U.S. Department of State Travel Registration Instructions

Registering Travel with the Department of State
General Information about Smart Traveler Enrollment Program (STEP)
Taken from http://www.passportsandvisas.com/blog/2010/11/the-step-program-assistance-forinternational-travelers/
Travel long enough, and you’re bound to run into mishaps. Sickness, illness, and crime are all ever
present possibilities for the international traveler. The question is, when the worst happens, where do
you turn for help One tool to include in your arsenal is the Smart Traveler Enrollment Program,
otherwise known as STEP.
Who should enroll in the STEP Program Anyone who is planning to travel or live outside of the United
States.
What is the STEP Program According the U.S. Bureau of Consular Affairs, STEP is a free service
provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country.
Why enroll in the STEP Program With STEP, you enter your personal information, as well as details
about your upcoming trip, so that, in the event of an emergency, your local embassy, and the State
Department, can help you out.
When should you utilize the STEP Program
When faced with serious medical, legal, or financial problems. While STEP cannot provide legal
counsel or medical care, they can give you the names of reputable local attorneys and doctors
that can assist you. If you run into serious money troubles, STEP is empowered to grant loans to
seriously impoverished travelers. The program also provides great up to the minute
information about potentially dangerous local situations.
For routine non-emergency travel assistance. STEP’s consular officers can provide assistance
with issues such as absentee voting, U.S. tax files, passports, registering American children born
abroad, notarizing documents, and receiving your federal benefits.

Registering Travel with the Department of State
Please note:
Do not include students of different nationalities – this service is for US citizens
To register with STEP, you must use Internet Explorer
1. Be prepared with the following information:
Travelers:
Names
Dates of Birth
Phone Numbers
Email Addresses
Passport Numbers (if applicable)
Passport Card Numbers (if applicable)
Destination:
Country
Type of Visit
Dates of Visit
Local Address
Local Telephone
2. Fill out the Excel template (STEP_Import_Template(1).xlsx) with all of your program’s American
travelers, including you. (Passport cards are for travel to Canada, Mexico, the Caribbean, and
Bermuda, and can be disregarded if not traveling to these places). Note that either a phone
number or email address is required for each traveler (all required sections are marked with a
red *)Save this document in a location you can easily find.
3. Go to https://travelregistration.state.gov/ibrs/.

4. Type in the User ID Password given to you by the Study Away Office and click “Log In.”
5. Click “Add a Trip.”

6. Enter as much information as possible, and remember that the fields with a red asterisk are
required to continue. Click “Next” to proceed to the tab “File Upload.”
7. To select your Excel file to upload, click browse, find and select your file. After you click “Import
Travelers,” the travelers on the document should show up on the screen. Click “Submit”, and
then click “Next”

8. From the Travelers page, you will see a list of your travelers that have been submitted. From
here, you should click next. However, if you want to add an additional traveler, click “Add
Traveler.” (If no additional travelers need to be added, skip to step 10.)
9. The existing travelers will be listed at the top of the page. Enter all information about the
additional traveler into the form, then click “Next.” You can only add one traveler at a time
using this method.

10. On the “Travel Info” section all travel warnings pertaining to your location will be listed. It will
be your responsibility to relay this information to all students involved with your program.
11. After clicking “Next,” you will be able to review the information you have entered. You will need
to click “Finish” to complete creating the trip. Although the confirmation page says that the
travelers will receive a confirmation email, that may not happen and is not cause for concern as
long as your trip shows up under the ‘Existing trips’ section.

12. When you return to the “Home” screen, the trip should now appear under “Existing Trips.” If
you ever wish to change anything you entered about the trip, you can click “Edit” and go to the
appropriate section to change information. If your trip is cancelled, please click “Remove.”
13. You have successfully registered your students with the State Department! Now, please email
Study Away Programs (studyaway@missouristate.edu) to let us know you have successfully
registered all students.