Full Exhibitor Kit (includes all of the files below) - Green Festival

1 | P a g e

TABLE OF CONTENTS
Section 1. Welcome ............................................................................................ 4
1A. Preparing for Green Festival .............................................................. 4
1B. This Exhibitor Information Kit ............................................................. 4
1C. General Service Contractor ............................................................... 4
1D. What’s new in 2013 ........................................................................... 4
1E Deadlines/ Dates to know. .................................................................. 4
Section 2. General Information ............................................................................ 5
2A. Venue Name and Address ................................................................. 5
2B. Show Management ............................................................................ 5
2C. General Service Contractor ............................................................... 5
2D. Event Dates and Hours...................................................................... 5
2E. Green Festival Exhibitor/ Orientation Calls ........................................ 6
Section 3. Booth Packages & Services ................................................................ 6
3A. Booths .............................................................................................. 6
3B. Booth Packages ................................................................................ 7
3C. Exhibitor Services Desk ..................................................................... 7
3D. Electricity ........................................................................................... 7
3E. Ordering Additional Furnishings & Carpet .......................................... 7
3F. Uploading Company Information to the Website ………………….....8
3G. Keep Your Green America Business Network Status Current ............ 8
3H. Floorplan ........................................................................................... 9
Section 4. Move-In / Setup/ Move-out .................................................................. 9
4A. Hand Carry ........................................................................................ 8
4B. Personally Owned Vehicles ............................................................... 9
4C. Commercial Trucks ............................................................................ 9
4D. Advance Warehouse ....................................................................... 10
4E. Direct to Show Site Shipping ........................................................... 10
4F. Move-Out Procedures ...................................................................... 10
4G. Parking ............................................................................................ 10
4H. Registration and Badges ................................................................. 11
4I. Complimentary Green Festival Passes ............................................ 11
4J. Staffing Your Booth .......................................................................... 11
4K. Trash Receptacles in your Booth ..................................................... 11
4L. Premium Marketing Upgrade ........................................................... 12
Section 5. Greening Information ........................................................................ 12
5A. Leave No Trace Policy ..................................................................... 12
5B. Exhibitor Resource Recovery Policies ............................................. 12
5C. Resource Recovery- What goes where ......................................... 12
5D. In-booth Resource Recovery Policies .............................................. 13
Section 6. Additional Information ....................................................................... 13
6A. GF Bucks ......................................................................................... 13
6B. Event Security ................................................................................. 13
6C. New York, CA Sales Tax Information ............................................... 14
6D. First Aid ........................................................................................... 14
6E. Lost and Found ................................................................................ 14
6F. Emergencies and Lost Children ....................................................... 15
6G. Discounted Hotels – reserve your room before discount deadline! .. 15
6H. Public Transportation ....................................................................... 15
6I. List of Suggested Items for your booth .............................................. 15
Section 7. Green Festival Rules & Regulations ................................................. 15
Section 8. Frequently Asked Questions ........................................................ 16-17
Section 9. Food Vending and Sampling ............................................................. 18
9A. Defining Vendors and Samplers ...................................................... 18
9B. Important Policies ............................................................................ 18
2 | P a g e

9C. Conditions to Sample or Vend ......................................................... 18
9D. Required Forms for Food Samplers ................................................. 18
9E. Required Forms for Food Vendors ................................................... 19
Section 10. Additional Information ..................................................................... 19
10A. Biodegradable Service-ware .......................................................... 19
10B. Ordering Biodegradable Serviceware ............................................ 19
10C. Ordering Ice & Refrigerated Storage .............................................. 20
10D. Terms and Conditions………………………………………………….20
10E. Union Labor…………………………………………………………….20
10F. Open Flame…………………………………………………………….20
Section 11. Supplemental Information and Forms ............................................. 21
‘
3 | P a g e

SECTION 1 - WELCOME TO THE 2nd ANNUAL NEW YORK GREEN FESTIVAL!
1A. Preparing for Green Festival
If this is your first time exhibiting at Green Festivals, welcome! If you are a returning exhibitor, please
note that changes are made every year in an effort to improve the Green Festival experience for all
participants and attendees.
1B. This Exhibitor Information Kit
This kit is filled with all the information you need to have a successful event including all deadlines,
operations and logistics, rules and regulations, and greening information. Please read this kit so you
may enjoy the greatest benefits of your exhibit experience with the Green Festival.
1C. Green Festival-General Service Contractor
Green Festival, partnered with Convention Makers will be the General Service Contractor for this year’s
show. This kit includes all of the information you will need regarding material handling, freight &
shipping, renting additional furnishings and other services. Also included are order forms for Electricity,
Internet & Phone, and Plumbing (please note that these forms are provided by The Javits Center
and should be faxed back to the appropriate number on the forms if you are ordering services).
1D. What’s New in 2013
B2B Green Trade Day:
A wholesale, buyers-only tradeshow launch on Friday, April 19 th in New York City. Exhibitors asked and
we listened! New York City Green Festival Exhibitors (only those exhibitors that have paid for this in
advance) have the opportunity to meet with buyers of retail stores to broaden their reach, sell their
green products or take orders from wholesale buyers. Call our sales team for more information on the
benefits in participating. (828-333-9403 Ext. 300) Please see B2B Exhibitor Move In form in the back of
this kit or you can find it online at: http://greenfestivals.org/files/nyc-2013-B2BExhibitorMoveIn.pdf
Exhibitor Demo Areas:
At all Green Festivals, Exhibitors have the option to participate in one of the Demo areas. (for a minimal
fee) You can spend 20 minutes demonstrating your Green Product to attendees or discussing a hot
topic about your business. Call our sales team for more information. (828-333-9403 Ext. 300)
________________________________________________________________________________________
1E. Deadlines/Dates to know
Friday -March 15, 2013
Thursday- March 21, 2013
Thursday-April 4, 2013
Tuesday- April 9, 2013
Friday-April 5, 2013
Friday- April 12, 2013
Advanced warehouse starts accepting freight
11am PST (2pm EST) Exhibitor Information &
Orientation Call .
Javits Center Electric advanced early discount rate expires
2pm PST (5pm EST) Exhibitor Information &
Orientation Call
Deadline to receive discounted pricing on all items
ordered through Green Festivals
Display Vehicle Agreement Form due
4 | P a g e

Friday-April 12, 2013
Last day advanced warehouse will accept freight
Required Forms for FOOD/BEVERAGE Vendors and Samplers ONLY.
Friday- April 12, 2013
Centerplate Catering Order Form
(For FOOD/BEVERAGE Vendors & Samplers)
Friday- April 12, 2013 Certificate of Liability Insurance
________________________________________________________________________________________
SECTION 2 - GENERAL INFORMATION
2A. Venue Name and Address
Jacob K. Javits Center
Javits North
655 West 34 th St.
New York, NY 10001
(212) 216-2000
http://www.javitscenter.com
2B. Show Management: Green Festivals, Inc.
PO Box 2837
Asheville, NC 28802
Phone: 828-236-0324
Fax: 828-394-2383
General Sales Inquiries: ext. 300
2C. General Service Contractor: Green Festivals
Convention Makers
Green Festival
12D Old Charlotte Highway
Asheville, NC. 28803
Phone: 828-298-3700
Fax: 828-298-3400
2D. Event Dates & Hours
B2B Green Tradeshow
Thursday- April 18, 2013 B2B Exhibitors (ONLY) Move-in 1pm-5pm
(Loading Docks CLOSE @ 5pm) (Setup until 7pm)
Friday-April 19, 2013 B2B Exhibitors (ONLY) Set Up 7am-1pm
Friday-April 19, 2013 B2B Networking Reception 3pm-7pm
5 | P a g e

General Exhibitors
Friday-April 19, 2013 General Exhibitor Move-in 9am-5pm
(Loading Docks CLOSE @ 5pm) (Setup until 7pm)
Saturday-April 20, 2013 Exhibitor Admittance 8am – 10am
Event Hours
10am – 6pm
Sunday-April 21, 2013 Exhibitor Admittance 9am-11am
Event Hours
11am – 5pm
Exhibitor Move-out
5pm – 10pm
Please note: Carts and forklifts will not be allowed on the Festival floor at the close of Sunday evening’s
Festival until the Fire Marshal has confirmed that all attendees are off the show floor. It is vital that
exhibitors stop selling to the public promptly at 5pm so we can clear the hall and obtain Fire Marshal
approval to begin load-out.
On event days, only exhibitors with badges will be allowed into the exhibit hall prior to event opening;
Saturday at 8am and Sunday at 9am. Please do not come to the facility earlier than these hours. You
will not be allowed in.
2E. Green Festival Exhibitor Information Calls
Mark your calendar! We will cover important information regarding logistics, move-in, move-out and
greening. We will also hold an open Q&A session and cover all the new marketing opportunities
available to Green Festival exhibitors to enhance your exhibit experience. Compliance for food vendors
and samplers will be covered at the end of each call. We have scheduled 2 calls for your convenience:
Thursday- March 21, 2013
Tuesday- April 9, 2013
11am PST (2pm EST) Exhibitor Information &
Orientation Call
2pm PST (5pm EST) Exhibitor Information &
Call-in Details:
Duration: approximately 45 minutes
Call in Phone #: 218-339-4600
Conference ID #: 253-147#
SECTION 3 - BOOTH PACKAGES & SERVICES
3A. Booths
Booths, spaces, furnishings, rights and benefits are specifically outlined in individual contracts. If you
have questions about what is included in your booth, please contact the Sales Team at (828) 333-9403
ext. 300.
6 | P a g e

3B. Booth Packages
Basic Exhibitor Booth Package
Objects or structures in booths must be contained within the booth’s 10x10 space. The maximum
height for exhibits is eight (8) feet. Booth drape colors will be black. Each 10 x 10 booth package comes
with the following items:
One 8ft tall by 10ft wide back wall and two 3ft side walls made from banjo drape. Corner booths will not
have a side rail on the side adjacent to the aisle.
One Draped 6ft table. Black Linen
Booth ID sign with booth number
Two standard chairs
Four exhibitor badges with organization name
Six Green Festival (one -day) wristbands at Will Call
Upgraded Valance Booth Package
Objects or structures in booths must be contained within the booth’s 10x10 space. The maximum
height for exhibits is eight (8) feet. Booth drape colors will be black. Each 10 x 10 booth package comes
with the following items:
One 8ft tall by 10ft wide back wall and two 3ft side walls made from banjo drape. Corner booths will not
have a side rail on the side adjacent to the aisle.
8 inch of black valance on front and both sides of booth
One Draped 6ft table. Black Linen
Booth ID sign with booth number
Two standard chairs
Four exhibitor badges with organization name
Six Green Festival (one -day) wristbands at Will Call
3C. Exhibitor Service Desk
If you need assistance with any freight or furnishings, please proceed to the Exhibitor Service Desk.
The Service Desk will be set up and open Thursday from 1pm-7pm, Friday from 10am-7:00pm,
Saturday from 8:00am – 1pm, and again on Sunday from 10:00am-6:00pm.
________________________________________________________________________________________
3D. Electricity
Exhibitor booths do NOT come with electricity. If you require electricity in your booth, please see the
Javits Center Electric Order Form in the back of the Exhibitor Information kit or you can find it online at:
http://greenfestivals.org/files/nyc-2013-JavitsElectric.pdf The order form and payment must be
faxed 15 days prior to show opening date to qualify for the advanced early discounted rate (Friday-April
5, 2013). All electrical forms should be faxed back to The Javits Center when ordering, NOT to Green
Festival.
3E. Ordering Additional Furnishings or Carpet
If you would like to order additional furnishings or carpet, please refer to the Furnishings Form in the
back of this kit or you can find it online at: http://greenfestivals.org/files/nyc-2013-
Additonalfurnishings.pdf To receive discounted pre-show prices, you must submit your form by
Friday- April 12, 2013 Furnishing will also be available on-site for rent, however, please note all items
will be rented on a first come, first serve basis, and on-site rental fees will be higher than advance
7 | P a g e

orders. We strongly recommend that you order furnishings, carpet or other services in advance to
ensure a smooth process and cost savings.
3F. Uploading your Company Information to the Green Festivals website
This web-based process is the only way to ensure your company’s information is correct online AND in
our Event Guide.
1. To upload, change or review your business profile, please visit our website at
www.greenfestivals.org . At the very top left hand side of the page, click on Log In/Out. Login with
your username and password. You should have already received a user name and password, or will
very soon, depending on when you signed up. If you have forgotten your username or password,
please click the appropriate button to have the information emailed to you.
2. After you log in, you will be returned to the homepage. At the top left hand side, click on Edit Listing.
You will arrive at a page that provides your brief company profile.
3. Click on Edit near the name of your business. This will take you to a page where you can edit all
applicable pieces of your listing. After you have made your changes and reviewed the existing copy,
please click Submit at the top of the page.
It is your responsibility to make any changes you desire to your company profile prior to the Event
Guide deadlines for the next city where you will exhibit.
Listings created on this site will be available for six months following the event where you were an
exhibitor. Be sure to check the website prior to each event you are exhibiting to make sure your listing
is correct. The Event Guides will be printed with the information on the website. It is your
responsibility to ensure the information listed is correct .
For Exhibitors with a Premium Package that includes your logo with your company profile, here are
some uploading tips:
2MBs is our size limit for uploading images. If you are having trouble uploading the image, this could be
the problem. Resize your image and try uploading it again. Make sure your filename does not contain
spaces or odd symbols.
Preferred Image format is PNG or GIF, although JPG is accepted as well. Keep in mind that the logo
will be displayed in a square area, so your logo will look best if it is as square as possible.
3G. Keep Your Green America Business Network Status Current
The Green Festivals celebrate businesses which are reaching beyond contemporary practices in
addressing the needs of consumers, employees, the community and the environment. Tens of
thousands of Green Festival attendees trust that exhibitors are exceptionally committed to social and
environmental sustainability. Therefore, we ask each returning exhibitor to complete a Social
Responsibility Screening form detailing its practices. We do this research so that we can confidently
promote exhibitors as models of businesses who care about people and the planet. If you are already
an approved Green America member (your business currently appears online at greenpages.org), there
is nothing more you need to do. If you have not yet been approved through our screening process,
email tkashani@greenamerica.org and request your Social Responsibility Screening form. 1 st time
exhibitors have one year to complete this screening process.
8 | P a g e

3H. Floor-plan
Please refer to the floor-plan layout online at:
http://www.greenfestivals.org/files/2013/nyc/floorplan-2013-nyc.pdf (subject to changes). We
strongly advise you to verify your booth number before ordering any materials and/or electricity. Per
your contract, Green Festival has the right to move your booth. While we make every effort not to
move exhibitors, it is at times necessary. To verify your booth number, contact your sales rep at (828)
333-9403. If you can not remember who your sales rep is, just dial extension 300 and one of our reps
will be able to help you.
SECTION 4 – GETTING MATERIALS TO THE FESTIVAL
All exhibitors are required to pay in advance for a BOOTH MATERIAL MOVE-IN AND MOVE-OUT
SERVICE FEE. This fee provides round-trip material handling either by the Exhibitor (HAND CARRY-
Front Entrance is reserved for HAND CARRY move-in and out ONLY) or by Union Assisted Labor
(POV or COMMERCIAL-from the loading docks).
4A. Hand Carry-FRONT ENTRANCE-JAVITS NORTH
Friday April 19, 2013-9am to 5pm
Hand carried items can be brought in through the front of the building (East Side-11 th Ave between
40 th St. & 39 th St.-unloading lane). Loading and unloading of vehicles is limited to vehicles no larger
than an Econoline van. Vehicles must be attended by a licensed driver at all times.
Exhibitors may use nothing larger than a two-wheeled baggage cart (plastic or rubber wheels only) to
move their items. No Dollies or Rolling Carts can be used or will be provided.
Exhibitors moving items must use the doors and routes designated by event management.
Hand Carry Exhibitors have a time limit of 15 minutes to complete their load-in.
The fee for hand carry is $75.00 and was included in your Exhibitor Booth Contract.
4B. Loading Dock Cartload for Small POV – (12 th Ave @ 40 th St.)
Friday April 19, 2013-9am to 5pm
Exhibitors driving small passenger vehicles with materials will be directed to Festival Hall loading dock
for Cartload Service. As needed teamsters will be on hand to help with carts. If you require storage of
your empties, a sticker will be provided and the empties will be stored and returned to your booth on
Sunday after 5pm. Once your materials are packed and if you need assistance loading them into your
vehicle, you will be given instructions on where to drive your vehicle to.
Cost for this service is $265.00 up to 3 carts and the $.60/lb. thereafter and was included
in your Exhibitor Booth Contract.
4C. Loading Dock for Commercial Trucks - (12 th Ave @ 40 th St.)
Friday April 19, 2013-9am to 5pm
9 | P a g e

Exhibitors driving commercial vehicles with materials will be directed to the loading dock for teamster
assistance. Commercial vehicles include box trucks or cargo vans. If you require storage of your
empties, a sticker will be provided and the empties will be stored and returned to your booth on Sunday
after 5pm.
Cost for this service is $265.00 up to 500lbs. After 500 lbs. it is $.60/lb. thereafter and
was included in your Exhibitor Booth Contract.
4D. Advance Warehouse Shipping – Convention Makers
Friday -March 15, 2013- Friday-April 12, 2013
If you need to ship materials in advance, you can do this by shipping to Convention Makers.
Convention Makers will receive your materials and bring them to your booth. If you require storage of
your empties a sticker will be provided and the empties will be returned on Sunday after 5pm. Fill out
the Advance Warehouse Form at the back of this kit or you can find it online at:
http://greenfestivals.org/files/nyc-2013-AdvanceWarehouse.pdf Please note that Outbound
Shipping will be an additional cost.
Cost for this service is $265.00 up to 500lbs. After 500lbs it is $.80/lb. thereafter.
______________________________________________________________________________________
4E. Direct to Show-site Shipping
Direct to show-site shipping will be available for materials that need to arrive at show-site on Thursday
April 18, 2013. Deliveries will be accepted from 10am-5pm.
Jacob K. Javits Center
Javits North
655 West 34 th St.
New York, NY 10001
Attn: Green Festival C/O Tad Frank
Exhibiting Company Name
Booth #_________________________
Box ______ of _______
If shipping PERISHABLE goods, please contact your sales representative. PLEASE NOTE-
PERISHABLE goods CANNOT arrive before Friday April 19 th 9am.
4F. Move-out Procedures
All exhibit materials must be removed from the facility by 11pm on Sunday April 21, 2013. Exhibitors
are responsible for leaving their booth space clean and free of trash or there will be an additional fee
incurred. (See Leave No Trace Policy)
4G. Parking
The Javits Center does not offer any on-site parking for exhibitors; however, there are many garages
within walking distance of the building. Parking rates change based on times and dates. For up to date
information about parking lots, please visit the Javits Center’s website about parking at the following
address: http://www.javitscenter.com/Default.aspxcmsid=46
10 | P a g e

4H. Registration and Badges
Exhibitor Registration is located in the Link (the corridor linking Javits Center and Javits Center North).
All exhibit staff must check in at Exhibitor Registration upon arrival to pick up their official Exhibitor
Badges. Badges must be worn at all times. Badges should be left or returned to the Exhibitor
Registration Desk as you leave the hall each evening for incoming co-workers for your booth.
All exhibitors will receive four (4) badges per 10x10 booth. The badges will have your organization’s
name printed on them.
Always wear your badge while in the hall, even during move-in and move-out hours. Security will not
let you into the exhibit hall without the proper credentials.
4I. Complimentary Green Festival Passes
Each exhibitor will receive six (6) complimentary Green Festival one-day passes for their guests per
10X10 Booth. There is no need to submit a list of your guests. Please direct your guests to attendee
Will Call located at the Main Entrance. Please ask your guests to inform the Green Festival personnel
that they were invited by your organization. Our tracking system will allow 6 guests listed as your
company name to enter the event with a one-day pass (first come, first serve).
________________________________________________________________________________________
4J. Staffing Your Booth
Green Festival does not allow any exhibitors or to break down their booths until 5pm on Sunday.
Should you choose to break down earlier, you may not be invited to participate in future Green
Festivals.
We have found that in some cases, the person who reserves your organization’s booth is not the
person who will be onsite. It is very important that the people who are going to be onsite are familiar
with the information contained in this kit and Green Festival regulations for exhibiting. Please forward
this kit to all persons helping in your booth.
If you are using paid staff or volunteers, it is your responsibility to make sure that those
working in your booth know where to check in. All personnel working your booth must check in
at Exhibitor Registration.
IMPORTANT! If you are using volunteers to help work in your booth, please make sure they
understand to check in at “Exhibitor Registration” and not at the Green Festival Volunteer
Registration room. This misunderstanding can cause much confusion and walking back and
forth across the venue before realizing where they need to go. Your volunteers are volunteering
for your organization, not the Green Festival directly.
Green Festivals cannot supply volunteers or staff for your booth. If you are seeking paid staff or
volunteers for your booth the weekend of the event, we recommend planning ahead and using local
resources such as Craigslist.
4K. Trash/Recycling Receptacles for use inside your booth
We allow receptacles for trash/recycling inside your booth upon signing an agreement to comply with
Green Festival greening policies. You can sign the agreement and obtain a receptacle at the Exhibitor/
Registration Desk, located just outside the main entrance to the exhibit hall. You are responsible for
emptying your receptacle and leaving it in your booth when you leave.
11 | P a g e

4L. Premium Marketing Upgrade Exhibitor Booth Packages
Your company listing highlighted and bold in the Green Festival Event Guide
New Green Products Icon next to your highlighted and bold listing in the Green Festival Event Guide
Your product or service displayed in Green Festival’s “Green Products” display at the main entrance of
Green Festival
Two additional exhibitor badges with organization name, for a total of 6
Fifty (50)-word company/product description in Web Exhibitor Directory
Logo or image, address, telephone, Google map link in Web Exhibitor Directory
Opportunity to submit a blog post to the Green Festival’s blog
Please note that it is important that you come to the Green Festival prepared to provide upon check-in,
an item or items for inclusion in the “Green Products” display located in the lobby area. You will receive
a 2’ x 2’ display area; your item(s) must fit within this space. It is not the responsibility of the Green
Festival to come to you and obtain the item(s); it is your responsibility to bring those to us at Exhibitor
Registration. (on Friday during move in or Saturday before 10am) We will provide a label with your
company name and booth number.
SECTION 5 - GREENING INFORMATION
5A. Leave No Trace Policy
In keeping with the Green Festival’s ethic of leaving a minimal footprint, exhibitors are responsible for
leaving their booth space clean and free of trash and other materials. Booths will be inspected after
move out is complete. If your booth is not clean and free of materials, with the exception of freight
packaged and labeled for shipment, or items rented from Green Festival, we will charge your credit
card a fine of $150 to offset the costs associated with resource recovery in your booth space.
Resource recovery stations will be available during move-in and move-out. Please leave your booth
exactly as it was when you arrived to help us keep the Green Festival clean. Make sure all freight is
properly packaged and labeled. Do not leave behind left over promotional materials, waste packing
materials, food wastes, trash, or exhibit and display materials.
________________________________________________________________________________________
5B. Exhibitor Resource Recovery Policies - Waste Not, Want Not
We strongly encourage you to evaluate what materials you are bringing to the event. Please take time
to consider each item you are bringing, is it recyclable, compostable, reusable or waste Can you
simplify your shipping materials, or use less packaging, or different materials that can be easily
recycled or composted. Please consider that most materials you bring have a green alternative. For
example, you could use compostable packing peanuts instead of Styrofoam packing peanuts. Bringing
bulk samples rather than individually packaged samples. Remember, the amount of waste Green
Festival generates is ultimately dependent on what you bring. If you would like more information
on alternative products or would like to know how you could be “greener”, please email our Greening
Manager at eventgreening@greenfestivals.org.
5C. Resource/Waste Recovery - What Goes Where
Resource Recovery Stations will be set up throughout Green Festival for: compost, mixed recycling,
gray water and landfill. Please take a minute when you arrive to identify the closest resource recovery
station, and please direct Festival attendees to the closest Resource Recovery Station.
COMPOST
Compost is all food scraps from vendors or any food you bring into the event. All food ware dispensed
at the event must be biodegradable and go in the compost. Napkins and food soiled paper go in the
12 | P a g e

compost. Plates and bowls must also be made of compostable material and deposited in compost
bins.
RECYCLABLE MATERIALS
Containers (Bottles and Cans) Paper Items Cardboard
Glass Jars & Bottles Newspapers Food Boxes
Aluminum Foil Junk Mail Magazines & Catalogs
Tin/Steel Cans Bags/Packages Plastic Bottles
GARBAGE/LANDFILL - NON RECYCLABLE MATERIALS
Plastic bags Light Bulbs Diapers
Styrofoam Ceramic dishes or cups Lumber
Gray water Collection
Green Festival will provide gray water collection tanks for wastewater. No grease or oil will be
accepted. Please pack grease or oil out with you.
5D. In-Booth Resource Recovery Policies
We understand that during the course of the event, an exhibit is likely to produce some waste and that
it is not always easy to leave your booth in order to bring it to the closest Resource Recovery Station.
We ask that you please make every effort to remove your waste as soon as possible. We allow
receptacles for trash/recycling inside your booth upon signing an agreement to comply with Green
Festival greening policies. You can sign the agreement and obtain a receptacle at Exhibitor
Registration
SECTION 6 - ADDITIONAL IMPORTANT INFORMATION
6A. GF Bucks
“Green Festival Bucks” program is designed to stimulate more purchases from our wonderful green
exhibiting companies. For each Day, Weekend Fast, and Festival Fan Weekend pass purchased, we
give attendees back between $5 and $10 in GF bucks to spend on the show floor. These wooden chips
are as good as money that can only be spent with Green Festival exhibitors. Exhibitors MUST accept
GF Bucks as cash currency. GF Bucks can be redeemed for cash on Saturday April 20, 4pm-7pm and
Sunday April 21, 4pm-7pm at Exhibitor Registration.
6B. Event Security
Green Festival will provide 24-hour security. However, to maintain a secure hall and protect exhibitor
merchandise, NO EXHIBITORS will be let in the hall before official move-in times or allowed to stay in
the exhibit hall more than 30 minutes after the event closes on Friday or Saturday. EXHIBITORS ARE
RESPONSIBLE FOR THE SECURITY OF THEIR BOOTH ITEMS. Green Festival assumes no
liability.
Nothing will ruin a successful event more than the loss of valuable equipment or products. Here are
some basic steps you can take to prevent theft:
Be fully responsible for your valuables. Show management, the building operator, the general
contractor, and the security company provide a measure of protection, such as perimeter security, but
they are not responsible for your booth and/or personal items.
13 | P a g e

Do not identify the product or manufacturer on the outside of freight cartons. Mark cartons numerically
to indicate the total being shipped (e.g., 1 of 6, 2 of 6, 3 of 6, etc.). Include your company’s name and
booth number on each carton. Furnish your freight forwarder with accurate and complete shipping form.
Shipped merchandise will be delivered to your booth. The greatest risk of theft occurs during set up and
teardown. Be especially alert during these times.
At the close of business each day, cover all display tables. This establishes a barrier to curiosity
seekers and would-be thieves from selecting items to steal at a later time.
Your Exhibitor badge allows entry into the exhibit hall during the move-in and move-out process. In
addition, those with Exhibitor badges will be the first ones allowed into the hall and the last ones to
leave. Therefore, be very careful and DON’T LOSE your badges! Make sure your staff members are
the only people you allow to pick up badges.
6C. New York, NY Sales Tax Information
All exhibitors selling products (including food and beverage) at Green Festivals must be registered with
the State of New York before selling any products on the show floor. To register please go to:
www.opal.ny.gov . For additional assistance please call 518-474-8275. During the show you must
have a Certificate of Authority displayed. After the show you must pay taxes to the state of New York
for any products sold on the show floor. For more information please visit: www.tax.ny.gov
How to apply on-line: Go to www.opal.ny.gov
1. Go to “Click here to start”
2. Enter in Search Box your type of business
3. Click on the link to your type of business
4. Answer the questions that pertain to your particular business
5. You be directed to the “Customized List of Links page”
6. Check the box next to “Certificate of Authority to collect Sales Tax”
7. Check button #2 “Apply on-line for the selected applications”
8. Hit the CONTINUE button.
Fill out the “New York State’s Online Permit Assistance and Licensing form
Once submitted you will receive a confirmation email with an on-line OPAL ID number.
This ID number will allow you to check your status of your certificate. Once completed, the status
will change from PENDING to COMPLETE. Your Certificate of Authority will be mailed to you.
PLEASE NOTE: This could take anywhere from 1-4 weeks depending on type of business.
6D. First Aid
Green Festival will have an EMT onsite. The First Aid station is clearly marked on the floor plan. The
First Aid station will be staffed during all event, move-in and move-out hours. If you need assistance,
please report to the First Aid station. If you are having an emergency, please dial 911.
6E. Lost and Found
All lost and found articles that are turned in will be located at the Box Office. After the event, all
materials will be stored offsite for at least one month. If you are trying to locate a lost article after the
event, please email tad@greenfestivals.org for assistance.
14 | P a g e

6F. Emergencies and Lost Children
In the event of an emergency, please notify the first person you see in a Green Festival t-shirt or
wearing a Green Festival staff credential. Staff with walkie talkies can call assistance the fastest.
Sometimes children wander off. In the event a parent notifies the Green Festival staff that their child is
missing, an announcement will be made over the loud speakers simply indicating that there is a lost
child or parent. If you a spot the child, please bring them to the Exhibitor Services Desk located just
inside the exhibit hall to the left of the main entrance. Staff will internally communicate to locate the lost
child or parent.
6G. Discounted Hotels for New York Green Festival
Discounted rates for Partners, Exhibitors and Attendees are located on our website. We strongly
recommend making reservations well in advance. These hotel blocks are first come, first serve and will
go quickly! For a complete list of details, including discount deadlines visit the New York lodging page
at:www.greenfestivals.org/nyc/lodging
6H. Public Transportation
For information on public transportation, call MTA Travel info: 718.330.1234 or
visit www.mta.info/index.html
6I. Suggested Items to Consider for your Booth
( Pens/Pencils ( Guest Book
( Hemp line / Fishing line ( Business Cards
( Stapler ( Promotional Literature
( Staples and paperclips ( Breath mints
( Packing Tape / Scotch Tape ( Receipt Books
( Sheets to cover display (at night) ( Shopping Bags –
( Water bottle or canteen biodegradable/recyclable
( Extension Cords / Power Strips ( Ample cash for change
( Alligator Clamps ( Eco-friendly banner / signage
( Chair Covers & pads for chairs ( Order Table Cloths
( Natural Fabric tablecloth ( Lamps / Lights for booth
SECTION 7 - GREEN FESTIVAL RULES AND REGUALTIONS
1. Exhibitors are required to abide by city and state ordinances including all necessary health and fire
permit.
2. No open flame is allowed inside the building. This includes burning of candles or incense.
3. Do not nail, screw, staple, pin, glue, tack, or tape any material directly to the fabric, walls, steel frame or
carpeting.
4. Aisles and exits must be kept clear and free of all obstacles. Exhibitors shall not place chairs, furniture
or any display items in the aisles.
5. Literature must be kept within booths. No handing out or displaying of literature outside of designated
booth allowed. No solicitation of any kind is allowed outside of booth.
6. Individuals are not allowed to bring alcoholic beverages onto premises.
7. Keep music, microphones or other noise-producing items to a level that does not disturb neighboring
exhibitors.
15 | P a g e

8. Make sure that every product you are selling is listed on your contract AND that you have verbally
informed your sales representative of any product that you intend to represent.
9. Use only professional signage. Green Festival reserves the right to remove signage that it deems
unprofessional.
10. Be on time! Make sure your booth is fully set up prior to show opening each day.
11. DO NOT break down your exhibit space until 5pm on Sunday evening; it is unfair to our attendees who
have been promised certain show hours.
12. All food give-away and sampling will require necessary Javits center, NY Department of Public Health
compliance forms and Certificate of Liability Insurance.
13. Literature display shall be limited to reasonable quantities in the booth (two day supply). Reserve
supplies shall be kept in booth. Due to the expansion of the event, there is no “boneyard” or storage
area. All crates and drayage will be stored in a locked trailer provided by the Green Festival, only if you
utilize Advance Freight
14. Helium balloons and confetti are strictly prohibited.
15. No smoking policy is strictly enforced in the facility.
16. There is no house paging system.
17. Vacuuming of carpets and emptying of wastebaskets IS NOT INCLUDED IN YOUR BOOTH RENTAL
FOR GREEN FESTIVAL. Exhibitors are responsible for the carpet cleaning of their booth(s). Likewise
each Exhibitor is responsible for the emptying of their recycling containers into the recycling collection
centers located throughout the venue.
18. Please note that the use of pins, staples, tape, or other adhesives to affix materials to the drapery back
walls and hardware is not permitted. Sign hooks are available from Exhibitor Registration.
19. Damaged draperies (cloth walls) and hardware will be considered as purchased by the exhibitor and
the exhibitor will be charged accordingly. Please be aware that the clothed metal structure is designed
to hold the weight of lightweight signage and objects only. When hanging weight of any heavier objects
along the top railing of the wall structure, evenly distribute the weight. Do not attempt to display heavy
materials from the wall structures. Seven-Star, Inc. and the Green Festivals will accept no liability for
damage or injury resulting from misuse of this equipment.
20. Green Festivals has the right to close an exhibit that fails to comply with the policies set forth above.
________________________________________________________________________________________
SECTION 8 - FREQUENTLY ASKED QUESTIONS
Can I move in the morning of the show
Yes you can move-in the morning of the show. The doors will open at 8:00am. However your booth
must be setup by 10am on Saturday. PLEASE ALERT YOUR SALES REPRESENTATIVE IF YOU
ARE NOT SETTING UP YOUR BOOTH ON FRIDAY, SO WE DO NOT REASSIGN YOUR BOOTH.
How high can my booth display be
Materials in your booth must not exceed 8ft in height.
Can I leave early / move out early on Sunday
No. Breakdown prior to the end of the event is not permitted for any reason. If you are not able to stay
during the entire length of the event, we suggest that you recruit volunteers or hire other folks to work
the booth for the remaining hours. If you choose to breakdown prior to 5pm on Sunday, you may not
be invited back to the Green Festival.
Can I leave my booth unattended during the event
We highly suggest that you avoid this. It looks extremely unprofessional and you will potentially miss
the attention of your next best customer. If you are working your booth alone and need a quick break
for restroom or to grab a snack, ask a neighbor to keep an eye on your booth.
Do I have to pay the unions to move my stuff in
The Move in that does not have to pay the unions to move in is Hand Carry. Hand carried items can be
brought in through the front of the building (East Side-11 th Ave between 40 th St. & 39 th St.-unloading
16 | P a g e

lane). Loading and unloading of vehicles is limited to vehicles no larger than an Econoline van.
Vehicles must be attended by a licensed driver at all times. Exhibitors may use nothing larger than a
two-wheeled baggage cart (plastic or rubber wheels only) to move their items. No Dollies or Rolling
Carts can be used or will be provided. Exhibitors moving items must use the doors and routes
designated by event management. Hand Carry Exhibitors have a time limit of 15 minutes to complete
their load-in.No exhibitor’s hand carrying their own items will be allowed to unload at the docks.
Are my products going to be secure Can I leave it over night What is the security like
Green Festivals provides 24-hour security; however, you are responsible for your belongings. We
recommend taking precautions like covering your booth with a sheet when you leave each evening and
hiding valuables.
How much does the show cost for attendees
A one-day pass is $15.00 for adults and a weekend pass is $25. Green Festivals also provides many
ways for free admissions, like volunteering with one of our non-profit allies, or making a donation.
Children under 12 are admitted free.
I am interested in exhibiting for other Green Festival cities, what should I do
Call or email your sales representative. You may call your sales rep at (828) 333-9403. If you can’t
remember your sales rep’s name or extension dial extension 300 and we will route you to the right
person to help.
If I am an exhibitor this year, will you hold my same space for next year
We change the floor-plan each year to keep the event interesting. No two Green Festivals are
identical. We recommend that you work closely with your Green Festival sales representative to get
the latest updates on new floor-plans and to talk through the options for the most valuable booth
locations for your green business.
Can I sell product at the show Can I sample product
Absolutely! Let your sales representative know your intent and which products you would like to sell or
sample. Sampling food or beverage requires strict compliance paperwork
How many people were there last year What is attendance like at Green Festival
Green Festival has had tremendous continued success, even through these tough economic times.
Green Festival has doubled its efforts in marketing to the public and has continued to draw crowds from
between 22,000 and 33,000 per event. Green Festival is highly dedicated to growing the Green
Economy, which means ensuring a successful event for you.
What kind of marketing do you do
In addition to an impressive line up of local and national media such as, Mother Jones, Natural Home,
Ode, Organic Spa, Natural Solutions, BODY & SOUL, Planet Green, VegNews, YES!, Utne Reader, E
Magazine, Yoga Journal, and more, we also feature leading popular broadcast s such as NBC and
Democracy Now.. Our new website, rich with constantly updated content and social media integration
is driving an increasingly broader community of Green Festival followers, and together with direct mail
and grassroots marketing, including the mailing of invitations featuring our speakers to over 120,000
households in each target city is driving continued strong Green Festival attendance.
I know people who would love to volunteer for the event, where should I send them
Our volunteers are the core of our event! Please send them to the volunteer section of the Green
Festival website, found under the “Get Involved” tab. Once there, they can view all available shifts and
register online. www.greenfestivals.org/volunteer
SECTION 9 - FOOD VENDING AND SAMPLING
17 | P a g e

9A. Defining Vendors and Samplers. Which are you
The distinct difference between vending and sampling is the exchange of money. If you are a vendor,
that means you are selling food or beverages at the venue and therefore must have a copy of your
Food Handlers License with you on site at all times. You must also review and comply with the
Requirements for Temporary Event Food Stands.
Samplers have fewer restrictions and give away free samples of products. These items are limited to
products manufactured, processed or distributed by the exhibiting firm. All items are limited to SAMPLE
SIZES and may be distributed from your exhibit booth only. Non-alcoholic beverage samples, including
energy drinks, are limited to 2 oz containers. Food items are limited to “bite size,” which is 1 oz or less.
9B. Important Policies for Food & Beverage Vending and Sampling
Biodegradable ware is mandated for all food sampling and vending food vendors will be required to
stop cooking ½ hour prior to the event closing each day. All food vendors will not be allowed to
distribute any food after the close of event each day. The food court has become an area where
people gather at the end of each event day. When the crowd is resistant to leaving the hall, they delay
move-out for you and your fellow exhibitors.
9C. Green Festival Conditions to Sample or Vend
Required steps for exhibitors wishing to sample food(s) or beverage(s)
1. Read the Sampling Guidelines below
2. Fill out the attached Centerplate Catering Green Festival Food Samplers Form for any sampling of
consumables at Green Festival
3. Fax the completed form to Tad Frank at 828-394-2383
4. Fax a copy of your Certificate of Liability to Tad Frank at 828-394-2383
5. Upon receipt of the signed official ‘contract’ and copy of COL you will be permitted to sample your
products
Food sampling is limited to products manufactured or processed by the exhibiting firm and are related to
the theme of the show. (For example a cookie manufacturer sampling vegan sausages or popcorn would
not be accepted) Exhibitors dispensing samples larger than the sample size or sampling products that are
not manufactured or processed by the exhibiting firm are subject to an onsite buyout fee. The permitted
sample sizes are as follows:
o
o
food: 1 oz.
nonalcoholic beverage: 2oz
You will find the Centerplate Catering Green Festival Food Samplers form in the back of this kit or you
can find it online at: http://greenfestivals.org/files/nyc-2013-CenterplateFoodBev.pdf
If you have any questions please call Green Festivals Director of Operations, Tad Frank at: (828) 333-
9424.
Please Fax completed forms back to Tad Frank at: (828) 394-2383.
9D. Required Forms for Food Samplers
April 12, 2012
Centerplate Catering Green Festival Food Samplers Form
18 | P a g e

April 12, 2012
April 12, 2012
(optional)
Certificate of Liability Insurance
Kitchen Access, Ice and Refrigeration Space Order Form
9E. Required Forms for Food Court Vendors
April 12, 2012
April 12, 2012
April 12, 2012
(optional)
Temporary Food Service Establishment Permit
Certificate of Liability Insurance
Kitchen Access, Ice and Refrigeration Space Order Form
SECTION 10 - ADDITIONAL INFORMATION
10A. Biodegradable Service-ware
Greening the Green Festival takes a tremendous amount of work and the cooperation of both exhibitors
and attendees. Green Festival diverts between 90%-98% of waste from the landfill by composting and
recycling as much as we can and trashing as little as possible. All Food Vendors and/or Samplers
are MANDATED to use only biodegradable food-ware while at Green Festival.
The following is a list of items that are prohibited for use at Green Festival.
No Sweet Heart Dixie brand cups
No Dixie Brand paper plates
No Plastic disposable forks, knives, spoons or straws
No Plastic disposable plates, cups, or bowls
No Disposable Styrofoam products
No wax paper products
No bottled water/beverages
10B. Ordering Biodegradable Service-Ware
Bio ware is available for purchase at a number of retailers and websites.
Food Vendors and/or Samplers are MANDATED to use only biodegradable beverage and foodware
while at Green Festival.
Plastics, Styrofoam and plastic water bottles are strictly prohibited for use at Green Festival Bio ware is
available for purchase at a number of retailers and websites. Mention Green Festival for possible
discount pricing and keep it sustainable by purchasing from our exhibitors, Susty Party & Metro World
below!
Susty Party- compostable/biodegradable plates, bowls, cups & utensils for Food Samplers & Food
Court Vendors - www.sustyparty.com - 718-717-2572 - weloveyou@sustyparty.com Wholesale
website is sustyware.com
Metro World-100% cornstarch-based compostable bags, tablecloths (for exhibitor booths) & energy
saving, Nano-BRIGHT fluorescent reflectors for enhanced lighting
www.metroworldinc.com - 714-389-1899 - ben@metroworldinc.com
19 | P a g e

World Centric-compostable plates, bowls, utensils, clamshells & bags
www.worldcentric.org - 650-739-0699
Boothster-the Green Booth-Decorating Company
www.boothster.com - 800-518-9043
Eco Tensil-Future Friendly Utensils
www.ecotensil.com -415-924-0233
Ecobooth-Build your booth from a green perspective
Ecobooth.com
Bamblu- Sample cups as well as all types of Bio-ware and special wholesale discount for Green
Festival Exhibitors
http://www.bamblu.net 707-799-7099
Eco Friendly Printer- Coop pricing available. (see Flyer in this kit)
www.Ecofriendlyprinter.com 973-224-1132
10C. Ordering Ice & Refrigerated Storage
If you have perishable food and/or beverage items you may need to order ice or refrigeration. You are
permitted to bring in your own coolers and ice or you can order ice from Green Festival.
If you require refrigerated storage or ice, the Kitchen Access, Ice and Refrigeration Space Order
Form is located at the back of this kit or you can find it online at: http://greenfestivals.org/files/nyc-
2013- KIR.pdf
10D. Terms and Conditions
Green Festival Terms and Conditions can be found online at: http://greenfestivals.org/files/nyc-
2013-GFtermsconditions.pdf
Material Handling Terms and Conditions can be found online at: http://greenfestivals.org/files/nyc-
2013-MHtermsconditions.pdf
10E. Union Labor
More information on Union Labor and restrictions can be found online at:
http://greenfestivals.org/files/nyc-2013-Unionlabor.pdf
10F. Open Flame (Food Vendors-Candles and Sterno)
Steps:
1. You must have your booth show ready by 3pm Friday April 19 th to qualify for the $210.00
Inspection Fee. If you are not able to be ready by then, the Inspection Fee will be $420.00
(weekend rate)
2. Submit you certificate of liability (sample in the back of this kit). FAX to Tad Frank at 828-394-
2383.
3. You will be required to have, at a minimum a 5lb fire extinguisher in your booth as well as fire a
retardant table cloth.
4. The FDNY will send you an invoice for payment
For more information, please refer to The Javits Center Open Flame Permit Procedures
(Following page of this kit)
20 | P a g e

SECTION 11 - SUPPLEMENTAL INFORMATION & FORMS
Form A- Vital Information
Form B- B2B Exhibitor Move In
Form C- Advance Warehouse
Form D- Advance Warehouse Shipping Labels
Form E- Show Site Shipping
Form F- Show Site Shipping Labels
Form G- Additional Furnishings and Carpet
Form H- Additional Labor Request Form
Form I- Javits Center Payment Form
Form J- Javits Center Electrical Request Form
Form K- Javits Center Cleaning Request Form
Form L- Javits Center Wireless Information
Form M- Centerplate Food/Bev Form
Form N- Kitchen, Ice and Refrigeration Request Form
Form O- Certificate of Liability COL (SAMPLE)
21 | P a g e

Open Flame
Permit Procedures
Please submit a plan of operation, which should include the size, location, floor plan of the booth,
and type of demonstration you are requesting to perform.
Please submit a one million dollar ($1,000,000) general liability insurance certificate which
includes the Jacob K. Javits Convention Center, New York Convention Center Operating
Corporation, New York Convention Center Development Corporation, State of New York,
Triborough Bridge & Tunnel Authority, Empire State Development Corporation, the name of your
show, and the show management group as additional insured.
The show management group will be required to sign a one page acknowledgment letter
accepting responsibility for the demonstration which will be forwarded to them once we have
received all requested information and if the plan of operation is reviewed and approval is
granted.
Upon receipt of all requested information and approval from the Javits Center, we will prepare a
letter for the Fire Department of the City of New York (FDNY) granting permission for the
demonstration inside our facility, forward all paperwork to the FDNY, and schedule an
appointment for the on-site inspection of the booth prior to the show opening. The FDNY will
send you an invoice for payment, $210 (Monday thru Friday inspection) or $420 (Saturday or
Sunday inspection) for the onsite inspection and open flame permit.
You will be required to have, at a minimum, a 5 L.B. ABC fire extinguisher in your booth and may
be required to arrange for a fire watch to be assigned to your booth during demonstrations, which
may be hired through your show security provider, at your expense. All decorative wall coverings,
display cases, tables, and carpeting must be fire retardant and certificates verifying this must be
provided to the Javits Center’s Fire Safety Officer.
The Jacob K. Javits Convention Center and or the FDNY may require additional precautions to
insure everyone’s safety, depending on the demonstration type.
For additional information, please contact Kenneth Martin, Fire Safety Officer, Jacob K. Javits
Convention Center, kmartin@javitscenter.com or (212) 216-2577.

February 3, 2013
Dear Fellow Exhibitor:
We are contacting you as we see you too will be attending the 2013 NYC Green Fest in April and wanted
to formally introduce our company, www.ecofriendlyprinter.com in the event our services can be of
assistance.
As you prepare for the show you may find you are in need of a banner, postcards, coupons , hangtags,
labels or even biz cards, we can help you with any and all of the above. We are a gold seal member of
Green America and have been a proud member and service provided for over 20 years.
With the Coop philosophy in mind we are proud to offer all Green Festival NYC exhibitors heavily
discounted rates by participating in our Cooperative Printing Programs. It is economical & efficient for
us to print in bulk and we love to pass on the discounts when we do it. We are currently offering a coop
on Eco Circles (very unique branding item!), biz cards, and 2 sides sell sheets.
By participating in our Coop Program you can earn up to a 50% discount on your print jobs.
Strategically plan your trade show material printing needs in a timely fashion and earn the benefits you
deserve. Our pricing is very competitive and service timely.
We look forward to furnishing your company with any of our Eco Friendly Printing services at discounted
rates that may aid you to maximize your exposure and success at the annual Green Festival 2013. Please
contact me via email greg@ecofriendlyprinter.com or call 973.224.1132 to discuss your printing needs.
Enthusiastically yours,
Greg Barber, President Eco Friendly Printer
We had a great time in 2012 @ The Green Festival check out this interview and get to know us a little
better!

VITAL I N F O R M A T IO N
SHOW:
New York Green Festival
April 20-21 2013
Jacob K. Javits-North
655 W. 34th St.
New York, N.Y. 10001
(212) 216-2000
www.javitscenter.com
PRODUCER:
Green Festival. Inc.
PO Box 2837 Asheville NC 28802
Office: (828) 333-9424 Fax: (828) 394-2383
www.greenfestivals.org
F E S T I V A L S C H E D U L E :
B2B Green Trade Show
Thursday April 18 B2B Move In 1pm-6pm
Friday April 19 B2B Set up 7am-1pm
Friday April 19 B2B Reception 3pm-7pm
General Exhibitors
Friday April 19 Exhibitor Move in 9am-5pm
Saturday April 20 Exhibitor Admittance 8am-10am
Saturday April 20 Show Day 1 10am-6pm
Sunday April 21 Exhibitor Admittance 9am-11am
Sunday April 21 Show Day 2 11am-5pm
Sunday April 21 Exhibitor Move out 5pm-10pm
BO O TH P A C K A G E FURNISHING:
Each 10' x 10' booth will be set with:
8' high black backwall drape
3' high black side dividers
(1) 6' table draped in black linen
(2) folding chairs
(1) booth ID number sign
Wastebaskets are available but must be signed out on site at Exhibitor Registration.
EXH I B I T H A L L C A R P E T:
The exhibit area and aisles are NOT carpeted. For your comfort and aesthetics,
we highly recommend carpeting your booth. Please see Furnishing and Carpet
Order Form to purchase additional furnishings and carpet.
ELECTRICITY:
Exhibitor Booths DO NOT come with electricity. If you require electricity in your booth
you must order this directly from The Javits Center. Please see The Javits Center Electrical
Order Form in the back of this kit or online at www.javitscenter.com
AG r e e n F e s t i v a l A t A G l a n c e

B2B EXHIBITOR MOVE-IN
New York Green Festival
April 20-21 2013
Jacob K. Javits-North
655 W. 34th St.
New York, N.Y. 10001
(212) 216-2000
www.javitscenter.com
Hand Carry - FRONT ENTRANCE
(11th Ave between 40th St. & 39th St.-Unloading lane).
Thursday-April 18, 2013 – 1pm to 5pm
Hand carried items can be brought in through the front of the building (East Side-11th Ave
between 40th St. & 39th St.-unloading lane). Loading and unloading of vehicles is limited to
vehicles no larger than an Econoline van. Vehicles must be attended by a licensed driver at all times.
Exhibitors may use nothing larger than a two-wheeled baggage cart (plastic or rubber wheels only)
to move their items. No Dollies or Rolling Carts can be used or will be provided.
Exhibitors moving items must use the doors and routes designated by event management.
Hand Carry Exhibitors have a time limit of 15 minutes to complete their load-in.
The fee for hand carry is $75.00 and was included in your Exhibitor Booth Agreement.
Loading Dock Cartload for Small POV – (12th Ave @ 40th St.)
Thursday-April 18, 2013 – 1pm to 5pm
Exhibitors driving small passenger vehicles with materials will be directed to Festival Hall loading
dock for Cartload Service. As needed teamsters will be on hand to help with carts. If you require
storage of your empties, a sticker will be provided and the empties will be stored and returned to
your booth on Sunday after 5pm. Once your materials are packed and if you need assistance
loading them into your vehicle, you will be given instructions on where to drive your vehicle to.
Cost for this service is $265.00 up to 3 carts and then $.60/lb thereafter and was included in your
Exhibitor Booth Agreement.
Loading Dock Commercial Truck – (12th Ave @ 40th St.)
Thursday-April 18, 2013 – 1pm to 5pm
Exhibitors driving commercial vehicles with materials will be directed to the loading dock for
teamster assistance. Commercial vehicles include box trucks, trucks or cargo vans. If you require
storage of your empties, a sticker will be provided and the empties will be stored and returned to
your booth on Sunday after 5pm.
Cost for this service is $265.00 up to 500lbs. After 500 lbs it is $.60/lb thereafter and was
included in your Exhibitor Booth Agreement.
BG r e e n F e s t i v a l A t A G l a n c e

ADVANCE WAREHOUSE
New York Green Festival
April 20-21 2013
Jacob K. Javits-North
655 W. 34th St.
New York, N.Y. 10001
(212) 216-2000
www.javitscenter.com
This form is required for all exhibitors shipping materials to the advance warehouse. Materials will be
received effective March 15 thru April 12. By filling out this form Exhibitor is entering in a contract
bonded by the Terms and Conditions contained in this kit.
EXH I B I T I N G C OM P A N Y IN F OR M A T ION
EXHIBITING COMPANY NAME:_________________________________ B OOTH #: _________________
CONTACT PHONE: ____________________________________________ EXT. _________________
CONTACT'S E-MAIL: __________________________________________________________________
Cost for this service is $265.00 and covers up to 500lbs of material of (non-perishable) exhibit
materials and delivery of those goods to your booth. For materials over 500lbs, the cost is
$.080/lb. For small individual box deliveries (under 40lbs) by UPS, Fed Ex or DHL, there is a
$35.00 per box fee. For small individual box deliveries (over 40lbs) by UPS, Fed Ex or DHL, there
is a $65.00 per box fee.
After 500lbs estimated additional lbs_______x $.80=________
Estimated # of 40lb or less boxes__________x $35.00=__________
Estimated # of 40lb or more boxes__________x $65.00=__________
STEPS:
1. Fill out this form if you are shipping materials to the advance warehouse
2. Ensure that you have included your credit card information on this form.
3. FAX this form to TAD FRANK 828-394-2383
4. Use the provided shipping labels ( FORM D in this Kit) on all boxes, skids, or crates.
Ensure you provide your company name, booth number and number of boxes.
Please note if you are a B2B Exhibitor on each and every box of your shipment.
Perishable goods will not be accepted to the Advance Warehouse.
CREDIT CARD INFORMATION
CREDIT CARD NUMBER:______________________________________________________________
EXPIRATION DATE:__________________NAME ON CARD:_________________________________
AMOUNT:________________________________
SECURITY CODE:_________________________
SIGNATURE________________________________
G r e e n F e s t i v a l A t A G l a n c e
C

RUSH DELIVERY RUSH DELIVERY
TO:_______________ TO:_______________
(Name of Exhibiting Company) (Name of Exhibiting Company)
CONVENTION MAKERS CONVENTION MAKERS
12D OLD CHARLOTTE HWY 12D OLD CHARLOTTE HWY
ASHEVILLE, NC 28803 ASHEVILLE, NC 28803
EVENT:_______________ EVENT:_______________
Booth #_______ Booth #_______
No.___of___PCS. No.___of___PCS.
B2B______ B2B______

SHOW SITE SHIPPING
New York Green Festival
April 20-21 2013
Jacob K. Javits-North
655 W. 34th St.
New York, N.Y. 10001
(212) 216-2000
www.javitscenter.com
This form is required for all exhibitors shipping materials Direct to Show Site. Materials will be received
ONLY on April, 19 thru April, 21. By filling out this form Exhibitor is informing Green Festival to
accept shipments on site. Exhibitor accepts responsibility of shipping costs incurred.
EXH I B I T I N G C OM P A N Y IN F OR M A T ION
EXHIBITING COMPANY NAME:_________________________________ B OOTH #: _________________
CONTACT PHONE: ____________________________________________ EXT. _________________
CONTACT'S E-MAIL: __________________________________________________________________
Cost for this service is $265.00 and covers up to 500lbs of material of exhibit materials and delivery
of those goods to your booth. For materials over 500lbs, the cost is $.060/lb. For small
individual box deliveries (under 40lbs) by UPS, Fed Ex or DHL, there is a $35.00 per box fee. For
small individual box deliveries (over 40lbs) by UPS, Fed Ex or DHL, there is a $65.00 per box fee.
After 500lbs estimated additional lbs_______x $.60=________
Estimated # of 40lb or less boxes__________x $35.00=__________
Estimated # of 40lb or more boxes__________x $65.00=__________
STEPS:.
1. Fill out this form if you are shipping materials direct to show site.
2. Ensure that you have included your credit card information on this form.
3. FAX this form to TAD FRANK 828-394-2383
4. Use the provided shipping label( FORM F in this Kit) on all boxes, skids, or crates.
Ensure you provide your company name, booth number and number of boxes.
Perishable goods will only be accepted on Friday April 19.
CREDIT CARD INFORMATION
CREDIT CARD NUMBER:______________________________________________________________
EXPIRATION DATE:__________________NAME ON CARD:_________________________________
AMOUNT:________________________________
SECURITY CODE:_________________________
SIGNATURE________________________________
EG r e e n F e s t i v a l A t A G l a n c e

DELIVERY ONLY 4/19-4/21 DELIVERY ONLY 4/19-4/21
TO:_______________ TO:_______________
JACOB K. JAVITS-NORTH JACOB K. JAVITS-NORTH
(Name of Exhibiting Company) (Name of Exhibiting Company)
655 W 34 TH ST. 655 W 34 TH ST.
NY, NY. 10001 NY, NY. 10001
EVENT:_______________ EVENT:_______________
Booth #_______ Booth #_______
No.___of___PCS. No.___of___PCS.
B2B______ B2B______
PERISHABLE______ PERISHABLE_______

ADDITIONAL FURNISHINGS & CARPET
New York Green Festival
April 20-21 2013
Jacob K. Javits-North
655 W. 34th St.
New York, N.Y. 10001
(212) 216-2000
This form is required for ordering additional furnishing or carpet for your booth. By submitiing this
form, you agree to all of the terms and conditions contained herein. Fax to Tad Frank 828-394-2383
EXH I B I T I N G C OM P A N Y IN F OR M A T ION
EXHIBITING COMPANY NAME:_________________________________ B OOTH #: _________________
EXHIBITING COMPANY ADDRESS:_____________________________________________________
CITY/STATE/ZIP:______________________________________________________________________
PHONE: _______________________________ EXT. ___________ FAX: ________________________
CONTACT'S E-MAIL: __________________________________________________________________
NYC Green Festival BOOTH
UPGRADES & FURNISHINGS
DISCOUNT
PRICE BY
APRIL 5
QTY
INDICATE COLOR OR
INFORMATION
SUBTOTAL
DELIVERY TIME
(For Office Use)
Add-Ons to Standard Booth Package
Valance (Black) Upgrade $ 175 N/A
Valance (Black) Upgrade w/ Carpet $ 335 BLACK or
HUNTER GREEN
NAKED TABLES
4ft long x 29in high $ 50 N/A
4ft long x 40in high $ 65 N/A
6ft long x 29in high $ 60 N/A
6ft long x 40in high $ 75 N/A
36in diameter x 29in high round $ 40 N/A
36in diameter x 40in high round $ 55 N/A
TABLES with SKIRTS or LINENS
4ft long x 29in high (skirted) $ 80
4ft long x 40in high (skirted) $ 85
6ft long x 29in high (skirted) $ 90
6ft long x 40in high (skirted) $ 95
36in diameter x 29in high round (linen) $ 70
36in diameter x 40in high round (linen) $ 75
LINENS
Single Linen $ 25
CARPET
10 X 10 $1.85/SQF
CHAIRS & STOOLS
Folding chairs - black $ 15
Upholstered side chair - grey & chrome $ 55
Tall bar stool (no back) - wood oak $ 50
Tall bar chair with back - grey & chrome $ 65
PAYMENT
Name on Card:
Credit Card #:
Expiration Date:
BLACK or OFF-WHITE or
HUNTER GREEN
BLACK ONLY
BLACK or
HUNTER GREEN
SUBTOTAL
After April 5, Add 20%
Surcharge
2.5% Credit Card Processing
Fee
TOTAL
G r e e n F e s t i v a l A t A G l a n c e
Signature:
Security Code/CVV#
Be sure to keep a copy of this form for your records.
Orders without payment information included in this form will not be delivered. Please see the terms and conditions that are
included in this kit for policies and responsibilities. All orders must be paid in advance using this form as confirmation of furnishing
and said installation. Thank you.
G

ADDITIONAL LABOR ORDER FORM
New York Green Festival
April 20-21 2013
Jacob K. Javits-North
655 W. 34th St.
New York, N.Y. 10001
This form is required for ordering installation and, or, dismantle labor for your booth. By submitiing this
form, you agree to all of the terms and conditions contained herein.
EXH I B I T I N G C OM P A N Y IN F OR M A T ION
EXHIBITING COMPANY NAME:_________________________________ B OOTH #: _________________
EXHIBITING COMPANY ADDRESS:_____________________________________________________
CITY/STATE/ZIP:______________________________________________________________________
PHONE: _______________________________ EXT. ___________ FAX: ________________________
CONTACT'S E-MAIL: __________________________________________________________________
Adv. $/hr. Show $/hr.
Straight Time - 8:00 a.m. - 5:00 p.m. Monday - Friday $140.00 $161.00
Overtime 5:01pm.-8:00pm. Friday $170.00 $195.00
Double Time- 5:01pm.-11:00pm. Saturday-Sunday $240.00 $276.00
Shrink Wrap per pallet-$55.00
Price is per person/per hour.One hour minimum per laborer— thereafter charged in half (1/2) hour increments.
Exhibitor Supervisor must check in at Exhibitor Service Desk to pick up laborers. Upon completion of work,
exhibitor supervisor must return to Exhibitor Service Desk to release laborers. Labor must be cancelled in writing,
42 hours in advance to avoid a one (1) hour cancellation fee per worker. When scheduling dismantle labor, allow
sufficient time for empty containers to be returned to your booth. Please include setup plan/photo, special instructions
and inbound shipping information with this order. Advance Price deadline: April 5, 2013.
Fax this form to Tad Frank at 828-394-2383.
CREDIT CARD IN F OR M A T ION
CREDIT CARD NUMBER:______________________________________________________________
EXPIRATION DATE:__________________NAME ON CARD:_________________________________
SECURITY CODE:_________________________SIGNATURE________________________________
Please Fill out your Requested Labor for Installation
Estimated Hrs. Total Hrs. for Hourly Rate
Day Needed Start Time No. of Laborers per Laborer Laborer(s) from above
Total Est.
Actual Installation Labor (for office use only)
Start Time End Time No. of Workers Actual Hours Total Hrs. Hourly Rate Total
Please Fill out your Requested Labor for Dismantel
Estimated Hrs. Total Hrs. for Hourly Rate
Day Needed Start Time No. of Laborers per Laborer Laborer(s) from above
Total Est.
Actual Dismantle Labor (for office use only)
Start Time End Time No. of Workers Actual Hours Total Hrs. Hourly Rate Total
Please Fill out your Request for Shrink Wrap Service
Day Needed # of Pallets Time Needed Cost per Pallet
Actual Service (for office use only)
Actual # of
Pallets Unit Cost Total
G r e e n F e s t i v a l A t A G l a n c e
H

:3&g$'€s
@
**g r*q
ib""i;g#i'xfe'ie,{a*t
2013
|acob K. ]avits Convention Center
655 West 34th Street
New York, NY 100m-1188
zlz-ZIGaWO
wwwjavitscenter.com
SERVTGE ORDER(S) PAYMENT FORM
Required for Electrical, Gleaning, Plumbing, and Telecommunication Services
(No service will be provided without payment and completion of Section 1 & 2 and the return of this form
as well as a booth floor plan, where appropriate, and the orderform for the specific service required.)
Customers who choose to pay by check or money order must lso supply a valid credit card number. Credit Card charges are limited to g10,000 per
order/invoice. Any order exceeding $10,000 must be paid by company check. Any balance due during or at the end of the show and does not exceed
$10,000 will be billed directly to the credit card number. The Advance rate will only be valid and processed for orders with payment postmarked, faxed
or emailed 15 days prior to the show opening date. By your signature below, you acknowledge and agree to these terms and authorize JKJCC to bill
your credit card. Personal checks or checks drawn on foreign banks are not accepted. Failure to follow these instructions will result in a
delay in services.
Make checks payable to the JACOB K. JAVITS GONVENTION CENTER.
Please retum order forms with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
NewYork, NY10001-1188
Fax:212-2164169
Email COMPLETED & SIGNED Service Forms to: services@avibcenter.com
Show Name: Show Booth: Show Date(mm/yy):
Exhibiting Gompany Name:
Section 'l (Billing lnformation)
Billing Company Name:
Address:
City:
Zip Code:
Contact:
Phone:
Fax:
Gonhct Signafure:
Country
Section 2 (Billing Credit Gard expiration date must be valid throughout the event listed above)
I
American Express tr
MasterCard
[l v* [Dinersctub
Card Number:
Card Holders Name {Print}:
Expiration Date:
Montl
I
Card Holders Signature:
Phone:
Fax:
Section 3
! Please cneck here if checks are included. EmailAddress:
For faster ordering with a confirmation call toll-free 1.877.452.8487
or go to wulw.iavitscenter.com

F*g*€s
trEtrEE
|acob K. favits Convention Center
Electrical Request Form
F,ta*q**+.i****'.'.;*a*l This Order Form and payment must be postmarked or faxed 15 days prior to show opening date to
2s13 qualiff for Advance Rate. All orders must be submitted with a signed Service Order Payment Form.
Full Name Of Event
Company Name
Event Contact
Monthffear
Advance Rate Deadline:
Flmfh DWur Nrrmhor r\ulrruet rALso AUTHoRIZE cHARGTNG Axyfiffip nru,qNcE To lrty GREDIT CARD
SUBMITTED ON THE JKJCC PAYMENT POLICY FORM.
EmailAddress
Phone Number
Fax pumOer SICNA'IURE
Itern# lDescription
t Auenirf l- -Rvancem6-
llo volt Electlic serylee Gonneetlone ( LlghG, Gomputerc & Small Appllancee )
E25 Jp to 500 watb $109.00 $160.00
E26 i01 - 1000 watts $180.00 $260.00
E27 t001 - 1500 watb $220.00 $320.00
tdd 25% fur 24 hr, service ( use only with above oudeb )
u8 {ulli Box - 4 Outets ( use only wifr above ouflets; 1 unit per connection ) $ 40.00 $ 60.00
tzg )lug Stdp - I Outlets ( use only with above oullets; 1 unit pa connection ) $ 40.00 $ 60.00
*"*Prices subject to chinge vrithout notice*
|lovo|tE|ectricEquipmentGonnection9(oneDedicatadLinefurHoaYyDutySeMceoNLY.t|@
E30 1501 - 2000 watts $235.00 $340.00
E31 1001 - 2500 watts $315.00 $460.00
:or 208 or 460 volt Service ( add 25% for 24 hr. service )
'"*SEE ATTACHED PRICE LIST***
FLOOD LIGHTS: JKJGC Equipment only ( Includes labor and Outlet )
E32 One 120 Watt Flood lamo - Clamo 0n $165.00 $240.00
E33 Iwin 120 Watt Flood lamp - Goose Neck $200.00 $290.00
E82 150 Waft Skanda Light $175.00 $250.00
E80 One 300 Waft Lisht Quarb $'180.00 $260.00
s85 1 - 1000 Watt Parcan ( Floor Plan Reouired ) $425.00 $595.00
"Any Parcan order received less than 15 days prior to show opening will be subject to standard rate*
Parcans are NOT allowed in E$ibit Hall 3D and Galleria. Please verifo your booth location with Show Management.
These charges PO t{OT include |abor. Exhibitor:s may install their own
ejluipment provided ^the_following requirements are met:
.The boofi is no larger than 10 x 10
.The work is done bv the exhibitinq omoany's own emolovee(s)
. No tools or ladden-are required d'r useri
.The seMce order is for 500 watts or less
. No more than 4lights are being installed
{ll ofter installations of exhibitorowned equipment will require labor. Up to 6 lights: 945.00 charge.
sbor for all other installations will be billed in 1/2 hour incremenb as set forth below.
ABOR CHARGED IN HALF HOUR INCREMENTS
Staight Time
7:30am to 3pm, Monday through Friday
)vertime
vlove Out Charge
$120.00 per hour
All hoursotherthan above and Sat,, Sun., and Holidays $160.00 perhour
$145.00 per hour
Jse of manlift $1 00.00 per hr; $400.00 for 4 hours OR more per day br exclusive use. (Electrical ordin only)
rt* Taxable ltem*** Slate and Local Taxes will be added
Totat $
Siate and Local Sal.s Taxes
"iit
G addedIGiirilils
Floor
Plan
Required
See Page 2 for mailing instructions
JKJCC USE ONLY
JKJCC PAID STAMP
Special Conditions, l\rlatedals, and 24-Hour SeMce
Received By
Credit Card Authorization #
Check #
lnvoice #
Labor #
Iracking #
Customer#
On-site Customer Signature
See reverse side for instructions and condilions.
For faster ordering with a confirmation call toll-free 1.877.452.8487or go to wwwjavitscenter.com

ELECTRIGAL SERVICES REQUEST
SERVICE ORDER INFORMATION
1. Gonditions for processing seryice order forms are:
a. Prices subject to change without notice. PAYMENT
AND CREDIT CARD INFORMATION FOR SERVICE
MUST ACCOMPANY SERVICE REQUEST.
Date payment is received shall determine the
applicable rate.
b. lncomplete information regarding hook-up or power
requirement will delay processing.
c. Booth Number(s) must be identified on face of form.
d. Desired location of power in booth(s) must be
designated. For large booth, attach floor plan.
e. lf third party billing is required, service contract must '
include company name c/o display house. Display
house address and contact name must be indicated on
service contract. Payment policy will apply.
2. Credit will not be given for electrical service installed and not
used. Services cancelled prior to installation will be subject to
cancellation fee.
3. Claims and / or billing disputes will not be considered unless
filed by exhibitor prior to close of exposition at the
JKJCC Service Desk. Non-receipt of service must be reported
to the JKJCC Service Desk prior to close of the day for
verifi cation and consideration.
4. Unpaid balances are subject to past due penalties.
5. Retumed checks will be subject to a $25.00 fee plus forfeiture of
the discount rate for all services ordered.
IITTPORTANT RULE$ AND REGULATIOilA
1. With some exceptions, no one other than a JKJCC electrician
can make any electrical connections or install/ remove
cable or fixtures. Please consult Show Management or JKJCC
personnel for additional information.
2. Unless otherwise noted, all material and equipment
tumished by JKJCC for service shall remain the property of
JKJCC and shall be removed only by the JKJCC at the show
closing.
3. Permanent building utility outlets are not part of booth space
and are not to be used by exhibitors.
4. Use of open clip sockets, latex or lamp cord wire, duplex or
triplex attachmenl plugs in exhibits is prohibited.
5. All exhibitors' cords must be of the three-wired type. All
exposed non'cunent-carrying metal parts of fixed equipment,
which are liable to be energized, shall be grounded.
6. All electrical equipment must be properly tagged and wired
with complete information as to type of current, voltage, phase,
cycle, horsepower, etc.
7. Electrical power for lights and displays will be turned on one
hour prior to show opening and turned off at show closing.
8. Unless othenvise directed, JKJCC installers are authorized
to cut floor coverings to permit installation of service.
9- JKJCC is not responsible for voltage fluctuation or power
failure because of temporary conditions.
10. Atl electrical service connections (1 10V) include one female
outlet unless a multibox or plug-in strip is ordered.
TIPPING IS 1{OT PERMITTED AI{Y REOUESTS FROM
PERSONNEL FOR GRATUITIES 9HOULD BE
TITMEDIATELY REPORTED TO JKJCC ITIANAGEMENT.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K. Javits Convention Center
655 West 34th Street
NewYork, NY 10001-1188
.
Phone 212.216.2090
Fa>

]acob K. |avits Convention Center
Cleaning Request Form
l**l+a**u,;*r*t*** This Order Form and payment must be postmarked orfaxed 15 days priorto show opening date to
2o1s qualiffforAdvance Rate. All orders must be submitted with a signed Service Order Payment Form.
Full Name Of Event
Monthffear
Company Name
Event Conhd
Booth Number
EmailAddress
Advance Rate Deadline:
I AISO AUTHORIZE CHARGING ANY UNPAID BALANCE TO MY CREDIT CARD
SUBMITTED ON THE JKJCC PAYIVIENT POLICY FORM.
Phone Number
Fax Number SCMTURE
ALL CLEANING AND JANITORIAL SERVICES MUST BE PERFORMED BY THE JKJCC ninimum charoe 100 so. ft. oer boofl
*"* PriceS.subiect to change without ngtice ***
Please Indicate Type of Cleaning Required
TYPE OF FLOOR (check one) fl HARD f"l Cnnp=r
First Day Cleaning Fee (See Reverse Info)
Sleaning completed in preparalion for he first show day
Show Days Cleaning (Does Not Inctude First Day)
*hibilion booth cleaned after each open show day in prepaation
br the next show dav
Advanced
Rate/sq.ft.
Standard Booth Number
Rate/sq.ff. X sq.ft, I of Days
Amount
JKJCC Use Only
$ 0.23 $ 0.27 1 c60
$ 0.21 $ 0.24 c61
Shampoo Booth Carpet $ 0.40 $ o.5o c62
Periodic PorterService (Show Hours Only)
Sveep fl oor/empty wastebaskets.
Booh over 3500 sq. ft. must order CuStom Porter Service
L;USlOm Honer Uervtce (Mtntmum cnarge 2 hours)
Sweep fr oor/empty wastebaskets
Hours of
SeMce
Total
Hours
g 47.00rdt 100499 c63
$ 70.00/day 500.999 c64
$ 94.00/day 1000.1999 c65
17.00lday 2000-3499 c66
Rate
NO, OI
Porters
N0. ol
Days
Amount
$ Jb,UU
per hour
$ c49
{azardous Waste Removal Quantity Time/Dale Reo Amount
ilhibiton must fill container and supply a
USDS report (SEE REVERSE FOR INFO)
JKJUU USE ONLY
Received By
O.dit C.'d ArtrrrE.ti.r #
55 Gal, Drum Call for quote Callfor
quote
Total $
$ c51
State and Local Sales Taxes will be added on all items
Ch..k #
h**#
L.br#
T"dd.S #
-
Custoret#
Special Inshuctions
See reverse slds for Instructlons and condltlons.
Glaims will not be considered unless filed by exhibitor prior to close of exposition
at the JKJGC Sewice Desk
For faster ordering with a confirmation call toll-free 1.877.452,8487 or go to wwwjavitscenter.com

REQUEST FOR GLEANII{G $ERVICES
SERVICE ORDER FORM
1. Conditions for processing service order forms are:
a. Prices subject to change without notice.
PAYMENT AND CREDIT CARD INFORMATION FOR
SERVICE MUST ACCOMPANY SERVICE REQUEST.
Date payment is received shalldetermine the applicable
raie.
b. Booth Numbe(s) must be identified on face of fonn.
c. lf third party billing is required, seryice contract must
include company name c/o display house. Display house
address and contact name must be indicated on service
contract. Payment policy will apply.
2. Services cancelled prior to installation will be subject to
cancellation fees,
3. Claims will not be considered unless filed by exhibitor prior to
close of exposition at the JKJCC Service Desk. Non receipt of
service must be reported to the JKJCC Service Desk each show
day for vedfication and consideration.
4. Unpaid balances subject to past due penalties.
EXHIBITOR NOTES
1. F|RST DAY CLEAN|NG ( OPENTNG DAy ) TNCLUDES:
a. Vacuuming of carpeted areas.
b. Sweeping offloor covering other than carpeted surfaces.
c. Damp mopping of floor covering other than carpet.
Speciff in "Special Instruclions" on front.
d. Wastebasket and trash receptacle emptying.
e. EXHIBITORS ARE RESPONSIBLE FOR REM0V|NG
PLASTIC CARPET COVERING AND OTHER
OBSTRUCTIONS BEFORE CLEANING CAN BE
PERFORMED.
2. SHOW DAYS CLEANTNG (poES NOT TNCLUDE opENtNG DAy )
3-day show = 2 cleanings, 4-day show = 3 cleanings,
Sdayshow=4cleanings.
Show days booth cleaning services include:
a. Vacuuming of carpeted areas.
b. Sweeping of floor covering other than carpeted surfaces.
c, Damp mopping of floor covering other than carpet.
Speci{y in !'Special lnstructions" on front.
d. Wastebasket and hash receptacle emptying.
Services will be performed on designated show days after the show
closes for the day.
3. PERICIDIC PORTER SERVICE
This service is performed during show hours ONLY. Porter will report to
booth to empty wastebaskets and sweep once every 2 hours (vao.ruming
not included). Refusalof service will not be rescheduled or refunded.
(Booth 3500 sq fr and over must order Custom Porter Service),
4. CUSTOM PORTER SERVICE
This service is billed at an hourly rate with a 2 hour minimum and performed
during show hours ONLY {includes an assigned Porter to stay in booth).
SeMce includes emptying of wastebaskets and sweeping (vacuuming not
included). Customer is required to supply in writing hours requested. Refusal of
service will not be rescheduled or refunded.
5. HAZARDOUS WASTE REMOVAL
For hazardous waste removal, a copy of the Material Safety Data
Sheet (MSDS) report must accompanythe containers. MSDS
reports can be obtained from the manufacturer. Without the MSDS
report the hazardous waste cannot be disposed of without analysis,
at an additional cost of $200.00 US dollars.
6. SERVICE POLICY
It is our policy to settle all service, labor and billing disputes as
soon as possible, Please report them to the JKJCC Service Desk.
lf you have questions regarding cleaning services call
(2121216-2090.
IMPORTANT BU ILDING REGUI-ATIONS
1. Cleaning will be performed by JKJCC cleaners only.
2. Booth square footage is subject to verification of show management.
3. Disposal of hazardous waste on JKJCC premises is illegal.
TIPPI!{G IS NOT PERTIITTED. AilY REQUESTS FROM
PERSOI{NEL FOR GRATUITIES SHOULD BE
|rlilEDIATELY REPORTED TO JKJCC MAI{AGEMEI{T.
MAKE CHECKS PAYABLE TO THE JAVITS CENTER
Please retain a copy for your records.
Return with payment to:
Jacob K Javits Convention Center
655 West 34th $treei
New York, NY 10001-1 188
Phone 212.216.2090
Fu212.216.4169 {Gredit Gard Payment Onty}
wwwjavitscenter.com

Javits Wireless Internet Access
Wireless access is currently available throughout the Javits Convention Center. The service can
accommodate one computer per connection and can only be subscribed to on site from the
computer that will be accessing the Internet. Pricing is as follows (prices are subject to change):
256K bandwidth:
$4.95 per hour
$29.95 per show day
$69.95 for (3) days
It is up to the customer to be familiar with using wireless services, as we do not offer technical
support for connectivity issues.
Basic Connection Steps:
1. Turn on your wireless ready computer (from your booth or anywhere within the Javits
Center) and select the “Javits” wireless access point.
2. Open up your internet browser and the sign up page will appear.
3. If you have previously purchased access use the login area on the left hand side of the
screen to login using your email address and the password you specified at purchase.
4. If you have not previously purchased access, click on the Get High Speed Internet
Access button and provide the required billing and credit card information and you will be
given access once you sign up successfully.
5. A receipt for your purchase will be emailed to the address specified at sign up.
Please be aware that VPN is not supported on our wireless network. We do not sell wireless
cards or any other wireless accessories here on site.
The Javits wireless system is used primarily by our attendees and exhibitors to check email and
browse the Internet. If you are planning to utilize the wireless network for an important core
function within your booth we recommend that you call us prior to the event to discuss why our
wired high-speed Internet options might be a better fit for your company.

((
4.1 %8,9:;,900
606

G r e e n F e s t i v a l N Y C - A p r i l 2 0 - 2 1 2 0 1 3
Kitchen Access, Ice and Refrigeration Space Order Form
Please Fax to 828-394-2383
You must submit by April 12, 2013
(A) Please complete for any Service Ordered. ALL ORDERS MUST BE SUBMITTED WITH FULL PAYMENT FOR
ACCEPTANCE
Exhibitor/ Company
Name
Contact Name:
Address
Contact Phone:
Card Number
State, City & Zip:
Contact Email:
Expiration Date
Authorized Signature Booth #
B) ICE - You must submit this request by April 12, 2013
Should you need ice, please use this form to order. All ice orders can be picked up at the Refrigeration Cube located behind
the Food Vendor Booths in the Organic Food Court
Date and Time for Pickup Price/Per 20lb bag Qty. Total $
Friday between 2pm – 7pm pickup $20.00
Saturday between 9am – 5pm pickup $20.00
Sunday between 10am – 5pm pickup $20.00
Total Ice Order: $
(D) REFRIGERATION - You must submit this request by April 12, 2013
Should you need walk-in refrigeration, please use this form to order. We cannot provide any on-site orders.
Refrigeration Access Price Per Cubic Ft Qty. Total $
From Friday at 10am – Sunday 10pm $20.00
Total Cubic Foot Order: $
For more information please contact Tad Frank, Compliance and Logistics Director, at 828-333-9424 or
tad@sevenstarevents.com
V

ACORD
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YY)
PRODUCER
THIS CERTIFICATE ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE
AFFORDED BY THE POLICIES BELOW.
SAMPLE
INSURED
YOUR COMPANY NAME
INSURER A:
INSURER B:
INSURER C:
INSURER D:
INSURER E:
INSURERS AFFORDING COVERAGE
SAMPLE COPY / SAMPLE COPY / SAMPLE COPY
COVERAGES
THE POLICES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INS
LTR
TYPE OF INSURANCE
GENERAL LIABILITY
POLICY NUMBER
POLICY EFFECTIVE
DATE (MM/DD/YY)
POLICY EXP DATE
(MM/DD/YY)
LIMITS
EACH OCCURRENCE $ 1,000,000
COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (any 1 fire) $ 2,000,000
CLAIMS MADE OCCUR MED EXP (any 1 person) $ 10.00
_______________________ PERSONAL & ADV INJURY $ 1,000,000
_______________________ GENERAL AGGREGATE $ 2,000,000
GEN’L AGGREGATE LIMIT APPLIES PER: PRODUCTS – COMP/OP AGG $
POLICY PROJECT LOC
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
COMBINED SINGLE LIMIT
(Ea Accident)
BODILY INJURY
(per person)
$ 1,000,000
$
HIRED AUTOS
NON OWNED AUTOS
_________________
_________________
BODILY INJURY
(per accident)
PROPERTY DAMAGE
(Per accident)
GARAGE LIABILITY AUTO ONLY – EA ACCIDENT $
$
$
ANY AUTO
_________________
OTHER THAN
AUTO ONLY
EA ACC $
AGG $
EXCESS LIABILITY EACH OCCURRENCE $
OCCUR CLAIMS MADE AGGREGATE $
DEDUCTIBLE $
RETENTION $______________ $
WORKER’S COMPENSATION AND WC Statutory Limits Other
EMPLOYER’S LIABILITY
E.L. EACH ACCIDENT $
E.L. DISEASE –EA EMPLOYEE $
OTHER
E.L. DISEASE –POLICY LIMIT $
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS:
Certificate holder is named as additional insured
CERTIFICATE HOLDER [N] ADDITIONAL INSURED; INSURER LETTER: ______ CANCELLATION
Green Festival, Seven-Star, Inc., Centerplate
New York Convention Center Operating Corp.
Empire State Development Corp.
Triborough Bridge And Tunnel Authority
State Of New York
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE
THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _______ DAYS WRITTEN NOTICE TO THE
CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO
OBLIGATION OR LIABILITY OF ANY KINDUPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE