MINUTES OF THE REGULAR MEETING BOARD OF PARK ...

MINUTES OF THE REGULAR MEETING
BOARD OF PARK COMMISSIONERS
ARLINGTON HEIGHTS PARK DISTRICT
Administration Center
410 N. Arlington Heights Road
February 14, 2012
7:00 p.m.
President Leno called the meeting to order at 7:03 p.m.
PLEDGE OF ALLEGIANCE
President Leno led the audience in the Pledge of Allegiance.
ROLL CALL OF COMMISSIONERS
Commissioners Present
M. Leno
M. Naughton (via telephone conference)
R. Nesvacil
R. Smith
R. Whisler
Commissioners Absent
STAFF PRESENT: Steve Scholten, Executive Director; Jim Glueckert, Director of Recreation and
Facilities; Brian Huckstadt, Director of Parks and Planning; Donna Wilson, Director of Finance and
Personnel; Angela Neill, Recording Secretary; Cathy Puchalski, Superintendent of Recreation; Sue
Gwinnup, Superintendent of Recreation; John Robinson, Superintendent of Recreation; Butch Peuvion,
Superintendent of Golf Maintenance; Paul Guza, Superintendent of Maintenance; Anita Pacheco,
Superintendent of Marketing; Steve Neill, Aquatics Facilities Supervisor; Nancy Alfonso, Forest View
Manager.
ALSO PRESENT: Community Service Award winners and their guests.
Commissioner Nesvacil moved to allow Commissioner Naughton conference call into the meeting.
Commissioner Whisler seconded the motion and it carried.
COMMUNITY SERVICE AWARDS
President Leno welcomed everyone to the meeting. She stated that the District will be honoring 2011
Community Service Award winners.
John Novak – Hersey HS, Assistant Principal and Director of Student Activities
John Robinson, Superintendent of Recreation, presented his award. President Leno added that the
partnership on the turf at Hersey has been a successful partnership.
Sarah O’Donnell – Our Family Magazine
Anita Pacheco, Superintendent of Marketing, presented her award.
Lavelle Law, Ltd.
Superintendent Pacheco indicated that they will accept their award at a future Board meeting.
Kathy Scortino – Arlington Heights Youth Commission
Sue Gwinnup, Superintendent of Recreation, presented her award.
Greg Guarrine – School District 23 Superintendent
Superintendent Robinson presented his award.
Forest View Racquet & Fitness Club

Arlington Heights Park District, Minutes, February 14, 2012 Page 2
The club received the United States Professional Tennis Association Midwest Division – 2011Charity Event
of the Year Award – Under $10,000. Superintendent Puchalski recognized the club for their efforts, and
Nancy Alfonso, Forest View Manager, was there to accept the award.
Japanese Red Cross Earthquake Relief Fundraiser
The Forest View Racquet & Fitness club was recognized for donating fifteen hours of court time to
accommodate a fundraiser for Japanese Earthquake relief.
Superintendent Pacheco announced that the Park District received 1 st Place for Integrated Photography
Marketing and Communications Dept. at the 2011 IPRA Agency Showcase. This Showcase is a spirited
competition spotlighting bright ideas exhibited by park, recreation, and conservation agencies.
Steve Neill, Aquatics Facilities Supervisor, was recognized by Jeff Ellis & Associates, Inc. In a letter from
the Sr. VP/COO of Jeff Ellis and Associates, Mr. Neill was identified as making outstanding efforts in taking
a faculty position at the International Aquatic Safety School. Superintendent Gwinnup presented him with
this letter.
President Leno thanked everyone for their work and achievements. There was brief break in the meeting for
refreshments.
MINUTES
The Minutes of the Regular Meeting of January 24, 2012, were presented.
Commissioner Nesvacil moved to approve the Minutes of the Regular Meeting of January 24, 2012, as
presented. Commissioner Whisler seconded the motion and it carried. President Leno abstained.
ACCOUNTS PAYABLE
The Accounts Payable list for disbursement dated February 14, 2012, was presented.
Commissioner Nesvacil moved to approve the Accounts Payable list dated February 14, 2012, in the
following amounts: for the Regular Funds in the amount of $370,058.10; for the Pension Fund in the
amount of $158,384.96; for the Museum Fund in the amount of $2,079.29; for the Nickol Knoll Golf Club
Fund in the amount of $4,228.64; for the Arlington Lakes Golf Club Fund in the amount of $27,435.68; for
the Forest View Racquet & Fitness Club Fund in the amount of $23,040.47; for the Heritage Tennis Club
Fund in the amount of $22,497.62; for the Bond Capital Projects Fund in the amount of $154,466.54; for a
Grand Total of Disbursements in the amount of $762,191.30. Commissioner Naughton seconded the motion
and it carried unanimously.
Commissioner Nesvacil moved to approve the Payroll distribution for the month of January 2012 in the
amount of $687,113.23. Commissioner Whisler seconded the motion and it carried unanimously.
APPROVAL OF PURCHASES
Mowing Service Contract
Paul Guza, Superintendent of Maintenance, addressed the Board. He indicated that bid packages were
provided to 45 firms for the Mowing Service Contract bid. The scope of the work in this bid includes
mowing and trimming for 33 weeks at 34 sites throughout the Arlington Heights Park District. Seventeen
bids were opened on Wednesday, January 11, 2012. The lowest responsive, responsible bid was from
Zenith Landscape. Zenith completed the same contract in 2009 and performed at a high level of quality.
Staff also checked references for Zenith Landscape and these references confirmed their continued
acceptable performance record.

Arlington Heights Park District, Minutes, February 14, 2012 Page 3
Contractor’s Name
Base Bid Amount
Twin Oaks Landscaping 58,001.00
Monahan Construction 54,615.00
Mitch’s Green Thumb 48,500.00
Sebert Landscaping 48,180.00
Milieu Design 48,000.00
Lundstrom’s Nursery 40,458.00
Classic Landscape Ltd. 39,930.00
Hanson Design 39,565.68
Gilio Landscape Contractors 39,270.00
Jameson 34,485.00
Langton Group 34,014.59
Aronia Landscape, Inc. 30,690.00
Hawthorne Landscaping 29,436.00
TLC Group 28,422.90
Cosmopolitan, Inc. 26,400.00
TNT Landscape Construction 26,235.00
Zenith Landscape 24,740.10
Commissioner Naughton inquired if the ‘low mow’ program will take place again. Superintendent Guza
said yes.
Commissioner Whisler moved to award a contract to the lowest responsive, responsible bidder Zenith
Landscape of Wadsworth, Illinois, for a total contract value of $24,740.10 to perform 2012 mowing services.
Commissioner Nesvacil seconded the motion and it carried.
Nuisance Pest Control Contract
Superintendent Guza addressed the Board. He stated that since 2007 the District has contracted nuisance
pest control services (geese harassment services) due to numerous citizens’ concerns and complaints
regarding health and safety. Staff is seeking to continue this program of pest control for the fiscal year
2012/2013. This service is still a very narrow craft but continues to grow particularly in the Midwest, with
only a few local firms. Additionally, the District will continue to use licensed staff for nest destruction and
egg shaking to control the Canada goose populations. This continues to be not only a district-wide problem,
but also a regional and national issue.
In December of 2011, bid packets were provided to 17 firms for nuisance pest control of Canada geese at
various park locations. The following bids were opened on January 11.
Contractor Name
Base Bid Amount
Northshore Goose Control $25,500
Geese Police $21,000
Commissioner Whisler moved to award a contract to the lowest responsive, responsible bidder, Geese Police
of Naperville, Illinois, for a total contract value of $21,000 to perform nuisance pest control of Canada geese
within the Arlington Heights Park District. Commissioner Nesvacil seconded the motion and it carried.
Golf Course Chemicals
Butch Peuvion, Superintendent of Golf Maintenance, addressed the Board. He stated that the District
annually establishes specifications and advertises for bids for purchase of fertilizer, chemicals, and grass

Arlington Heights Park District, Minutes, February 14, 2012 Page 4
seed for the Golf Course and Parks Department operations. Bids were received and the results were
provided to the Board. Superintendent Peuvion indicated that the distribution was changed from granules to
spray to reduce costs.
CONSERV FS
47 Tons
7 Tons
5 Gals.
10,000 lbs./200 Bags
25 Gals.
80 Gals.
4 Gals.
20 Gals.
420 lbs.
25-0-10 Fertilizer (Custom App.)
14-0-14 w./.20% Merit (Custom App.)
Glyphosate (Roundup/Ranger)
27-0-12 Midsize Fertilizer
Iprodione (26GT/26019)
Chlorothalonil (Daconil/Echo 720)
Propamocarb Hydrochloride (Banol)
Etephon (Proxy)
Imidacloprid (Merit.05G)
$37,741.00
7,140.00
61.10
$3,914.00
997.50
2,148.00
$1,163.88
478.00
281.40
$53,924.88
CHICAGOLAND TURF
50 Gals. Millenium Ultra $2,820.00
34.37 lbs./ Mini Drum Triadimefin (Bayleton) 3,054.00
20 Gals. Cascade Plus Surfactant 1,272.00
$7,146.00
FOREVERGREEN INC.
1200 lbs/24 Bags 19-0-6 EC Grow w./.08 % Dimension $288.00
$288.00
ARTHUR CLESEN INC.
33lbs. Vinciozilin (Curalan EG) $1,122.00
30 lbs Flutolanil (Pro Star 70WG) 1,595.00
175 lbs./ 7Bags Penncross Bentgrass 1,085.00
20x.98 lbs. Emerald (Bascalid) Fungicide 2,861.60
1000 lbs. 28-8-18 Plant Marvel 896.00
4 Gals. Propiconazole (Banner/ Qual Pro) 264.00
$7,823.60
JOHN DEERE LANDSCAPES
2000 lbs./40 Bags 14-0-14 Merit Plus Poly $940.00
6 Gals. Tracker Dye (Signal) 108.00
$1,048.00
Commissioner Smith moved to accept the low responsible and alternate bids meeting specifications for the
purchase of fertilizer, chemicals and grass seed from the companies provided on an attachment (above).
Commissioner Whisler seconded the motion and it carried.
Golf Course Carts
Superintendent Peuvion addressed the Board. He said two golf car distributors responded to the bid request
on eight, four- wheel gasoline-powered golf cars. Staff currently replaces eight of our oldest vehicles every
other year in an effort to keep a reliable rental fleet. Life expectancy on the carts has been extended from
eight years to ten years on the existing fleet.
Superintendent Peuvion stated that bid Specifications were based on past performance, quality, fleet
compatibility, parts inventory, and service. Staff sent bids to nine golf car distributors and received two bids.
The apparent low bidder was EZ-GO. Staff has done a mechanical comparison of E-Z GO and Yamaha
carts based on acceptable compliance to bid specifications developed for this bid. EZ-GO does not meet
specifications of splash type positive lubrication on engine, unit swing with coil over hydraulic shock
absorbers suspension, maintenance free internal transaxle disc brakes, and EZ-GO will not give a guaranteed

Arlington Heights Park District, Minutes, February 14, 2012 Page 5
trade–in value as requested in bid documents. Staff requested a demonstration model of the cart EZ-GO bid
and compared this to our current Yamaha fleet vehicles. Staff found that this cart is a stiffer ride than the
Yamaha, is louder due to can type air filter system, and tow bar attachments are non-compatible with our
current fleet. Staff, basing its decision on deficiencies of EZ-GO not meeting bid specifications in areas
stated in the summary, and after examination and demonstration of the EZ-GO cart, feel it is a noncompatible
vehicle to the current fleet are recommending not accepting the low bid. Staff recommends
purchasing eight 2012 Yamaha Drive carts from Harris Golf Cars (Sugar Grove) and trade-in on this
purchase seven 2002 and one 2003 Yamaha cars in October 2012. The price of the bid listed in the motion
reflects total price less trade-in value.
Commissioner Whisler moved to approve the low responsible bid meeting all specifications from Harris
Golf Cars of Sugar Grove for (8) 2012 Yamaha Drive golf cars in the amount of $23,703. Commissioner
Nesvacil seconded the motion and it carried.
MATTERS FROM EXECUTIVE DIRECTOR
The joint meeting with Village of Arlington Heights will be held on February 18.
Referendum meetings will begin next week.
Matt Healy has been promoted to Athletic Supervisor.
MATTERS FROM COMMISSIONERS
Commissioner Nesvacil attended the Hearts of Gold.
Commissioner Nesvacil indicated that there will be an upcoming Brownie event to prevent bullying.
MOTION TO ADJOURN TO CLOSED SESSION
Commissioner Whislser moved to adjourn to Closed Session at 7:55 p.m. to discuss imminent litigation
against, affecting, or on behalf of the District that has been filed and is pending in court or administrative
tribunal, or such an action is probable or imminent. Commissioner Naughton seconded the motion and roll
was called with:
Ayes – Leno, Naughton, Nesvacil, Smith, Whisler
Nays – None
Absent – None
Ayes – 5; Nays – 0; MOTION CARRIED
CLOSED SESSION
Commissioner Whisler moved to reconvene in Open Session at 8:57 p.m. Commissioner Nesvacil seconded
the motion and it carried unanimously.
ADJOURNMENT
Commissioner Smith moved to adjourn at 8:58 p.m. Commissioner Whisler seconded the motion and it
carried unanimously.
________________________________
Maryfran H. Leno, President

Arlington Heights Park District, Minutes, February 14, 2012 Page 6
________________________________
Stephen C. Scholten, Secretary
Board of Commissioners
Arlington Heights Park District
Board of Commissioners
Arlington Heights Park District
February 28, 2012
Date Approved