User's Guide

Product Info CD
Product
Info
MAIN MENU
New
cSix Reasons why Digital Spec Guides Make Sense
cWhat is Adobe Acrobat Reader
Copy the contents of this CD to your dealership server
Electronic Swatches!
for quick reference!
b
cInstalling Acrobat Reader Windows 3.1 and 95
cOpening the Product Info CD Windows 3.1 and 95
cAccessing the Product Info CD directly from the
Program Manager in Windows 3.1
User’s Guide
cInstalling Acrobat Reader/Opening the Product Info CD Macintosh and Unix
cViewing the Document
cBrowsing the Document
cWhere am I The Status Bar
cHow to Print
cCapturing Graphics from Acrobat PDF Files Windows and Macintosh
cMore Information
Copyright 1998 Steelcase Inc., Grand Rapids MI 49501-1967
Product details and data subject to change without notice.
Printed in U.S.A.

SIX REASONS WHY DIGITAL
SPEC GUIDES MAKE SENSE
1 Easy Updates
We send you updated disks that include the latest changes.
No more shuffling loose update sheets.
4 Color Interface
Color makes information quicker to find, easier
to understand.
2 CD-ROM Format
You can stick a whole bookshelf full of spec guides and price lists—
over 5,300 pages—in your CD-ROM or your pocket.
5 Cut and Paste
Copy text and illustrations from the CD right into
your proposal. You can’t damage the originals.
3 Quick and Easy Interface
Want to snap right to an item Just browsing
Either way, you can find what you need in a hurry:
• Jump directly between related topics.
• Move around with Go Forward and Go Back buttons.
• Use Find to scan for any word or phrase.
• Need an outline to locate topics you’re interested in Bookmarks gives it to you.
6 Printable
Output any page on your laser printer.
c More Information
1

WHAT IS ADOBE ®
ACROBAT ® READER
INSTALLING ACROBAT READER
Windows 3.1 and 95
OPENING THE PRODUCT INFO CD
Windows 3.1 and 95
Acrobat Reader allows you to
read documents created with
other Acrobat programs.
These documents are called
PDFs (Portable Document
Formats) because they are
easy to distribute and can be
opened on virtually any
platform.
You can read the book exactly
as it would appear in print,
zoom in, move from page to
page, copy text, and print
entire pages. All you have to
do is load Reader, free of
charge, onto your Windows,
Macintosh, or Unix computer
system from the enclosed CD.
This CD contains installation
files for Acrobat Reader 3.0,
the upgrade to Reader 2.1,
for Windows, Macintosh, and
Unix computers. The PDF
files on this CD are compatible
with both Reader 2.1
and 3.0. Use either version to
access these PDF files,
though some of the functionality
described is available
only in Reader 3.0.
SYSTEM REQUIREMENTS
• 386-, 486-, or Pentium-based
personal computer
• Microsoft Windows 3.1,
Windows 95 or greater, or
Windows NT 3.5 or greater
• 4 MB of RAM
• 5 MB of hard disk space
• CD-ROM drive
Installation
1 Choose Run from the File
menu (Windows 3.1) or Start
menu (Windows 95).
2 Type: [your CD-ROM drive
letter]:\_PDFPROG\WIN\
READER\16BIT\SETUP.EXE
(Windows 3.1), or
[your CD-ROM drive
letter]:\_PDFPROG\WIN\
READER\32BIT\SETUP.EXE
(Windows 95). Press Enter or
click on the OK button.
3 Follow the instructions on
your screen. You’ll be asked
to read and accept the terms
of the electronic end-user
license agreement.
Note: An icon for the Product
Info CD main menu will
not appear automatically in
the Acrobat Reader window
in Program Manager. To
create a window and icon
for the Product Info CD,
which will appear in Program
Manager, see “Accessing
the Product Info CD Directly
from Program Manager in
Windows 3.1” on page 4.
4 After installation, return
to Program Manager or
File Manager (Windows 3.1)
or My Computer on the
desktop (Windows 95) to
open the Product Info CD
main menu.
From Program Manager in
Windows 3.1:
1 Double-click on the Acrobat
Reader icon to start Acrobat
Reader.
2 In Reader, choose Open
under the File menu. Navigate
to the PRODINFO.PDF file on
the CD-ROM drive.
3 Double-click on
PRODINFO.PDF to open the
main menu file.
From File Manager in
Windows 3.1:
1 Click on your CD-ROM drive
icon to display the contents of
the Product Info CD.
2 Double-click on the
PRODINFO.PDF file to start
Acrobat Reader and open the
Product Info CD main menu.
From My Computer in
Windows 95:
1 Double-click on
PRODINFO.CD (your CD-
ROM drive) to open the
Product Info CD window.
2 Double-click on the
PRODINFO.PDF icon to start
Acrobat Reader and open the
Product Info CD main menu.
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3

ACCESSING THE PRODUCT INFO CD DIRECTLY
FROM THE PROGRAM MANAGER IN WINDOWS 3.1
INSTALLING ACROBAT ® READER/OPENING THE PRODUCT INFO CD
Macintosh and Unix
At this time the Product Info
CD does not automatically
load its own window and icon
in Program Manager. To
access the Product Info CD
main menu directly from
Program Manager, make a
program group and item
for it:
From Program Manager
in Windows 3.1:
1 Under File, choose New.
2 Select New Program Group,
and click on the OK button.
3 In the Description field, type
“Product Info CD” and click
on the OK button. (Leave the
Group File field blank.
Windows will fill it in later.)
4 With the Product Info CD
window open, choose New
under the File menu.
5 Select New Program Item,
and click the OK button.
6 In the Description field, type
“Product Info CD.” Leave the
Command Line and Working
Directory fields blank.
Windows will fill them in later.
7 Click on the Browse button.
8 Under List files of type,
select All Files (*.*).
9 Under Drives, select your
CD-ROM drive letter.
10 Highlight PRODINFO.PDF and
click on the OK button; click
the next OK button.
11 Windows will display the
message: “The specified path
points to a file that may not
be available during later
Windows sessions. Do you
want to continue” Click on
Yes. Windows is warning you
that this program item will
not be available unless the
Product Info CD is in your
CD-ROM drive.
12 This program item may have
a different icon than that for
Acrobat Reader, since its path
is not the C:\ drive. It will still
open the Product Info CD
main menu, as long as the
Product Info CD is in your
CD-ROM drive.
This CD contains installation
files for Acrobat Reader 3.0,
the upgrade to Reader 2.1, for
Windows, Macintosh, and
Unix computers. The PDF
files on this CD are compatible
with both Reader 2.1
and 3.0. Use either version to
access these PDF files,
though some of the functionality
described is available
only in Reader 3.0.
MACINTOSH
System Requirements
• Macintosh computer with
68020 or greater processor
• System software version
7.0 or greater
• 6.5 MB of RAM
• 5 MB of hard disk space
• CD-ROM drive
Installation
1 To install Acrobat Reader 3.0
on your hard drive, double
click on the file icon called
Install Acrobat Reader 3.0,
inside the _PDFPROG\MAC\
READER folders.
2 Follow the instructions on
your screen. You’ll be asked
to read and accept the terms
of the electronic end-user
license agreement.
3 After installation is complete,
double-click on the Product
Info icon in the Product Info
CD window to open the PDF.
UNIX
Acrobat Reader is available
for the Unix platform for
Sun®, HP, Silicon Graphics®,
or IBM RISC System/6000®
workstations.
To install Reader on your Unix
system, follow the instructions
in the INSTGUID.TXT
file, located in the
_PDFPROG\UNIX\READER
directory. This guide also
contains system requirements,
system administration
information, and troubleshooting
information.
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5

VIEWING THE DOCUMENT
These tools control how you view the pages.
Page Only
Only the page you are reading
appears on screen.
Fit Visible
This selection, under the View
menu, makes the page a fullscreen
display. The pull-down
menu, toolbar, and status bar
remain visible.
Full Screen
This selection, under the View
menu, fills the screen with the
page and hides the pull-down
menu, toolbar, and status bar.
To return to another view once
your tool bar is hidden, press
the Escape key.
Acrobat Reader Help
Additional information about
Acrobat Reader is available from
the Reader Online Guide under
the pull-down Help menu.
Fit Width to Window
The page will fill the screen
horizontally. If the page is too big
to fit, the top will be visible and
the bottom will extend beyond the
lower edge of the screen. You can
scroll to see portions of the page
that are off your screen.
Bookmarks and Page
Bookmarks allows you to see
an outline of the contents of the
document. Bookmarks appears
as a list in a panel next to the
document page. Click on a topic
in the Bookmarks list, and
Acrobat Reader will take you
directly to that topic. Choose
Page Only to make Bookmarks
disappear.
Thumbnails and Page
Thumbnails lets you see
the format and layout of the
pages in the document. These
miniature page views appear
in a panel next to the page
you are viewing. Click on a
thumbnail to go to that page.
Choose Page Only to make
Thumbnails disappear.
Hand
Grabs the page so that it can be
scrolled up and down or across
the screen. After clicking on the
icon, hold down your mouse
button and move the hand in
the direction you want the page
to scroll.
Actual Size
Displays the page at 100
percent (actual size). If the page
is too big to fit your screen, the
top will be visible and the
bottom will extend beyond the
lower edge of the screen. You
can scroll to see portions of the
page that are off your screen.
Fit Page to Window
Displays the full page on screen.
In most cases, the page will be
reduced to fit. The reduction
size is shown as a percentage in
the status bar along the bottom
of your screen.
Acrobat Reader Help for
Macintosh Users
Macintosh users will find Help
under the question-mark
balloon.
6 c More Information 7

BROWSING THE DOCUMENT
These tools help you move from page to page.
Select Graphics
This selection, in the Tools
menu, captures or highlights
graphics so you can copy them
to other documents.
First Page
Takes you to the first page of
the document.
Previous Page
Goes back to the previous page
in the numerical order of pages
that make up the document. If
you’re on page 15, selecting this
icon will take you to page 14.
Next Page
Goes forward to the next page
in the numerical sequence of the
document. If you’re on page 15,
selecting this icon will take you
to page 16.
Find
Searches a document for part of
a word, a complete word, or
multiple words.
Zoom In, Zoom Out
Magnifies your page, giving you
a closer view. Click on the area
you want to see enlarged; each
click will zoom in closer. Or,
click and drag your mouse to
define a rectangle that outlines
the area you want to enlarge.
To zoom out, hold down the
Control key (Windows) or
Option key (Macintosh) and
click to reduce your page, giving
you an overview. Each click will
zoom out a little further.
Select Text
Allows you to highlight and
capture text. Hold down the
Control key (Windows) or
Option key (Macintosh) and
drag your mouse to define a
rectangle that contains the text
you want. While the text is
highlighted, it can be copied and
pasted into another document.
Last Page
Goes to the last page of the
document.
Go Back/Go Forward
The Go Back and Go Forward
icons will retrace the path you
have taken through the
document, taking you only to
pages that you have already
viewed, in the order in which
you viewed them.
Hypertext Links and Buttons
Clicking on a word or phrase
that is a hypertext link will
take you to related information
on another page in the
document. Your cursor will
turn into a pointing finger
when it is over a hypertext
link. In these Steelcase
documents, many hypertext
links are indicated by a red
arrowhead. In other documents
hypertext links are
often a contrasting text color.
To return to your place in the
document, click on the
Go Back icon.
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WHERE AM I THE STATUS BAR
Tools at bottom of screen monitor status of your document.
HOW TO PRINT
Magnification Box
Shows the current magnification
of the document. Click on
this box to bring up the Zoom
To pop-up menu, which allows
you to choose an exact
percentage of magnification.
Page Size Box
Shows the size of the current page
in inches. Click on this box
(Windows) or click and hold down
the mouse button (Macintosh) to
show the three page layout
options: Single Page, Continuous,
and Continuous Facing Pages.
Scroll to Page
Pop-Up Window
Click, hold, and drag on the
scroll bar button, and this
pop-up window will tell you
what page number you will go
to if you release the mouse.
Simply choose Print from the
File menu, and print the
pages you need.
Window Splitter
Slides to allow you to change
the width of the document and
the Bookmarks or Thumbnails.
Page Number Box
Displays current page number
and the total number of pages in
the document. An easy way to
jump to a page when you know
the page number is to click on
the Page Number box. The Go
To Page dialog box will pop up.
Type in the page number that is
your destination.
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11

CAPTURING GRAPHICS FROM ACROBAT PDF FILES
Windows and Macintosh
MORE INFORMATION
Capturing Graphics with
the Select Graphics Tool in
Acrobat Reader
Built into Acrobat Reader
is a tool for copying graphics
into files created by other
applications, such as a word
processor.
1Choose Select Graphics
under the Tools menu. The
cursor changes to the crosshair
icon.
2Drag a rectangle around the
graphic to select it. When
you release the mouse
button, the selected graphic is
highlighted. (To deselect the
graphic and start over, click
anywhere outside the selected
graphic.)
3Under Edit choose Copy to
copy the selected graphic to
the Clipboard. To view the
graphic, choose Show
Clipboard under the Window
menu. The graphic is copied
in the WMF (Windows) and
PICT (Macintosh) formats.
In UNIX the graphic is copied
in the XPIXMAP format. With
UNIX, the graphic is pasted in
the primary selection.
Capturing EPS files from an
Acrobat PDF with Adobe
Illustrator
You can capture a graphic
from a PDF file and save it in
the EPS format using Adobe
Illustrator.
1In Acrobat Reader, identify
the page that contains the
illustrations you wish to
capture as an EPS file.
2Open Adobe Illustrator
version 6.0 or later
(Macintosh) or version 7.0 or
later (Windows).
3Under File choose Open.
4Navigate to the _pdfdocs
folder on the Product Info CD.
Open the _pdfdocs folder and
select the PDF file containing
the graphics you want to
capture. (It may take a few
moments for Illustrator to
open the PDF file.)
5Illustrator will prompt you for
the number of the page you
want to open. Navigate to the
page using the arrow buttons
and click the OK button. Or
click on the page number,
1 of 100, for a dialog box in
which you can enter the page
number. Type in the page
number, press Enter, and
click the OK button.
6Illustrator will open the page
from the PDF file. Delete
elements you do not want,
and save the rest as an
EPSfile.
•Help is available in the Reader Online Guide (Acrobat Reader 3.0), or Acrobat Reader
Help (Reader 2.1), under the pull-down Help menu in Acrobat Reader programs.
(Macintosh users will find Help under the question-mark balloon.)
•The electronic version of this instruction booklet, created as a PDF, is available on this
CD for your convenience by clicking on About PDFs on the Product Info CD main menu
screen, PRODINFO.PDF.
•Updated versions of Reader are always available from the Adobe site on the World Wide
Web. For updates and information, go to
http://www.Adobe.com.
Copyright 1998 Steelcase Inc., Grand Rapids MI 49501-1967
Product details and data subject to change without notice.
Printed in U.S.A.
Acrobat ® Reader ©1987–1996 Adobe Systems Incorporated. All rights reserved.
Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
Some portions copyrighted to and reprinted with permission from Adobe Systems Incorporated.
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