrives.
Hypothermia occurs when the body loses more heat than it can generate and is a danger at
temperatures above freezing. Wet clothing can increase the danger by reducing the insulating value
of clothing and by the cooling effect of water evaporation. Prevention is simple: adequate clothing and
caution. The early symptoms include the victim feeling numb and sleepy, violent shivering and mental
confusion. The treatment is to warm the victim until the body can begin producing its own heat.
Mountain Sickness may be experienced by some girls as their bodies adjust to higher elevations.
Avoid strenuous activity when you first arrive. Forced deep breathing, simple sugars such as candy,
oranges or fruit juice and rest will help the victim overcome the headache and nausea.
Poison Oak is the toxic plant most often encountered by campers in Southern California. Prevention
is the best cure. Learn to identify the leaves of three that grow as a shrub or a vine. They are shiny
green in summer, red in the fall. Plants produce clusters of white berries during the summer. The
terminal leaflet is always joined to the two others by a stem.
The toxic sap can be carried on clothes, tools and pets and in smoke from burning plants. Wearing
long pants and staying on established trails will help prevent direct skin contact. The poison center
recommends the following treatment if exposed:
1. Wash all exposed skin surfaces with soap and cold water
2. Wash all clothes exposed before handling or wearing again
3. If a rash occurs, baking soda paste may relieve the itching
4. Hydrocortisone preparations now sold over the counter may give relief (troop first aiders
should seek permission before using)
5. Do not use calamine lotion
6. Use wet soaks with tepid water for 20-30 minutes every two hours
7. If case is severe, seek medical help
31

Poisonous Plants
Teach children never to put leaves, stems, bark, seed, nuts or berries from any plant into their
mouths, unless they have been assured by a responsible adult that it is all right to do so. Remember
that any plant may cause unexpected reactions in certain individuals. Keep the poison center
emergency, 24-hour hotline number readily available, (800) 876-4766.
Stinging Nettle is occasionally encountered by campers. It leaves a stinging rash that’s painful but
temporary. Nettles are covered with stinging hairs and have greenish flowers. Cool compresses will
help relieve the pain.
Sunburn can cause serious health problems. The best care is prevention! Girls should be
encouraged to bring, and use, their own sunscreen. Be careful about using someone else’s
sunscreen; there may be an allergic reaction. If sunburned, cool the burn with water and protect it
from further damage by staying out of the sun.
32

Activity Approval Form (PGO-023AW)
Event Approval Checklist (PG-1581)
Accident Report Form (PGO-0016W)
Safety and Risk Management Form (PGO-0122)
33

Troop #:
Service Unit:
# Girls:
# Female adults: # Male adults:
Program age level: (circle all that apply)
D B J C S A
Dates:
Location:
to:
Activity type/s
from list below: Total cost of activity: $
Activities requiring approval (list in “Activity Type/s” box above). View Safety Activity Checkpoints at www.sdgirlscouts.org/safety.
Archery
Backpacking
Bicycling
Canoeing
Caving
Challenge Courses (includes Zip lining)
Climbing or Rappelling
Contract over $500 Requiring Signature
Cross-Country Skiing
Downhill Skiing or Snowboarding
Fencing
Group Camping (cabin, home or lodge)
Group Camping (tent)
Horseback Riding
Ice Skating
In-Line Skating or Roller Skating
Kayaking
Out of Council Area
Outdoor Cooking
Row boating
Sailing
SCUBA Diving
Skateboarding
Average participant’s skill level: Beginner Intermediate Experienced
Sledding, Tobogganing or Show Tubing
Snorkeling
Snowshoeing
Surfing
Swimming
Travel (hotels, hostels, planes, etc.) See Let’s Go!
Trip/Travel Camping (2+ nights/locations)
Tubing (floating down a river)
Waterskiing or Wakeboarding
White-Water Rafting
Windsurfing
Other:
As the adult responsible, I confirm that I have reviewed Volunteer Essentials Chapter 4: Safety Wise 2011. Yes No
As the adult responsible, I confirm that I have reviewed all the relevant Safety Activity Checkpoints. Yes No
The instructor/participant ratios identified in Safety Activity Checkpoints for the activity(s) are met. Yes No
The activity is appropriate to the girls’ skill level, their experience, and their physical and emotional condition. . Yes No
Describe any specialized clothing or equipment being used (helmets, personal flotation devices, skis, boots with 1/2 heel, etc.)
Key identified risks and safety precautions planned to minimize those risks: (feel free to attach additional information as needed)
Health histories are required for all troop activities. Do the Safety Activity Checkpoints also require health exams Yes No
Have you collected them for all participants Yes No
Evidence of liability insurance may be required. Check with the AC to see if a current Certificate of Insurance is on file with the council, for any
vendors or outfitters you are using. If not, have you arranged for one to be sent to the council (see www.sdgirlscouts.org/insurance for information).
Yes No
Your event may require additional insurance if you will leave Council boundaries, includes non-Girl Scout members, or lasts more than two nights.
Coverage and information may be obtained at www.sdgirlscouts.org/insurance.
If first aider, lifeguard, certified instructor, program consultant, camping qualified adult, etc. will be utilized, list their person and briefly
describe their qualifications, certification dates, documented experience, etc. Check Safety Activity Checkpoints and Volunteer Essentials
Chapter 4: Safety Wise for requirements.
Person
Certification/training/expertise
(CPR, first aid, Let’s Camp, Backpack instructor, Troop Tripping, etc.)
Date
Expires
Expires
Completed
Completed
Expires
Completed
I have attached a copy of the following:
Permission Form (mandatory)
Copy of request for additional insurance (if required)
Unsigned special agreements/contracts requiring a signature (bus, site use, waiver, vehicle lease, ski package, etc.)
Do not sign any agreements/contracts before obtaining Activity Consultant approval.
Itinerary for advanced trips that cannot be fully described above. Include lodging and phone for each day and travel schedule (bus,
train, plane, driving).
Submitted by:
Phone: ( )
Activity Consultant Approval:
Date:
AC notes:
Email:
Date:
35

Instructions for Completion
The Activity Approval Form is a tool for outlining and researching appropriate activity planning for the troop or
group. It documents communication with – and approval from – your Service Unit Activity Consultant (AC) that
your troop or group is following Girl Scout safety regulations for activities.
Approval Process: submit this form and a copy of one completed permission slip to your AC at least one month
prior to activity. Keep a copy of the form for your records. Do not mail this form to the council offices. Notify
your AC if there is any change to previously submitted Activity Approval or Permission forms.
To submit via hard copy: complete form and submit to your AC in person or by mail
To submit electronically: download form from website, complete and save on your computer, email to your AC.
Service Unit Activity Consultant (AC) reviews the activities of the troops in the service unit. This person is a
safety advisor who may consult council staff to answer your unique safety questions. Your AC keeps copies of
permission forms and tracks adult training records to help verify that your troop has the necessary experience,
progression and training to participate in chosen activities. The AC will keep your Activity Approval and notify you
if the activity is approved or not.
Training responsibilities can be shared within a troop, but the appropriately trained adult needs to be present.
Higher trainings than those listed here may be required. Follow the guidelines in Safety Activity Checkpoints
(SAC, found at www.sdgirlscouts.org/safety).
If no Safety Activity Checkpoints are listed for your activity, contact the adult learning manager, (619) 610-0814.
Local field trip
Permission Forms (sample copy sent to AC)
First Aid and CPR trained adult as noted in SAC
No activity Approval needed (unless any specific
activities require approval—see list on reverse)
Day Trip: Out of Council
Permission Forms
Activity Approval
First Aid and CPR trained adult
Additional Insurance is required (see
www.sdgirlscouts.org/insurance)
Overnights/Sleepovers
Permission Forms
Activity Approval
First Aid and CPR trained adult
Let’s Camp trained adult (if girls do not cook)
Let’s Cook trained adult (if girls cook)
Encampments (food and activities provided)
Permission Forms
Activity Approval
First Aid and CPR trained adult
Let’s Camp trained adult
Tent Camping
Permission Forms
Activity Approval
First Aid and CPR trained adult
Let’s Camp trained adult
Let’s Cook trained adult
Let’s Tent trained adult
Overnight: Out of Council
Permission Forms
Activity Approval (check “Out of Council” and
appropriate “Group Camping” or “Travel” topics)
First Aid and CPR trained adult
Let’s Camp trained adult (if girls camping, Let’s
Cook and Let’s Tent may be required)
Additional Insurance is required (see
www.sdgirlscouts.org/insurance)
Trips and Travel
Consult the council booklet Let’s go! for Trip and
Travel planning, training and other requirements.
Contact your AC or outdoor education specialist
at (619) 610-0814.
See Global Travel Toolkit resources at
http://www.girlscouts.org/forgirls/travel/
Extended trips of over 3 nights or involving air
travel should begin the approval process 12
months prior to departure, 18 months for
international trips.
Signed Agreements and Contracts
A council-designated representative’s signature
is needed if the wording “Girl Scouts” is used in
any of these documents.
Troop adults have the authority to sign
agreements for use of facilities or activities if the
total amount of the contract is $500 or less.
Council approval is required for any contract
more than $500.
SS:mlm
PGO-0023AW 6/4/12
36

For staff use only:
Date Submitted _________
Date Approved _________
This tool is designed to assist in event planning. The completed form must be approved by the Activity Consultant
or Volunteer Support Coordinator (in absence of the Activity Consultant). If needed, attach additional information,
and/or fliers. If a money-earning project, please attach approved money-earning project form. If requesting
publication in resource centers, service unit distribution or Program News, please submit to program manager.
Title of Workshop/Event _____________________________________________ Date _____________
Time (start) _________ (end) _________ Location (site name & address)________________________
__________________________________________________________________________________
If on council property, have you made your reservation ____ Yes ____ No (attach copy of reservation)
If off council property, do you have a certificate of liability insurance from the site __ Yes __ No (attach a copy)
PAL (circle all that apply) Daisy Brownie Junior Cadette Senior Ambassadors
Expected # (girls) ____________ (adults) ___________ Maximum participants for site ______________
Fee __________ Money-earning project form submitted ____ Yes ____ No (attach copy)
Main contact name __________________________________________________________________
Mailing address ________________________________ City ___________________ Zip __________
Phone # (day) (________)____________________ (evening) (________)_______________________
E-mail ____________________________________________________________________________
Event Director Training Completion Date __________ Service Unit _____________________________
(mark any that apply)
GS Weekly (Date: ______) Resource Center SU Distribution Other___________
Outline/agenda of
event in appropriate
time increments:
Sample: Give detailed information on the day’s agenda.
9-9:15 Check-in
9:15-9:30 Introductions
10:20-10:50 Activity #1 (include specific PAL earned award activity; Try-Its, Badge . . .)
Its, Badge . . .)
37

Goals (what do you hope participants get out of the experience) _______________________________
__________________________________________________________________________________
How has girl planning been incorporated into the planning and implementation of this event________
__________________________________________________________________________________
__________________________________________________________________________________
If providing Girl Scout earned award through workshop/event please provide detail (which earned award, how
you will meet the requirements; for example: Brownie “Making Music” Try-Its, activities #1, 2, 4 & 5)
Daisy Petals ____ Brownie Try-It ____ Junior Badge ____ Interest Projects ____
Other (indicate what) _____________________________________________________
(review with your service unit activity consultant)
Reviewed the Safety Activity Checkpoints and assure they will be covered
Expectations for girl readiness and skill level have been determined and communicated
Arrangements made for any specialized equipment
Additional insurance purchased (if necessary)
Program leaders have the necessary training/ experience/ certification
Program leaders (including non-Girl Scout adults) have clearly defined expectations as to their
responsibilities, arrival and departure time, supplies and equipment, clean-up procedures, etc.
Site visit completed and deemed safe and appropriate for Girl Scouts
Site hazards identified and a clear safety management plan will be shared with all participants
Adequate restrooms and available drinking water have been identified
Location of nearest emergency medical treatment facility and directions have been identified
Plans developed for missing person, unfamiliar person or other potential crisis situation
Evacuation plan established in case of fire or natural disaster, and will share information with
participants
Participants will be informed well in advance regarding any preparation, skills, equipment, clothing, etc.,
needed for the event
Each troop responsible for their own first aid ____ Yes
____ No
Event First Aider Name ___________________________________ Phone (_______)_____________
Type of Certification ______________________________________ Exp. Date __________________
Level I
Level II (for events of 200 or more participants)
Signatures
__________________________________________________________
Activity Consultant (Safety & Risk Management reviewed – if necessary)
__________________________________________________________
Money-Earning Project Approval (if applicable; SUM, or VSC if earnings over $250)
__________________________________________________________
RD:cc Program Approval (program staff member)
PG-1581-. 10/22/10
RD:cc
PG-1581- 10/22/10
38

All accidents/incidents occurring at a Girl Scout activity that might require medical help must be reported. Send this form
immediately to: Girl Scouts San Diego, Attn: Sandy Sultz, 1231 Upas St., San Diego, CA 92103-5199 or email
ssultz@sdgirlscouts.org or fax (619) 298-2031. If more than one person has been injured, complete a separate form and
send them together describing the accident/incident only once.
Resident Camp Day Camp Outdoor Program Council Sponsored Event Date _______________
Service Unit Event Troop Name of event ____________________________________________________
Camper/Girl Adult Boy
Person injured _____________________________ Phone (____) ________________ Cell (____) _________________
Parent/guardian name(s) _____________________________________ Parent email ____________________________
Mailing address ___________________________________City ______________________ State ____ Zip __________
Is the injured person a registered Girl Scout Yes No If a minor, give age ________________
If a girl, which program age level (circle one) Daisy Brownie Junior Cadette Senior Ambassador
Troop # ____________ Service unit _____________________________________________ GSUSA ID # ___________
Names/Addresses of witnesses (Attach signed statements as to incident.):
1. _______________________________________________________________________________________________
2. _______________________________________________________________________________________________
3. _______________________________________________________________________________________________
Date of accident/incident: __________________________ Time of accident/incident: __________ a.m. p.m.
Describe sequence of activity in detail including what the injured person was doing at the time: (Attach additional sheet if
needed.)
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Where accident/incident occurred (Specify location, including location of injured and witnesses. Use diagram to locate
person and objects. Attach additional sheet if needed.)
Any equipment involved in accident/incident: ____________________________________________________________
What could injured have done to prevent the accident/incident ______________________________________________
Emergency procedures followed at time of accident/incident: ________________________________________________
Medical Report of Accident/Incident
Were parents notified Yes No In writing By phone Other _______________________________
By whom _______________________________ Title _____________________ When _________________________
Parents response: __________________________________________________________________________________
_________________________________________________________________________________________________
- over -
39

Where was treatment given
At accident/incident site By whom ___________________________ When ____________________________
Treatment given: ___________________________________________________________________________________
_________________________________________________________________________________________________
In Camp Health Center By whom ____________________________ When ___________________________
Treatment given: ___________________________________________________________________________________
_________________________________________________________________________________________________
Doctor Office By whom __________________________________ When ____________________________
Treatment given: ___________________________________________________________________________________
_________________________________________________________________________________________________
At Hospital Name ____________________________________________ When ___________________________
In-patient Out-patient Were parents present Yes No Date/time of release: _______________
Released to: camp health center home other __________________________________________
Comments:
Persons notified in addition to parents:
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Describe any contact made with/by media regarding this situation. ___________________________________________
_________________________________________________________________________________________________
Was the council director of communication notified Yes No
Important
Attach the permission slip of the injured girl. Please turn this form in to the council office on the first working day after
the accident/incident. This will help insure immediate attention to the matter. Thank you.
Name of person filling out form __________________________________________________ Date ________________
Relationship ____________________________ Phone (_____) _________________ Cell (_____) _________________
Address _________________________________________________ email ___________________________________
City _______________________________________________________________ State ____ Zip _________________
40
JN:mlm:cc
PGO-0016W 11/1/12

RISK MANAGEMENT —
Review these points and make applicable to specific event
Situation
Lost Persons
Activity
Injury
Medical
Emergency
Natural
Disaster
Intruder
Theft
Prevention/Preparation
■ Active adult monitoring
■ Clear description in confirmation materials
for staying safe
■ Identifying clothing
■ Clearly marked activity areas
■ Regular check in times for individual troops
■ Clear instructions from activity leaders
■ Appropriate equipment
■ Equipment check
■ Designated area for participation
■ Qualified adult supervision for each activity
■ All participants have adult and child health
history forms
■ Special needs were requested on event
registration for event staff knowledge
■ FIrst aider and coordinators available to
help with accommodations for preexisting
conditions
■ Review procedures with on-site personnel
■ Review with volunteer staff at orientation
meeting
■ Identifying wrist bands
■ Ensure site security and expectations with
on-site staff
■ Special security for entertainers
■ Back stage passes
■ Review principles of Girl Scout Promise
and law
■ Pre-leader meeting, establishing
expectations
■ Encourage upkeep of personal items
■ Encourage participants to leave
unnecessary valuables at home
■ Leader takes charge of all cash
Action
■ Search immediate are for 5 minutes;
Interview friends
■ Gather group at resource table area,
inform on-site staff, search an
additional 15 minutes
■ After 20 minutes call authorities and
widen search to unknown areas
■ Work with local authorities until camper
is found
■ Notify on-site first aider
■ If minor, treat with basic first aid and
record as accident incident
■ If in need of advanced medical support
work with leader and group to transport
■ IF in need of immediate medical support
call 911 and notify staff
■ Notify first aider, take primary
assessment; determine status and notify
on-site staff if EMS is required
■ Work with on-site staff to maintain
confidentiality and needed resources
■ Communicate with event coordinator
■ If taken by EMS, establish follow up
check in with accompanying party
■ Talk with on-site staff
■ Work with local authorities
■ Follow emergency/evacuation plan
■ Proactively ask unknown persons if they
need assistance
■ Report any suspicious activity to the
on-stie staff
■ Complete an incident report
■ Encourage victim to reevaluate
belongings
■ Talk to on-site staff
■ Complete an incident report
■ Take down full description of the stolen
item/s
24-Hour Council Emergency System: (866) 361-2327
Turn in all incident reports to event coordinator for further risk management assessment*
43
JN:mlm
PG0-0123 2/20/12

GIRL SCOUT VISION
To be the world’s best
leadership experience
for girls.
1231 Upas St., San Diego, CA 92103-5199 • (619) 298-8391 • (800) 643-4798
3050 Las Palmas, Escondido, CA 92025 • (760) 739-0860
5315 Avenida Encinas, Suite 100, Carlsbad CA 92011 • (760) 444-9011
1745 S. Imperial Ave., Ste. 105, El Centro, CA 92243 • (760) 353-2840
www.sdgirlscouts.org
JN:jd:cc
PRO-0033W 5/24/13