Full Exhibitor Kit (includes all of the files below) - Green Festival

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TABLE OF CONTENTS Section 1. Welcome ............................................................................................ 4 1A. Preparing for Green Festival .............................................................. 4 1B. This Exhibitor Information Kit ............................................................. 4 1C. General Service Contractor ............................................................... 4 1D. What’s new in 2013 ........................................................................... 4 1E Deadlines/ Dates to know. .................................................................. 4 Section 2. General Information ............................................................................ 5 2A. Venue Name and Address ................................................................. 5 2B. Show Management ............................................................................ 5 2C. General Service Contractor ............................................................... 5 2D. Event Dates and Hours...................................................................... 5 2E. Green Festival Exhibitor/ Orientation Calls ........................................ 6 Section 3. Booth Packages & Services ................................................................ 6 3A. Booths .............................................................................................. 6 3B. Booth Packages ................................................................................ 7 3C. Exhibitor Services Desk ..................................................................... 7 3D. Electricity ........................................................................................... 7 3E. Ordering Additional Furnishings & Carpet .......................................... 7 3F. Uploading Company Information to the Website ………………….....8 3G. Keep Your Green America Business Network Status Current ............ 8 3H. Floorplan ........................................................................................... 9 Section 4. Move-In / Setup/ Move-out .................................................................. 9 4A. Hand Carry ........................................................................................ 8 4B. Personally Owned Vehicles ............................................................... 9 4C. Commercial Trucks ............................................................................ 9 4D. Advance Warehouse ....................................................................... 10 4E. Direct to Show Site Shipping ........................................................... 10 4F. Move-Out Procedures ...................................................................... 10 4G. Parking ............................................................................................ 10 4H. Registration and Badges ................................................................. 11 4I. Complimentary Green Festival Passes ............................................ 11 4J. Staffing Your Booth .......................................................................... 11 4K. Trash Receptacles in your Booth ..................................................... 11 4L. Premium Marketing Upgrade ........................................................... 12 Section 5. Greening Information ........................................................................ 12 5A. Leave No Trace Policy ..................................................................... 12 5B. Exhibitor Resource Recovery Policies ............................................. 12 5C. Resource Recovery- What goes where ......................................... 12 5D. In-booth Resource Recovery Policies .............................................. 13 Section 6. Additional Information ....................................................................... 13 6A. GF Bucks ......................................................................................... 13 6B. Event Security ................................................................................. 13 6C. New York, CA Sales Tax Information ............................................... 14 6D. First Aid ........................................................................................... 14 6E. Lost and Found ................................................................................ 14 6F. Emergencies and Lost Children ....................................................... 15 6G. Discounted Hotels – reserve your room before discount deadline! .. 15 6H. Public Transportation ....................................................................... 15 6I. List of Suggested Items for your booth .............................................. 15 Section 7. Green Festival Rules & Regulations ................................................. 15 Section 8. Frequently Asked Questions ........................................................ 16-17 Section 9. Food Vending and Sampling ............................................................. 18 9A. Defining Vendors and Samplers ...................................................... 18 9B. Important Policies ............................................................................ 18 2 | P a g e
9C. Conditions to Sample or Vend ......................................................... 18 9D. Required Forms for Food Samplers ................................................. 18 9E. Required Forms for Food Vendors ................................................... 19 Section 10. Additional Information ..................................................................... 19 10A. Biodegradable Service-ware .......................................................... 19 10B. Ordering Biodegradable Serviceware ............................................ 19 10C. Ordering Ice & Refrigerated Storage .............................................. 20 10D. Terms and Conditions………………………………………………….20 10E. Union Labor…………………………………………………………….20 10F. Open Flame…………………………………………………………….20 Section 11. Supplemental Information and Forms ............................................. 21 ‘ 3 | P a g e
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Page 5 and 6: Friday-April 12, 2013 Last day adva
Page 7 and 8: 3B. Booth Packages Basic Exhibitor
Page 9 and 10: 3H. Floor-plan Please refer to the
Page 11 and 12: 4H. Registration and Badges Exhibit
Page 13 and 14: compost. Plates and bowls must also
Page 15 and 16: 6F. Emergencies and Lost Children I
Page 17 and 18: lane). Loading and unloading of veh
Page 19 and 20: April 12, 2012 April 12, 2012 (opti
Page 21 and 22: SECTION 11 - SUPPLEMENTAL INFORMATI
Page 23 and 24: February 3, 2013 Dear Fellow Exhibi
Page 25 and 26: B2B EXHIBITOR MOVE-IN New York Gree
Page 27 and 28: RUSH DELIVERY RUSH DELIVERY TO:____
Page 29 and 30: DELIVERY ONLY 4/19-4/21 DELIVERY ON
Page 31 and 32: ADDITIONAL LABOR ORDER FORM New Yor
Page 33 and 34: F*g*€s trEtrEE |acob K. favits Co
Page 35 and 36: ]acob K. |avits Convention Center C
Page 37 and 38: Javits Wireless Internet Access Wir
Page 39 and 40: G r e e n F e s t i v a l N Y C - A

Full Exhibitor Kit (includes all of the files below) - Green Festival

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