Full Exhibitor Kit (includes all of the files below) - Green Festival

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General Exhibitors Friday-April 19, 2013 General Exhibitor Move-in 9am-5pm (Loading Docks CLOSE @ 5pm) (Setup until 7pm) Saturday-April 20, 2013 Exhibitor Admittance 8am – 10am Event Hours 10am – 6pm Sunday-April 21, 2013 Exhibitor Admittance 9am-11am Event Hours 11am – 5pm Exhibitor Move-out 5pm – 10pm Please note: Carts and forklifts will not be allowed on the Festival floor at the close of Sunday evening’s Festival until the Fire Marshal has confirmed that all attendees are off the show floor. It is vital that exhibitors stop selling to the public promptly at 5pm so we can clear the hall and obtain Fire Marshal approval to begin load-out. On event days, only exhibitors with badges will be allowed into the exhibit hall prior to event opening; Saturday at 8am and Sunday at 9am. Please do not come to the facility earlier than these hours. You will not be allowed in. 2E. Green Festival Exhibitor Information Calls Mark your calendar! We will cover important information regarding logistics, move-in, move-out and greening. We will also hold an open Q&A session and cover all the new marketing opportunities available to Green Festival exhibitors to enhance your exhibit experience. Compliance for food vendors and samplers will be covered at the end of each call. We have scheduled 2 calls for your convenience: Thursday- March 21, 2013 Tuesday- April 9, 2013 11am PST (2pm EST) Exhibitor Information & Orientation Call 2pm PST (5pm EST) Exhibitor Information & Call-in Details: Duration: approximately 45 minutes Call in Phone #: 218-339-4600 Conference ID #: 253-147# SECTION 3 - BOOTH PACKAGES & SERVICES 3A. Booths Booths, spaces, furnishings, rights and benefits are specifically outlined in individual contracts. If you have questions about what is included in your booth, please contact the Sales Team at (828) 333-9403 ext. 300. 6 | P a g e
3B. Booth Packages Basic Exhibitor Booth Package Objects or structures in booths must be contained within the booth’s 10x10 space. The maximum height for exhibits is eight (8) feet. Booth drape colors will be black. Each 10 x 10 booth package comes with the following items: One 8ft tall by 10ft wide back wall and two 3ft side walls made from banjo drape. Corner booths will not have a side rail on the side adjacent to the aisle. One Draped 6ft table. Black Linen Booth ID sign with booth number Two standard chairs Four exhibitor badges with organization name Six Green Festival (one -day) wristbands at Will Call Upgraded Valance Booth Package Objects or structures in booths must be contained within the booth’s 10x10 space. The maximum height for exhibits is eight (8) feet. Booth drape colors will be black. Each 10 x 10 booth package comes with the following items: One 8ft tall by 10ft wide back wall and two 3ft side walls made from banjo drape. Corner booths will not have a side rail on the side adjacent to the aisle. 8 inch of black valance on front and both sides of booth One Draped 6ft table. Black Linen Booth ID sign with booth number Two standard chairs Four exhibitor badges with organization name Six Green Festival (one -day) wristbands at Will Call 3C. Exhibitor Service Desk If you need assistance with any freight or furnishings, please proceed to the Exhibitor Service Desk. The Service Desk will be set up and open Thursday from 1pm-7pm, Friday from 10am-7:00pm, Saturday from 8:00am – 1pm, and again on Sunday from 10:00am-6:00pm. ________________________________________________________________________________________ 3D. Electricity Exhibitor booths do NOT come with electricity. If you require electricity in your booth, please see the Javits Center Electric Order Form in the back of the Exhibitor Information kit or you can find it online at: http://greenfestivals.org/files/nyc-2013-JavitsElectric.pdf The order form and payment must be faxed 15 days prior to show opening date to qualify for the advanced early discounted rate (Friday-April 5, 2013). All electrical forms should be faxed back to The Javits Center when ordering, NOT to Green Festival. 3E. Ordering Additional Furnishings or Carpet If you would like to order additional furnishings or carpet, please refer to the Furnishings Form in the back of this kit or you can find it online at: http://greenfestivals.org/files/nyc-2013- Additonalfurnishings.pdf To receive discounted pre-show prices, you must submit your form by Friday- April 12, 2013 Furnishing will also be available on-site for rent, however, please note all items will be rented on a first come, first serve basis, and on-site rental fees will be higher than advance 7 | P a g e
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Page 3 and 4: 9C. Conditions to Sample or Vend ..
Page 5: Friday-April 12, 2013 Last day adva
Page 9 and 10: 3H. Floor-plan Please refer to the
Page 11 and 12: 4H. Registration and Badges Exhibit
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Page 15 and 16: 6F. Emergencies and Lost Children I
Page 17 and 18: lane). Loading and unloading of veh
Page 19 and 20: April 12, 2012 April 12, 2012 (opti
Page 21 and 22: SECTION 11 - SUPPLEMENTAL INFORMATI
Page 23 and 24: February 3, 2013 Dear Fellow Exhibi
Page 25 and 26: B2B EXHIBITOR MOVE-IN New York Gree
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Full Exhibitor Kit (includes all of the files below) - Green Festival

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