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Miller School of Albemarle Student and Parent Handbook 2012-2013
Table of Contents
Academic Behavior Policies Page 22
Academic Probation Page 28 - 29
Academic/Athletic Awards Pages 13 - 14
Acceptable Language Page 44
Advisors Page 12
AP Classes Page 19
Appropriate Entertainment Pages 51 - 52
Athletic/Activities Pages 61 - 63
Attendance Policy Pages 25 - 28
Cell Phones/Telephones Pages 85 - 86
Chewing Gum Page 54
Class Rotation Schedule Page 20
Classroom Conduct Page 22
Code of Conduct Pages 43 - 44
College Information/College Visits Pages 20 - 21
Communication Pages 84
Conversational Language Page 29 -30
Curriculum Page 18 - 19
Daily Schedule Pages 33 - 34
Day Students Pages 92 - 93
Demerits/Major and Minor Offenses Page 45 - 48
Discipline System Pages 44 - 48
Disrespect Issues/Insubordination Page 44
Dorm Phones Pages 87
Dorms During the Academic Day Page 75
Dorm Rooms Page 74 - 76
Dress Code/Student Appearance Pages 65 - 70
Drugs and Alcohol Pages 53
Educational Support Services Page 31
Enrichment Program Page 31 - 32
Evening Study Hall Pages 22 - 23
Faculty/Staff Contact Information Page 102
Five Day Boarding Pages 81
Food Delivery to Campus Page 73
Gambling Page 54
Grades/Grade Reporting Pages 16 - 17
Graduation Requirements Page 15
Hazing Page 48
Health and Safety Issues Pages 76 - 78
Help Sessions Pages 24
Honor code Page 55 - 61
Honor Pledge Page 56
Hotels in Charlottesville/Waynesboro Area Pages 96 - 98
Individual Counseling Services on Campus Page 79
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Miller School of Albemarle Student and Parent Handbook 2012-2013
Table of Contents (Continued)
Lake Rules Page 72
Laundry Service (on-site and self-service) Page 83
Life Safety/Fire Pages 79 - 80
Local Attractions Pages 98
Local Businesses/Restaurants Pages 98 - 100
Long Term Stays Off Campus Page 30
Miller School of Albemarle Attire for Dining Hall Page 69
Miller School of Albemarle Calendar Page 102
Miller School of Albemarle History Pages 10 - 11
Miller School of Albemarle Song Page 104
Miller School of Albemarle Traditions Page 11 - 12
Nondiscrimination Statement Page 102
Out of Bounds Areas Pages 71 - 72
Parents Auxiliary Page 95
Personal Safety/Health Pages 71 - 73
Policy Governing the use of Technology Pages 34 - 43
Prescription Medications Pages 78
Public Displays of Affection Pages 50
Publications Release Page 102
School Administrators Pages 8 - 9
School Closing or Delays Pages 93 - 94
School Committees Pages 9 - 10
Security Cameras Page 76
Service Program Page 64
Sexual Harassment Pages 50 - 51
Sexual Language and Activity Between Students Page 49 - 50
Socializing Off Campus Page 54 - 55
Special Events Pages 30 - 31
Student Bank Page 87 - 88
Student Guests Pages 89
Student Leadership Page 103
Resident Advisors/Faculty Class Sponsors Page 103
Student Transportation/Vacation Plans Pages 89 - 91
Students with Cars Pages 91 - 92
Swimming Pool Rules Page 72
Tobacco Page 52
Transcripts Page 18
Troubleshooting Page 100
Visitors on Campus Page 88
Weapons Page 54
Weekend Activities Page 80 - 81
Weekend/Evening Hours Pages 101
Weekend Leave Request Page 80 - 81
Welcome Letter Pages 3 - 4
Who’s Who at Miller School Pages 5 - 7
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Welcome to the Miller School of Albemarle
… or Welcome Back
Welcome to Miller School of Albemarle, where willing and receptive students
enjoy working with a great group of talented, dedicated professionals who will
help every individual achieve something significant in their time on “the Hill.”
As new and returning students begin their review of this Handbook, we
remind you of Miller School of Albemarle’s Mission:
With a unique emphasis on minds, hands, and heart, Miller School of
Albemarle prepares young women and men for success in college and life.
Distinguished by a rigorous and supportive program, talented faculty and
staff, meaningful leadership opportunities, and small classroom settings, our
congenial community builds responsible citizens, insightful thinkers, and
compassionate individuals.
We take our School Mission very seriously and use it as our guide in planning
all school programs and activities. For us at Miller School of Albemarle, the
Mission represents more than just a guiding theme; this is the essence of
Samuel Miller’s dream when he planned for the construction of Miller School
of Albemarle more than 130 years ago. He believed in students, particularly
those who want to make the most of an opportunity. Every day, we work to
fulfill his dream with today’s students. We want you to do well.
Therefore, why do we ask you to read and understand a Student-Parent
Handbook especially when we are already asking you to do some terrific
summer reading? The answer is simple – we are a community. While we may
come from a mile down the road or from a country 6000 miles away, our
combined efforts to succeed and our care for one another will enable us to have
a wonderful year. It does not matter whether you are a day student, a 5-day
boarding students, or a 7-day boarding student – everyone counts. Our support
for one another, our respect for each other’s beliefs and cultures, and our love
for Miller School of Albemarle combine to make these hallowed halls a home
and haven.
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I urge you to take the time to read these pages. For returning students, there are
lots of new policies, many of which will make you happy. This is your school.
We all understand that there is a necessity to have policies and procedures to
help the school run efficiently and smoothly. You will notice that many of our
traditions, such as honor and discipline, are explained in great detail. We do so
to ensure that you know how honorable behavior and self-discipline create a
school environment which is pleasant and comfortable.
I hope your final weeks of vacation are relaxing and full of good reading.
Please talk over among your family the ideas you discover in the Student-
Parent Handbook. I look forward to meeting and greeting each one of you.
Sincerely,
Rick France
Headmaster
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WHO’S WHO AT MILLER SCHOOL
Administration
Patrick France Headmaster and President
Foreign Language Department
Bradley Bodager Director of Institutional Advancement
Vice President
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Certificat Université Avignon
MA Middlebury College
AB Transylvania University
LLM Georgetown University
JD USF School of Law
BA Colgate University
Gerri Stewart Director of Finance BS VA Commonwealth University
CPA VA Commonwealth University
Elizabeth Brann Director of Academics
M Ed University of Virginia
Foreign Language Department
Certificat Université Denis Diderot-Paris
Equestrian Program Coach
Certificat Univesité Laval Québec
BA Sweet Briar College
Peter Hufnagel Dean of Faculty
MA University of Virginia
English Department
Endurance Team Coach
BS University of Virginia
Scott Willard Athletic Director
MA Plymouth State University
History Department
BA Kenyon College
Brad Lovelace Director of Operations BA Salisbury State University
Samuel Hale Director of Admissions BA University of Mary Washington
Kathie Cason Director of Student Life
Wayland Hall Dorm Director
Mary Baldwin College
Hugh Meagher Director of College Placement
PhD Candidate University of Virginia
History Department
M Ed. University of Virginia
BA Tulane University
Cindy DeNome Registrar Roanoke Bible College
Faculty and Staff
Richard Bard
Old Main Assist. Dorm Director
Conditioning Coach
BS University of Maine at Orono
Tim Bradley Technology Department BS Virginia Tech
Sam Beale Varsity Baseball Coach
James Braxton Disciplinarian
History Department
Varsity Girls Basketball Coach
BS Averett University
Mary Jo Burke Foreign Language, Latin PhD Candidate University of Virginia
MA University of Virginia
BA Union College

Bernie Cason Wayland Dorm Parent
Chris Cellela Fine Arts Department, Music MA University of Virginia
BA Boston University
Michael Dalton Foreign Language Department, Chair MA University of Virginia
Boys Varsity Tennis Coach
BA Lynchburg College
Thomas Fickley History BA George Mason University
Chris Fortier Maintenance
Mark Gottlob Science Department
MA Florida State University
JV Volleyball Coach
BS Florida State University
Erra Grant Duty Member AAS Piedmont VA Comm. College
Certificate VA School of Massage
Dee Gregory Assistant Director of Admissions VA Commonwealth University
Andy Guptill Endurance Program Director
History Department
BA Fort Lewis College
Debra Hackett Registered Nurse
MSN University of North Carolina
Guidance Counselor
BSN Florida State University
M Ed. Auburn University
BS Florida Atlantic University
Jessie Carr Haden Special Events Coordinator M Ed University of Virginia
BA Mary Baldwin College
Al Hanson Fine Arts Department
MA Embry Riddle Aeronautical Univ.
Design/Build and Science Department PME Air Command &Staff College
BS Oregon State University
Maria Hufnagel Executive Assistant to the Headmaster
Attendance Coordinator
BS Radford University
Kim Kelley-Wagner Communications Coordinator BFA Kent State University
Sharon Kennedy Fine Arts Department, Art BA Bridgewater College
Annie Knepper Associate Director of Institutional MA University of Virginia
Advancement
BA College of William and Mary
Steve Knepper English Department, Chair PhD Candidate University of Virginia
MA University of Virginia
BA Juniata College
Julia Kudravetz Foreign Language Department
MFA John Hopkins University
English Department
BA Davidson College
Diplome Niveau 4 Inst. De Touraine &
Alliance Francaise, Paris
Jessica Landseadel Science Department
Old Main Assistant Dorm Director
BS College of William and Mary
Thomas Landseadel Old Main Dorm Director
MAT University of Virginia
Varsity Boys Asst. Basketball Coach BS University of Virginia
Linda Larimer Housekeeping
Meghan Lockerby Athletic Trainer M Ed University of Virginia
BS University of Vermont
Jacinto Loya Maintenance
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John Macdonald Math Department, Chair BS U.S. Merchant Marine Academy
Ralf Melis Math Department MA University of NC at Asheville
BA University of Phoenix
Shannon Norris Maintenance
Tom Pallante Fine Arts, Chair – Photography
Assistant Athletic Director
Baseball Coach
Chris Ross English Department
Boys Varsity Lacrosse Coach
Buck Stout Maintenance
Meghan Waddle Science Department, Chair
Girls Cross Country Coach
Golf Coach
Esther Tian Math Department
Robotics Team Coach
Antoinette Tyler Assistant Director of Student Life
Wayland Hall Assistant Dorm Director
Dance Fitness Coach
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MFA Radford University
BA College of Wooster
MA Middlebury College
BA Denison University
MA University of Phoenix
BS California University of
Pennsylvania
Ph D University of Virginia
MS National University of Defense
Technology (China)
BS National University of Defense
Technology (China)
BS Liberty University
Simona Tyler Housekeeping
Raiza Vega Candelario Science Department M.NR. Virginia Polytechnic Institute
BS University of Mary Washington
Clark Walker Boys Varsity Assistant Coach M.Ed. VCU
BS University of Virginia
Anne Wilkerson Registered Nurse RN University of Virginia
School of Nursing
Adam Winck English Department MA University of Virginia
MA Yale Divinity School
BA Wake Forest University
Kelly Winck History Department, Chair Ph D Candidate University of Virginia
MA University of Virginia
BA Vassar College
Alexa Winsor Foreign Language Department MA James Madison University
BA James Madison University
Robert Wyllie History Department MA University of Virginia
BA University of Virginia

SCHOOL ADMINISTRATORS
Miller School of Albemarle is organized into a number of topical departments, with areas of authority
delegated to particular administrators, many of whom have the title “director.”
Mr. Patrick France is the Headmaster of the School and also the President of the non-profit legal entity
that owns the School and its properties. Among Mr. France’s duties are having general oversight of all
School departments and operations, coordinating all physical and programmatic improvements related
to the school’s Strategic Plan and Master Facilities Plan, raising funds for the long-term capital
improvements and short-term operational needs, being the spokesperson for the School and taking
steps designed to reinforce a positive image of Miller School in our home and community and
elsewhere, and coordinating with the Board of Trustees, whose duty it is to plan for the Miller School of
40, 50, and 60 years from now.
Mr. Bradley Bodager serves as Director of Institutional Advancement which includes planning and
oversight for the Development and Admission programs at Miller School of Albemarle. He works closely
with all administrators and individual teachers in planning new programs, helping to secure funds for
emerging programs, and the marking and recruitment efforts of the Admission Department.
Mrs. Gerri Stewart is the Chief Financial Officer. It is Mrs. Stewart’s job to preside over the important
financial operations of the School, from day-to-day activities to longer range planning regarding
revenues, expenditures, and investments. Mrs. Stewart is also in charge of developing a budget for each
academic year; in addition, Mrs. Stewart presides over the School’s Business Office and works closely
with all department heads in overseeing income and capital expenditures for the School.
Mrs. Elizabeth Brann is the Director of Academics. Among Mrs. Brann’s numerous duties is oversight of
the entire academic operation of the School. In addition, Mrs. Brann serves as the person of final
authority in matters involving the Honor System at Miller School. The role of Mrs. Brann at Miller School
of Albemarle is very similar to the role of a principal in a public middle school or high school.
Mr. Peter Hufnagel is Dean of the Faculty, which means that he supervises faculty members in all their
duties throughout the entire Miller School program. It is Mr. Hufnagel who is the person primarily
responsible for recruiting and evaluating members of the faculty. As well, he plans and leads faculty
meetings. In addition, Mr. Hufnagel services as the person of final authority in all matters involving the
Disciplinary System at Miller School.
Mr. Brad Lovelace services as Director of Operations. In this position, Mr. Lovelace is the person directly
in charge of all building and grounds maintenance, new construction, housekeeping, and management
of the 1600 acres of property owned by the School.
Mr. Scott Willard, as Athletic Director, is responsible for scheduling all sports practices and games. He
monitors daily sports practices and works with coaches on any matters dealing with our three regular
sports seasons.
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The School’s Director of Student Life is Mrs. Kathie Cason. In essence, it is Mrs. Cason’s responsibility to
oversee all matters of student life except academics. Some of Mrs. Cason’s many duties include the
planning of weekend student activities, matching students with advisors, formulating weekend leave
procedures, authoring and regularly updating the Student-Parent Handbook, assisting with student
health issues, approving dorm room assignments and student resident advisor selections, and
overseeing the dorms and the dress code. She is also involved in helping organize chapel talks and
presentations, parent volunteers, school clubs, class sponsors, class activities and working with the
student government. Mrs. Cason also chairs the Scheduling Committee and also serves as the dorm
director for Wayland Hall. She is assisted by Mrs. Tyler, Assistant Director of Student Life and Assistant
Director of Wayland Hall.
Mrs. Cindy DeNome serves as the Registrar for Miller School; she is in charge of all academic and related
records. Mrs. DeNome assists Mrs. Brann in planning the School’s daily schedules and in assigning
students to particular classes. Also, it is Mrs. DeNome’s responsibility to preside over the collection,
processing, and distribution to students and parents of all grades and comments from teachers as well
as preparing and maintaining senior transcripts to colleges during the senior application process.
Some other administrative officers at the School include the following:
Mr. Samuel Hale – Director of Admissions; assisted by Mrs. Dee Gregory
Mr. James Braxton – Disciplinarian
Mr. Hugh Meagher – Director of College Placement
Ms. Jessie Haden – Special Events Coordinator
Mr. Timothy Bradley – Director of Technology
Mrs. Debra Hackett and Mrs. Anne Wilkerson – School Registered Nurses
In addition, the School is served extraordinarily well by a number of support staff members and
employees, individuals of whom we are very proud.
IMPORTANT SCHOOL COMMITTEES
A number of internal committees most composed of both faculty members and administrators exist to
assist in the efficient governance of the School.
The Curriculum Committee serves the School by helping to establish courses and meeting times for
course offerings, linkages between certain courses so that cross-discipline learning is promoted, any
academic enrichment matters undertaken by the School, the School’s overall grade-to-grade academic
course progression, and other matters of curricular importance to the School.
The Student Issues Committee exists to promote good physical and emotional health among Miller
students. Members of this Committee are mindful of student health issues in general and, from time to
time, may become involved in assisting individual students with health-related issues. Those with
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student health concerns will find this committee to be open to receiving, in confidence, information
related to such concerns.
The Scheduling Committee meets weekly and, as the name suggests, is the body charged with approving
the yearly School calendar and the scheduling of nearly all events at Miller School of Albemarle.
Because we are a small community, every scheduling decision has implications beyond the person(s)
most immediately involved. It is the Scheduling Committee’s job to understand that, for almost every
scheduling decision, there are potential “ripple effects” in other areas of school life, ripple effects that
must be minimized in order to promote efficient and harmonious school operations.
The Management Committee meets weekly. It is the job of this committee to look into the future and to
develop policies and make decisions that may not be of immediate importance in the day-to-day
operations of the School but which are very important to the School’s mission, its longer range program,
and its faculty members, administrators, and students.
The Financial Aid Committee does exactly what the name implies. It is the job of this committee to
analyze and rule on all applications for financial aid. As financial aid does not automatically continue
from year to year for students, this committee reviews the file for each financial aid applicant each year.
All financial aid applications begin with an analysis of family financial need provided to this committee
by the School’s New Jersey-based independent consultant. Then, the Financial Aid Committee considers
this independent analysis, together with other factors that may be relevant, in coming to a decision
about each financial aid application.
The Admissions Committee meets regularly to review all applications for admission to Miller School.
This committee does not meet until an application for admission is, in the opinion of the Director of
Admission, complete. The Admissions Committee also meets to discuss matters of enrollment
management and for the purpose of developing school policies relating to student recruitment and
retention.
The Safety Committee meets at least once per month to review practices, policies, and procedures
designed to keep students safe as well the School’s preparedness for emergencies. The Safety
Committee schedules a number of drills during the year to help the entire school community know what
to do in the event of any emergency, such as weather, threat, or fire.
HISTORY AND OTHER THINGS YOU MAY NOT HAVE KNOWN
• Miller School of Albemarle is the oldest coeducational boarding school in Virginia, as we begin
th
our 135 year with the 2012-2013 school year!
• Opening in 1878 with all boarders from the Albemarle County/Charlottesville area, Miller School
of Albemarle has evolved through the years, including many years (1928-1992) in the late
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twentieth century as a boys-only school, but; throughout several different programmatic eras,
the School has always maintained its allegiance to our founder’s dream of an affordable, quality
education.
• What Samuel Miller envisioned in the mid-1800’s was a school grounded in a few fundamental
and profound notions about children, their potential for learning, and service.
• Miller School of Albemarle was built on the premise of equality: all children are capable learners,
can master academics as well as manual and artistic skills, and can become self-reliant,
contributing members of society.
• Mr. Miller’s largesse also created the Miller Home for Girls in Lynchburg, Virginia and generously
endowed the University of Virginia in Charlottesville.
• Miller School of Albemarle has a “Thomas Edison Connection”; our original power plant was
designed by Mr. Edison and his company’s engineers!
• We point proudly to the first public paved road in Albemarle County, actually built by the School,
connecting the School with the railroad depot in nearby Crozet during the period of construction
of the School’s earliest buildings.
• Old Main and the Arts and Sciences Building are 19 th
Century architectural marvels! Each is listed
on the Virginia Landmark Registry.
• As presently structured, Miller School of Albemarle comprises grades 8 through 12, with a limited
number of Post Graduate positions available. All females boarder live in Wayland Hall. Boys in
th th
grades 8 through 12 and post-graduate board in Old Main.
• In keeping with our Strategic Plan, Miller School of Albemarle actively seeks the “willing and
receptive” student to join us on “the Hill.”
Miller School of Albemarle is steeped in tradition and history. Many traditions have continued
down through the years, among them.
• The privilege to use the Senior Stairs
TRADITIONS
• Respect for the School Seal in the foyer of “Old Main”
• Senior Chapel Talks
• Daily reaffirmation of respect for the teachers in the classrooms
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• Standing at your desk until the teacher seats the class
• Contributions of students to the beautification of our campus
• Student Leadership on the Disciplinary Review Board and Honor Board
• Student Leadership (Resident Advisors) in the dorms
• The “lily pond plunge” for graduating seniors
• The “Senior Rock”
ACADEMIC LIFE
Advisors
The Advisor System at Miller School of Albemarle is designed to give each student the opportunity to
establish a close personal relationship with an individual faculty member. All students – day and
boarding – take most of their noon meals at an assigned table with their faculty advisor.
The student must assume a share of the responsibility for the success of the relationship by regularly
seeking out his/her advisor to share questions and needs.
A student must always inform his/her advisor as soon as possible in the event of an academic,
disciplinary or other problem. An advisor may accompany the student to any DRB or Honor Committee
meeting for support.
Each Monday (before TAB) is designated as Advisor time in assigned locations. Students will also sit with
their advisor in chapel Tuesday thru Friday and at lunch each day except on Wednesdays when there is
open seating in the Dining Hall.
Seniors are served first in the serving line on free seating days.
Advisors are encouraged to be in regular contact with a student’s parents to assist in keeping them
apprised of the student’s progress. Parents, keep the advisor’s e-mail address handy. Using email is the
best way to contact your child’s advisor.
A Parent Liaison Officer develops initiatives aimed at improving communication between parents and
the School and to serve as a resource for parent contact in the event that a parent or guardian has
unsuccessfully attempted to contact a student’s advisor, teacher, or coach. Kathie Cason serves as
Parent Liaison Officer and may be contacted during the class day at 434-823-4805 Ext. 239 and by e-mail
at kcason@millerschool.org.
For non-academic matters, advisors should be the first point of contact for parents. For academic
issues, the particular teacher may be the point of first contact.
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ACADEMIC AWARDS/ATHLETIC AWARDS
Miller School of Albemarle provides a variety of recognition for academic achievement and progress
throughout the year. After each athletic season (3 times a year) students, teachers, parents and coaches
gather to recognize students for academic, athletic, citizenship, and Student Life achievements during
the season. Recognition for students include Honor Roll*, High Honors**, announcements of academic
achievement in testing (Foreign Language, Sciences, etc.) as well as accomplishments on the playing
field.
At the end of the school year, a mandatory special awards ceremony is held to honor students. Parents
and family members are encouraged to attend. Academic awards given during this awards ceremony
include recognizing students who have excelled during the year in the study of: Art, Design/Build,
English, French, History, Latin, Mathematics, Music, Photography, Science, Spanish and Woodworking.
Other academic awards given during this ceremony include:
• Charles Erastus Vawter Award – 8 th
grade student with the highest academic average
th
• Mary Taylor Clark Award – 9 grade student with the highest academic average
th
• James Woods Lapsley Award – 10 grade student with the highest academic average
th
• Lillian Clay Goolsby Award – 11 grade student with the highest academic average
• Ada Gilbert Bowers Award – given in tribute to former Miller School of Albemarle nurse Ada
Gilbert Bowers and presented to the student who has exhibited a sense of curiosity in the
research process during the current school year
• Daughters of the American Revolution American History Award – given to a student who exhibits
a love of American history, presented by the Jack Jouett Chapter of the Daughters of the
American Revolution
• George R. B. Michie Award – presented to the senior who most exhibits signs of being a life-long
lover of the written word.
• Lion Jim Stork Scholarship – awarded to a senior who chooses to attend a community college in
the state of Virginia
*Honor Roll at Miller School is an average for that grading period or semester of 90 or above.
**High Honors is an average of 95 and above.
Special achievement awards presented at the end of the year awards ceremony include:
• Sons of the American Revolution Good Citizenship Medal – given to the junior boy who has
displayed the qualities of dependability, cooperation, leadership, and patriotism, presented by
the Thomas Jefferson Chapter of the Daughters of the American Revolution
• Daughters of the American Revolution Good Citizenship Medal – given to the junior girl who has
displayed the qualities of honor, service, courage, leadership, and patriotism, presented by the
Jack Jouett Chapter of the Daughters of the American Revolution
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• Daughters of the American Revolution Good Citizen Award - given to the senior girl who has
displayed the qualities of honor, service, courage, leadership, and patriotism, presented by the
Jack Jouett Chapter of the Daughters of the American Revolution
• Mary Saunders Ladd Award – presented to a student who has given unselfishly in volunteer
service to Miller School of Albemarle
• Charles L. Leonard Environmental Award – presented to a student who demonstrates
outstanding stewardship of the earth
• John Keppler Outstanding Effort Award – given to a senior who demonstrated the traits of
determination, effort, and perseverance in an MSA sport
• International Award – presented to one male and one female student who, since arriving at MSA,
have acclimated to our school culture without losing touch with their own culture
• Community Action Award – given to a student who has displayed outstanding service to the
surrounding communities through dedication and leadership
• Charlottesville-Albemarle Foundation Board – Miller School of Albemarle selects a rising senior to
serve on the Youth Board of the Foundation in 2012-2013
• Wayland Cup Residential Leadership Award – presented to a female boarding student who has
demonstrated dependability, cooperation, leadership and compassion towards others in the dayto-day
life at Wayland Hall
• Old Main Cup Residential Leadership Award – presented to a male boarding student who has
demonstrated dependability, cooperation, leadership and compassion towards others in the dayto-day
life at Old Main
• Student Achievement Award – given to a student who, during his or her career, has displayed the
most progress in his or her overall life at Miller School of Albemarle
• Cody Watts Plugger Award – given to a student who never gives up and is continually trying to
make his or her goals more attainable
• Jessie Carr Haden Student Leadership Award – given to the student whose conduct in life sets a
standards for all others to follow
• Faculty Award – presented to a student who consistently balances academics, athletics, and
service to the school, setting the standard for what is means to be a member of the Miller School
of Albemarle community
• The Bob Roberts Award – given to a senior who has participated fully in all aspects of Miller
School of Albemarle life
NOMINATIONS AS CANDIDATES FOR LOCAL AND REGIONAL ACADEMIC
COMPETITIONS AND PROGRAMS
During the year Miller School of Albemarle is invited to nominate students for a variety of
competitions and programs. In certain cases the nomination enters the study in competition
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with students from other schools for awards or participation in programs, such as the Governor’s
School Summer Programs for the Gifted and Talented. Other programs may highlight a particular
subject area or achievement. Committees of faculty members and administrators make these
nominations.
NATIONAL HONOR SOCIETY
Members of the National Honor Society must meet specific eligibility requirements according to
specified criteria of scholarship, service, leadership and character. Students must have a
cumulative grade point average of 85% or higher and must have maintained a scholastic average
of 90% or higher during most recent semester at Miller School of Albemarle. In addition,
students must be active participants in a variety of school and community activities. Each
student must have undertaken leadership roles in both the classroom and in extracurricular
activities where their service to the School and community is invaluable. Each student must
meet the membership criteria of scholarship, leadership and character. Selection for
membership in the National Honor Society is made according to the by-laws of the National
Honor Society and the entire faculty and administration at Miller School of Albemarle.
GRADUATION REQUIREMENTS
The following high school courses meet the requirements for the Miller School of Albemarle
diploma:
4 credits -- English
4credits -- History (including U.S. History and American Government)
3 credits -- Mathematics (including Geometry and Algebra II)
3 credits -- Science (including Biology and Chemistry or Physics)
3 credits -- Foreign Language (at least 2 credits must be in the same language)
2 credits -- Fine Arts
2 credits – Health and Physical Education (completed during participation in athletics)
2 credits -- Electives
23 Total Credits
*Physical Education
Students are awarded 2 Physical Education credits on their transcripts upon successful
completion of 6 seasons of athletic offerings excluding Drama and Robotics. Our accreditation
permits us to do this by student participation in physical activity.
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STUDENTS INTERESTED IN REPEATING A YEAR
Should a student be interested in repeating a grade level during their high school year, he or she will
need to take the following steps in order to be considered.
1. A written letter of request including reasoning for the change in status from parent/guardian.
2. Request their coach to submit a letter of recommendation for the change in status.
3. Meet with the Director of Academics.
STUDENTS EVALUATION
Grades are an indication of a student’s academic performance. Grades are related to expectations of
the instructor and the performances of other students. Good grades do not come automatically. Good
grades require hard work and dedication on the part of the students, as well as efficient time
management. Students will only be granted credit for grade of 60 or above. Those students who earn
between 59 and below have not sufficiently mastered the class to earn credit. The following grade
definitions apply to each grade level:
90 – 100 A
80 – 89 B
70 – 79 C
60 – 69 D (Lowest Passing Grade)
59 and Below F
(Note: Even though credit is awarded for a “D” in a particular class, math classes and foreign
language classes will still require a strong “C” to advance to the next level.)
GRADE REPORTING
Reports to parents about student progress are e-mailed to parents at least four times per year, at
the conclusion of each grading period. Report cards are sent in PDF format and may be opened
and printed using Adobe Acrobat Reader. If you do not have this program currently installed on
your computer, you may go to the following website for a free download of Adobe Reader:
www.adobe.com/downloads/. Report cards will be e-mailed to the e-mail address that you
provide on your Registration Update Form. We will continue to send report cards via US mail to
any parent who does not have an e-mail address.
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Midpoint grades are provided to parents for each course and in certain cases, a midpoint
progress report is generated to alert parents of specific concerns or high achievement. These
grades and reports may be accessed through our website by choosing “Quick Links” and then
“Edline Login.” New parents will be given a login name and password and returning parents will
be able to use their previously established login names and passwords. Instructions will be sent
out in advance.
Advisors also write at least three formal summative evaluations of student performance per year
after grading period one, semester one, and end of the year. When a parent has a question
about overall performance, it is best to start with the Advisor. Specific questions about a
particular grade should be addressed to the teacher of the class in question. Parents are
encouraged to use e-mail in contacting teachers and advisors, who are only available by phone at
limited times during the day. (A list of faculty and staff e-mail addresses will be forwarded to you
in September. You can also check the School’s website for e-mail addresses.)
The Academic Calendar is based on a semester system, with each semester consisting of two
grading periods and weighted as one-half of the yearly grade. High school classes conclude with
a semester exam, one in December and one in May, each of which comprises 25% of the
semester grade. Please note that homework counts for at least 25% of a student’s grade each
reporting period. Students in 8 th
grade usually conclude each semester with cumulative tests.
The Academic Calendar for 2012 -2013 will be as follows:
Grading Period 1 August 22 – October 12
Progress Reports – September 20
Grading Period 2 October 15 – December 12
Progress Reports – November 8
Semester 1 Exams December 14 - 18
Grading Period 3 January 10 – March 1
Progress Reports – February 7
Grading Period 4 March 18 – May 17
Progress Reports – April 18
Semester 2 Exams May 21 - 23
Commencement Exercises May 24 - 25
**Seniors who have an average of 90 or higher for Semester 2 and those students who have
taken an Advanced Placement course, and the exam that corresponds with that course, while
maintaining an average of at least 88 in the class are exempt from taking a final exam in that
class at the end of the school year.
17

8 th
TRANSCRIPTS
Transcripts are requested through the Registrar. All requests for transcripts must be submitted
in writing. Transcript requests need to be submitted to the Registrar at least 5 day in advance of
the date it is needed. There is no fee for a reasonable number of transcript copies, unless
requesting delivery other than regular U.S. postal mail service. The fee for the excepted delivery
service will be billed to the responsible party. All outstanding accounts must be brought up to
date before transcripts are released. Transcripts and other school reports are provided promptly
upon request of parents or guardians who have fully honored or are current in their financial
obligations to the School.
CLASS RANK
As a matter of School policy (except for the naming of a graduating class Valedictorian and
Salutatorian), we do not rank our students. Applications for college acceptances will state this
policy. However, cumulative grade point averages are computed and reported for all application
processes.
The Senior Valedictorian and Salutatorian are determined by averaging the numerical grades for
their classes taken at Miller School of Albemarle for grades eleven and twelve. A weighting point
is added in the average for those who take six classes rather than five and for each class
designated as Advanced Placement. One-half weighting point is average for a class designated as
Honors.
CURRICULUM
Class schedules are designed with individual students in mind. Choices may highlight a student’s
interest or talent, with the input of advisors, the selection of courses takes place in the spring of
the year. Please Note: Not all students can expect to be granted admission to the courses for
which they indicate a preference during the spring selection process. Typical schedules include:
th
Grade
9 Grade
10
English 8 English 9 (Humanities 9) English 10
World Cultures and Ancient History
Modern European History
Geography
(Humanities 9)
Pre-Algebra or Algebra I Algebra I or Geometry Geometry/Alg. II w/Trig
Earth Science Physical Science Biology
Latin 8 French/Spanish/Latin French/Spanish/Latin
Music/Art Fine Arts Fine Arts
11 th
Grade
th
12 Grade
Pre-Engineering Track
18
th Grade

English 11 English 12 Pre Calculus & Calculus
US History Government Chemistry & Physics
Algebra II /Algebra II Algebra III
Design/Build
w/Trig
Pre-calculus/ Calculus See
Pre-Calculus
Math for Economics/ http://www.millerschool.org/preengineering.html
Calculus
Statistics
For further details
Chemistry Physics/ AP
Environmental
Human Anatomy and
Physiology
AP Biology
French/Spanish/Latin French/Spanish/Latin
Elective Elective
ADVANCED PLACEMENT CLASSES
Miller School of Albemarle offers a number of Advanced Placement (AP) classes for the strong, serious
student. Our AP classes are rigorous. Before a student is allowed to enroll in an Advance Placement
class, he or she must have demonstrated a high level of aptitude and performance in another class in
that curricular area.
For example, a student considering the AP United States History class should have earned a high grade in
Modern European History. The student must also realize that an AP class tends to average about one
hour of homework per night. Therefore, the decision to enroll in an AP class is not casual and requires
thoughtful consideration as well as a decision to work steadfastly in the class.
To sign up for an AP class, returning students must seek the permission of the teacher of the AP class in
which they intend to enroll. Students new to Miller School of Albemarle should talk with the Director of
Academics.
AP classes offered for the 2012-2013 school year include: English Language and Composition, English
Literature, European History, United States History, United States Government and Politics, Calculus AB,
Statistics, Macroeconomics, Environmental Science, Biology, French Language, and Spanish Language,
Spanish Literature. Those who successfully complete our AP classes and score well on AP exams will
often find that they receive credit or preferential schedule treatment at the college or university where
they matriculate after graduation from Miller School of Albemarle. Students are required to be in dress
code the day of their AP exam(s).
19

CLASS ROTATION SCHEDULE
Miller School of Albemarle operated on a daily class rotation to enrich a student’s learning experience in
st th
all classes. For example, if on Monday Class A is 1 period and we end with Class D in the 6 period,
then on Tuesday Class B is 1 st period and end with Class A in 6 th period, and so forth. The teal period of
the day (3 rd period) and the green period of the day (4 th
period) do not rotate and meet at the same
time each day. A sample of a weekly schedule is as follows:
Period Class Class Class Class Class Class
1 A B C D A B
2 B C D A B C
3 Teal Teal Teal Teal Teal Teal
4 Green Green Green Green Green Green
5 C D A B C D
6 D A B C D A
Help Sessions run from 2:50 – 3:20 Monday through Friday. Students can choose to go back to a
particular class for help during Help Session or a teacher may require students to attend a session.
Teachers also have the option to lengthen a class period by having students remain in the classroom
when their class period rotates to the slot that precedes the Help Session time. For example, if Period D
ends the class day (2:45 p.m.), teachers of classes scheduled during that period can have students
remain with them into the Help Session time up to 3:20 p.m. Advanced Placement classes tend to use
this option most frequently.
COLLEGE ENTRANCE INFORMATION
Miller School of Albemarle employs a Director of College Placement, Hugh Meagher, to guide students
th
through the college admission process. The College Counseling program actually begins during the 9
grade. In 10 th
grade students can take the PSAT, the practice exam for the initial Scholastic Aptitude
Test (the SAT-I). Prior to the test administration, the School provides information about the format of
the test and strategies to answer the variety of questions included on the test.
Students who intend to apply to one of the military academies, such as West Point, the Naval Academy,
th
etc. should know that this process begins in 10 grade.
Eleventh grade students take the PSAT again, which is also used to determine National Merit Scholar
qualification. Juniors will begin taking the SAT-I during the second semester. In certain cases, a student
may be advised to take an SAT-II (subject area) test, if required by universities under consideration by
20

the student. International students begin taking the TOEFL test, a measurement of their proficiency in
English required by many American universities.
Students and parents should not expect the Director of College Placement to “do it all.” With roughly 35
seniors in the current senior class and each senior customarily applying to at least four colleges, any
such expectation is not reasonable. The Director of College Placement is here to help and to facilitate,
but students and parents are expected to do their part in a timely, thorough, accurate, and cordial
fashion! Please Note: Parents and students don’t wait until the “last minute” to complete your college
application materials.
The Director of College Placement schedules a number of meetings with students to discuss the college
admission process and to aid the student and family in selecting appropriate colleges and universities to
which the student will apply. Also, the Director of College Placement will provide students with a
handbook to help prepare and direct the search and application process. While the Director of College
Placement is the best resource for information about this process, students and their families are
encouraged to visit prospective choices during school vacations.
PRE-VISITATION REQUEST FORMS MUST BE COMPLETED AND APPROVED AT LEAST THREE DAYS IN
ADVANCE OF ANY COLLEGE VISIT THAT TAKES A STUDENT FROM THE MILLER SCHOOL CAMPUS ON
CLASS DAYS.
THE SECOND PAGE OF THE COLLEGE VISIT FORM MUST BE SIGNED BY THE COLLEGE REPRESENTATIVE
DURING THE VISIT AND RETURNED TO THE STUDENT LIFE OFFICE WITHIN ONE WEEK OF THE VISIT IN
ORDER FOR THE ABSENCE TO BE EXCUSED.
Keep in mind that planning and organization lead to the best college choice and a smooth application
process. It is imperative to meet the deadlines set by the College Counselor, since the preparation of a
single application takes considerable time.
Procedures for a College Visit
Seniors are allowed three excused class days to visit colleges. These should be reserved for visits to top
college choices. For approval, the college visit must include official contact with the Admissions Office.
Juniors are allowed to miss one day during the second semester. A student must obtain a “College Visit
Permission Form” from the Student Life office. The visit must be discussed with the Director of College
Placement, and the Director of Academics. The form should then be turned in to the Student Life for
final approval. This process must be complete at least three days before the planned visit. (Please refer
to your College Counseling Handbook for further clarification.)
21

ACADEMIC BEHAVIOR POLICIES
• The guiding precept to any standard of behavior is respect. If you treat others as you would want
to be treated, then you are probably behaving correctly.
• A student is expected to be on time to all classes and appointments.
• Only the Director of Academics or the Director of Student Life has the authority to excuse
students from an academic activity.
• Only the Director of Academics or the Director of Student Life has the authority to excuse
students from school activities other than academics.
• Food and/or drinks are not permitted on the second or third floor or in classroom areas except
for special class functions that have been approved in advance by the appropriate adult.
• Food and/or drinks, including water and chewing gum are never allowed in the Flannagan
Technology Center, teaching computer lab, chapel or the library.
CLASSROOM CONDUCT
• Classrooms are centers of hard work and lively discourse. All students are expected to
participate fully in the life of the class and to respect and honor the class rules and each other.
• Students are expected to stand by their desks at the second bell until greeted and told to be
seated by the teacher.
• Classroom disturbances or inappropriate conduct in class will be dealt with by the teachers and,
if necessary, Mr. James Braxton, Disciplinarian.
EVENING STUDY HALL AND POLICIES
• Work quietly because all students have work to accomplish.
• You must be in your room, at your desk, with your room and desk lights on, engaged in study,
with a book open. Study Hall is not time to do laundry, straighten the room, or engage in other
distracting activities.
• The door to your room must be kept open.
• Plan ahead to be at your desk for 2 hours. Moving from room to room with question is not an
option.
• If you need help on an assignment, ask a faculty member on duty. If you need to speak with
another student, do it during the break or after study hall.
• Work from “Bell to Bell.” If you are finished with your homework, have a leisure book or other
reading available to complete the Study Hall period. Computer games, cards, and other nonstudy
activities are not permitted.
22

• During the second hour of Study Hall, study groups may be permitted if the Duty Team agrees
and he class teacher has provided prior written permission.
• Old Main students also have an option of a more closely supervised evening study hall which is
held in the school dining hall during regular night study hall hours. At the beginning of the year,
all students new to the school as well as returning students who did not earn an average of 85 or
better during the previous year attend this study hall. At the conclusion of Grading period 1,
those who have earned a grade of 85 or better may study in their rooms in the evening.
• Students with an average of 85 or higher for the previous grading period may listen to music with
headphones and study away from their desk area (on the bed or floor). Qualifying students will
be listed by the first study hall of each session. If you are a new student, you have the first
grading period to earn this privilege, so study hard!
• Boarders are allowed to have “sleepovers” in their rooms on Friday and Saturday nights only.
One other boarding student is allowed to sleepover in another boarding student’s room IF both
are currently on the 85+ Study Hall List. If students misbehave or create problems for
roommates, the sleepover privilege will be removed regardless of the 85+ status.
• Senior privilege during Study Hall will begin at the midpoint of the 1 st
Grading Period. The
Director of Academics will decide who qualifies for senior privilege and will have this lest posted
for duty teams. Senior privilege can be pulled at anytime based on grades (must have 85+
average) or for discipline/behavior issues. Guidelines for senior privilege will also be posted in
the dorms.
• Request for “LATE LIGHTS” may be granted if the duty team feels you have made an honest
effort to complete your work during study hall. Please make this request during the first half
(before 8:25 p.m.) of study hall time, and not at lights out. NO LATE LIGHTS ON SUNDAYS
because students have had all weekend to complete assignments. Students should not be going
to the Bistro or dorm lounges during the 9:30 p.m. – 10:00 p.m. break after Study Hall and then
coming back to request late lights. Students should take a short break and then use this 9:30
p.m. time slot to complete their academic assignments in addition to late lights (if needed).
• Duty Team members do not “hover over” students during nighttime study hall. Duty team
members provide for a quiet study environment. It is up to students to do the studying!!
• Students who do not complete assignments or disturb others during Study Hall will be assigned
to a specific area for a more closely supervised evening Study Hall. Such assignments will last for
a minimum of one-half of the grading period.
• Students who continue to have missing homework assignments can be assigned by their teacher
to Saturday Morning Study Hall which runs from 9:00 a.m. until noon. Day parents will be
notified by Thursday evening if their child needs to attend.
23

HELP SESSIONS
Help Sessions are intended for just that: to help! Each day, teachers are available for students to
request extra help. If a teacher mandates a help session, and a student does not show up, then the
student is reported for missing an appointment and will be subject to disciplinary action which may
include demerits, assignment to supervised study hall and loss of trips on the weekend for boarding
students. In case of day students, parents will be notified so that arrangements for extra study time can
be made.
REQUIRED HELP SESSIONS (After 6 th
Period, Before Athletics)
Q. How did I get here?
A. I did not turn in my work on time or I am having particular difficulty in that class.
Q. How can I get out?
A. Turn in any overdue work and continue to turn in work regularly until the teacher releases you from
required Help Session. If a student is assigned to required help sessions, this will usually last for at least
half of the grading period and then a student’s status will be reviewed by the teacher to see if they will
be released.
Regarding Homework: All students are expected to complete daily homework assignments for every
class. Should a student arrive in class unprepared for the day’s lesson, he or she will be required to
attend a Help Session with the teacher of that class and will be assigned to supervised Study Hall for at
least half of the current grading period. Help Sessions are held from 2:50 – 3:20 p.m. in the classroom of
teachers holding the session. Students who are absent from School for an extended period, that is for
more than three days, will be placed in Required Help Session until all their academic work is complete.
This period maybe spent working with teachers individually as they complete their assignments.
ITEMS LEFT IN HALLWAYS, WINDOWSILLS, STAIRWELLS AND USE OF LOCKERS
Many students (even though they have a locker) get in a habit of putting their textbooks, composition
books, notebooks, backpacks, and athletic equipment on steps, in windowsills, hallways and stairwells at
Old Main. This creates problems for housekeeping during the day as well as contributes to huge
numbers of misplaced books, assignments and equipment. Items need to be kept in backpacks or
lockers at all times. Any items found lying about will be turned over to the Director of Student Life. If a
student continues to leave items in the common areas, demerits will be assigned and further action may
be taken. We have limited locker space so locker assignments are done on a first come first serve basis.
We ask that student share a locker with one other student in their same grade of their choosing.
Students may not switch lockers without prior permission from the Assistant Director of Student Life.
Boys in Old Main can use the cubbies in the stairwell areas to leave personal items/books during the
academic day.
24

ATTENDANCE POLICY
Miller School of Albemarle expects every enrolled student to attend all classes every day while school is
in session. The teacher takes attendance at the beginning of each class period, including chapel and
lunch informally. A student’s tardiness or absence from class is justified in certain situations. The
Disciplinarian makes the judgment concerning what is excused or not excused. “Personal Reason” does
not suffice for an “excused” absence and will not be excused. The following circumstances constitute an
“excused absence.”
1. Personal illness.
2. Appointment with health professional.
3. Observance of recognized religious holiday.
4. Family emergency situations.
5. A pre-approved planned absence.
The Headmaster may deny a student credit for a given course for the following:
1. More than two unexcused absences in a subject per semester.
a. Parents/guardians will be notified of every unexcused absence.
b. The student will meet with the Disciplinarian after each unexcused absence.
c. Parents/guardians will be notified by letter after the 2 nd
unexcused absence from the
same course to make the parent aware that the student’s credit is now in jeopardy.
The student and parent/guardians must sign an attendance contract after receipt of this policy.
2. A total of ten absences in a class, excused or unexcused, per semester.
a. Parents/guardians will be notified by letter on the 7 th , and 10 th (total of excused and
unexcused) absences from a course. Provisions will be made for parents to be
notified more frequently if requested. Student and parents/guardians must sign an
attendance contract after receipt of the “10 th
absence” letter.
b. Parents/guardians will be invited to a parents/guardian-student/administrator
th
conference following the 7 absences from school. A conference may be initiated
prior to the 8 th
absence by either the parent or Disciplinarian. Absences incurred for a
school-sponsored event, such as a field trip, music or drama performance or an
athletic event, will be recorded but not counted as a class absence. Absences
explained by a note from a health professional or a college visit (confirmed on the
college visit form by the visited school) also do not count against total attendance.
25

Procedures
Upon their return to school following an absence, day students must provide in written explanation
(from a parent or guardian) to the Administrative Assistant (attendance coordinator) for the absence to
be excused. Failure to provide such a notice will result in the absence being considered unexcused and
an assignment to Saturday morning study hall. In order to change the absence from unexcused to
excused, a written explanation must be provided within two (2) days of the student’s return. Day
students over the age of 19 are still required to bring a signed note from a parent or guardian. The
school has final determination whether an absence is excused or not.
A. Tardy – Students who arrive late must check in at the Main Office for a late slip before going to
class. Otherwise, all other incidents of tardiness become the responsibility of the individual
teacher.
B. Consequences for Excessive Tardiness – For each unexcused tardy the student will receive
administrative demerits. A student absent for more than 20 minutes of a class is considered
absent, not tardy, from class.
C. Dismissals – When a student has a note from parent or guardian to be dismissed during the
school day, he/she must report to the Attendance Coordinator in the Main Office and receive a
dismissal slip prior to the beginning of classes. The administration requires parental or guardian
consent prior to dismissal. Upon return, the student must check with the Attendance
Coordinator to receive a pass for missed classes.
D. Illness at School – If a student wishes to go to the infirmary, the teacher will call the school nurse.
If the teacher cannot contact the nurse, the teacher will then call the Director of Student Life and
send the student there. When appropriate, the nurse or designee will send a signed slip for the
student’s re-admittance to class or study hall. Should the nurse deem it appropriate for the
student to go home, a parent will be called and the student will sign out with the Attendance
Coordinator. If no parent can be reached, the student may remain in the infirmary at the
discretion of the nurse.
E. School Absence and Co-curricular Activities – Any student absent (excused or unexcused) for any
portion of the school day shall be barred from participating in any scholastic or co-curricular
event, rehearsal, or practice taking place that same school day. The administration, upon
consideration of the nature of the absence, may permit such attendance or participation. A
student wishing to receive consideration should see the Director of Student Life or the Athletic
Director on the day of the absence. A student athlete must also be in school all day following the
contest; if not, he/she must meet with the Director of Athletics to determine eligibility for the
next contest.
F. Making up work – In order to course credit to be earned, all work must be made up for all
absences in the course. It will be the sole responsibility of the student to see that all
requirements regarding make-up work are fulfilled for any absence.
26

G. Planned Absences – Parents may need to remove a student from school for a major family event
extending a day or longer. These events should be rare and only in exceptional circumstances.
Day Students are expected to bring a parental/guardian note to the Attendance Coordinator
while boarding student will provide a note to the Disciplinarian several days prior to the absence.
Only after approval may students then visit their teachers with the approved note and seek their
assignments. If a student has earned all the grades 70 or above and as well as good attendance,
the absence may be excused. Students not meeting these standards in any class will not be
excused from those classes and work may not be made up for these classes. The school
encourages the planning of major family activities to coincide with the school vacations. The
administration is always the final decision maker regard t excused and unexcused absences.
H. If you are participating in an athletic event not associated with the Miller School of Albemarle
which requires you to miss academic time, you must be I n good academic standing and maintain
above a 70 average in each of your classes in order to be eligible to be considered for an excused
absence. You must also complete and turn in a leave request at least 3 days in advance of the
event to Mrs. Tyler.
I. Snow Days – The following are sources for announcements about snow days. These are the only
sources of information that you can safely use when deciding whether or not to come to school.
Relying on a friend who is ill-informed will put a student at risk of receiving demerits for skipped
school.
Radio and Television Channels
FM – WVTF, WMRA, WQMC
AM – WINA, WVAX
TV Channels 16, 19, 27, 29
J. Consequences for Skipping Class – A student who fails to come to school and is unexcused or
leaves school without first notifying the Attendance Coordinator to receive a dismissal slip, will
be issued an unexcused absence for each class missed. For each skipped class or study hall, a
student will be assigned to Saturday morning study hall. Repeated offenses will increase the
consequences. Any work due, quizzes/test/exams taken or any other grade for that day’s work
will receive a zero for the grade. This cannot be made up at a future date.
K. Attendance Violation Process – An attendance violation hearing will be administered when a
student’s lack of attendance reflects a violation of the school’s attendance policy. The
Disciplinarian may call for a hearing to discuss possible denial of earned academic credit.
Following the hearing the Disciplinarian will make the final decision relating to denial of earned
academic credit due to an attendance violation. The Headmaster will hear appeals if requested.
L. College Visits – College visits are legitimate reason to miss classes. However, residential students
are not allowed to visit local colleges for unsponsored or unsupervised weekend visits. There is a
strict policy involving college visits:
27

1. They must be arranged through the Director of College Placement.
2. The student must fill out a college visit form prior to the visit. Excused absence will
not be allowed for visits not arranged by the Director of College Placement.
Family and Friends Weekend - October 5 th - 8 th
th th
Thanksgiving Break – November 17 – 25
th nd
Christmas Break – December 19 – January 2
th
Teacher Professional Day – January 28
nd th
Spring Break – March 2 – 17
th
Good Friday – March 29 School closes at noon.
Days Closed
ACADEMIC PROBATION
At any point a teacher may recommend to the Director of Academic that a student who is not
performing academically be placed on Academic Probation. A student who earns at the end of a grading
period three or more grades of “D”, two grades or “D”, and one “F”, or two grades of “F” will be placed
automatically on Academic Probation. The period of Academic Probation will last until Progress Report
time of the next grading period. The Director of Academics enforces the Academic Probation procedure,
which includes:
• Notification to the student’s family
• No participation in away contest (students will study at the table outside of the Student Life
Office during the athletic time)
• A limit of one weekend activity (if the student is a boarder)
• Assignment to both daily Help Sessions and supervised evening study hall
• Assignment to Saturday Morning Study Hall
• Weekly progress reports sent to family
• A procedure for accountability composed with the Advisor
Please note:
Because of Academic Probation can, in certain cases, indicate a poor attitude and an unwillingness to
make a genuine effort to learn, being on Academic Probation can negatively impact a student’s ability to
remain at the Miller School of Albemarle. For veteran students who have been enrolled at the Miller
School of Albemarle for all or part of a prior school year, being on Academic Probation for the entirety of
28

two consecutive grading periods during the current year may, in the discretion of School officials, be
grounds for enrollment termination. For students new to Miller School of Albemarle in a current year, it
is generally the case that enrollment termination for reasons related to consecutive grading periods of
Academic Probation will not be considered until the end (in March) of grading period 3 in the current
year.
Recurring problems with Academic Probation may also be grounds for withholding a student’s invitation
to return for the next academic year.
ENGLISH AS A SECOND LANGUAGE
Miller School of Albemarle is a college preparatory school and in order to aid our students who are
learning English as a second language, we require that all students maintain a level of proficiency in
English based upon his or her grade level. Thus, students for whom English is a second language are
required to have TOEFL and SLEP score reports sent to Miller School of Albemarle as taken so that the
students’ progress in English may be reviewed. This allows our professionals to aid our students
throughout their time at MSA.
CONVERSATIONAL LANGUAGE AT MILLER SCHOOL OF ALBEMARLE
Miller School of Albemarle students come from a variety of different countries. We welcome and
embrace the diversity of experiences, interest, and cultures represented within our student body.
However, we also embrace the fact that we are an English-speaking school in a country where English is
the principal spoken language. We know from conversations with certain parents of international
students that such parents expect their sons and daughters to become skilled in English while enrolled at
Miller School of Albemarle – a skill that takes on increasing importance as our international students
grow older and prepare to take the standardized, English-based tests required for admission to most
U.S. colleges and universities.
All students and families should understand that English is the primary spoken language at Miller School
of Albemarle. International students come to school here both to have an excellent college-preparatory
academic experience and to master English, as it is spoken in American universities. Accordingly, each
weekday from breakfast at 7:20 a.m. until the beginning of dinner at 5:45 p.m., our international
students will be expected to converse in English; and, when needed our U.S. students and faculty will be
expected to be helpful in assisting our international students to converse in English. This rule will apply
in all areas (classrooms, field trips, dorm rooms, the dining hall, the library, etc.) with only such
exceptions as may be approved by the supervising adult or as may be expected in a particular class (e.g.,
speaking French in French class). Of course, for those students who encounter significant difficulty in
speaking basic conversational English, our “English as a Second Language (ESL)” program will be
available to provide assistance in learning English and to promote confidence in using English when
speaking with others.
29

ESL international students have the same opportunities as other students to get involved in school
sports, arts, and activities. In fact, becoming active in school life is perhaps more important for ESL
students than for others because it provides a much-needed context for learning conversational English
and American culture. ESL students are thus encouraged to become as involved as possible. Teachers
and guardians can help guide each student in the right direction, but ultimately it is the student who has
to take the initiative to join clubs and teams and to make new friends.
LONG-TERM STAYS OFF CAMPUS FOR BOARDING STUDENTS
Over the past years, we have had request for current boarding students to stay in a hotel with a parent
or relative for several weeks or months if the family member was going to be in the area for an extended
time. This become very disruptive to our program and creates numbers difficulties for our faculty and
staff as well as the boarding student. We often grant leave for boarding student to stay overnight in
Charlottesville or the surrounding area when a family member is in town. However, extended stays are
difficult and unfortunately it is not a request that we can honor unless there are very extenuating
circumstances. Please contact Kathie Cason, Director of Student Life, in advance if you have questions
concerning this matter.
STAYING IN A HOTEL DURING HOLIDAY BREAKS
Students are not permitted to stay alone or in groups in hotels where there is no adult supervision
during holiday breaks when the dorms are closed. Students must have a responsible adult or family
member who is (at least 21 years of age) who will be staying with them in the hotel (even if the student
is 18 years old.) Students are required to sign out to an adult or family member as part of the check out
procedure when departing for a holiday.
SPECIAL EVENTS
Family and Friend’s Weekend will be held October 5 - 8, 2012
On Friday, October 7 th students do not have classes. Parents can schedule conferences with teachers,
for campus facilities as well as attend informational session by College Counselor, Mr. Meagher, which
all parents are invited to attend. Home sporting events will occupy the afternoon. On Saturday
morning, conferences continue. Students do not have classes on Monday, October 10 th . Dorms remain
open throughout the weekend with special trips for students who remain on campus. Those who have
leave requests can depart with parents for the long weekend after conferences end by lunchtime.
Students should return by Monday night, October 10, 2011 by 6:00 p.m. Look for a detailed schedule
about Family and Friends Weekend in an electronic e-mail later in August. This e-mail will also have
instructions for signing up for parent/teacher conferences and hotel information in
Charlottesville/Waynesboro areas.
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WWOWW Week will run January 3 – 9, 2013
(Winter Week of Wisdom and Wonder)
When students return from the holidays, they will be participating in a variety of enrichment classes
during the week each morning (2 classes each morning) and afternoon activities which will include
special performances and guest speakers. Students will have an opportunity to sign up for classes prior
to departing for the holidays. Students are expected to return on time to participate in WWOWW
Week. WWOWW Week classes in the past have included: Yoga and Art, Ethics, African American History
in the 20 th
Century, Introduction to Chinese Culture and Literature, Comparative Religion, Basic Cooking,
French Film and Food, Basic Guitar, Mountain Biking, Ballroom Dancing, Psychology, Beginning HTML
and Web Design and Foundations of Public Speaking. Over 20 classes are usually offered as part of
WWOWW Week. It is a fun and exciting week! This is a part of our school calendar and students are
expected to participate. Students who do not participate will receive unexcused absences for days
missed.
Spring Honors will be held on April 3, 2013
Spring Honors is a celebration of student talent and achievement. Instead of classes during the morning,
students attend the Spring Honors Program where students who have signed up in advance display their
unique abilities through various competitions involving academics and the arts. Spring Honors
competitions include public speaking, research paper presentations, photography, music (vocal and
instrumental), a Spelling Bee, and Creative Writing Poetry. Parents are invited to attend this inspiring
celebration! A buffet lunch is served following the event and the afternoon if fee for sporting events,
special events on campus and other trips off campus.
EDUCATIONAL SUPPORT SERVICES
The ESS program, through its Study Skills class, is designed to help students, for a fixed period of time,
who need better organizational or study skills (There is an additional fee for this service.) This support is
not intended as a permanent support for students who have learning differences or have “special
needs” requirement. Miller School of Albemarle is not a “special needs” school.
ENRICHMENT PROGRAM
Miller School of Albemarle Enrichment Program extends the scope of the classroom experience by
providing real-life examples of topics studied in class. For example, a science class may venture out on
the campus to view, study and interact with the natural resources we enjoy on our 1600 acre campus.
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Enrichment programs can also be historical in nature or may include workshops, presentations or
speakers off campus after school hours. Miller School of Albemarle requires students to participate in
four Enrichment Activities per year. Throughout the school year, each grade level will enjoy at least two
days of enrichment activities. These trips are requirements for members of each grade. On evenings
and weekends throughout the year, enrichment programs of general interest will be planned for
students in all grades. The expectation is that every student will participate in at least two of the
general interest programs. These will be announced in chapel and posted outside of the Director of
Student Life’s office in advance. If students participate in an activity with their family (Visit Monticello,
Art Museums) they can write up a brief description and submit it to Student Life Office to earn
enrichment credits.
NOTE: If four enrichment credits are not completed by April 30 th students will not be able to participate
in the annual Miller School of Albemarle Kings Dominion trip taken in May. In addition, students are
ineligible for the trip if they have 35 demerits as of April 30 th
.
CLUBS
Miller School of Albemarle greatly values the development of independent research techniques, the
creation of meaningful projects stemming from independent research, and the presentation and
recognition of such projects in a public or semi-public forum. We support the need for extra-curricular
activities and encourage student participation. At the beginning of each year, we welcome the interest
of students in forming club organizations through peer leadership and faculty sponsorship. Clubs are to
use time during breaks in the day, as well as outside of the school day or week, to meet. Clubs need to
have a faculty sponsor and must be approved in advance by the Director of Student Life. Fundraising at
Miller School of Albemarle need to be used for service opportunities in our community or world events
(like Red Cross Disaster Relief Programs) or for items/programs to benefit the school.
Those wishing to form a club should:
• See the Director of Student Life to get the necessary form.
• Confirm a current faculty member as a sponsor.
• Complete the Club Form and return it to the Director of Student Life along with the tentative list
of goals and projects.
• Director of Student Life will then meet with the student and the faculty sponsor.
• All of this should be done before any announcements or projects are shared in Chapel with the
student body.
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DAILY SCHEDULES
Monday – Friday Service Days
7:20 – 7:55 AM Breakfast 7:20 – 7:55 AM Breakfast
8:00 – 8:50 AM Class Period 8:00 – 8:35 AM Class Period
8:55 – 9:45 AM Class Period 8:40 – 9:15 AM Class Period
9:50 – 10:15 AM Chapel/TAB (Take A Break) 9:20 – 9:55 AM Class Period Teal
10:20 – 11:10 AM Class Period Teal 10:00 – 10:10 AM Class Period Green
11:15 – 12:05 PM Class Period Green 10:15 – 10:50 AM Class Period
12:10 – 12:55 PM Lunch 10:55 – 11:30 AM Class Period
1:00 – 1:50 PM Class Period 11:35 – 12:10 PM Class Period
1:55 – 2:45 PM Class Period 12:15 – 12:55 PM Lunch
2:50 – 3:20 PM Help Session 1:00 – 3:10 PM Service
3:45 – 5:15 PM Athletics (can vary-especially in 3:45 – 5:15 PM Athletics
Winter Season)
**Friday night schedule starts 5:45 – 6:30 PM Dinner
After athletics
6:00 – 6:30 PM Dinner 7:30 – 9:30 PM Study Hall
7:30 – 9:30 PM Study Hall 10:00 PM All in dorms
10:00 PM All in dorms 10:10 PM All in dorm rooms
10:10 PM All in dorm rooms 10:20 PM Lights out
10:20 PM Lights out (except for seniors 10:50 PM Late lights and senior
and late lights) lights out!
10:50 PM Late Lights and Senior lights out!
Friday Night (Students w/approval may leave after sports)
5:30 – 6:00 PM Dinner and Check In
9:00 PM Check In
11:00 PM All in dorms
11:20 PM All in rooms
11:30 PM All lights out!
Saturday Sunday
8:15 – 9:00 AM Breakfast and Check In 11:00 AM – 12:30 PM Brunch and Check In
12:00 – 12:30 PM Lunch and Check In 3:00 PM Check In
3:00 PM Check In 6:00 – 6:30 PM Dinner and Check In;
Everyone returns by 6 pm
If they are off campus!
5:30 – 6:00 PM Dinner and Check In 7:30 – 9:30 PM Study Hall
9:00 PM Check In 10:00 PM All in dorms
11:00 PM All in dorms 10:10 PM All in dorm rooms
11:20 PM All in dorm rooms 10:20 PM All Lights Out!
11:30 PM All Lights Out!
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Please note:
• Students must stay in the Dining Hall from 12:10 p.m. until 12:30 p.m. each day.
• Dinner during the week will be held from 6:00 – 6:30 p.m.
• Dinner on Fridays and Saturdays will be held from 5:30 – 6:00 p.m.
• Dinner on Sundays begin at 6:00 p.m.
• Lunch and dinner remain at the same time on Saturday and Sunday throughout the year unless
announcements are made (due to trips off campus), which sometimes may change the meal time
for one particular day.
• Students are expected to participate in sports each day. Leave requests for the weekend will be
honored after a student’s sports commitment on Friday has been fulfilled. Leaving early on
Fridays on a regular basis to miss sports is not acceptable and will not be approved through the
leave request process.
POLICIES GOVERNING THE USE OF TECHNOLOGY BY STUDENTS AT
MILLER SCHOOL OF ALBEMARLE
Introduction and Overview
Access to information technologies is integral to the educational mission of the Miller School of
Albemarle. We utilize technology in nearly every facet of instruction, activity, service, research, and
operation of our school. This policy provides expectations for the use of technology as it affects our
school and educational community. The school’s computer network is provided for limited educational
purposes, not as a public access service.
Due to the evolutionary nature of technology, it is imperative for student to realize that our policies
regarding the use of technology in our community will also be evolutionary. We ask all students to
employ their best judgment when it comes to the use of school technology and keep in mind that our
policies related to technology are not meant to supersede our other school policies, but rather to
compliment them. Although our school provides certain technologies, we recognize that members and
guests of our community also have their own technology devices that they bring to our campus and
school events. Our policies address the appropriate use of both technologies provided by the school and
personally owned technological devices. Please read the policies below before using our network and
computers, because by using our technology you agree to be bound by the terms, conditions and
regulations below.
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“This policy was created from a Campus Outreach Services policy resource. For information on utilizing
any language in this policy, please contact COS directly.”
Supervision and Personal Responsibility
This policy applies only to students. All adult users including teachers, student teachers, parents, faculty
members and staff members have a separated Technology Use Policy.
All Children and teens visiting our campus are also subject to the terms and conditions of this
Technology Use Policy.
All students and their parents or guardians must sign a permission form before they can utilize any
school technologies. This permission slip must be signed on an annual basis at the beginning of every
school year.
Technology as a Privilege
All Technology: The use of school and personally owned technology on school property or at school
events is a privilege not a right. This privilege comes with personal responsibilities and if you violate the
responsible use of any school technologies, your privilege may be revoked and/or suspended.
Our school provides sufficient information technology resources for each student for regular academic
pursuits. If a particular research project requires additional resources, the information technology
department works with students on a case by case basis to provide additional resources.
A parent or guardian may revoke their child’s access to certain technology, including personally owned
devices, while at school and school functions.
Privacy
The school reserves the right to monitor and track all behaviors and interactions that take place online
or through the use of technology on our property or at our events. We also reserve the right to
investigate any reports or inappropriate actions related to any technology used at school. All e-mails
and messages sent through the school’s network or accessed on a school computer can be inspected.
Any files saved onto a school computer can also be inspected. Students have a limited expectation of
privacy when using their own technology on school property or at school events so long as no activity
violated policy, law and/or compromises the safety and well-being of the school community.
Filtering
Our school adheres to the requirements set forth by the United States Congress in the Children’s
Internet Protection Act. This means that all access to the Internet is filtered and monitored. The school
cannot monitor every activity, but retains the right to monitor activities that utilize school owned
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technology. By filtering Internet access, we intend to block offensive, obscene, and inappropriate
images and content including pornography.
Rights to Update
Since technology is continually evolving, our school reserves the right to change, update, and edit its
technology policies at any time in order to continually protect the safety and well-being of our students
and community. To this end, the school may add additional rules, restrictions, and guidelines at any
time.
Termination of Accounts and Access
Upon graduation or other termination of your official status as a student at Miller School of Albemarle,
you will no longer have access to the school network, files stored on the school network, or your schoolprovided
e-mail account. Prior to graduation, we recommend saving all personal data stored on school
technology to a removed hard drive and set up an alternative e-mail account.
Definitions and Terms Section
Bandwidth – Bandwidth is a measure of the amount of data that can be transmitted in a fixed amount of
time.
Cyber-Bullying – Cyber-bullying is when someone sends derogatory or threatening messages and/or
images through a technological medium in an effort to ridicule or demean another. Cyber-bullying also
takes place when someone purposefully excludes someone else online. For example, a group of
students create a group on Facebook that many would like to join, but the student creators purposefully
exclude one individual or certain individuals and do not let them join their group. Cyber-bullying also
takes place when someone creates a fake account or website criticizing or making fun of another.
Network – The school’s network is defined as our computers and electronic devices such as printers, fax
machines, scanners, etc. that are connected to each other for the purpose of communication and data
sharing.
Technology – Under this policy, technology is a comprehensive term including, but not limited to, all
computers, projectors, televisions, DVD players, stereo or sound systems, digital media players, gaming
consoles, gaming devices, cell phones, personal digital assistants, CDs, DVDs, camcorders, calculators,
scanners, printers, cameras, external and/or portable hard drives, modem, Ethernet cables, servers,
wireless cards, routers, and the Internet. School technology refers to all technology owned and/or
operated by the school.
Uers – For the purposes of this policy, user is an inclusive term meaning anyone who utilizes or attempts
to utilize, whether by hardware and/or software, technology owned by the school. This includes
students, faculty members, staff members, parents, and any visitor to the campus.
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Personally Owned Device User – For the purposes of this policy, personally owned device user refers to
anyone who utilizes their own technology on property owned or controlled by the school or at a school
sponsored event.
PDA – PDA stands for personal digital assistant which is an electronic device which provides some of the
functions of a computer, a cell phone, a music player, and a camera.
Intellectual Property – Any intangible asset that consist of human knowledge and ideas, such as musical,
literary, and artistic works; ideas, discoveries and inventions; and words, phrases, symbols, and designs.
Acceptable Uses Section
Purposes and use Expectations for Technology
Students may utilize school technologies for some recreational uses, keeping in mind that school
technology resources are both shared and finite. These resources include, but are not limited to, disk
space, bandwidth, CPU time and effort, printers, faxes, software and workstations.
Recreational uses of school technology will be limited to the following hours:
6:00 a.m. – 8:00 a.m.
12:00 p.m. – 1:00 p.m.
5:00 p.m. – 11:00 p.m.
Allowable recreational uses of school technology include:
• Playing appropriate and non-offensive games
• Non-school-related research
• Communicating with friends and/or family members
• Using voice over Internet technologies
• Updating profiles or accounts on social networking websites
• Looking at pictures
• Similar activities that do not otherwise violate school policy
If your recreational use interferes with another’s educational use, you will be asked to refrain from your
activity or engage in your activity in a specified time.
Personal Responsibility
We expect our students to act responsibly and thoughtfully when it comes to using technology.
Technology is a finite, shared resource offered by the school to its students. Students bear the burden
of responsibility to inquire with the IT Department or other school administrator when they are unsure
of the permissibility of a particular use of technology prior to engaging in the use.
If you receive anything, on any device that violates school policy, you have the responsibility to report it.
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School Provided Technology Resources
Network storage is a finite school resource and we expect students to be respectful or other users and
limit the amount of space and memory taken up on school computers and on the school network. Each
student has 5mg amount of space to save files on our network.
The school provides individual technology accounts for students to keep track of their technology use.
Users must log off when they are finished using a school computer. Failing to log off may allow others to
use your account, and students are responsible for any activity that occurs through their personal
account.
Unacceptable Uses of Technology Section
Cell Phones and PDA’s
Cell phones and PDA’s are permitted on campus, but are not to be used during class time. If you have
forgotten your calculator, you may not use your cell phone’s calculator feature. Ask you teacher if you
can borrow a calculator. Students may only have one cell phone or a PDA.
Social Networking and Website Usage
Students may access their profiles or accounts on social networking websites through the school’s
technology, but only after the academic day. These profiles/accounts may not be accessed during the
academic hours from either personally owned or school owned technology. Social networks, gaming
sites and international sites may be accessed only between the hours of:
6:00 a.m. – 8:00 a.m.
12:00 p.m. – 1:00 p.m.
5:00 p.m. – 11:00 p.m.
This access is subject to monitoring and surveillance. Students may be asked for their login and
password at any time. The school retains the right to log into students accounts for any reason
deemed necessary to ensure the safety of our community.
Facebook – please see an attachment to this policy for recommendations on safe settings and use of
Facebook. Please report any unacceptable comments made on the Miller School of Albemarle Facebook
page.
Students are not permitted to access from a school-owned computer or through the school’s technology
any photography sharing websites including, but not limited to, Photo Bucket, Webshots, Flickr, and
Fotki.
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Students are not permitted to access from the school’s technology any rating or dating websites
including, but not limited to, Match.com. eHarmony, JDate, Black Planet, Hot or Not,
RateMyTeacher.com. RateMyCoach.com, or JuicyCampus.com.
Do not access material that is offensive, profane, or obscene including pornography and hate literature.
Hate literature is anything written with the intention to degrade, intimidate, incite violence, or incite
prejudicial action against an individual or a group based on race, ethnicity, nationality, gender, gender
identity, age, religion, sexual orientation, disability, language, political views, socioeconomic class,
occupation, or appearance (such as height, weight, and hair color).
Communication: Instant Messaging, E-mail, Posting, Blogs
Inappropriate communication is prohibited in any public messages, private messages, and material
posted online by students. Inappropriate communication includes, but is not limited to the following:
obscene, profane, lewd, vulgar, rude, inflammatory, threatening, or disrespectful language or images
typed, posted, or spoken by students; information that could cause damage to an individual or the
school community or create the danger of disruption of the academic environment; personal attacks,
including prejudicial or discriminatory attacks; harassment (persistently acting in a manner that
distresses or annoys another person) or stalking of others; knowingly or recklessly posting false or
defamatory information about a person or organization; and communication that promotes the
destruction of property, including the acquisition or creation of weapons or other destructive devices.
If you are told by another person to stop sending communications, you must stop.
Students may not utilize any technology to harass, demean, humiliate, intimidate, embarrass, or annoy
their classmates or others in the community. This is unacceptable student behavior known as cyberbullying
and will not be tolerated. Any cyber-bullying, on or off-campus, that is determined to
substantially disrupt the safety and/or well-being of the school is subject to disciplinary action.
Do not post or sent chain letters or spam. Spamming is sending an unnecessary and unsolicited message
to a large group of people. Spamming can occur through e-mails, instant messages, or text messages.
Intellectual Property, Academic Honesty, Personal Integrity and Plagiarism
Do not claim or imply that someone else’s work, image, text, music, or video is your own. This is
plagiarism and will not be tolerated. Plagiarism is also when you incorporated a piece of someone else’s
work into your own without giving them appropriate credit. All students are expected to maintain
academic honesty. Do not pretend to be someone else online or use someone else’s identity without
express permission from the person and/or his/her parent/guardian if he/she is a minor. Do not use,
post, or make accessible to others the intellectual property; including, but not limited to text,
photographs, and video; of someone other than yourself. This includes intellectual property that you
were given permission to use personally, but not publically. This behavior violated school policy as well
as state and federal laws.
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A work or item is copyrighted when, among other issues, one person or one group owns the exclusive
right to reproduce the work or item. Songs, videos, pictures, images, and documents can all be
copyrighted. Copyright infringement is when you violate copyright law and use or reproduce something
without the authority to do so. Make sure to appropriately cite all materials used in your work. Do not
utilize someone else’s work without proper permission.
Data and Gaming Devices
Students are allowed to bring their personal iPods, MP3 players, CD players, DVD players, or other
similar data-accessing devices onto campus, but are not allowed to utilize these devices during the
academic hours.
Students may bring personal video game systems onto campus, but these devices may only be turned on
and played during non-academic hours.
Students may play video games using the school’s technology, but may only utilize 10 MB at any given
moment. The network will automatically throttle down to 56K speed when 10MB has been exceeded.
Students may not use school-owned computers to play computer games.
Downloads and File Sharing
Students may never download, add, or install new programs, software, or hardware onto school-owned
computers. Downloading sound and video files onto school-owned computers is also prohibited. This
prohibited applies even if the download is saved to a removable hard drive.
Students may never configure their school computer or personally owned computer to engage in illegal
file sharing. The school will cooperate fully with the appropriate authorities should illegal behavior be
conducted by students.
The likelihood of accidentally downloading a virus or spyware when downloading music and movies is
very high; therefore students may not download any sound or video files onto their personally-owned
technological devices through the school’s technology. Students also may not download any computer
game files or attachments from unknown senders.
Commercial and Political Use
Commercial use of school technology is prohibited. Students may not use school technology to sell,
purchase, or barter any products or services. Students may not resell their network resources to others,
included, but not limited to, disk storage space. The school is not responsible for any damages, injuries,
and/or claims resulting from violations of responsible use of technology. Students who are engaged in
fund-raising campaigns for school sponsored events and causes must seek permission from their advisor
before using technology resources to solicit funds for their event.
Political use of school technology is prohibited without prior, specific permission from a school
administrator or advisor. Students may not use school technology to campaign for/against, fundraise
for, endorse, support, and criticize or otherwise be involved with political candidates, campaigns or
causes.
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Respect for the Privacy of Others and Personal Safety
Our school is a community and as such, community members must respect the privacy of others. Do not
intentionally seek information on, obtain copies of, or modify files, other data, or passwords belonging
to others. Do not misrepresent or assume the identity of others. Do not re-post information that was
sent to you privately without the permission of the person who sent you the information. Do not post
private information about another person. Do not use another person’s account. If you have been
given an account with special privileges, do not use that account outside of the terms with which you
were given access to that account.
Do not voluntarily post private information about yourself online, including your name, your age, your
school name, your address, your phone number, or other identifying information.
Our school prides itself on its reputation for excellence; therefore, you may not use the school’s name,
logo, mascot or other likeness or representation on a non-school website without express permission
from our institution. This includes pictures of anyone wearing clothes with the school name, crest,
emblem, or log. This also includes listing our school name or our employees on a social networking
profile, a dating website profile, or a rating website such as; RateMyTeacher.com or RateMyCoach.com.
Computer Settings and Computer Labs
Students are not permitted to alter, change, modify, repair, or reconfigure setting on their own
computer or other technology device with the intent to hide unacceptable or illegal use of their own
devices. This includes deleting cookies and history and re-setting the time and/or date on the computer.
Purposefully spreading or facilitating the spread of a computer virus or other harmful computer program
is prohibited.
Food and drink are prohibited in school computer labs. Students may not eat or drink while using any
school-owned computers or other technologies.
Students may not circumvent any system security measures. The use of websites to tunnel around
firewalls and filtering software is expressly prohibited. The use of websites to anonymize the user is also
prohibited. The use of websites, both domestic and international, to circumvent any school policy is
prohibited. Students may not alter the settings on a computer in such a way that the virus protection
software would be disabled. Students are not to try to guess passwords. Students may not
simultaneously log in to more than one computer with one account. Students are not to access any
secured files, resources, or administrative areas of the school network without express permission or the
proper authority.
No policy can detail all possible examples of unacceptable behavior related to technology use. Our
school technology users are expected to understand that the same rules, guidelines, and policies that
apply to non-technology related student behavior also apply to technology-related student behavior.
Our school technology users are expected to use their best judgment when it comes to making decisions
related to the use of all technology and the Internet. If there is ever an issue about which you are
unsure, ask a librarian or a member of the Technology Department for assistance.
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Response Section
The school’s network and other administrators shall have broad authority to interpret and apply these
policies. Violators of our technology policies will be provided with notice and opportunity to be heard in
the manner set forth in the School Handbook, unless an issue is so severe that notice is either not
possible or not prudent in the determination of the school administrators. Restrictions may be placed
on violator’s use of school technologies and privileges related to technology use may be revoked entirely
pending any hearing to protect the safety and well-being of our community. Violators may also be
subject to discipline or other kinds within the school’s discretion. Our school cooperates fully with local,
state, and/or federal officials in any investigations related to illegal activities conducted on school
property or through school technologies. School authorities have the right to confiscate personallyowned
technological devices that are in violation or used in violation of school policies.
If you accidentally access inappropriate information or if someone sends you inappropriate information,
you should immediately tell a librarian or a member of the Technology Department so as to prove that
you did not deliberately access inappropriate information.
If you witness someone else either deliberately or accidentally access inappropriate information or use
technology in a way that violates this policy, you must report the incident to a school administrator as
soon as possible. Failure to do so will result in disciplinary action. The school retains the right to
suspend service, accounts, and access to data, including student files and any other stored data, without
notice to the student if it is deemed that a threat exists to the integrity of the school network or other
safety concern to the school.
School Liability
The school cannot and does not guarantee that the functions and services provided by and through our
technology will be problem free. The school is not responsible for any damages students may suffer,
including but not limited to, loss of data or interruptions of service. The school is not responsible for the
accuracy or the quality of the information obtained through school technologies. Although the school
filters content obtained through school technologies, the school is not responsible for student’s
exposure to “unacceptable” information nor is the school responsible for misinformation. The school is
not responsible for financial obligations arising through the use of school technologies.
General Safety and Security Tips for the use of Technology
Posting Online and Social Networking: Never post personal information about yourself online. Personal
information includes your phone number, address, full name, siblings’ names, and parents’ names.
When creating an account on a social networking website, make sure to set your privacy settings so only
your friends can view your pictures and your profile. Avoid accepting a friend request you do not
already know. If possible, set your account so that you are notified of any postings onto your wall or
page. If possible, set your account so that you have to approve all postings to your wall or page. If
possible, set your account to notify you when someone else has posted and tagged you in a picture. If
you have a public profile, be careful about posting anything identifiable such as a sports team number or
local park where you spend your free time.
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Communications: Think before you send all forms of communication, including e-mails, IM’s, and text
messages. Once you send the data it is not retrievable, and those who receive it may make it public or
send it along to others, despite your intentions.
Strangers: Do not feel bad about ignoring instant messages or e-mails from unknown people. Save all
contact from known or unknown people who are repeatedly contacting or harassing you. These saved
messages will help authorities track, locate, and prosecute cyber-stalkers and cyber-bullies. If you have
been speaking with a stranger online and make plans to meet the stranger in person, notify your parents
or guardians first.
Passwords: Do not share your passwords with your friends. When creating a password, do not make it
anything obvious such as your pet’s name or favorite sports team. Also remember to include both
letters and numbers in your password if possible.
Downloads and Attachments: Do not open or run files on your computer from unknown or suspect
senders and sources. Many viruses and other undesirable consequences can result from opening these
items.
Stay Current: Protect your own computer and devices by keeping antivirus and antispyware up to date.
Keep your operating system and application software up to date. Turn off file sharing as an option on
your computer.
CODE OF CONDUCT/RESPONSIBILITIES OF OTHERS
The Code of Conduct (administered mainly by the Disciplinary Review Board, the Dean of the Faculty,
the Director of Student Life, and the Dorm Directors) is a set of expectations and values that we as a
community embrace as underpinning our relations to one another and guiding our moral and character
growth. These expectations are:
• To adhere to the Golden Rule – to respect others and treat them with civility and kindness, just
as you want to be treated.
• To contribute to the community and make Miller School of Albemarle a better place for your
having been here.
• To develop your potential to its fullest – morally, spiritually, intellectually, and physically.
• To accept responsibility for your actions and your choices.
• To conduct yourself at all times and in all ways as a credit to yourself and the School.
• Student should refrain from “deceptive behavior.”
• To refrain from any taunting, belittlement, harassment, or hazing (physical or emotional) of your
fellow students. [Please Note: We understand that, in certain international cultures, it is
customary for an older student – merely by virtue of his or her age – to be able to direct a
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younger student with respect to certain tasks. At the Miller School of Albemarle, we do not
recognize age distinctions for such purposes and, therefore, will regard such conduct as
inappropriate and possible subject to disciplinary action.]
• ACCEPTABLE LANGUAGE. Miller School of Albemarle believes that crassness at the lower end of
the language scale can lead to vulgarity at the upper end. This is not good for Miller School of
Albemarle or for society in general and is not reflective of either the style or the substance of the
young people we wish to have in our community. Examples of the crass words or phrases which
will not be tolerated at Miller School of Albemarle and are not to be used as part of a student’s
vernacular are: “_______(fill in the blank ) sucks!” “I hate _________(fill in the blank).”
“_______(fill in the blank) really pissed me off.” Use of hateful or inappropriate language such as
this will be a demeritable offense. Society has enough insensitive or foul discourse as it is.
Students at the Miller School of Albemarle will be held to a higher standard of civil discourse.
• BLATANT DISRESPECT OR INSUBORDINATION. A student who exhibits blatant disrespect or
insubordination when asked to act or to curtail activities in accordance with the expectations
expressly stated or reasonably implied in this Handbook may be regarded as having committed a
serious offense and may be brought immediately before the Disciplinary Review Board or the
Disciplinarian, without any precondition for the accumulation of a certain number of demerits.
• All students must understand that they respect Miller School of Albemarle at all times, including
vacations and weekends. Any behavior at any such time which that is detrimental to the name of
the School will jeopardize your position in our School. We trust that you will use good judgment,
along with TRUST comes RESPONSIBILITY.
• Students are expected to use proper, respectful language when addressing adults. It is
acceptable to say “Yes, Mrs. Smith” or “No, Mr. Smith,” using the adult’s title and last name OR
“Yes, Sir” or “No, Ma’am” of the Dormitory Directors, aided by the entire Faculty/Staff and the
Resident Adviors.
THE DISCIPLINE SYSTEM
Miller School of Albemarle is committed to providing a safe and congenial environment in which
students live and work. Miller School of Albemarle has rules governing most aspects of student life.
These rules are not unlike the rules which many families have and include expectations for behavior
both on and off the Miller School of Albemarle campus. The discipline system is the framework for
articulating rules of conduct, the processes used when students violate the rules, and the
mechanism for imposing sanctions/punishments. A student’s behavior off campus which reflects
poorly upon the reputation of the Miller School of Albemarle is subject to disciplinary action, too!
The Discipline System exists separate and apart from the Honor System. The former focuses on
conduct in general, while the latter focuses on conduct which pertains to lying, cheating, or stealing.
The Director of Discipline, the Disciplinarian and the School Representative oversee the discipline
system, while implementation and enforcement in the residence halls is the immediate responsibility
of the Dorm Directors, aided by the entire Faculty/Staff and the Resident Advisors.
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In cases where the Director of Discipline (DOD) or his designated representative believes that a
student poses a risk to himself/herself or other members of the community, or if the student
commits a dismissal offense, the Director of Discipline or his representative may, but is not required
to, dismiss that student from the community immediately.
It is impossible to create a set of written rules that will encompass all behaviors and their
consequences. Therefore, the following are listed as guidelines only, and are not intended to be a
complete or exhaustive list.
Disciplinary Review Board (DRB)
The Discipline Review Board (DRB) is a joint student/faculty body chosen in the same manner as the
Honor Committee. The purpose of the DRB is to determine guilt and/or recommend punishment for
serious disciplinary matters which, in the opinion of the Disciplinarian and the School
Representative, warrant the imposition of the “severe sanction,” (see Dismissal Offenses, Major
Offenses below). The DRB is comprised of up to five faculty members appointed by the
Disciplinarian, and 8-10 student members nominated by Faculty and chosen by the Faculty Chair of
the DRB. The DRB process (pre-hearing, hearing, and post-hearing) is the same as the process
applicable to Honor Code allegations, except that final authority rests with the Director of Discipline.
Demerits
Miller School of Albemarle uses a demerit system to which faculty or staff members “write up” a
student for an inappropriate behavior, and a number of demerits are then attached to the offense.
Each demerit represents 30 minutes of work time. Once demerits are awarded to the student,
notification of the action is submitted to the Advisor to give the student.
As is consistent with our Student/Parent Handbook, if a student accumulates a certain number of
demerits throughout the year, there are additional penalties imposed in order to emphasize to the
student that the record of behavior is not acceptable. At such a point, the School attempts to apply
behavior modification tools such as in-school suspension, weekend restrictions, and parent
conferences o, as a last chance, a Discipline Review Board hearing.
Penalties for Weekly Accumulation of Demerits
Students with excessive demerits may be restricted to campus on weekends. Work detail are issued
by Mr. Braxton and supervised by faculty, staff or the weekend Duty Team Chief. Students may also
be placed in detention at the above demerits-per-hour rate.
Day students that accumulate demerits ARE REQUIRED TO BE PRESENT ON CAMPUS during the
mandatory demerit reduction session on Saturday morning, from 9:00 a.m. until complete. They are
released no later than 10:00 p.m. and take their meals on campus without charge during these
times.
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Accumulated demerits may also trigger that following sanctions: (Please note: Any of the following
sanctions may also be imposed without the guideline demerit totals having been accumulated.)
Boarding Students
100 Demerits One Saturday of In-School Suspension
140 Demerits Student subject to DRB for evaluation for fitness to remain at the Miller School of
Albemarle.
Day Students
65 Demerits One Saturday of In-School Suspension
100 Demerits Student subject to DRB for evaluation for fitness to remain at the Miller School of
Albemarle.
In-School Suspension: A Severe Sanction
The student, supervised by the Disciplinarian or the Duty Team Chief, will be removed from the
community at large during his/her free time. He/she will spend that time in a designated area, without
snacks or headphones, “Game Boys” or the like, but may work completing his/her school assignments.
Students may not have unauthorized visitors. Students may leave the area with supervisor’s permission,
only to use the restroom and pick up meals.
Out-of-School Suspension: A Severe Sanction
In some cases, a student, at the expense of his/her parents, will be sent home for a time determined by
the Director of Discipline, Dean of the Faculty or Headmaster. Students being sent home either for
suspension or dismissal will either be picked up at the School by parents or their designated
representative, or will be placed on public transportation at the parent’s instruction. Ordinarily the
suspension must become effective immediately, and if a parent is neither able to pick the child up nor is
able to give instruction for public transportation, the School may transport the child to a relative at the
parent’s expense.
Expulsion: A Severe Sanction
A student is removed from the Miller School of Albemarle community.
Dismissal Offenses – to be reviewed by DRB
May result in dismissal upon review and recommendation of the DRB to the Director of Discipline.
• Use, distribution or possession of narcotics, controlled substances as defined in the Handbook or
the Virginia state criminal code, drugs or drug related paraphernalia on campus, in your car on
campus, or on a school trip
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• Use, distribution or possession of alcoholic beverages or alcohol paraphernalia on campus, in
your car on campus, or on a school trip
• Inappropriate or potentially injurious use, distribution or possession of medication or substances
on campus, in your car on campus, or on a school trip
• Possession or use of a weapon and/or explosives on campus, in your car on campus, or on a
school trip
• Sexual misconduct on campus, in your car on campus, or on a school trip
• Opposite sex dormitory visitations
• Tampering with fire alarms, smoke detectors or sprinkler systems
• Hazing, harassing, threatening or striking another member of the community
• Other behavior which, in the judgment of the Director of Discipline, is potentially injurious to the
safety and welfare or the School community, its members, or the School’s reputation
• Continued pattern of misconduct
Major Offenses
Repeated violations or severe occurrences may result in a recommendation of dismissal. Additional
disciplinary action such as detention, suspension, writing assignments, public presentations, etc. may
occur as well as demerits. (Demerit Range – 15 to 100 demerits)
• Direct disobedience or disrespect
• Belittling, taunting, demeaning, or hazing another student
• Vulgar language, whether written or oral, including gestures and signage, particularly at, but not
limited to athletic events or while representing the Miller School of Albemarle
• Smoking, possession or use of any tobacco products or paraphernalia, at any location on the
Miller School of Albemarle campus, in your car on campus or off campus on School trips
• Tampering with sealed asbestos pipes
• Absence from the School grounds without official leave
• Use of another student’s name and password to sign onto the computer network
• Fighting
• Violation of any safety rule
• Vandalism
• Tampering with, or unauthorized use of, telephone wires, other hardware, or telephone lines, or
of computer hardware or software (belonging to the School, or to individual members of the
Miller School of Albemarle community)
• Possession, custody, or control of X-rated material (print, digital, video, or computer games)
• Possession, custody, or control of MATURE OR NC17 video games
• Possession, custody, or control of R-rated material without the prior permission of the Director
of Student Life
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• Possession or use of a motor vehicle in violation of School rules
• Gambling (this includes Poker)
• Unexcused absence from class, assembly, study hall, chapel or athletics
• Violation of any restriction in effect
• Presence in an off-limits area (e.g., across Route 635, white flag areas on campus, etc.)
• Unauthorized use of school property
• Any other misconduct which is serious and damaging to a person or property
• Out of dormitory after lights out
Minor Offenses
Additional disciplinary actions such as restriction, public presentation, etc. may occur in addition to
demerits. (Demerit Range – 1 to 14 demerits)
• Out of room after lights out
• Failure to properly sign out and in when leaving the campus
• Missing check-in times on weekends
• Student’s car parked in an unauthorized area
• Absence from required appointment (medical, help session, etc.)
• Failure to report on time to receive prescription medication(s)
• Littering
• Failure of room inspection
• Dress Code Violation
• Failure to return library books when due
• Tardiness to any school function
• Failure to follow instructions
• General misconduct
• Personal grooming violations
Community Regulations and Other Hot Topics, Not Up for Discussion or Negotiation of Any Sort:
Hazing
The Miller School of Albemarle community recognizes and respects individual differences with regard to
culture, race, religion, gender and ethnic origin. HAZING IN ANY FORM IS PROHIBITED!
Hazing includes, but is not limited to, annoying a student by playing abusive or malicious tricks on that
student; intentionally frightening, menacing, belittling, taunting(e.g., calling another student “gay”) or
harassing that student; demanding the performance of menial services from other students; making life
at School generally unpleasant or subjecting him/her to personal indignity or fear. Hazing violations are
serious matters and will be dealt with within the disciplinary system.
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Language
Watch your language!!! Students should be able to express themselves without resorting to vulgarity.
Defacing Miller School of Albemarle property with obscenities carries with it the multiple penalty of
improper language and destruction of School property. The use of improper, profane, or obscene
language in conversation, o the phone, in writing or in E-mail is not appropriate or acceptable, and is
subject to severe disciplinary action.
Sexual Language and Activity between Students
• We want our students at the Miller School of Albemarle to enjoy a certain amount of free time.
During such periods, students will invariably have the opportunity to be together socially without
direct adult supervision. It simply is not possible to arrange the daily and weekly schedule or
supervise the campus in a way which provides direct adult supervision in every circumstance;
neither is such a “hovering” adult presence desirable, as students at the Miller School of
Albemarle are expected to develop and maintain a high standard of personal responsibility, trust
and honor. Above all, it must be understood that we view trust as the foundation for the wellbeing
of our community.
• The Miller School of Albemarle educates students in all aspects of their lives – the intellectual,
physical, spiritual and moral – even how we relate to one another. We obviously encourage
among our students warm, supportive friendships, which we believe are fundamental to the
proper development of young people; however, we insist that students refrain from all kinds of
intimate sexual relationships, which distract students from their primary mission – achieving the
self-discipline of maturing young adults. For those in same-sex relationships, the school expects
students will follow the same guidelines in regards to sexual intimacy.
• The Miller School of Albemarle students who engage in such intimate relationships must consider
two important matters. First, they face disciplinary action, including possible separation from
the School. Violations will be referred to the Administrative Team in lieu of the Discipline Review
Board. Second, they will face other risks: the possibility of pregnancy, sexual transmitted
disease, and HIV. Students who become pregnant, those who father children, and those who are
married will be required to withdraw from the School.
• We believe that students should learn of these risks through confidential counsel from the
School’s nursing staff, the school doctor on call, and faculty and should discuss the matters with
parents as well. Consistent with the School’s position on this important subject, our school clinic
does not provide students with condoms or other contraceptive devices. We believe also that
the School should, through instruction and counsel, help each student to develop a strong
character that emphasizes individual responsibility, self-respect and respect for others.
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• Finally, we recognize that many pressures that young people feel to engage in sexual activity; we
hope that the School’s position empowers and supports them to resist those pressures.
• We expect all Miller School of Albemarle students to behave appropriately in their relationships
with each other – whether adults are present or not. Our students are expected specifically not
to engage in vulgar, sexually-oriented conversation or in the activities described below:
Inappropriate Public Displays of Affection
In public, certain displays of affection (e.g., holding hands, walking arm-in-arm, etc.) between teenagers
attracted to one another are to be expected and are perfectly appropriate. Other public displays of
affection (e.g. walking with hands in the back of each other’s trousers, nuzzling on a stairway, kissing
mouth-to-mouth, etc.) are not appropriate. Whether on the premises of the Miller School of Albemarle
or off-campus at a School-sponsored event or activity, students who engage in public displays of
affection or physical intimacy which are vulgar, overly familiar, passionate, or otherwise inappropriate
will be reprimanded, demerited or subject to other discipline.
Sexual Activity between Consenting Students
The definition of “sexual activity” can include a number of acts, among them intercourse, certain oral
practices, and manual stimulation. Students who are determined to have engaged in consensual sexual
activity on campus or off campus during School-sponsored functions or events will be counseled by
appropriate adult members of the Miller School of Albemarle community. Additionally, the parents of
any involved student will be notified of the activity in question and of the counseling received by the
student.
Depending upon the facts and personalities involved in any such incident, an involved student may also
be subjected to suspension or expulsion.
Sexual Harassment
Sexual harassment in any form will not be tolerated at the Miller School of Albemarle. The following are
examples of behavior that is sexual harassment and is prohibited:
• Name calling of a sexual nature
• Commenting about a person’s anatomy
• Circulating or originating obscene drawings or denigrating graffiti
• Telling crude jokes, especially in mixed company
• Spreading false rumors or accusations about sexual encounters
• Touching someone offensively
• Making references to someone’s sexual “reputation”
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• Asking for sexual favors
• Making suggestive looks, sounds, or expressions
• Making suggestive hand or bodily gestures
• Engaging in unwarranted and sexually suggestive letters, messages, phone calls and e-mails
• Cornering, blocking or preventing in a threatening way someone’s leaving or freely traversing an
area
• Pulling at another person’s clothing in an offensive, embarrassing way
• Displaying sexually offensive materials, including, without limitation, in a dorm room
• Promoting or tolerating in others any of the above behavior
(This list is not meant to be exhaustive. Sexual harassment is a serious offense regardless of the extent
to which the person harassed is offended.)
It is inappropriate for any member of the community to make any other member of the community
uncomfortable through sexist or insensitive sexual behavior.
Other Impermissible Harassment
Miller School of Albemarle respects the dignity of different races, cultures, and legitimate religions.
Harassment related to one’s race, culture, or legitimate religious beliefs will not be tolerated.
Procedure for Victims of Harassment
A student who feels he/she has been harassed should confront the person/people and tell them to stop.
Given them a clear message about how you feel. Do not apologize for your legitimate feelings! A
student should keep a record of when, where and how he/she was mistreated including witnesses,
actions, evidence, etc. Students who feel they have been sexually harassed should report it to their
Advisor or another adult staff member immediately. The DOD will begin an investigation and individuals
will be asked to make their comments about the situation in writing. Once the investigation is complete,
the DOD may handle the matter administratively, may convene a DRB hearing, or may report the matter
to the Headmaster for final decision.
Movies, Videos, Music, Pornography
Miller School of Albemarle recognizes, first, that good taste and mature judgment will govern decisions
dealing with what material is appropriate in any learning community. Second, because it is difficult to
segregate students of differing ages and levels of maturity, it is necessary to take a conservative
approach to these decisions. All movie, video or music materials can be confiscated if faculty deems
them inappropriate for our community.
Movies are to be age appropriate. Those viewing rated-R movies must be age 17 or older. Parents
cannot give oral or written permission to override the accepted rating system to allow their child to view
rated-R movies if they are not 17. Those viewing movies rated PG-13 must be age 13 or over. Parents
and students should note that any movie purchases on school trips, movies brought to campus from
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home/borrowed from a friend or delivered to the school through the mail (movie subscription
companies) must meet the guidelines listed above for the age of the student who possesses the movie.
Videos and DVD’s are to be age appropriate. Students not of appropriate age and maturity level will be
asked to leave the room or the video will be turned off and may be confiscated. Those viewing rated-R
videos must be age 17 or over. Any R-rated materials brought to campus must immediately be given to
the DSL, who will determine how, or if, a viewing is permitted.
In the case of the open or common lounge areas, only videos approved by the Dormitory Director or the
DSL, will be permitted. When used for educational purposes in the classroom, teachers (and the
Director of Academics) have discretion over videos shown or assigned as part of an approved study
program. Music with sexually explicit or otherwise offensive lyrics is subject to restriction, banishment,
or confiscation.
Pornography of any form is not allowed and will be confiscated and destroyed. Accordingly, students
are not to bring unrated, X or NC17 rated materials to School premises or to access or download such
material while on campus. Such materials will be confiscated and sent home to the parents at the
student’s expense.
The Miller School of Albemarle standard of what constitutes “pornography” or “inappropriate” will tend
toward a stricter standard of “good taste,” rather than a strictly legalistic judgment. This rule will be
vigorously enforced. Since these materials may be subject to confiscation and immediate destruction,
parents are urged to screen the items their children bring. The School is under no obligation to contact
parents concerning destruction of such items. Some extraordinarily offensive material is available on
DVD’s. Parents are urged to be vigilant in monitoring each child’s DVD collection.
Confiscation
In addition to the above, members of the faculty or staff may confiscate items that any adult finds to be
offensive, dangerous, inappropriate, or in poor taste. This includes DVD’s, CDs, tapes and videos. Other
items that are sources of rule violations and are subject to confiscation include, but are not limited to,
hats worn in the building, stereos, skateboards, aerosol sprays, etc. Such items may be returned to the
parents or may simply be destroyed. If there is a question in your mind about whether an item may be
liable to confiscation and destruction, we recommend it simply not be brought to School.
Use of Tobacco
DON’T DO IT!!!
Miller School of Albemarle students are not permitted to use tobacco in any form, including (but not
limited to) smokeless tobacco (dip) at the Miller School of Albemarle or while representing the School in
any official or semi-official capacity, whether on campus or off. The State of Virginia prescribes a law
that punishes sale of tobacco products to minors with a $500.00 fine. Minors making such sales are
subject to this law as well.
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Drugs and Alcohol
Miller School of Albemarle is a drug-free school zone. Absent valid and extenuating circumstances, our
Nine-Month Policy mandated that no student is eligible for admission to the Miller School of Albemarle
without being drug-free for nine months prior to matriculation. Any student with a recorded or
admitted history of drug use or involvement may be randomly drug-tested throughout the school year,
using such procedures as the school approves.
Use or possession of alcohol or controlled dangerous substances (as defined in the Virginia criminal
code) will result in immediate separation from the School, as will the injurious use of otherwise legal
products (e.g., aerosol sprays). The School reserves the right to take any and all necessary or advisable
steps aimed at preventing the use of illegal drugs or alcohol, or the injurious use of otherwise legal
substances, whether it is by search, inspection, or testing.
The Headmaster will direct the appropriate School official to conduct drug or alcohol testing at his or her
discretion when deemed appropriate. ANY STUDENT IS SUBJECT TO RANDOM DRUG OR ALCOHOL
TESTING AT ANY TIME – NO IF’S, AND’S, OR BUT’S. Ordinarily, a student who refuses a drug or alcohol
test will be allowed to withdraw from the School in lieu of testing.
The act of enrolling at the Miller School of Albemarle, on the part of student, parent, and guardian is an
implied consent to testing for drug and alcohol use, as well as to searches of rooms, persons, lockers,
cars and other student possessions, on the School grounds and off-campus while on School functions or
activities.
Our “One Chance” Policy: Your One Chance to Seek Help !
Miller School of Albemarle does not have the facilities or professional staff to operate detoxification or
drug rehabilitation programs, and we will not accept a student that we feel poses a risk of being a
substances abuser. We do, however, recognize that, in 21 st
century America, a student may find him or
herself involved in substance abuse and may wish, in all sincerity, to obtain help in breaking free of such
destructive behavior.
If a Miller student approaches the Headmaster, Director of Academics, Dean of the Faculty, or DOD with
what either deems to be a genuine, candid plea for such assistance and if this request precedes the
School’s determination to have that student tested or withdrawn, then if an appropriate program can be
indentified (one which would answer both the student’s needs and the School’s requirements), effort
may be made to place the parents in contact with that program for the purpose of enrolling the student
at the parent’s expense. Doing so might allow the student to remain at the Miller School of Albemarle,
while obtaining the help the student needs.
The term “illegal” or “controlled” substance, for purposes of action by the Miller School of Albemarle,
includes, without limitation, any substances so identified by the Virginia criminal code, as well as any
substance, including household cleaners, glues, lacquers, petrochemicals or any other substance that
may be used improperly, for example, and again without limitation, for inhaling or “huffing.” The term
“illegal” or “controlled” substances, for purpose of action by the Miller School of Albemarle, also
includes, without limitation, use of a properly prescribed medicine in any way other than as (1)
prescribed or directed or (2) taken or administered under supervision of appropriate medical personnel.
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When medicines must be sent to the School for a student, parents should mail or deliver them
personally to the nurses or duty team.
Under no circumstances may Miller School of Albemarle students keep prescription or “over the
counter” medicines in their dorm rooms, day school lockers, car or at any other place on Miller School of
Albemarle property.
Gambling
Gambling in any form for any stakes is prohibited at the Miller School of Albemarle. This includes poker
and betting money! Don’t do it!
Weapons
Carrying, bringing, using or possessing any dangerous or deadly weapons in any School building, on
School grounds, in any School vehicle or at any School-sponsored activity without the authorization of
the School or the School division is prohibited. Violation of this policy shall result in immediate and swift
action by School officials, which action may include expulsion. At its discretion, the School may,
however, determine that, based on the facts of the particular case, special circumstances exist and that
another disciplinary action is warranted.
An exception to this policy may be made for students participating in an authorized part of the
curriculum, or in any organization permitted by the School to use its premises.
Any student who brings a firearm or weapon to School or who otherwise violates this policy may be
referred to law enforcement officials for prosecution or other appropriate action in the criminal justice
or juvenile justice systems.
Chewing Gum
Chewing gum has created a variety of problems at the School. Student are allowed to chew gum in their
dorms and outside on the school campus. Chewing gum is not allowed in any academic building at any
time. When chewing gum in allowed areas, gum should always be disposed of appropriately.
Socializing Off Campus
Students at Miller School of Albemarle, we expect you to conduct yourselves appropriately, whether on
campus under the supervision of our staff and faculty or off campus without such supervision. If, for
example, you’re attending a party off campus on the weekend away for Miller School of Albemarle, be
smart in your actions!! Consider very, very carefully your decisions in terms of what you put into your
body, the people with whom you choose to associate, and the operation of a motor vehicle.
REMEMBER: The use of alcohol or other substances can be detected by a variety of means long after the
event in question. Be smart. Be safe. Be responsible. Be respectful of yourself and others. Don’t make
a mistake that could jeopardize your health or career at the Miller School of Albemarle.
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Parents: you, too, have an obligation with respect to this issue. If your son or daughter is planning to
attend a social event off campus, an event which is not officially sponsored or supervised by the Miller
School of Albemarle, take some time to familiarized yourself with the sponsor or the chaperone of the
event. Phone that person and determine what checks and balances are going to be in place concerning
such matters as the number of partiers expected, the age groups expected, whether alcohol is barred
(not only for those under age, but for adults, too), the number of adults who will be supervising those
who are under age, the use of motor vehicles, sleep-over arrangements, starting and ending times, and
any other matter which can give you comfort about an off-campus gathering your child wishes to attend.
Please understand that, once a student is properly signed out and off campus pursuant to your consent
(whether for a night or a weekend), we have no control over your child, the social gathering he or she
plans to attend, or the people with whom your child will be associating. So, some investigation on your
part can be a wise thing, indeed.
HONOR AND DISCIPLINE AT MILLER SCHOOL OF ALBEMARLE
“Honor” and “Discipline” are words that are not used lightly at the Miller School of Albemarle. We
expect our students to act honorably and with integrity, always. Also, in dealing with others, we expect
our students’ conduct to be appropriate and respectful, and to reflect a certain degree of self-discipline.
To teach the lessons of Honor and Discipline, we have two separate and distinct systems. They are:
The Honor System Our Honor Code is the guiding light for our Honor System. Our Honor Code (I will not
lie, cheat, or steal, nor will I tolerate such conduct by other.) is a straightforward and understandable as
any sentence can be. Our Honor System is administered by the students and adults who serve on the
Honor Committee, with the significant assistance of Mr. Braxton, Disciplinarian, and Miss. Simpkins,
School Representative. Mrs. Brann is the adult with ultimate authority in Honor System matters.
The Disciplinary System Our separate Disciplinary System involves behavior other than that addressed
by the Honor Code. As in many schools, our Disciplinary System is founded on a Code of Conduct; one
feature of this system is the use of both merit and demerit points. The Disciplinary System is
administered by the students, and adults who serve on the Disciplinary Review Board, Mr. Braxton, in his
role as Disciplinarian, and Miss. Simpkins, the School Representative. Mr. Hufnagel is the adult with
ultimate authority in matters of discipline.
Honor and Discipline at the Miller School of Albemarle: Two distinct systems. One distinct goal: to instill
and support the values by which we seek to live.
HONOR AT MILLER SCHOOL OF ALBEMARLE
A fundamental tenet of life at Miller School of Albemarle is that students and adults will conduct
themselves honorably. Too often in life, shortcuts are taken, shortcuts in which advantage is sought in a
less than honorable fashion. The “little” lie, the “parsing” of words in an effort to mislead, the shirking
of responsibility, the self-absorption evident in the feeling that rules and laws are for others and not for
“me” – these are increasingly commonplace occurrences in both juvenile and adult life. They will not be
commonplace occurrences at the Miller School of Albemarle.
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We take seriously our mission to foster a positive moral and spiritual growth in our students. And we
expect our students to join us in this mission. Respect for honor and an appreciation of personal
integrity are central to this mission. Those students who, by their dishonorable conduct, show that they
have little respect for themselves or for others will find that their tenures at the Miller School of
Albemarle will be short, indeed.
Plagiarism
What is plagiarism?
The word plagiarism comes from the Latin word plagiaries meaning “kidnapper.” To plagiarize is to
kidnap the words of another person or to take and use as one’s own the writing and ideas of another.
Plagiarism gravely violates the academic integrity on which education depends and destroys the trust
essential between a student and a teacher.
Our Honor Code is simple and direct:
The Honor Code and Honor Pledge
I will not lie, cheat, or steal, nor will I tolerate such conduct by others.
This Code applies both in the classroom and in all other areas of Miller School of Albemarle life. Those
who are award of Honor Code Violations but do nothing about them may find that they, too, have
violated the Honor Code. This reporting rule is in effect not to promote a community in which “ratting
on” one another is encouraged but, rather, to promote a community where all members understand
and respect the centrality of honor in all that we do, say, and attempt to teach to our students.
Our Honor Pledge – which must be hand-written in full on every test or other assignment in which a
student’s work product is expected to be his or hers alone – is simple and direct:
I have neither given nor received any unauthorized aid on this exam (or paper or
other assignment), nor am I aware of any violation of the Honor Code by any other
student.
____________________________
Signature of Student
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Personnel Administering the Honor System
The Honor System is primarily administered by the Disciplinarian, the School Representative, the Honor
Committee, and the Director of Academics.
The Disciplinarian is charged with the responsibility of receiving reports of all alleged Honor Offenses,
promptly alerting the School Representative of any allegation, investigating each such report to the best
of his ability, and then, depending on the severity of the alleged offense, either (a) disposing of the less
serious allegations administratively or (b) referring the more serious allegations to the Honor Committee
for hearing, a hearing in which the School Representative formally presents evidence of an alleged
Honor Code violation and in which the student in question and the student’s Advisor formally presents
the defense to any alleged Honor Code violation.
The Honor Committee is a student/faculty body charged with receiving reports from the School
Representative of alleged Honor Code offenses and then following a specified hearing procedure in an
effort to determine guilt by employing the “beyond a reasonable doubt” standard of proof. The Honor
Committee is comprised, in part, of 8-10 students, nominated by the Faculty, and selected by the
Administration as being appropriate candidates for such an important community-wide assignment. A
student member of the Honor Committee may be replaced by the Director of Academics because of
conduct that, in the opinion of the Director of Academics, falls short of the high standards necessary for
Honor Committee membership. The adult members of the Honor Committee are selected by the
Assistant Headmaster. The Director of Academics shall choose one adult member of the Honor
Committee to serve as its Faculty Chair and one to serve as Faculty Vice-Chair. In addition, a Student
Chair will be selected. The Faculty Chair of the Honor Committee presides over all hearings and is to
keep legible and reasonably thorough notes of hearing proceedings. In the absence of the Faculty Chair,
the Vice Chair is to preside.
As soon as is practicable following an Honor Committee hearing, the Chair shall reduce the Committee’s
findings to writing and present a report to the Director of Academics, summarizing the findings with
respect to guilt or innocence and, if applicable, a recommendation for punishment. The Director of
Academics shall rule on the matter as promptly as is practicable. The ruling of the Director of Academics
shall be final and cannot be appealed unless, within 72 hours of such ruling, the Advisor, on behalf of the
aggrieved student, delivers to the Director of Academics in writing a petition for a new hearing and
presents in such petition a detailed recitation of new evidence that is represented to clearly and
convincingly be exculpatory in nature and is further represented as not having been capable of discovery
by the exercise of due diligence prior to the original hearing. The Director of Academics shall rule on the
petition for rehearing within 24 hours of receiving it. If, upon considering the petition, the Director of
Academics grants the request for a rehearing, the re-hearing before the re-convened Honor Committee
shall commence as soon as is practicable and shall be solely for the purpose of receiving such new
evidence as is recited in the petition and for then determining (a) whether such new evidence warrants
(by a unanimous vote) a reversal of the previous findings of guilt or (b) if not, whether the new evidence
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warrants (by a two-thirds vote) a recommendation that the Director of Academics modify his or her
original decision concerning punishment.
Only one re-hearing per accused student shall be allowed and only in accordance with the procedure
outlined above. Except for hearing only new evidence, the re-hearing shall follow the same general
procedure outlined below for Honor Committee hearings.
Other, less severe or ambiguous cases may be handled in one of two ways. First, a subcommittee of the
Honor Committee, comprising the Faculty Chair and two to three student members of the committee,
may meet with the student, his/her Advisor, and the School Representative. The purpose of this
meeting is to discuss the student’s behavior and possibly to warn the student that similar incidences will
result in the student’s facing a hearing with the full Honor Committee. If the circumstances warrant, the
Subcommittee may issue an Honor Warning, which is an official notice that the student’s behavior with
respect to the honor system has come to the attention of the Honor Committee. Second, more minor
honor situations may be handled administratively by the Director of Academics, who must report such
actions to the School Representative.
Frequently asked questions about the Honor Code
Q: Is everyone treated exactly the same in terms of punishment for an Honor Code Violation?
A: Not necessarily. Extenuating circumstances can, and do, affect outcomes of Honor
investigations. No two factual situations and no tow accused students are ever exactly alike. For
instance, a new eighth-grader who takes a pencil without permission may be treated differently
than a veteran 11 th
grader who takes $10 without permission. Technically each offense is the
taking of another’s property without permission. However, the punishment might be different
than the punishment levied against an older student who took property of greater value.
Q: What does “beyond a reasonable doubt” mean?
A: “Beyond a reasonable doubt” means that a person of reasonable intelligence is satisfied to a near
certainty that an offense occurred as alleged. Sometimes evidence beyond a reasonable doubt
can be one piece of evidence, such as eyewitness testimony which the Committee finds to be
believable and therefore, reliable. And sometimes, evidence beyond a reasonable doubt can be
an accumulation of evidence which, when considered as a whole, makes it near certain that a
violation of the Honor Code did, in fact, occur. A good way to understand what evidence
“beyond a reasonable doubt” means is to think of a football field. A team marching for a score
has reached near certainty once the 10-yard line of the opponent is reached. A case proved
beyond a reasonable doubt is one in which the evidence creates in a reasonable person’s mind at
least 90% probability that the offense occurred as alleged and that it occurred intentionally, as
opposed to accidentally.
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Q: What happens if someone testifies falsely in an Honor Committee hearing?
A: Lying to the Honor Committee itself is regarded as an extremely serious and separate offense, an
offense punishable by expulsion.
Q: What are the potential sanctions for violations of the Honor Code?
A: Sanctions may include, but are not limited to, counseling, writing assignments, in-school
suspension, out-of-school suspension, and expulsion.
Q: What about the information produced at an Honor Committee hearing? Who gets to know the
whole story?
A: All those who participate in Honor Committee hearings shall keep testimonial and other
evidence, deliberations, and recommendations confidential. The only people who will be
present throughout an entire Honor Committee hearing are the members of the Committee, the
student who’s been accused of an Honor Code infraction, his or her faculty Advisor (and
additional faculty representative, when applicable), and the School Representative. At the end of
the hearing process, only the Director of Academics may decide what information to release to
the general School population.
Q: What are some representative allegations that have resulted in Honor Committee hearings in
the past?
A: --Receiving unauthorized aid on a homework assignment.
--Falsely responding to a teacher’s question – whether the question involves academics or some
other aspect of Miller School of Albemarle life.
--Without authorization, taking a candy bar from someone to whom it belongs.
--Whispering to another student during the administration of a test.
--Failing to report a suspected Honor Code violation.
--Plagiarism
--Peeking over another student’s shoulder during the taking of a test.
--Hiding banned items so that they would not be found during a room search. “Lying” covers all
forms of deceptive behavior, not just verbally telling lies.
Role, Procedure, and the Honor Code
Specific pre-hearing, hearing, and post-hearing rules and procedures have been designed especially for
our unique and vitally important Honor System. These rules and procedures are intended to promote
the seeking of truth in an ordered, systematic way and to ensure fundamental fairness for the student
and the School as the truth is being sought, as deliberations take place, and as punishment (if guilt is
found) is administered. For the purpose of this Handbook, however, it is worth noting that the Honor
System at the Miller School of Albemarle stands as a model for others to follow and includes, but is not
limited to, the following components and concepts:
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1. Honor Committee hearings are held only for actions which, in the opinion of the School
Representative following an initial investigation by the Disciplinarian are deemed more probable
than not to have occurred and are deemed to warrant a “severe sanction” (in-school suspension,
out-of-school suspension or expulsion). Other, less severe cases may be handled
administratively by the Disciplinarian, who must report such actions to the School
Representative.
2. An Honor Committee hearing is convened by the Faculty Chair following receipt of a written
request from the School Representative.
3. The School Representative and the Faculty Chair are to convene hearings in an expeditious
manner. In no case, however, is a hearing to be convened until the accused student and the
Advisor (and additional faculty representative, when applicable) have had reasonable
opportunity to review the facts and circumstances of the case and to prepare a defense to the
allegations(s) in question.
4. Upon agreement of the School Representative and the Advisor, and in the case of a student
admitting his or her guilt, an Honor Committee hearing may be convened for the sole purpose of
determining a recommended punishment.
5. At an Honor Committee hearing, the accused student is presumed innocent until proven guilty
beyond a reasonable doubt by the unanimous vote of the Committee members participating in
the hearing.
6. At least three adults and four student members must be present at the outset of each hearing.
Following peremptory strikes, if any (see below), a quorum shall be deemed present and
qualified if at least two adults and three student Committee members remain to hear the case.
7. In an effort to help ensure fairness and impartiality, both the Advisor and the School
Representative shall each possess one “peremptory strike” that either, or both, may or may not
use at their discretion prior to the commencement of a hearing to remove a member of the
Committee from participation in the hearing. This peremptory strike privilege shall not exist with
respect to recusal of the Faculty Chair, who may only be recused by his or her own voluntary
action.
8. Those expected to attend the entirety of any Honor Committee hearing are the following:
A quorum of Honor Committee members, each accused student, the Advisor for each accused
student (and additional faculty representative, when applicable), and the School Representative.
Except for the accused student, any witness shall only enter the hearing room when his or her
evidence is to be received and then shall leave the hearing room once the presentation of his or
her evidence is concluded. An adult or student witness who is also a member of the Honor
Committee may only participate in the proceeding as a witness. No individuals other than those
referenced above are permitted to attend, to participate in, or to observe Honor Committee
hearings.
9. Honor Committee hearings are held in private and, except the release of such information as is
addressed above (i.e., use of the Honor Committee display case), confidentiality is to be
preserved by any and all participants or observers. Except for discussion with the Disciplinarian,
the School Representative, or the Advisor (and additional faculty representative, when
applicable), witnesses are not to discuss or otherwise release information outside the hearing
room concerning their testimony or evidence, and the Committee members are not to discuss or
otherwise release information outside the hearing room about any evidence, their deliberations
or recommendations.
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10. Honor Committee members may pose relevant and meaningful questions at the discretion of the
Faculty Chair. Honor Committee members may not introduce evidence.
11. Accusations of an Honor Code infraction are presented at a hearing in the form of testimony, not
by affidavit or other evidence. Denials of an Honor Code infraction are also presented in the
form of testimony, not by affidavit or other evidence.
12. Oaths are administered to all witnesses at Honor Committee hearings. Hearsay evidence (e.g.,
what someone recalls someone else as having said) is admissible but is to be given as much, or as
little, weight as the Committee members deem credible.
13. The Faculty Chair has the authority to make such binding rulings concerning procedural or
evidentiary matters as he or she may deem advisable and fair, and as are not otherwise
addressed in the Parent/Student Handbook or in other documents applicable to the Honor
Committee procedures.
14. Following its deliberations, if the Committee unanimously finds the accused guilty of an Honor
Code violation, those members hearing the case shall then recommend, by a 2/3rd’s vote, a
punishment to the Director of Academics. Punishment is ultimately determined by the Director
of Academics, who may or may not agree with the actions of the Committee. The Faculty Chair
shall prepare his or her report promptly following the hearing.
15. Under very limited circumstances (i.e., the assertion of new and exculpatory evidence not
discoverable prior to the hearing), a re-hearing may be ordered by the Director of Academics.
Any accused student not convicted of an Honor Code violation shall not be subjected to punishment or
sanction or further requirements related to the accusation heard by the Committee.
ATHLETICS/ACTIVITIES
For well over a century, Miller School of Albemarle student-athletes have competed with integrity,
determination, and spirit, leading teams that honor the traditions and high standards of our institution
in each athletic endeavor. Our athletic program embodies the spirit of the School’s mission by educating
the mind, hands and heart through healthy and balanced athletic competition and team membership.
We strive to offer our students the opportunities to become more well-rounded young men and women
through the many life lessons of team participation, instilling the values of sportsmanship, self-discipline
and perseverance. We value healthy rivalry, encourage spirited and fair play, and truly appreciate
honest effort by all. Our student-athletes are expected to always remain modest in victory and gracious
in defeat.
Miller School of Albemarle’s standard of sportsmanship implies honor and integrity at all times. This
includes respect for teammates, coacher, opponents, officials and spectators. As Good Will
Ambassadors for our School, student-athletes are to hold to the highest standards of attitude, behavior,
appearance, competitive spirit and sportsmanship, regardless of situations, surroundings or outcomes.
Our Code of sportsmanship extends to all administrators, coaches, student-athletes, faculty and staff,
spirit groups, parents, and spectators alike.
• Students are awarded two Physical Education credits on their transcripts upon successful
completion of six seasons of athletic offerings excluding Drama and Robotics. Our accreditation
permits us to do this by student’s participation in physical activity.
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• Junior Varsity experiences are geared toward teaching the fundamentals of each sport as well as
developing the principles of sportsmanship and intra-team cooperation.
• Varsity level team experiences are more competitive in nature with a goal of team cooperation
and success.
• When league rules and School policy permit, 8 th
grade students that are qualified to play on a
varsity team may seek permission to play at that level.
All students must have a physical examination each year, and copies of all medical forms, inoculations,
and Release to Treat forms must be on file in the infirmary before participating in practices or games.
Over the summer students are asked to select a team sport for each upcoming season and return the
form to the Main Office in attention to the Athletic Director. Once a student is sign-up for a particular
team, his or her name is on the official roster and he/she is to report as a member of that team until
further notice. If a student wishes to try another sport than the one originally selected, a Drop/Add
form must be obtained from the Director of Athletics. The Drop/Add form must be signed by the head
coach of the team the student wishes to drop and by the head coach of the team the student wishes to
add. All Drop/Add forms must be then approved by the Director of Athletics.
A student may be excused from the athletic practice or game only with written permission from the
Director of Student Life, Director of Academics, Athletic Director, trainer or nurse.
If a student is absent from class for any portion of the academic day by checking into the infirmary or by
staying at home due to illness, he/she is not eligible to participate in extra-curricular activities, including
sports.
When there is a conflict between issues relating to a student’s health or his or her participation in an
athletic event, the policy recited in the Student Health Center section of this handbook shall be followed.
All students are expected to wear proper attire for each sport. Accepting uniforms and purchase of
proper attire is the responsibility of the student. Certain student purchases of athletic gear are handled
through the Business Office. However, it is the student’s responsibility to buy needed athletic
gear/equipment during their shopping trips on the weekends. Only approved shoes may be worn on the
basketball court and in the wrestling room in Alumni Gym.
PLEASE NOTE: Students are responsible for returning Miller School of Albemarle uniforms, sweat suits,
and equipment issued specifically to them (not someone else’s) within 3 days of the close of a season.
Items not returned will result in a $100.00 fee plus the replacement cost for the uniform(s) and/or
equipment. (Some replacement costs to match current uniforms can cost upwards of $400.00)
NCAA Athletic Eligibility
Some of our students are interested in playing Division I athletics at the collegiate level, and therefore
must be declared eligible through the NCAA Clearinghouse. Parents are responsible for ensuring their
child is registered with the NCAA Clearinghouse by the start of the junior year and meets all eligibility
requirements.
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According to recent NCAA rule changes, students who have repeated a year during high school face
unique academic requirements to become eligible for NCAA Division I athletics. In short, they must
complete 16 core course requirements in four high school years, not including the fifth year of high
school. Thus, in order for a repeat high school student to be eligible for Division I NCAA athletics from
Miller School of Albemarle, she/he must do one of the following beginning in 2012-2013:
• Qualify for the NCAA’s Early Certification Program, available only to students who have repeated
their 11 th
grade year;
• Receive a waiver from their college or university after college matriculation; or
• Complete an approved online high school English course during the summer or outside of the
Miller School of Albemarle curriculum, according to NCAA standards.
The School will not make changes to individual course schedule outside of its core academic scope and
sequence to satisfy NCAA eligibility requirements.
Signature Athletic Offerings for 2012-2013
Miller School of Albemarle has two unique athletic offerings.
Miller School of Albemarle Endurance Program
The Endurance Program is a unique athletic opportunity. It will take advantage of Miller School of
Albemarle’s natural outdoor resources in an environmentally responsible manner and promotes healthy
diets and active lifestyles for students. The mission of the program is to grow a team into a highly
competitive junior cycling, running and triathlon program that will compete in USCF, USAT, Virginia Off-
Road Series and NORBA events. The team hopes to be a model in Virginia for future high schools to
follow in order to grow cycling, mountain biking and duathlon at the high school level. Miller School of
Albemarle Racing is a co-ed, three season, school sponsored sport that includes cross country, track,
road cycling, mountain biking and triathlon. The program is headed by Peter Hufnagel, a full time faculty
member at the Miller School of Albemarle.
Miller School of Albemarle Equestrian Program
The riding program at the Miller School of Albemarle teaches a variety of riding skills and concentrates
on its students’ sense of individual accomplishment and confidence-building relating to the equine world
and beyond. Cooperation with other riders and team riding skills are also incorporated into the
program. Students will move at his/her own pace and, as such, instructional sessions may be divided to
facilitate the learning process.
Students in beginning sessions will be able to attain basic riding skills and a strong familiarity with
horses. Intermediate students will strengthen their current skills, develop new skills, and progress in
their overall riding experience, mounted and on foot. All riders will develop a greater awareness for
equipment and horse care as well as safe practices in equine care and sport. The focus of the
instructional sessions will be on hunt seat equitation and safety. Participants will receive extensive barn
training covering basic veterinary skills and the exercise and care of horses. The season covers 8 weeks
in the fall. The program is headed by Elizabeth Brann, a full time faculty member at the Miller School of
Albemarle.
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STUDENT PROPERTY LOST AND FOUND
All property, including clothing, worn or brought to school, should be clearly marked with the student’s
name. The school cannot accept responsibility for the personal belongings of the students. Items
marked with a name will be taken to the Student Life office. Items left unclaimed will be donated to a
local charity immediately following Christmas break and at the end of the school year. Students should
not bring large amounts of money or valuable items to school.
SERVICE PROGRAM
Each student at the Miller School of Albemarle is expected to participate in our service program which is
held every other Wednesday afternoon beginning in September and running through April. Service runs
from 1:00 – 3:00 p.m.
• 8 th and 9 th
graders will remain on-campus and participate in on-campus service opportunities as
well as participate in some community service projects.
th th th
• 10 , 11 and 12 graders will select an off-campus service opportunity they will participate in
each service day throughout the school year.
• Service Wednesdays for this year will be: Sept. 26, Oct. 10, Oct. 24, Nov. 7, Nov. 28, Dec. 5, Jan.
th
16, Jan. 30, Feb. 13, Feb. 27, Mar. 27, Apr. 10, and Apr. 24 .
The Service Program will be explained in detail during the Service Orientations to be held in September.
After the orientation, students will then have the opportunity to select a service group. Service days are
a free seating day in the Dining Hall. (Students do not have to sit with their advisors on Service Days at
lunch, but students do need to each lunch in the Dining Hall and remain there until 12:30 p.m. if their
service group does not depart early. Cell phones ARE NOT PERMITTED DURING SERVICE on
Wednesdays.
Each student has a service commitment for the year and it is important that they attend service each
time it is held. Please do not schedule doctor’s appointments or early pickups on Service Wednesdays.
Service dates are listed on the school calendar for the year on the Miller website.
STUDENTS’ RIGHTS AND RESPONSIBILITIES
Student Leadership
Education encompasses more than just classroom learning. It is our intent to help our young men and
women develop their leadership potential and to practice those skills which will guide their success after
graduation. With this in mind, Miller students elect a Student Government Association President, Vice
President, Secretary, and Treasurer. These officers act as conduits for the exchange of information
between the student body and the School Administration. The Student President meets with the
Director of Student Life weekly and is called upon at morning assemblies for any announcements that
need to be made by the SGA.
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All students at the Miller School of Albemarle have a responsibility to demonstrate good leadership skills
at all times, but especially when interacting with younger students. When engaged in activities using
common resources (i.e., the library, gym, pool, lake, Bistro, etc.), older students will keep in mind that
they are always to set a good example for the younger students.
Students in leadership positions need to be aware that honor, major discipline infractions or a pattern of
discipline problems can jeopardize their leadership position and could result in the loss of their position
as an SGA officer, Resident Advisor, Class Representative, Honor Board Member, and Discipline Review
Board Member, and so forth.
STUDENT APPEARANCE
Personal Grooming for Students
Good health dictates that students maintain a daily hygienic schedule for showering and appropriate
toiletry, including deodorant, dental care and change of clothing.
Robes and footgear will be worn from rooms to the shower and back again in all residential areas of Old
Main, Wayland Hall and Haden-Hart Hall.
MILLER SCHOOL OF ALBEMARLE DRESS CODE FOR 2012-2013
Miller School of Albemarle adheres to a dress code for its students, not to control attire but, rather, to
instill in the students a sense of neatness, cleanliness, appropriateness, and pride in representing
yourselves and the School. For individuals or for the student body as a whole, rules regarding dress are
subject to immediate adoption or modification by the Headmaster or by the Director of Student Life or
her designee, in her sole discretion and without advance notice.
Girls
Pants:
• If pants have belt loops, a belt must be worn at all times during the academic day (from breakfast
until 3:20 p.m.)
• Any solid color of pant is acceptable (except white); print pants are acceptable
• Any material (except sheer, see through or denim)
• No Jeans (denim) or denim-like pants are to be worn during the academic day. Jeans are only
allowed after academic day and on Friday for seniors only as a senior privilege.
• Capri pants are acceptable except denim capris
• Cargo pants are not allowed (none of the pants should have large pockets, zippers and so forth
down the leg)
• Pants must sit on your upper hip or waist. No low riding of pants
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Skirts:
Shirts:
• Must extend to at least the top of the kneecap
• Any solid color is acceptable (except white); print is acceptable
• Skirts cannot have a slit in the back or the side
• Skirts must sit on your upper hip or waist. No low riding of skirts
• Skirt does not have to have belt loops. If the skirt has a belt loops, you must wear a belt with it
• Must be long enough to cover midriff when arms are raised from breakfast until 3:20 p.m.
• Must have a collar (oxford or polo style); shirts with no buttons do not meet dress code; shirts
with scooped necks and no buttons (with a tank top worn underneath) do not meet dress code
• If you are wearing two shirts the shirt underneath must not show
• Any color or material (except sheer or see through)
• Shirt cannot have writing on it other than a small emblem listing the brand name; no slogans or
advertising allowed on shirts during the school day
• Sweatshirts and sweaters can be worn during the academic day
Shorts:
• Must be Bermuda shorts (no exceptions) see picture→
• Shorts if they have belt loops a belt must be worn during the academic day
• Any color (except white); print or plaid are acceptable
• Any material (except sheer, see through or denim)
• Shorts must sit on your upper hip or waist. No low riding of shorts
• No cargo shorts (with big pockets, zipper and so forth down the leg)
Bathing Suits:
Shoes:
• Must be one piece and cannot be a thong. Girls should not loan bathing suits for two reasons.
(1) It is not a good practice for healthy hygiene. (2) What is appropriate on one body type may
not be appropriate on someone else.
• Tennis shoes, boots (except combat) and sandals can be worn during the school day. No shoes
should have higher than a 2 inch heel (no high heeled boots please!)
• Flip flops are allowed during the school day. Students are asked to use discretion about wearing
flip flops once the weather gets cold and when we are experiencing bad weather such as rain and
snow.
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Boys
Pants:
Shirts:
• Must have belt loops and a belt must be worn at all times from breakfast until 3:20 p.m.
• Any solid color of pant (except white); print pants are acceptable
• Any material (except sheer, see through or denim)
• No Jeans (denim) or denim-like pants are to be worn during the academic day. Jeans are only
allowed after academic day and on Friday for seniors only as a senior privilege.
• Pants must sit on your upper hip or waist. No low riding of pants
• Cargo pants are not allowed (None of the pants should have large pockets, zippers and so forth
down the leg)
• Must be tucked in all the way around from breakfast until 3:20p.m.
• Must have a collar (oxford or polo style with buttons)
• Any color or material (except sheer or see through)
• If you are wearing two shirts, both must be tucked in
• Shirts cannot have writing on it other than a small emblem listing the brand name. No slogans,
advertising or wording allowed on shirts during the school day
• Sweatshirts and sweaters can be worn during the academic day
Shorts:
• Shorts must have belt loops and you must wear a belt during the academic day
• Any color (except white); print and plaid are acceptable
• Any material (except sheer, see through or denim)
• Shorts must sit on your upper hip or waist. No low riding of shorts
Bathing Suits:
Shoes
Hats
• Must be swimming trunks
• Tennis shoes, boots (except combat) and sandals can be worn during the school day
• Flip flops are allowed during the school day. Students are asked to use discretion about wearing
flip flops once the weather gets cod and when we are experiencing bad weather such as rain and
snow.
Girls and Boys
• No hats, caps, bandanas, “doo” rags, wave caps, scarves or hoods are to be worn in buildings,
except in dorm rooms.
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Dress Attire
From time to time throughout the school year, special events will occur on and off campus. On such
occasions (which will be announced in advance) student will be expected to “dress up” to a standard
higher than the class day attire. The following is acceptable for special events:
Girls:
Boys:
Girls:
• A “dressy” dress that does not have a halter top or spaghetti straps. Girls need to have a slip if
the dress is not lined and is see-through. The dress should not be low cut or revealing in the
front
• Skirts (to the knee) and a nice blouse (not sheer or see-through) are acceptable. Again, a slip is
needed if the skirt is not lined and see-through
• Dress slacks are acceptable
• Senior girls graduate in white dresses (not ivory or off-white). This will be discussed in detail (the
type and style of the dress) once school begins
• Khaki colored trousers with a leather belt that fits
• Solid color leather shoes
• Clean socks
• Collared dress shirt (long or short sleeves) fully tucked in
• Tie (good taste and appropriate length)
• Seniors must wear a navy blue blazer
• Underclassmen may elect to wear a navy blue blazer
Clothing during Non-Academic Times
(Weekdays from 3:20 p.m. until 10:00 p.m. and on weekends)
• Jeans are acceptable (no tears, holes, studs, fraying, etc.)
(Note: These rules also apply for jeans worn by seniors during the academic day on Thursdays)
• Skorts must be mid-thigh
• Skirts must extend to the top of the kneecap
• No white sleeveless t-shirts (known as wife beaters) should be worn
• Halter tops, spaghetti straps, and revealing shirts cannot be worn
• No shirts showing midriffs are allowed
• Pajama pants/nightgowns are only to be worn in the dorm. They are never allowed in the dining
hall or Bistro – even on snow days
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Boys:
NOTE:
• Jeans are acceptable (no tears, holes, studs, fraying, etc.)
(Note: These rules also apply for jeans worn by seniors during the academic day on Thursdays)
• Shirts (for boys) must be worn at all times except at the pool and during organized games of
“shirts and skins” on the fields or in the gym. Boys should not be walking around campus or be in
campus buildings without shirt
• No shirts showing midriffs are allowed
• Pajama pants/nightgowns are only to be worn in the dorm. They are never allowed in the dining
hall or Bistro – even on snow days
• All clothing, regardless of the time of day or expectation of attire, must be properly fitting; this is
not too tight, binding, revealing, or overly loose or baggy
• Clothing with inappropriate advertising, inappropriate images, vulgarity, slurs or obscenities are
not allowed at anytime
Girls and Boys:
Hair
Boys:
Dining Hall Attire
• No sleeveless shirts are allowed in the dining hall (except for students who are in a school
athletic uniform, (for away games or eating dinner right after a home sporting event)
• Shirts must be tucked in (all away around) at all times for all meals in the dining hall
• No pajama pants/nightgowns at anytime!
• Boys must be clean shaven each day. Beards and mustaches are not permitted
• Sideburns are not to extend below the earlobe
• Hair cannot touch the collar
• No bizarre haircuts and the color of the hair must be natural
• Hair should be clean, combed, and out of the eyes each day
• No student may cut or color another student’s hair without permission from the Dorm Director
A student who choose to defy the School’s standards by styling his or her hair in an extreme or bizarre
fashion will not be allowed to travel off campus to represent the School on academic, social or
athletic trips, nor will he or she be allowed to attend home athletic contests or social events by the
School, until such time as the hair once again meets the School’s guidelines.
\
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Girls and Boys:
Body Piercings
• During the academic day (breakfast until 3:20 p.m.) girls can wear one pair of earrings (one in
each earlobe).
• The following are not permitted; Ear gauges, plugs, tapers and barbells.
• No other piercings are allowed. Covering additional piercings on the ear of face area with tape or
band-aids is not acceptable. Nose, tongue or cheek piercings are NOT allowed.
• Under no circumstances are students to self-pierce or pierce another student’s ears or other
body parts.
Girls and Boys:
Tattoos
• Miller School of Albemarle discourages tattoos/body art/brands. If you do not have any tattoos,
don’t plan on getting any if you are enrolling at Miller School.
• No tattoos/body art/brands are allowed on the head, face, neck or scalp. Tattoos elsewhere on
the body, should not be excessive, obscene, and sexually explicit or advocate or symbolize sex,
gender, racial, religious ethic or national origin discrimination. In addition, they cannot advocate
or symbolize gang signs, extremist groups or drug and alcohol use. Such tattoos would have to
remain covered at all times.
“MILLER DAYS”
Properly fitting jeans or cargo pants without large outside pockets are allowed along with Miller School
of Albemarle T-shirts, collared shirts and crewneck sweatshirts when “Miller Days” or “dress down” days
are announced. (These will be announced in advance)
Dress for Athletic, Community Service and Activities off Campus
For those who are practicing for, or competing in, or traveling to an athletic event, proper attire during
such periods will be at the discretion of the coach or faculty member supervising each particular team or
gathering of students.
For those who are engaging in Wednesday afternoon service activities or clubs, proper attire during such
periods will be at the discretion of the faculty member supervising each particular service group or club.
For school-assisted or school-sponsored weekend recreational trips off campus, relaxed attire will apply.
Duty Team Chiefs have final say regarding appropriate dress for off campus outings. For mixers offcampus,
attire will also be at the discretion of the Duty Team Chief with input from the Director of
Student Life. Regardless of any decision of the Duty Team Chief, students must remember that on any
Miller School of Albemarle outing- from field trips to mall trips to mixers at other schools – they are
ambassadors of the Miller School of Albemarle and should look and act appropriately.
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SHOPPING
We were able to find clothing that meets our dress code at the following retailer: Gap, French Toast, JC
Penny, J Crew, Lands End, LL Bean, Marshall’s, Old Navy, Target, TJ Maxx, Sears, Express, American
Eagle, Pacific Sunwear, Aeropostale, and Wal-Mart. Students who are not in dress code will not be
allowed to attend class. The time missed from class for a dress code violation will not be excused.
PERSONAL SAFETY AND HEALTH/EMERGENCY
Fire Alarms and School Emergencies
When the fire alarm sounds, students should leave their classroom without taking and leave the building
through the specified exits. Students should stay with their own classroom group and teachers while
leaving the building. Once in the designated safe area, teachers will take roll. Students learn and
practice procedures to follow in the event of a tornado or intrusion.
Thunder and Lightning: Our 30-Minute Rule
• If you hear thunder in close proximity or see lightning, head to a building immediately!!!
• At the first sign of an electrical storm, either thunder in close proximity, or lightning, all students
must leave the playing field, pool, lake, hiking or biking trails, or any other outdoor area and
proceed to the nearest building and enter the indoors immediately.
• Students are to remain indoors until receiving permission from a faculty or staff member to go
outside – a minimum of 30 minutes after the last lightning strike or thunder boom or longer at
the faculty/staff member’s discretion.
Campus Hazards and No-No’s
(What is an Out-of-Bounds Area?)
Areas that are out of bounds are sometimes marked with white flags; these are areas in which a student
is not permitted at any time without express permission from a faculty/staff member.
Here are some examples:
• 4 th
Floor of Old Main (except the two classrooms) & Dance Studio (when in use)
rd
• 3 Floor of Math Building
• Areas behind the Alumni Gym, Tractor Shed, and Math Building
• Behind Wayland Hall
• Weight Room (unless properly supervised)
• In or beyond the Lily Pond
• Mailroom in the Main Office
• Computer Server Room
• School Laundry Room (next to Student Launderette)
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• Administrative Offices (when no one is present)
• Areas beyond the first Faculty Home (house right after Old Main) south of Old Main
• Farmland next to Miller School of Albemarle except for school-sponsored activities
• Dining Hall except during meals
• All areas across Miller School Road (Rt. 635) and Dick Woods Road
• Any fire escape – except, of course, in case of fire
Lake Rules
• NO ONE swims at the lake without a faculty member, duty team member or coach present at all
times. (Note: When using the rope swing at the lake…no flips or upside down maneuvers, one
person at a time on the rope swing and no swinging back to land on the rope. You swing out
over the lake on the rope, drop in the lake once you are over the water and then swim back to
land.)
• NO ONE takes out the canoes/boats without adult*supervision at all times. Life jackets must be
worn at all times while boating or canoeing, etc.
• The lake is off limits when there is ice on it.
• There is no overnight camping at the lake unless it is under the supervision of an adult Miller
faculty/staff member.
• If you wish to walk down to the lake:
---You must at least be in pairs or group
---You must check out with the duty team
---No one is allowed at the lake at dusk/after it is dark
---You must check back in with the duty team when you return. You can’t tell another student to
check in for you. YOU MUST CHECK BACK IN “IN PERSON”
---If you have visitors on campus, they need to check in with the duty team UPON arrival. They
can then visit in 3 places
1. Bistro porch
2. Bull Ring
3. The main foyer of Old Main
***The lake is not an option for visitations.
(*Note: An adult is defined as a faculty member, duty team member or coach who works at Miller…not
an 18 year old student who attends or did attend Miller School of Albemarle.)
Swimming Pool Rules
• Students may not enter the fenced pool area unless there is a faculty member or qualified
lifeguard on duty
• Running or horseplay in the pool area is forbidden
• Food, bottles and cans are not allowed in the pool area
• Students should not allow animals into the pool area
• Diving is allowed only in the deep end of the pool
• Students should never “throw or push” other students into the pool
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Other No-No’s
• Students may not go barefoot at anytime or place on campus. Flip flops should also be worn to
and from the swimming pool or lake
• No running or horseplay is permitted in any building on campus
• Hitchhiking is not permitted to or from the Miller School of Albemarle
• Students are to return to the lighted areas of the campus before dark
• Do not throw trash down on campus. Use the trash receptacles!
• Food orders for delivery to campus cannot be ordered from Sunday at 3:00 p.m. through Fridays
at 5:30 p.m. On Fridays and Saturday food orders can be placed until 10:00 p.m. The duty teams
must be notified when an order is placed. Students ordering from Wayland Hall dorm should
meet the delivery person on the front porch. The delivery person is not to enter the dorm.
Those ordering from Old Main should meet the delivery person at the north steps or in the main
foyer. Students should only place food orders in their own name. Personal food orders are not
paid for with duty money. Advisors are free to place food orders for their advisees for special
occasions at lunch. However, advisors need to make sure the food staff in the kitchen is aware of
any such changes for the lunch count in advance
Bicycles
• Students, whether day students or boarders, are required to wear certified bicycle helmets at all
times when riding their bikes. Any student observed riding a bike without a helmet will have
his/her bike confiscated until such time as he/she produces a helmet
• Bicycles may be used only on School property and in authorized areas. Students may not ride on
any public roads
• When riding on bicycle trails, students must follow the rules for trail riding including the
following: leave no trace, control your bicycle, always yield to walkers on the trail, never “spook”,
frighten, or harass animals
• Students may not borrow other students’ bicycles without express permission from the owner
• The School does not provide storage, security or covered facilities for bicycles, and is not
responsible for any damage to bikes that are stored or used on the campus
• A student who abuses any of the rules pertaining to bicycle use may lose the privilege of riding a
bicycle on campus or have the bicycle confiscated
• Students participating in the Endurance Program will have their bikes stored in the Endurance
Program Facility Room
Rollerblades, Scooter, and Skateboards
• Protective headgear must be worn at all times
• Skateboards, rollerblades and scooters may be used only in designated areas
• A student who abuses any of the rules which are developed and pertain to use of skateboards,
rollerblades or scooters may lose the privilege of using them on campus
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DORM ROOMS
• One of Miller School of Albemarle’s goals is to provide a comfortable living space for each
student
• Students are responsible for any damage to their rooms and furnishings
• Any damage will be repaired and the appropriate student’s account will be billed
• Students will sleep in their own rooms and beds
• Students will not enter another student’s room without that student being present
• Furniture cannot be relocated from one room to another
• Within each room, furniture shall not be moved, without express permission of the Dorm
Director
• No pets of any kind are allowed. (This includes fish, hermit crabs, etc.)
Electrical Appliances and Accessories
• Appliances such as stereos, small refrigerators, hair dryers, clock/radios, fans and computer are
authorized for reasonable use in student rooms. Hair dryers must be unplugged before leaving
your room
• Individual possession, use, or control of televisions, 2 way radios, DVD players, VCRs, electric
irons, hot plates, rice cookers and beepers are not permitted. Possession of these items will
result in their confiscation by the Dorm Director and shipment home, at the student’s expense.
(Ironing rooms are made available in each dorm but cannot be done in individual student rooms.)
• Camcorders are to be turned in to the Dorm Director upon arrival to campus. Camcorders are for
use only during designated, agreed upon times
• Web cameras are permitted but must be used appropriately. Misuse of webcams will result in
loss of this privilege
• Stereos, radios, or any sound reproducing items should be used with headphones; external
speakers may be used as long as the noise does not infringe upon another person’s privacy or
disturb study time
• Walkman radios, MP3 players, IPods, and handheld video games are NOT ALLOWED during the
academic day, even between classes
• We encourage students to discuss whether the noise level infringes “upon another person’s
privacy”, but the final authority rests with the Dorm Director
• Radios or stereos are not permitted to be on during class time or assemblies
• No appliances can be left “on” and unattended. Any items left on in your room once you have
left for the class day, is cause for a failed room inspection for the day
Special Note: Stereo/CD players, etc., are not to be heard outside of the student’s room. If a student fails to
turn down his/her stereo/CD player after being asked to do so by a faculty or staff member or by an RA, then
the equipment may be confiscated. First offense: a period of one week. For the second offense, it will be
confiscated for a period of three school (does not include 74 holiday periods) weeks. After the third offense,
the stereo/CD player will be subject to rules regarding confiscation, and will be shipped home at student’s
expense.

Dorms during the Academic Day
Boarding students are not allowed to return to their dorms during the academic day. Residents of Old
Main cannot return to their dorm rooms between classes, during TAB or at lunch time. All boarding
students will be provided with a locker or a cubby at Old Main to use during the school day for
textbooks, notebooks, and so forth. If a situation arises during the school day and a boarding student
must return to the dorm, they will need to located either their dorm director, Mr. Braxton, Mrs. Cason
or Mrs. Tyler in order to assist them. Dorms re-open to students at 2:45 p.m. each day. On Service
Wednesdays, dorm will be available starting at 12:30 p.m. to allow students to change their clothes (if
necessary) for their service obligation for the afternoon.
Reminder: Day students are not allowed in the dorms at anytime! This includes the senior/honor rooms
on the main floor of Old Main since these are dorm rooms. Students need to use the north hallway that
runs past these rooms but should not be stopping in these rooms to enter or to visit.
Room Inspections
• Rooms are to be kept to the standards of the Dorm Directors
• Room inspections are done daily in all dorms
• Rooms will be kept clean and may be inspected at any time, including weekends, and for any
reason
• No leave request will be issued until and unless a student’s room passes inspection, during the
weekdays
Room Standards for Room Inspections
• Floors will be swept daily and kept free of clutter (books, clothes, etc.)
• Floors will be mopped at least once a week
• Trash cans must be emptied daily with a clean trash bag. They will need to be kept clean
• Window ledges will be dusted and wiped off on a daily basis
• Wooden ledges in room must be kept dust and dirt free
• Beds are to be made each morning and bed linens are to be washed weekly
• Lockers and wardrobes must be locked
• Desktops must be orderly and not cluttered
• Neat and legible nametags will be maintained to the satisfaction of Dorm Directors, on all room
doors or casing to identify the occupants in each room
• Dirty clothes and laundry will be kept in laundry bags
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Room Conditions and Decorations
• With the Dorm Director’s permission, posters and pictures in good taste may be hung on walls.
Students may not use screws or nails in the walls. Please use poster putty or tape. No posters or
other items in bad taste including, without limitation, those suggesting or depicting drugs,
tobacco or alcohol, may be displayed in rooms. For example, posters or flags suggesting
violence, bigotry, nudity or misanthropy may be proscribed by the Dorm Director. “Good taste,”
again, is within the judgment of the Dorm Directors. Students must consult the Dorm Directors
before attaching anything to the walls in the dormitories, to be certain that the walls are not
damaged in any way. Wall hangings (if used) must be flat against a wall and cannot be hung
down the center of a room due to fire code regulations. Christmas lights (if used) must be the
type of lights that have a fuse and must run along a wall (not down the center of a room.)
Christmas lights must never be left on when a student is leaving for an extended period of time.
Lights or fans left on in a room will cause a student to fail room inspection. No Christmas lights
may be wrapped along the framework of the bed or furniture
• Students are not to tamper with the sprinklers, electrical sockets or plugs or with the pipes in the
rooms. To do so constitutes a serious safety violation, is a major offense, and may result in
suspension. Nothing should be hung from the sprinklers pipes in the ceiling of dorm rooms
• Students are responsible for the condition of the furniture and items in their rooms. (This
includes putting stickers on the furniture or cuttings in the wood.)
• Requests for repairs are to be submitted to the Dorm Director who will review them with the
Director of Operations
SECURITY CAMERAS
PLEASE BE AWARE THAT MOTION-SENSITIVE DIGITAL CAMERAS MONITOR THE DORMS IN THE
HALLWAYS AND COMMON AREAS (NOT INDIVIDUAL ROOMS OR BATHROOMS.) THESE CAMERAS
ALSO MONITOR ENTRY WAYS TO THE DORMS AND OUTSIDE WINDOWS OF THE DORM BUILDINGS.
HEALTH AND SAFETY ISSUES
Who Do I Go See When I’m Sick?
The Student Health Center is staffed by nurses on premise from 6:30 a.m. until 6:00 p.m. The nurse on
duty may be reached on weekdays until 5:30 p.m. by calling the School at (434) 823-4805 Ext. 226 during
business hours. After 6:00 p.m. and on the weekends, the Duty Team Chief should be contacted at (434)
531-4967.
How does the Student Health Center work?
The Miller School of Albemarle Student Health Center is comprised of two parts: The Infirmary and the
Nurse Clinic. Students report to the clinic to receive their morning and afternoon prescription
medications and are expected to be on time. Students also go to the clinic to be evaluated when they
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are feeling ill or are injured, or have any health questions or concerns. Students who are not able to
attend classes or athletics due to illness, or need more supervisory nursing care may be required to stay
in the infirmary. If a student checks into the infirmary and remains there for more than one class period,
he/she must remain under the nurses’ care, in the infirmary, until 5:00 p.m. that evening. If a student is
in the infirmary for any length of time he/she may be restricted from evening activities or trips. It is the
nurses’ discretion as to when that student may check out. STUDENTS MAY NOT CHECK THEMSELVES
INTO THE INFIRMARY, AND MAY ONLY STAY OR LEAVE WITH THE NURSE’S ORDERS. TEACHERS MAY PUT
STUDENTS IN THE INFIRMARY IF THE NURSES ARE GONE.
Miller School of Albemarle will continue to have Dr. James Ogan as our doctor who comes on campus on
Monday and Thursdays as needed. (Dr. Ogan has a private practice, Charlottesville Pediatric and
Adolescent Medicine, in Charlottesville. His office number is (434) 296-8666 or he can be reached via email
at jimogan@ivyhealth.com)
Medical forms are extremely important! Miller School of Albemarle policy states that each student must
have on file a Release to Treat form, a health insurance form, a Student Health Record form, a
Physician’s Health Record form, and immunizations records showing that all immunizations are up-todate.
ALL STUDENTS, new and returning, must fill out the Release to Treat and Insurance forms.
Students should receive physicals before arriving at School. If the Release to Treat, Immunizations, and
School Physical forms are not on file, School policy prohibits students from participating in any athletic
activities, or any extra-curricular activities or trips occurring off-campus.
If students are referred to medical specialists for any reason, these appointments will be scheduled by
the nurse and transportation will be arranged for a fee. Parental permission will be obtained before the
student goes to these appointments.
Miller School of Albemarle will attempt to arrange for a driver to transport students to medical
appointments. However, parents are encouraged to make arrangements for appointments and
transportation during holidays and weekends. If transportation is provided by Miller School of
Albemarle the charge is $10 for appointments in Crozet, and $25 for appointments in Charlottesville.
Parents will be billed for these charges.
The School has an obligation to our students and their parents concerning student health. Therefore, all
prescription medications will be turned into the nurse by parents or guardians, to be kept in the Nurse’s
Clinic. The label on the medication container must match exactly the doctor’s script requiring how
medication is to be given. If there is a change in direction as to how the medication is given, a change
order on letterhead signed by the prescribing physician is required. A fax is acceptable. No change
order for class II medications is taken verbally or from a student. A written script is required for Class II
medications and only the original may be filled at a Pharmacy. Often parents will mail a student’s
medications to the School. Medications should be mailed to the attention of the Miller School of
Albemarle Nurse. When a parent brings medication to the School, he/she must give the medication
directly to the nurse or Duty Team Chief. Medication should never be given to the student or packed in
the student’s luggage. The School will not release medications to a student who is traveling home on a
weekend leave. Medications must be handed off to a specified adult. The only exceptions are
prescription skin creams for acne or rashes, and medicines dealing with diabetic or asthmatic conditions,
and then only when these are registered with the nurse. We ask parents and guardians to bring or mail
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these prescription medicines directly to the nurse; do not send them in the custody of your student.
“Over the counter” or “patent” medicines such as Tylenol and cough drops are kept in secure areas in
each dorm and will be dispensed as deemed appropriate by the duty staff. Students are not permitted
to keep such medicines in their possession. It is the student’s responsibility to get his or her prescription
medications in the clinic at the scheduled times, which correspond with meal times, listed below:
(Please Note: these times are subject to change: however, students will be notified if changes are made.)
Monday through Friday Saturday and Sunday
7:05 to 7:55 a.m. 8:15 to 9:00 a.m.
5:45 to 6:15 p.m. in the Dining Hall 5:30 to 6:00 p.m. on Saturdays
6:00 to 6:30 p.m. on Sundays
Bedtimes, as well as weekend medications, are packaged by the nurse to be dispensed either by the
Duty Team Chief or a member of the Duty Team.
Under no circumstances will students keep medication in their rooms, other than listed above or except
for students with Typle I diabetes. Students with diabetes should have a mini refrigerator in their dorm
room in order to store medication. It is highly recommended that these students carry a glucometer
with them at all times, as well as a form of ready available sugar. Glucose tablets may be the easiest
way to do this. Students with Type I diabetes must keep a log to review with the nurse on a weekly
basis. This is in order to compute average weekly blood glucose levels to ensure that levels are within
the target range. The student supplies his/her insulin and glucogan. Glucose tablets are always
available in the clinic, as well as glucometer, lancet and insulin syringes.
Prescription Medications
We highly recommend that prescriptions be filled and refilled by the parent at the home pharmacy and
hen given to the nurse or duty team member or mailed to the school nurse. It is important to make sure
there is no gap between current prescription and the refill. The nurses will make every attempt to notify
you at least one week before the refill is needed.
If you are unable to fill a prescription, the nurses can have it filled at Parkway Pharmacy in Crozet (434-
823-6337). However, they must have the prescription and currant insurance information. The cost for
the medication will be billed to your account. There will also be a charge for picking up the
prescriptions.
Student Injuries
Occasionally, a student’s ability to participate in a school-affiliated athletic or other event will be
affected by illness or injury. The School reserves the right to prohibit, restrict, or limit a student’s
participation in any such event as a result of injury or illness which, in the sole discretion of the
authorized School official, may negatively impact the safety or well-being of the individual student, the
School community, or those against whom the student may compete. Please remember, however, that
parental permission for participation when injured does not require the School to allow such
participation.
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Individual Counseling Services on Campus
Another service that is available at the Miller School of Albemarle includes services from a licensed
clinical psychologist who is available for individual therapy on a weekly basis at the school. Dr. Philip
Dupont of Poehailos, Dupong and Associates is our psychologist who comes on campus. You can view
information about Poehailos, Dupont and Associates at their website at www.Pdakids.com.
Dr. Dupont, along with his associates, make up a multidisciplinary team of licensed experienced
professionals who provide counseling, high quality assessments, consultation and family based
treatment services.
There is a charge for the counseling session that is covered under most insurance plans. All counseling
sessions with a student are confidential. If you are interested in this service for your child, please
contact either one of our Registered Nurses, Debbie Hackett or Anne Wilkerson at 434-823-4805 Ext.
226 to discuss making the necessary arrangements.
LIFE SAFETY AND FIRE
Due to the inherent dangers of fire, students will have no open flames or hot burners anywhere in the
buildings. This includes candles, incense, matches, lighters, etc., and, of course, smoking materials.
Open flames are not permitted at any location on School grounds except with the supervision of a
faculty or staff member.
The fire extinguishers located throughout the buildings are not to be tampered with or discharged for
any purpose except to extinguish a fire. Playing with fire extinguishers is a serious safety and disciplinary
violation.
The fire alarm systems located in the buildings are comprised of smoke and heat detectors, alarm pull
stations, horn strobes, and enunciator panels. None of these components are to be touched or
tampered with at any time except in the case of fire. The pull stations are located close to all exits and
should be pulled if there is just cause. Again, playing with the fire alarm equipment is a serious safety
and disciplinary violation. Section 18.2-212 of the Code of Virginia makes it a Class 1 misdemeanor
(max. punishment of 12 months in jail, or fine of $1000, or both) to maliciously activate a fire alarm in
any school. Fire alarm drills will be carried out throughout the school year to acclimate students with
the sound of the system, proper exits to use, and the strict monitoring of proper behavior. When an
alarm sounds, students, faculty, and staff, will file from their room quietly and in an orderly manner,
gathering with their class group and teacher. Roll call is taken by the teacher. NO ONE will re-enter any
buildings until cleared to do so by an Administrator, or in the event of a real fire, by fire department
personnel. Members of the duty team will make regular rounds of the buildings and grounds and verify
compliance with fixed rules as well as common sense safety practices.
What Do I Do If There Is A Fire?
During normal School hours, report emergencies or fires to the nearest faculty/staff member. After
hours, report them to a duty team member or RA. Therefore, the School will endeavor to follow its
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Crisis Management Plan, which may include the dispatch of runner to all floors to ensure evacuation of
all personnel and students.
During fire emergencies or drills, all personnel and students will assemble by class on the upper field
below Old Main, or by the President’s house, and the class teacher or RA will take a roll call. No one will
re-enter the building until cleared to do so by the Fire Department or the Director of Operations.
Roadways will be kept clear to allow for passage of emergency vehicles.
Fire Protection System
A pulsating alarm will signal fire drills. If the sprinkler system activates, the alarm will ring continuously.
Questions regarding the School’s Crisis Management Plan should be referred to Mrs. Stewart and the
School Safety Committee.
WEEKENDS…WHAT’S GOING ON?
Friday after sports until Sunday at dinner time is a period of time where we want our students to be safe
and have FUN!!!
• We want to encourage as much participation in our weekend activities as possible
• During the week there are sign-up sheets posted on the board outside on the Director of Student
Life’s Office. It is your job as students to sign up for some outings and then go enjoy them
• Look for weekend activities posted outside the Student Life Office after sports on Friday
afternoon
• Day students may also sign up for off campus outings. You must pay your own way, however,
and may have to make transportation arrangements if there are a limited number of spaces on
the Miller buses. On the Miller buses, boarders have priority on weekend activities
• If you have ideas of activities for students to do on the weekend, contact Mrs. Cason, Director of
Student Life or your class representative
What if I want to go home for the weekend?
• If you want to leave the Hill, a Leave Request Form must be completed and approved before you
may leave on a non-School sponsored event, including trips with your parents/guardian
• THE LEAVE REQUEST FORM MUST BE TURNED IN BY 1:00 P.M. ON WEDNESDAYS. This is the
responsibility of the students! Make plans in advance. Parent’s permissions to support the
student’s leave request must be emailed or phoned in by NOON ON THURSDAYS of each week to
Mrs. Tyler. The Student Life Office will not contact the parent for permission for the leave
request. We do not grant “standing” permissions
• Day passes follow the same procedures and require the same Leave Request Form.
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• Boarding students need to fill out a leave request to go to homes on campus at the Miller School
of Albemarle. Students are NOT PERMITTED to be at these houses without the appropriate leave
request in place in advance. No exceptions!
• Incoming faxes with parent permission will be received by the DSL until noon on Thursday. These
are required each week you desire to leave campus. This is to ensure that your parents know
where you will be when off the School campus
• If a student leaves without the appropriate Leave Request Form completed and approved, or fails
to sign out in the Leave/Pass Log Book in the presence of a staff member, the absence may be
considered “absent without official leave.” A disciplinary matter
• All students should have on file a Motor Vehicle Leave Form completed by their parent/guardian
and detailing with whom they may leave campus. Students are responsible for understanding
the contents of this form
• Restrictions are Restrictions! If you have Weekend Detention or demerits to work off, you may
not leave until these tasks are completed
• The restriction week ends on Wednesday, so if you have not completed your tasks by 6:00 p.m.
Wednesday of that week, you will be on the Hill for the weekend
• Weekend leaves do not begin until after sports on Friday and ends at dinner (6:00 p.m.) on
Sunday. Don’t be late for Dinner!!! Leave your weekend location with sufficient time to account
for “unexpected delays” like heavy traffic
FIVE DAY BOARDING STUDENTS
Five day boarding students should sign out with the duty team by 6:00 p.m. on Friday evening and
return by 6:00 p.m. on Sunday evening. It is important that they return on Sunday night. Five day
boarding students are required to complete a “FIVE DAY BOARDER ACTION SLIP” by 1:00 p.m. each
Wednesday to indicate what their plans are for the weekend (are they leaving by 6:00 p.m. on Friday,
not leaving until Saturday, or staying for the weekend, etc.) This slip must be completed each week by
Wednesday and turned in to the Assistant Director of Student Life. Students will be charged for any
additional nights they stay on campus (beyond the 5 days) and any activities they may participate in on
Friday, Saturday or Sunday (before 6:00 p.m.). The charge for each additional night on campus is
$100.00 per night. If 5 day boarders have to stay on campus for sports or other school obligations
(games, drama, SAT’s, etc.) there is no charge to the student.
GENERAL INFORMATION
Dining Hall
The Dining Hall serves as a place for students to meet and dine with their friends and Advisors. It also
serves as a “classroom” to teach our students valuable lessons in social interactions. A relaxed meal
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allows students to enjoy taking with friends, but also ensures an appropriately calm atmosphere.
Advisors, RA’s and staff will direct students toward such appropriate conversational levels.
A boarding student’s presence is required at all meals Sunday evening through Friday lunch. Students
will each nourishing food in the Dining Hall. Filling up on junk food at the expense of nourishment will
not be allowed. Students must remain at lunch for a minimum of 20 minutes each day (until the first
bell.) No food or beverage of any sort is to be taken from the Dining Hall or kitchen by any student with
the exception of a piece of fruit. Unless with specific permission, no student is permitted to be in the
kitchen at any time.
At a signal, usually a small bell, all students will stand and remain quiet for a blessing, to be lead by a
student or faculty member at the commencement of lunch. Anyone making announcements in the
Dining Hall will need to use the microphone in the back of the room so that everyone can hear.
Chapel Decorum
Though used for a variety of programs, the Chapel is consecrated church building. Appropriate dress
and behavior are expect and shall be consistent with the Chapel being a House of God. Food and drink
are not permitted in the Chapel at any time. Students should never have their feet on the pews or step
over the pews. This applies to students, faculty and staff. Al students and faculty making
announcements during the chapel program will need to come forward to use the microphone.
Library
• Students may check out books for three weeks
• Books may be renewed as needed as long as someone else has not reserved them
• Students may check out magazines, other than the most current issue
• Materials are checked out at the computer at the main desk. If for some reason on one is
present to check out your book, you may sign it out on the clipboard on the desk, giving your
name, the name of the book, the bar code, and the date
• Materials that do not have a bar code may be sign out on the clipboard on the main desk
• Materials that are lost or destroyed will be charged to the student’s account for the cost of
replacing those materials
• If a book is lost, it should be reported to the librarian immediately
• Computers in the library are hooked unto the School’s network. They perform the same
functions as those in the computer room. In addition, they have CD-ROM drives. Personal
computer games may not be played on them
• Personal laptop computers may not be hooked up to the Millerschool.Net system at any time
• No food, drinks or chewing gum are allowed in the library at anytime!
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DRY CLEANING
The cost of dry cleaning other items will be charged to the student’s account. Students who have items
that need dry cleaning will coordinate with his/her Dorm Director, and a time will be set up for turn-in
and return. Normally a two-day service can be expected. Items requiring dry cleaning do not need to be
marked with student identification.
On-Site Laundry Service
LAUNDRY SERVICE
We will continue with our on-site laundry service this year. To wash, dry and fold a load of clothes will
cost $8.50 per bag. Turnaround time for turning clothes in and getting them back is around 2 days.
Students may sign up for this service through their dorm directors.
Self-Service Laundry
New Commercial grade washers and dryers have been installed in the dorms and general laundry room
in the Canteen Building. A load of laundry will average from $3.25 - $3.50. A coin machine has also been
installed. Students are reminded when doing laundry:
• Do not leave clothes for long periods of time in the laundry area
• Students need to keep the areas clean and neat
• If you are unsure how to use the machines, please check with your Dorm Directors.
DORMS AND FACILITIES
Dorm Life at Miller School of Albemarle
Depending on their age and gender, “home” at Miller School of Albemarle for our boarding students is
one of three residence halls.
Wayland Hall is our residential hall for girls in grades 8 - 12. Wayland Hall is located just north of our
gymnasium and adjacent to an attractive green space. Mrs. Cason is the Dorm Director at Wayland Hall.
She is assisted by Mrs. Tyler. Mrs. Cason and Mrs. Tyler plan all activities and set all policies and
procedures applicable to dorm life at Wayland Hall. Typically, Mrs. Cason will honor one or more upper
school students by choosing them to be Resident Advisors at Wayland Hall, students who are selected
based on a number of factors important to the efficient operation of a dormitory.
Old Main serves as the dormitory for our male boarding students. Most of these students live in the
rooms on the ground floor of Old Main, although certain rooms on the foyer level of Old Main also
serves as living space. Governance in Old Main is overseen by Mr. and Mrs. Tommy and Jessica
Landseadel, who lives in Old Main as well as Mr. Richard Bard, Assistant Dorm Director who also resides
in Old Main. Mr. & Mrs. Landseadel and Mr. Bard, together with Mrs. Cason, are charged with enforcing
all rules and regulations applicable to Old Main boarders. Student Resident Advisors are also used at Old
Main.
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From late afternoon through lights-out weekdays and on weekends, groups of adults provide
supervision at Miller School of Albemarle. These are our “duty teams.” Together with the adults
referenced above, Duty Team members possess full power and authority to make decisions relating to
dorm life, policies, and procedures during the hours when they are on duty in Wayland Hall, Haden-Hart
Hall or Old Main.
• Dorm and common areas (including lounge areas) are for the benefit of all boarding students,
and it is incumbent upon everyone to maintain them in neat and good order
• Dorm assignments will be made each day to facilitate the cleaning of the common areas
• Students will be assigned to clean up around the buildings on a daily basis
Alumni Gym
Constructed over 40 years ago, Alumni Gym is named in honor of the many former students who
labored long and hard to raise the funds necessary to build the facility as well as to assist with its actual
construction. Alumni Gym features one of the few remaining all-wood, random-length paying surfaces
in Central Virginia. At considerable expense, this surface was refinished and repainted in December,
2000. Please be advised that all rules pertaining to the care and use of Alumni Gym will be strictly
enforced, so be sure to familiarize yourself with the rules. They will be posted at the gym. Alumni Gym
is dear to the hearts of many Miller School of Albemarle graduated and, thanks to recent efforts, is in
tremendous shape. Let’s keep it that way!
COMMUNICATIONS
Student Mail
Mail is picked up and distributed daily (except on weekends and holidays).
The Student Mailing Address is:
[Name of Student]
Miller School of Albemarle
Student’s Dorm (Old Main or Wayland Hall)
1000 Samuel Miller Loop
Charlottesville, VA 22903
Boarding students should check their mailbox located in Mrs. Cason’s Student Life Office at least once
per day.
Student E-Mail
Students may receive E-mail through the computers in the library or their personal computers.
The E-mail address is: @millerschool.org
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• Every student has a different login. Parents should check with their student for his/her correct
login
• Please review and adhere to the Acceptable Use Policy in this Handbook
• The School takes no responsibility for e-mail systems being operable, but will make every effort
to utilize reliable servers
Wall Telephones
• Wall phones are available in both dorms for students to use. Phones are turned off at 10:00 p.m.
Sunday through Thursday and at 11:00 p.m. on Friday and Saturday. Local calls and long distance
and calls to Canada are free. All International calls will require you to have a long distance calling
card
• Beepers/Pagers are not permitted on campus
• No cell phone or stand alone hotspot devices allowed
• No student will borrow from or loan another student a personal calling card
• Student hall phones are located in dorms are controlled by an off/on switch. Hall phones are
turned off during study hall
• Students are not permitted to receive or place calls during study hall, while academic classes are
in session, or after lights out without specific permission. Students may make phone calls with
permission in the mail office between 3:20 p.m. and the beginning of sports. For day students,
please make the necessary arrangements each day at home for pick up so that a call home every
day is not necessary
• Inappropriate language on the phone will result in demerits and possible restrictions on using the
phone
International Long Distance Calling Cards
For International calls Miller School of Albemarle encourages parents and guardians to investigate the
type of telephone calling card that is restricted to certain numbers. Sometimes called “phone home”
cards, several companies have them. The person placing the long distance call may call only a certain
number or numbers. If the card or account number is found by or given to another, only those
authorized numbers may be called. In this way, the problem of unauthorized calling is avoided.
Cell Phone Policy
• All Students (day and boarding) will a cell phone must register their phone. Boarders will register
their phones at their first dorm meeting with their dorm directors. Day students will register
their phones with Mrs. Cason during the day students meeting during opening orientation. It is a
student’s responsibility to keep the Student Life Office updated if their phone number changes, a
student no longer has a phone or a student gets a phone during the school year
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• Cell phones will not be collected as they have been in the past. Students will keep their cell
phones /chargers
• Students are not to have their cell phones on and are not to use their cell phones during the
academic day – Monday through Friday. This includes not using them during TAB or lunch
• Coaches of each sport will let students know if they will allow use of phones on athletic trips or
practices
• Boarding students are to have phones off and put away (not on your desk or in your study area)
by 7:25 p.m. each night prior to Study Hall which begins promptly at 7:30 p.m. Cell phones are
not to be turned on or used again until 9:30 p.m. when Study Hall ends
• Boarding students in grades 8-11 should turn cell phones off and have them put away by 10:20
p.m. Sundays through Thursdays and by 11:30 p.m. on Fridays and Saturdays. Boarding students
who are seniors should turn cell phones off and have them put away by 10:50 p.m. Sundays
through Thursdays and by 11:30 p.m. on Fridays and Saturdays
• If a day/boarding student is caught with a cell phone on/or in use during the academic day, the
phone will be confiscated and turned over to Mr. Braxton. The following procedure will be
followed for a confiscated phone:
1 st
2
3
nd
rd
offense – Loss of phone for 3 days
offense – Loss of phone for 7 days
offense – Referral to DRB for direct disobedience and loss of cell phone privilege for an
extended amount of time (except for travel times). When the student does get their
cell phone privilege back, they may have to turn the cell phone in to Mr. Braxton
during the academic day for the rest of the school year and turn the pone in to their
dorm director during Study Hall and overnight.
• Seniors on Senior Independent Study (Senior Privilege), which does not begin until the midpoint
of the first grading period, may now use cell phones during Study Hall outside of the dormitory.
Again, abuse or misuse of the cell phone privilege during Study Hall by a senior on Senior
Privilege will result in disciplinary action which could include loss of not only their cell phone
privilege on campus but loss of their Senior Privilege all together
WEEKDAY AND WEEKEND AFTER HOURS DUTY NUMBER
If you need to contact someone at the school AFTER normal school hours (8:00 a.m. until 4:30 p.m.) or if
your child’s travel plans for returning to school changes over the weekend, PLEASE call the duty phone
to report ANY changes to the Duty Chief. Do not call the Dorm Directors or dorm phones. The Duty
Chief is responsible for documenting and/or making changes in travel arrangements if necessary
between 6:00 p.m. on Friday night and 6:00 p.m. on Sunday night. Dorm directors may not even be at
home at the time messages are left regarding changes. The duty phone number is: 434-531-4967.
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Dorm Phone Numbers
Students may receive calls in the dorms on the phone numbers listed below during free time. This does
not include the academic day (8:00 a.m. until 3:20 p.m.) If there is an emergency during the day, please
call the main office number (434-823-4805) to have someone assist you. Students cannot take calls
during Study Hall from 7:30 p.m. until 9:30 p.m. Sunday through Thursday. Dorm phones are turned off
promptly at 10:00 p.m. Sunday through Thursday. On Friday and Saturday nights, phones are turned off
at 11:00 p.m.
Old Main
1-434-282-0345
Wayland Hall
1-434-282-0346
1-434-282-0350 Wayland Hall Office
In case of emergency during the night, please contact Kathie Cason, Director of Student Life at 434-823-
9623 or call the duty phone at 434-531-4967.
STORAGE OF VALUABLE PERSONAL ITEMS
• STUDENTS ARE RESPONSIBLE FOR LOCING UP/SECURING ANY VALUABLE ITEMS. MILLER SCHOOL
OF ALBEMARLE IS NOT RESPONSIBLE FOR SUCH SECURITY
• Students may turn in valuable items to the Director of Student Life, or a Duty Team Chief, for
safekeeping until items can be safely secured or sent home. Miller School of Albemarle will not
assume responsibility for any personal property which may be lost or stolen. PROPERTY
SECURITY IS THE RESPONSIBILITY OF THE STUDENT AT ALL TIMES
STUDENT BANK
• An Automated Teller Machine is available on campus for students to withdraw cash when
needED. This machine is available each day 10:00 a.m. until 10:00 p.m.
• International students can have a student bank account opened by his or her parent or guardian.
Checks for International student bank account should be made out to the Miller School of
Albemarle Student Bank.
• The Student Bank is opened at specified times during the week, and not on weekends. Plan
ahead for any money needs you may have for weekend trips. Student Bank Hours are posted on
the bulletin board outside of the Business Office.
• Students are advised not to carry more than $10.00 on their person or in their rooms.
• The School cannot assume liability for money that is lost or stolen.
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• DO NOT leave money out and about for all to see! DO NOT flash a wad of bills!
SCHOOL STORE
Students may purchase school supplies, personal items, (toothpaste, etc.) phone calling cards, Miller
clothing, stamps, and other items from the School Store. School Store Hours are posted on the bulletin
board outside of the Student Life Office.
SAM’S BISTRO
Sam’s Bistro is a gathering place on campus for students. Sam’s Bistro Hours are posted on the bulletin
board outside of the Student Life Office. Students may purchase food items, drinks and other
refreshments at Sam’s Bistro. Purchases at the Bistro are made in cash (no charges.)
VISITORS AND VISITING
• Visitation must be in compliance with the notice posted on most School buildings.
• All “drop-in” visitors must check in with either a Duty Team member or Main Office personnel
and, at that time, receive appropriate authorization. Student visitors need to be in one of three
visitation areas – Sam’s Bistro r the canteen porch, the Bull Ring, or the main foyer in Old Main.
Student visitors are not allowed in the dorms.
• Miller School of Albemarle welcomes it’s graduated back at all reasonable times but they MUST
follow the visitation rules and policies.
• Underclass members who have left the School are not permitted to visit the campus of Miller
School any time during one full school year following the last year of attendance unless they
have written permission from the Headmaster or the Director of Student Life.
• Non-graduates who have left Miller School of Albemarle must call the Director of Student Life in
advance of a proposed visit and obtain a written permission slip to return for a visit. The Duty
Team in charge on a weekend or evening cannot provide this permission slip, so coming on
campus without making these prior arrangements with the DSL is not possible.
• Any student who is dismissed, expelled, or withdrawn under threat of same may not thereafter
visit the campus without advance written permission (in hand) from the Headmaster.
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STUDENT GUESTS
• Students wishing to have a visitor must have permission in advance from the Director of Student
Life or her designee. While on campus, student guests must visit with students at Sam’s Bistro,
the foyer in Old Main, or the Bull Ring area.
• Students are responsible for the actions of their guests.
• Visitors must sign in with the Duty Team Chief in the presence of the student they are visiting. It
is the student’s responsibility to see that this is done.
• Visitors permitted on campus shall depart School grounds by 6:30 p.m., or immediately following
dinner, Monday through Thursday, and by 10:00 p.m., Friday and Saturday, and by 6:00 p.m., on
Sunday or as otherwise approved for special functions.
• A student on disciplinary restriction may not have visitors except members of the immediate
family, as authorized through the Director of Student Life or the Duty Team Chief.
• The presence of visitors does NOT release a student from prior responsibilities.
• Students may invite their guest to dine with them for an additional charge billed to the student’s
account. A sign-in sheet is available in the Dining Hall and the charges will be billed home in the
student monthly billing.
• Student guest are not allowed to stay overnight in the dorms on campus.
• The School reserves the right to deny any person or person’s permission to visit the campus or
properties at any time.
• Visitors are expected to comply with School regulations, including but not limited to those rules
dealing with tobacco, alcohol and drugs.
VACATIONS: PLANES, TRAINS AND STUDENT AUTOMOBILES
Please review the School calendar. You will see that a travel day has been placed on the calendar for
each of the major School holidays. Please be sure to use this day when making travel arrangements
for your child. Tickets should be purchased well in advance and can be sent directly to the DSL. The
DSL will hold them in a safe place until departure time. Miller School of Albemarle is closed for
Thanksgiving, Winter and Spring holidays. Parents are asked to understand that, these are vacation
times for our faculty and staff as well as for your child, and we ask that you honor our requirement
that all students leave and return on the scheduled times and dates, not before or after. All
students must make arrangements to leave the Hill. Students will not be allowed to remain in the
dorms over vacations or before the established time for return after vacations. THERE ARE NO
PROVISIONS MADE FOR SUPERVISION OR MEALS FOR STUDENTS LEAVING AFTER OR RETURNING
BEFORE THE PUBLISHED DATE AND TIME OF RETURN AFTER VACATIONS.
Students are not permitted to leave early or return late from vacations or leaves. Students are to
return to School after vacations and leaves by 6:00 p.m. on the correct day. If a student is delayed,
he/she must call the School and advise the Duty Team of his/her arrival time.
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Public Transportation
• Transportation by bus, train*, or air is available between Charlottesville, Virginia and many
municipal transportation centers in the mid-Atlantic region
• Miller School or Albemarle is 16 miles from the bus and train station and 22 miles from the
airport. Car and taxi service is available to all points of public transportation
• Charges for transporting students to/from train or bus station is $25.00 per trip
• Transportation charges to/from Charlottesville Airport will be $35.00 per trip
• *PLEASE NOTE: In April, 2005, Amtrak changed its travel policy. All students traveling by
Amtrak train MUST have a valid photo ID. Also, no student under the age of 16 is allowed to
travel alone after dark. They must be accompanied by someone 18 years of age or older.
Please make note of this change as you make transportation arrangements.
SCHOOL TRANSPORTATION
Miller School of Albemarle can provide transportation to and from local public transportation centers
within certain constraints, and for a cost to students approximating local cab fares. Miller School of
Albemarle Duty Teams do NOT provide public transportation to airports or other common carrier
terminals away from Charlottesville but these arrangements can be made in advance through a car
service with the Director of Student Life. Students who travel to Charlottesville (airport, train or bus)
also need to arrange with the Assistant Director of Student Life in advance for transportation to the
school.
Any charges for a car service will be charged to the student’s account. All transportation arrangements
must be made through the Student Life Office.
Questions always arise about students traveling to and from school during the school year. Our duty
teams will pick up students who arrive at the Charlottesville Amtrak Train Station, Greyhound Bus
Station, and the Charlottesville Airport. (There is a fee charged to the student’s account for this service.)
Students who arrive at Dulles or Reagan International in Washington DC or Richmond International
Airport (or need to depart from these locations during the school year for holidays) can arrange
transportation through the Student Life Office. We use a local car service to transport students who are
arriving or departing from airports outside of Charlottesville area. If a student has an early morning
flight that departs or arrives before the duty team is on duty (8:00 a.m.) the car service will also be used
to transport the student. The charge for this service will be billed to your student’s account.
(Coordinating with other students who may also be departing from the same airport with a similar
departure time will help cut down on the cost of the transportation for each student.)
NOTE: When reviewing the calendar for travel plans, please pay particular attention to when dorms
close and open during the holidays so departures and arrivals can be coordinated accordingly. Travel
plans for each of the major holidays are due in the Student Life Office 3 weeks prior to the departure.
Students can request transportation to Dulles in DC and the Charlottesville Airport to catch flights for
the holiday but we cannot guarantee transportation if the travel information is not submitted according
to the deadline.
No flights should be made that require departure from the Miller School of Albemarle campus prior to
6:00 a.m. Local flights require passengers to check in 1 hour prior to departure (which means the
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earliest flight you should book from Charlottesville would be 7:30 a.m. or after.) Flights from
DC/Richmond require check-in 2 hours in advance of departure for domestic flights and check-in 3 hours
in advance of departure for international flights. Travel time from Miller School to Dulles in Washington
DC is 2 ½ hours and to the Richmond Airport is out 1 ½ hours.
Flights departing after 11:00 a.m. work best for domestic travel (and pick up by the car service) and
noon or later for international flights. This allows enough time for travel to the airports as well as
meeting the requirement time for passenger check-in. All of these factors should be considered as you
make plans for travel to and from the Miller School of Albemarle campus. Please feel free to direct any
travel questions to the Student Life Office. Travel questions and concerns should be addressed as early
as possible to give the Student Life Office adequate time to work through the details.
PLEASE NOTE: Students should arrange travel so that it coincides with the beginning and ending of the
holiday periods listed on the school calendar. Request for departing early for a holiday or returning late
should be the EXCEPTION and not the RULE during the school year and directed to Mrs. Brann, Director
of Academics.
STUDENT AUTOMOBILES
Because we realize public transportation does not always coincide with Miller School of Albemarle’s
departure and return times, and essentially as a convenience to parents and guardians, the School
allows student to park a vehicle on campus in accordance with the following guidelines.
• Under no circumstances may students drive School vehicles or privately-owned vehicles on
School errands
• Students must have a valid operating permit, not suspended or revoked
• Parents and students must sign the School Private Vehicle Form
• No student may ride with another student without both sets of parents giving them written
permission and with the approval of the Student Life Office.
• Vehicles may only be used for driving directly between School and home or on weekend leave
pass. Personal or recreational use of a vehicle during the school day is NOT permitted under any
circumstances
• Boarding students must turn in their keys to the duty team immediately upon arrival on the
campus. Boarding students have an assigned key tag on the key tag board in the Student Life
Office. Day students must immediately turn in their keys into their students mailbox located in
Mrs. Tyler’s office each day when they first arrive on campus. They may pick them up after
school. “Second sets” of keys are not permitted.
• Vehicles must be parked in designated student parking area
• Vehicles must be locked at all times
• Other uses of vehicles by students, for example to get to physical therapy appointment will be
handled on a case-by-case basis after a detailed request is submitted to the DSL
• Automobiles on campus are not exempt from the rules and restrictions governing the dorms and
campus overall. Do not store unauthorized materials in cars as they are subject to search and
seizure
• Abuse of this privilege may result in the student not being allowed to keep the car at school
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1 st
PARENTS, PLEASE NOTE:
WHEN APPROVING PERMISSION FOR YOUR CHILD TO TRANSPORT OTHER STUDENTS,
PLEASE BE AWARE OF THE RESTRICTIONS FOR DRIVIERS UNDER THE AGE OF 18 IN
VIRGINIA:
YEAR OF DRIVING OR UNTIL 18
AFTER 1 ST
YEAR OF DRIVING OR UNTIL 18
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NO MORE THAN 1 PASSENGER UNDER 18
NO MORE THAN 3 PASENGERS UNDER 18
Effective July 1, 2009, the new law prohibits Virginia drivers less than 18 years of age to operate a motor
vehicle in Virginia while using a cell phone for calling, texting or emailing.
Other Virginia Teen Driving Restrictions:
Curfew Restrictions
• Under 18 year of age those who hold a learner’s permit or driver’s license cannot drive midnight
to 4:00 a.m. unless accompanied by a parent/guardian
• Emergency
• Work or school sponsored event
• Responding to emergency call as a firefighter or rescue squad personnel
Cellular/Wireless Telecommunications Device Restriction
• Drivers under the age of 18 the law restricts drivers from using cellular or wireless
telecommunication devices regardless if device is or is not hand-held
Use of cellular or wireless telecommunication devices can be used only in case of emergency or if
lawfully parked or stopped.
DAY STUDENTS
• With certain exceptions, all rules applying to boarding students also apply to day students
• The Miller program is both challenging and demanding. Therefore, it is necessary that students
miss as few classes or days as possible. Please review the School calendar as well as the daily
schedule. Parents of day students should call the office at 434-823-4805 by 8:15 a.m. to notify
the School when their child will be late for School or not present for the day. Students, who wish
to retrieve assignments for the day of absence, must call the office before 10:00 a.m. with that
request. The Administrative Assistant in the main office will do his/her best to collect as many
assignments as he/she can before the end of the day
• If you student needs to leave school before the end of the school day, he/she must turn in a
note, with parental authorization, to the Main Office
• Day students should not arrive on campus BEFORE 7:00 a.m. and should sign out by 6:00 p.m.
unless they are on campus for practice or athletic event. Day students should not be coming
back on campus between 9:30 p.m. and 10:00 p.m.

• The first class of the day begins at 8:00 a.m. Day students need to be on time!
• Day students WILL sign in and out in the foyer area of the south steps on the IN/OUT clipboard
• Day students will have a mailbox located in Mrs. Tyler’s office (second Student Life Office in
south hallway)
• Boarding students may not ride with day students at any time without written permission from
both sets of parents, filed and approved by the Student Life Office
• Day students must leave the campus after the end of athletics, or notify Duty Team members of
their presence and location (i.e., student center, computer lab, etc.)
• In case of bad weather and conditions are unsafe, however, day students’ parents should use
their own judgment as to whether their child should stay at home. To check on conditions on the
Miller School of Albemarle campus, please call the main school number 434-823-4805 where we
will attempt to have updated closing information not later than 6:15 a.m. on the day in question.
If weather conditions become hazardous during the day, School personnel will contact parents
and provisions will be made for early dismissal or for a student to remain on campus. Students
missing school days are responsible for making up all missed work at the earliest opportunity.
Day students should tune-in to radio station WINA (AM 1070, in Charlottesville) and WVIR-TV
(Channel 29, Charlottesville) for any announcements regarding closing due to weather
• In case of prolonged absences, assignments may be obtained by contacting the teachers, the
Advisors, or the Director of Academics
• Day students with repeated unexcused absences may be subject to dismissal
• Day students are welcome to sign up for off-campus trips. Students must pay their own way and
are subject to finding their own transportation if bus space is limited
• Day students who accumulate any demerits in a week are REQUIRED TO BE PRESENT ON
CAMPUS during the mandatory demerit reduction session to reduce demerits
• Lockers are provided for all day students and should be locked at all times. Each student should
provide his/her own lock. On occasions, students will have items too large to fit in their lockers.
Those items should be placed in the office of the DSL for safekeeping. Names should be attached
to all such items
• Day students eat lunch in the dining hall. Day students are welcome to join us for other meals as
well for an additional cost. A sign-up sheet is placed in the dining hall where the serving line
begins. Please respect this process and remember you are on your HONOR. Bills will be sent
home on a monthly basis. Parents are not billed for meals when the School specifically invites or
requires students to stay
• Day students are not permitted in the dorms at any time other thank for special events in which
day students are invited by the Dorm Directors
SCHOOL CLOSING OR DELAYED OPENING
DUE TO SNOW OR OTHER INCLEMENT WEATHER
Miller School of Albemarle will generally follow the ruling of Albemarle County School system whether
we will close or have a delayed opening. If we are not opening or if we decide to delay the opening of
school because of poor weather, we will follow the steps below.
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On days when we have snow, ice, or other inclement weather, we examine weather and roadway
conditions in and around the school at 5:00 in the morning. Usually by 6:00 in the morning, we will
decide whether to cancel school or to delay opening for the day. If school is to be open without any
change in the regular schedule, there will be no announcements or messages to this effect; remember,
the assumption is that school will be open.
If we feel it’s best to close school or to delay opening, we will proceed as follows:
• The telephone line in our Main Office (434-823-4805) usually works even when electrical power
is lost, which can sometimes occur in ice or snow storms. For this reason, our Main Office phone
line will be our primary means of closing notification. By 6;00 a.m. of the day in question, we will
change the automated greeting on this line to announce that school is being closed or will open
on a delayed schedule. On some occasions, the arrival time of a storm will allow us to post this
message even earlier than 6:00 a.m.
• Our secondary tier of notification will be by use of several local broadcast outlets. These are
WVIR-TV (NBC, Channel 29, Charlottesville) and radio stations WINA (AM 1070, CBS,
Charlottesville), WVTF (88.5 and 89.3 FM, Blacksburg NPR with relay to Charlottesville), and
WMRA (103.5 and 90.7 FM, Harrisonburg NPR with relay to Charlottesville). By 6:00 a.m., we will
call these stations and ask them to broadcast our delayed opening or closing information
• Our third tier of notification will be the websites maintained by WVIR-TV and radio station WINA.
On your computer, inputting the search word “WVIR” or “WINA” should take you to each site
Once there, look for a “delays and closings” sidebar, or words to this effect. These websites are
generally reliable disseminators of closing and delayed opening information but, on occasion, not quite
as reliable as the telephone line and broadcast methods discussed above.
Please know that, even on days when we make a decision to open according to our regular schedule, we
understand that weather conditions in certain parts of the Central Virginia area may be more severe
than in our immediate area. For this reason, we will respect the decision of any parent of a Miller day
student to keep the student at home if it’s genuinely felt that road conditions justify doing so. In that
case, all we ask is that by 7:30 a.m. on the day in question, the Main Office be contacted by the parent
and apprised of the decision-either by direct conversation with Main Office personnel or by leaving a
message on the School’s voicemail system.
NOTES TO PARENTS
Consistency from Home to School to Home
Dear Parents and Guardians: Please remember that we’re all in this together! If you permit your child to
engage in behavior at home that is not permitted at the School, then you could be “playing with fire!”
For instance, if you allow your child to consume alcohol at home on the weekends, that’s your decision.
However, you should know that, at a later date, a problematic by-product of such a decision could
develop and could affect your child or other children enrolled at Miller School – problems such as
bringing alcohol to the Hill, introducing alcohol to other students during weekend visits, operating a
motor vehicle in an impaired and dangerous manner, or, quite simply, being lethargic and unmotivated
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at the commencement of an academic week. Also parents, we ask that you scrupulously respect the
time at which your son or daughter must be back on campus at the conclusion of any weekend leave.
For all students who have been away on weekend visitation, the check-in time is not later than 6:00 p.m.
on Sunday. Please respect these rules. Please do not expect our Sunday duty team members to have
the time or the energy to create special or last-minute exceptions concerning the time by which
students must have returned to campus on Sundays.
Mission Statement
The Miller School of Albemarle Parents Auxiliary
The Parents Auxiliary is committed to promoting a strong sense of community through activities which
support the faculty, staff, students and families of the Miller School of Albemarle.
Membership
As a parent of a Miller School of Albemarle student you are automatically a member of the Parents
Auxiliary. All members are strongly encouraged to become involved during the school year through
volunteering or contributing financially.
Parent Auxiliary Dues
The Parent Auxiliary Dues is a onetime $50.00 fee that is billed to their students account at the
beginning of the year. This fee covers the cost of all activities that the Parent Auxiliary provides for the
year. The fee is only charged to boarding students parents.
Faculty Support
• Monthly teacher appreciation luncheons and monitoring of students during lunch, which allows
the faculty to meet in mentoring groups
• Community-wide Auction, proceeds used to support professional development of faculty and
staff
• Year-end reception for teachers
• Help with decorations for holidays and special events
Student Support
• Support for social activities, including concerts and field trips
• Provide baked goods and special treats for various school events
• Help with sporting events, awards ceremonies and drama productions
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School Communications
The heart of school-wide communication is Miller School of Albemarle website at www.millerschool.org.
School news and announcements are updated daily. On the website you will find pages for the alumni,
students, parents, faculty and staff. You will also find important documents, such as the Parent/Student
Handbook and our College Counseling Handbook. Miller School of Albemarle also has a blog
http://millerschoolofalbemarle.wordpress.com/ and a photo site http://millerschoolofalbemarle.smugmug.com/
We encourage parents and students to visit the school website often for the lasted information.
LOCAL HOTELS
In Charlottesville
• Boar’s Head Inn Route 250 West
Charlottesville, VA 22901
(434) 296-2181
www.boarsheadinn.com (approx. 11.46 miles from Miller)
• Courtyard Marriott 1201 W. Main Street (near the University of VA)
Charlottesville, VA 22903
(434) 977-1700
www.courtyard.com/chodt (approx. 13.17 miles from Miller)
• Fairfield Inn & Suites 517 Branchlands Blvd
Charlottesville, VA 22901
1-266-430-2692
http://www.marriott.com/hotels/travel/chofi-fairfield-inn-andsuites-charlottesville-north
(approx. 16.21 miles from Miller)
• Hampton Inn & Suites 900 W. Main Street (near the University of VA)
Charlottesville, VA 22901
(434) 923-8600
www.hampsuites.com (approx. 13.34 miles from Miller)
• Holiday Inn 1901 Emmet Street N
Charlottesville, VA 22901
(434) 977-7700
www.holiday-inn.com (approx. 15.32 miles from Miller)
• Marriott Residence Inn 1111 Millmont Street
Charlottesville, VA 22903
(434) 923-0300
www.residenceinn.com/chori (approx. 14.59 miles from Miller)
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• Omni Hotel 235 W Main Street (on the Downtown Mall)
Charlottesville, VA 22902
(434) 971-5500
www.omnihotels.com (approx. 14.24 miles from Miller)
• Red Roof Inn 1309 West Main Street (near the University of VA)
Charlottesville, VA 22903
(434) 295-4333
www.redroof.com (approx. 13.15 miles from Miller)
• Sleep Inn & Suites 1181 – 5 th
Street Ext. SW
Charlottesville, VA 22903
(434) 244-9969
www.choicehotels.com (approx. 12.70 miles from Miller)
In Waynesboro
• Marriott Residence Inn 44 Windigrove Dr. (540) 943-7426
(approx. 18.00 miles from Miller)
• Best Western 109 Appletree Lane (540) 942-1100
(approx. 18.05 miles from Miller)
• Holiday Inn Express 20 Windigrove Dr. (540) 932-7170
(approx. 17.82 miles from Miller)
• Days Inn 2060 Rosser Ave. (540) 943-1101
(approx. 17.96 miles from Miller)
• Super 8 2045 Rosser Ave. (540) 943-3888
(approx. 18.02 miles from Miller)
• Comfort Inn 640 W. Broad St. (540) 942-1178
(approx. 16.710 miles from Miller)
• Inn at Afton Rt. 250 (540) 942-5201
(approx. 13.18 miles from Miller)
Bed & Breakfast
• Rooster Hill 5864 Wyant Lane
Charlottesville, VA 22903
(434) 823-7744
www.Roosterhillbb.com (approx. 1.70 miles from Miller)
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• Inn at The Crossroads 5010 Plank Rd. North Garden, VA
(434) 979-6452
www.Crossroadsinn.com (approx. 5.52 miles from Miller)
• Wayland Orchard 6474 Apple Green Lane, Crozet
(434) 823-7323
www.waylandorchard.com (approx. 6.46 miles from Miller)
email: dfwayl@embarqmail.com
THINGS TO DO
Following is a sampling of activites in the Miller School area:
• John Paul Jones Arena at The University of Virginia (www.johnpauljonesarena.com)
• Boar’s Head Ballooning (250 East)
• Visit Monticello / Ashlawn (Monticello Mountain)
• Frontier Culture Center (Staunton, VA – west of School)
• Historic Lexington (Lexington, VA – west of School)
• Wintergreen Resort
• Historic University of Virginia Campus
• Charlottesville Pavilion on the Downtown Mall (www.charlottesvillepavilion.com)
• Paramount Threater (www.theparamount.net)
FLORIST
Following is a selection of florists in the Miller School area:
• Couture Design Flower Shop Crozet, VA (434) 823-4942 (Will deliver to Miller)
RESTAURANTS
Following is a selection of restaurants in the Miller School area:
In Waynesboro
• Applebee’s 900 Lew Dewitt Blvd. 540-949-7300
• Cracker Barrel 101 Appletree Lane 540-942-0156
• Ruby Tuesday’s 1941 Rosser Ave. 540-943-1610
• Golden Corral 51 Apple Tree Lane 540-941-2486
• New Ming Garden 316 Federal Street 540-942-8800
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• Buffalo Wild Wings 437a Tiffany Dr. 540-943-9464
• McAlister’s Deli 740 East Town Center, Ste. A 540-949-8649
In Charlottesville
• Aberdeen Barn 2018 Holiday Dr. 434-296-4630
• Carmello’s 400 Emmet St. 434-977-5200
• Old Mill Room The Boar’s Head Inn 434-972-2230
• C&O Restaurant 515 E Water St. 434 971-7044
• Fleurie Restaurant 108 3 rd
St. NE 434- 971-7800
• Immigrant Soul Restaurant 310 Main St. E. 434-977-8200
• The Continental Divide 811 W Main St. 434 984-0143
• The Downtown Grill 201 W Main St. 434- 817-7080
• The Melting Pot 501 Water St. E. 434-244-3463
• Metropolitain Restaurant 214 W Water St. 434-977-1043
• Northern Exposure 1202 W. Main St. 434-977-6002
• Flaming Wok 1305 Seminole Trail 434-974-6555
• Outback Steakhouse
355 Albemarle Square 434-975-4329
• Tempo Restaurant & Bar
th
117 5 St. SE 434-244-0217
• Topeka Steakhouse 1791 Richmond Rd. 434-984-3333
In Crozet
• Bangkok Thai ’99 540 Radford Lane #700 434-823-5881
• Crozet Pizza 5794 Three Notch’d Rd. 434-823-2132
• Dairy Queen 1248 Crozet Ave. 434-823-6585
• Duner’s Rt. 250 West 434-823-8352
• Fardowners The Square in Crozet 434-823-1300
• La Cocina del Sol 1200 Crozet Avenue 434-823-5469
• Mudhouse The Square in Crozet 434-823-2240
• Sal’s Pizza Crozet Shop Plaza 434-823-1611
• Subway 5786 Three Notch’d Rd. 434-823-4559
• Tea House 325 Four Leaf Lane #6 434-823-2868
• Three Notch’d Grill 5792 Three Notch’d Rd. 434-823-4626
Other Businesses In Crozet
• Anytime Fitness 375 Four Leaf Lane. Ste. 106 434-823-7123
• Auto Parts 5760 Three Notch’d Rd. 434-823-4383
• Bank of America 1214 Crozet Ave. 434-823-4331
• B&B Cleaners Crozet Ave. 434-823-4141
• Blue Ridge Builders Supply 52241 Rockfish Gap Tpke 434-823-1387
• Cuts By Tammy 5792 Three Notch’d Rd. 434-823-4766
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• Crozet Beauty Salon Crozet Shop Plaza 434-823-5619
• Crozet Eye Care 325 Four Leaf Lane 434-823-4441
• Crozet Hardware The Square in Crozet 434-823-4381
• Crozet Library 5791 Three Notch’d Rd. 434-823-4050
• Crozet Post Office Crozet Ave. 1-800-275-8777
• Dollar General Crozet Shop Plaza 434-823-2591
• Dominos Pizza 325 Four Leaf Lane Ste. 5 434-823-7752
• Everyday Café 1248 Crozet Ave. 434-823-6585
• Georgetown West Day Spa The Square in Crozet 434-823-4247
• Great Valu (Grocery Store) Crozet Shop Plaza
• Harris Teeter 545 Radford Lane Bld. A 434-823-1184
• Mountain Area Realty 325 Four Leaf Lane Ste. 7 434-823-7799
• Otto’s 325 Four Leaf Lane Ste. 8 434-823-4200
• Parkway Pharmacy The Square in Crozet 434-823-6337
• University of VA Credit Union 325 Four Leaf Lane Ste. 1 434-823-7689
TROUBLESHOOTING – WHOM DO YOU CALL?
Regular Hours:
Main Phone Number: 434-823-4805 Main Office Hours (8:00 am to 4:30 pm, Mon-Fri)
Fax Number: 434-823-6617
Academic Questions – Student’s Teacher(s)
Admissions Questions – Mr. Hale or Mrs. Gregory
Athletic Questions – Mr. Willard
College Counseling Questions – Mr. Meagher
Discipline Questions – Mr. Braxton
Dorm – Boys - Old Main – Mr. & Mrs. Landseadel or Mr. Bard
Dorm – Girls -Wayland Hall – Mrs. Cason or Mrs. Tyler
Financial Matters – Mrs. Stewart and Mrs. Mummau
Laundry Questions – Mrs. Cason
Leave Requests – Mrs. Tyler
Media and Public Relations Questions – Mr. France
Medical Questions – Mrs. Wilkerson and Mrs. Hackett
To leave a message during the day – Main Office
To notify School of child’s absence – Main Office
To request homework assignments – Main Office
Transportation Questions – Mrs. Cason or Mrs. Tyler
Weekend Restrictions/Academic – Mrs. Brann
Weekend Restrictions/Other – Mrs. Cason or Mr. Braxton
Not Sure or Can’t Get the Designated Person – Mrs. Cason or Mrs. Tyler
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WEEKEND AND EVENING HOURS
A duty team of five faculty members and staff will be “on duty” from approximately 8:00 a.m. to 11:00
p.m. Sunday through Thursday, and from 9:00 a.m. to midnight Friday and Saturday (often until 1:00
a.m. Saturday night). The Duty Team Chief carries the cell phone, 434-531-4967, while on duty. Note
that, if the Duty Team Chief is carrying that cell phone through an area in one of the buildings where
reception is poor, you will get a recording and will be asked to leave a message. The Duty team Chief
will retrieve those messages each hour. Rarely, but occasionally, a message will not be retrieved until
morning.
Again, we ask that you phone your student between the dinner hours and study hall hours (from
approximately 5:45 p.m. to 7:20 p.m.), to reduce confusion during study periods which are 7:30 p.m. to
9:30 p.m., only emergency calls will be allowed during study hall hours. We do not consider
confirmation of transportation and weekend social plans as constituting “emergencies” requiring
variance from this policy. Please do not be offended if we inquire as to the nature of a declared
“emergency.”
If you cannot get through to the School by use of the phone numbers reference above, the faculty and
staff home numbers are provided, and you are encouraged to use them to answer your questions, to get
a message through, or to leave a message for your student to return your call at a certain time and date.
Please however, endeavor to respect the private lives of faculty and staff and remember that they, too,
are entitled to enjoy time with their families and friends.
Parents are asked to respect our study hall rules and to time their telephone calls in order not to call between
the hours of 7:20 p.m. and 9:30 p.m., nor after lights out after 10:00 p.m. Parents who live in different time
zones are asked to consider the time here at School when these calls are made. Allowing a student to receive
a non-emergency call during these hours creates a disturbance during important study hours for other
students and can create morale problems in the dorms.
Parents or guardians are asked to check in with the DSL or Duty Team Chief whenever they come to visit.
If you take your child off the “Hill,” you are asked to ensure that the student signs out and signs back in.
Students under restriction may not leave the campus without express permission of the DSL, her
designee, or the Headmaster. Students who leave the campus or the authorized areas with parents or
guardians without following Leave Request rules, or while under restriction, are subject to School
policies regarding unauthorized leave.
Again, we ask that parents respect our rules in this regard. To allow parents to remove students from
campus while under restriction, whether for demerits or Saturday Morning Study Hall, creates a problem
administering our rules and causes morale problems, generally, on campus. Also, when a parent seeks
to “bend the rules” for a student, what kind of message is sent to the student in question regarding the
all-important concept of personal accountability?
It is essential that parents observe the rules regarding restriction for their students. Please review the
section in this handbook titled, Penalties for Weekly Accumulation.
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FACULTY/STAFF HOME NUMBERS AND SCHOOL E-MAIL ADDRESSES
A list of the home phone numbers and School E-mail addresses of our faculty and staff will be provided
in the orientation electronic mailing in August.
PUBLICATIONS RELEASE
By signing an enrollment contract and the Acknowledgement of receipt and Understanding of the Handbook,
parents and guardians consent to the School’s use of each student’s name and likeness in all School
publications and promotional or marketing materials, including without limitation, video, view book,
newsletter and School website use.
MILLER SCHOOL NONDISCRIMINATION STATEMENT
Miller School of Albemarle does not discriminate on the basis of race, color, sex, nationality, religion, or ethnic
origin in the administration of its educational policies, scholarship programs or athletics or other School-related
programs.
THE MILLER SCHOOL CALENDAR
Please go to the Miller website (www.millerschool.org) and look for the calendar section. The calendar
for the 2012-2013 year is posted. Please check it regularly because events are constantly being added.
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MILLER SCHOOL STUDENT LEADERS 2012-2013
Student Government Association (SGA):
President: Meghan Noga
Co-Vice President: Tatiana Eubanks and Ashley Liu
Secretary: Alexey Zielinski
Treasurer: Leona Du
Class Representatives :
Class representatives will be elected in September. There will be two student representatives per grade.
Class Faculty Sponsors:
8 th /9 th
Grades TBA
th
10 Grade Ms. Vega
th
11 Grade Mrs. Mummau and Mrs. Stewart
th
12 Grade Mrs. Burke and Mr. Dalton
Bistro/School Store Staff
Haokai Xu (Head Manager)
Ivy Chen
Becky Eisloeffel
Hyug Her
Eisen Huang
Tanya McCarthy
Resident Advisors at Old Main: Resident Advisors at Wayland Hall
Grayson Gunner RA Ashley Liu Head RA
Hyug Her RA Tatiana Eubanks RA
Eisen Huang RA Rui Lin RA
Nira Liu RA Anastassia Simakina RA
Beau Wilson RA
Bo Yoo RA
Haokai Xu RA
Discipline Review Board Members: Honor Board Members:
Orion Bloom (Student Chair) Sara Vogelgesang (Student Chair)
Andre Coscia Will Chambers
Tatiana Eubanks Ivy Chen
Rui Lin Louise Guan
Jake King Grayson Gunner
Whitney Martin Ashley Liu
Rachel Odumu Kyle Ottaway
Anastassia Simakina Chris Wenger
Lauren Sprouse Alexis Zielinski
Iris Wang Gavin Cutchin*
Eisen Huang* Thea Louis*
Tom Pallante (Faculty Chair) Steve Knepper (Faculty Chair)
Chris Celella (Faculty Member) Mary Jo Burke (Faculty Member)
Sam Hale (Faculty Member) Thomas Fickley (Faculty Member)
Meghan Waddle (Faculty Member) Mark Gottlob (Faculty Member)
Kelly Winck (Faculty Member) essie Haden (Faculty Member)
Chris Ross (Faculty Member)
*Indicates observers/interns
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The Miller School Song
Verse 1
‘Mid the mountains of Virginia
‘Neath the sky so blue
Stands our noble Alma Mater
Glorious to view.
Chorus
Lift the chorus, speed it
onward
Now let joy and gladness rule.
Here’s to thee, our Alma
Mater
Here’s to Miller School!
Verse 2
Rich the blessing she has given
Deep our debt of love
May we of her love and kindness
Ever worthy prove.
Chorus
Verse 3
Now we join our hearts and voices
Loud her praises tell
And to our dear Alma Mater
Bid a fond farewell.
Chorus
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