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eFile No.D-14013/6/2011-S&S
LAL BAHADUR SHASTRI NATIONAL ACADEMY OF ADMINISTRATION,
GOVERNMENT OF INDIA
MUSSOORIE- 248 179 UTTARAKHAND
Ph: 0135-2632236 Fax: 0135-2632350/ 2632720
LIMITED TENDER NOTICE FOR
FURNISHING ITEMS FOR LBSNAA HOSTELS
Dated: 24-1-2012
Sealed tenders for supply of articles shown in the Annexure-1 of this document, subscribed as
"TENDER FOR FURNISHING ITEMS FOR LBSNAA HOSTEL" are invited by the undersigned
from Manufacturers/ authorized dealers/ firms/ suppliers. The tenders will be opened on next working day
in the presence of tenderers or their authorized representative present if they wish to be present.
2. This tender enquiry has Schedules and appendices as follows:
(i) Annexure-1: Detail of work to be Executed through this tender
(ii) Annexure-2: Terms and Conditions of the Contract
(iii) Annexure-3: Bid Form
(iv) Annexure-4: Bid Security Form
(v) Annexure-5: Security Deposit Form
(vi) Annexure-6: Price Bid- Rate offered by the tenderer
(vii) Annexure-7: Proforma for Technical Information
(viii) Annexure-8: Proforma for letter of authorization for attending Bid Opening
Sl. Key Event Date
1. Last Date for Submission of
Bids
14-2-2012 (1600 hrs.)
2. Date of opening of Bid Next Working Day (1100 hrs.)
3. Cost of Tender NIL
4. Earnest Money Rs. 40000/- (Rs. Forty thousands only) in form of
Demand Draft/ FDR/ Banker’s Cheque/ Bank Guarantee
from any of the commercial banks in favour of Director,
LBSNAA, Mussoorie. (If bank guarantee, then as per
format at Annexure- Annexure-5)
5. Venue for opening of bid Office of the Chairman,
Tender Opening Committee,
LBSNAA Campus, Mussoorie
3. Detailed Tender document can be downloaded from our portal at www.lbsnaa.gov.in . Alternatively;
Deputy Director i/c Store & Supply or Shri S.S. Bist, Assistant Administrative Officer, (Store & Supply)
may be contacted for any clarification. Tender is to be sent at the following address:
The Director,
Lal Bahadur Shastri National Academy of Administration,
Mussoorie- 248 179, Distt. Dehradun
(Nidhi Sharma)
Deputy Director & In-charge Store & Supply

INTRODUCTION
LBSNAA is an institute of the central Government under the Department of Personnel and Training. It is
situated at Mussoorie and undertakes the training of the IAS Officers and Probationers of the All India
and Central Services selected through the UPSC.
SCOPE OF WORK
Note:
i) LBSNAA is proposing to buy certain Furnishing Items for LBSNAA Hostel listed in Annexure-
1 from Manufacturers/ suppliers who are willing to supply the same. Rates of items are,
therefore, invited from the reputed manufacturers /suppliers of these items. The rate are to
be submitted in Annexure-6)
ii) The Bid submitted by the firm should be a COMPREHENSIVE BID i.e. the firm quoting lowest
total amount for all the mentioned items under one particular category, taken together will
be selected for bid. The firm may bid for any one or more of the three categories specified in
Annexure -1. The lowest bid in each of the 3 categories separately will be treated as the
most responsive bid.
iii) Rates quoted should be valid for six (6) months from last date for submission of tender to
meet the future requirement of LBSNAA during the year.
iv) The supply of the Furnishing Items for LBSNAA Hostel has to be made within Twenty days
from the date of Purchase order.
v) If there is any complaint about the quality of the product, the remaining quantity in the
particular batch will be returned to the supplier and value equal to the quantity returned
will be recovered from the supplier.
vi) Sealed bids along with the Earnest Money Deposit (EMD) of Rs. 40000/- (Rs. Forty
thousands only) in form of Account Payee Demand Draft/Fixed Deposit Receipt, Banker’s
Cheque/Bank Guarantee from any of the commercial banks (if Bank guarantee, then as per
format at Annexure- 5) in favour of the Director, LBSNAA at Mussoorie are invited from the
reputed Vendors/Suppliers/ Manufacturers for the supply of these items. Bids received
without the EMD will be rejected summarily.
vii) All bids should be duly sealed/taped and clearly marking the type of content i.e. Category 1
or 2 or 3 bidder's name and address on the top of the sealed envelopes.
� The price quoted should be inclusive of all charges including all applicable taxes(including VAT),
freight and handling charges and all other miscellaneous expense

ANNEXURE-1
bl fufonk ds ek/;e ls [kjhnh tkus okyh oLrqvksa dk विस्तृत fooj.k (Items,
specification and their quantity for Purchase)
INSTRUCTIONS TO BIDDERS/TENDERERS
i) The services required, bidding procedures, bid form, contract terms and instructions are
prescribed in the bidding documents. The bidder is expected to examine all instructions,
forms, terms and conditions, specifications, schedule to tender, and other documents
before quoting.
ii) Failure to furnish all information required or submission of bid not substantially responsive
to the bidding documents in every respect will be at the bidder’s risk and may result in
rejection of its bid.
iii) Deviation of items from sample of LBSNAA will result in non receipt of supply from the
tenderer even after the Purchase order.
iv) To bring uniformity in items as well as maintenance of items, LBSNAA will prefer to purchase
similar items which are already in use in Hostel/ Officers’ Mess. Therefore, before quoting
their rates, firms are advised to see the samples.
v) Sample of the items listed under category No. 1 may be seen in the Officers’ Mess of
LBSNAA and the sample of category No. 2 & 3 may be seen in the Silver-wood Hostel of
LBSNAA on any working day between 1000 hrs. to 1700 hrs. before quoting their rates.
Category 1:
1- रसोई तथा मैस के समान एिं बततन (अकादमी के संपल अनुसार)
Øe
la-
Lkkexzh ekaxh xbZ ek=k
1. Fork (Stainless Steel) 100
2. Gas Stove / Chulha (Stainless Steel) (4 Burner) 2
3. Glass (Tumbler) with Academy Logo 500
4. Knife (Stainless Steel) 100
5. Microwave - LG (28 Ltr) 1
6. Mixer Juicer (Heavy Duty) 1
7. Pearl-pet Bottle 100

8. Refrigerator 260 to 280 Ltr. Double Door- LG 1
9. Salt & Pepper pot (Stainless Steel) 40
10. Sandwich Griller (Commercial) 6 Slice 1
11. Service Tray (Big) (Acrylic) 16.5” x 12.5 “ 300
12. Service Tray (Small) (Acrylic) 100
13. Sweet Dish Spoon (Stainless Steel) 200
14. Table Spoon (Stainless Steel) 200
15. Tea Caddy / Tea bag holder (Acrylic) 200
16. Tea Spoon (Stainless Steel) 220
17. Tea/Coffee/ Soup Vending Machine with Coins 1
18. Water Sink 1
mijksDr dze la[;k 1 ls 18 rd fy[kh xbZ oLrqvksa dk ekWaxh xbZ la[;k ds
vuq:Ik dqy ewY;
Category 2:
2-fctyh ds midj.k
Øe
la-
Lkkexzh ekaxh xbZ ek=k
19. Oil Filled Radiator (11 Fin with FAN) 50 No.
mijksDr dze la[;k 19 में fy[kh xbZ oLrqvksa dk ekWaxh xbZ la[;k ds
vuq:Ik dqy ewY;
Category 3:
3-dejs dh lkt lTtk ,ao mi;ksx dh oLrq,Wa
Øe
la-
Lkkexzh ekaxh xbZ ek=k
20. Bath Stool- Milton 80
21. Brush for thermos 40
22. Bucket (25 Ltr.)- Milton 100
23. Door mat (Big size) 5x4 feet in maroon color 10
24. Door mat (small)- 16” x 27” in Maroon color 20
25. Dustbin (Stainless Steel) Perforated 80
26. Dustbin big (Stainless Steel) 20 Ltr 20

27. Dustbin Pedal (Stainless Steel) 50
28. Electric Kettle 1.0 Ltr. 40
29. Hanger (Wooden) 240
30. Mugs (l Ltr.) – Milton 100
31. Press Table 40
32. Shoe-shining Machine 4
33. Soap Dish 40
34. Thermos/ Flask 1500 ML 40
35. Thermos/ Flask 500 ML 40
36. Towel Stand (Stainless Steel) 40
37. Umbrella (Full Size) 50
38. Wall Clock (Ajanta make Model No. 7277) wooden frame 50
39. Wiper with long handle 40
mijksDr dze la[;k 20 ls 39 rd fy[kh xbZ oLrqvksa dk ekWaxh xbZ la[;k
ds vuq:Ik dqy ewY;
(Nidhi Sharma)
Deputy Director &
In-charge Store & Supply

ANNEXURE 2
TERMS AND CONDITIONS OF THE CONTRACT
1. The Tender
a) The bidder shall indicate the prices for each and every item indicated in the specifications.
b) The prices quoted must be net per unit as shown in the Schedule and must include all charges
for delivery at the Stores of LBSNAA at Mussoorie.
c) The rate must be stated for each item separately both in words and figures. If there is
discrepancy between the price quoted in word and figures, the price quoted in words would be
treated as final.
d) The price quoted by the tenderer should be firm and inclusive of all tax (like VAT), octroi, freight
and forwarding charges, handling charges, loading and unloading charges, insurance charges,
any other tax/charges inclusive of VAT.
e) The prices once accepted by LBSNAA shall remain valid for six months from last date for
submission of Tender to meet the future requirement of LBSNAA.
2. Terms of Delivery
a) The order for supply of Goods specified in the tender document will be placed as and when the
Tender is finalized.
b) The Goods must be delivered within 20 days counted from the date of placement of order for
the same.
c) The Goods must be delivered at the Store of LBSNAA, Mussoorie within the working hours i.e. 9
A.M. to 5 P.M. Failure to deliver Goods at the above mentioned time and place will be deemed
as non-delivery.
d) If Goods are not supplied within 20 days of placing the order, the contract shall become liable to
be terminated and the Security Deposit will be forfeited.
3. SUBMISSION OF BIDS
3.1 Sealing and Marking of Bids
The bidder must submit his Bid in sealed envelopes in the sequence mentioned below: Each page will be
duly signed and serially numbered. Corrections or overwriting duly attested. (“Complete Bid letter with
attachment” in one sealed envelope and “Price Schedule” in separate sealed envelope is to be
submitted. Both the envelopes then to be kept in third (main) envelop.
1. Bid Letter (on the letter head of firm) (as per format in annexure-3)
attached therewith
a. Technical Information Sheet (in Annexure-7)

. Earnest Money Deposit
c. Attested copy of
d. valid TIN/ VAT registration certificate
e. self attested copy of Permanent Account No.
f. Self Attested copy of Annexure-2 (as a token of acceptance of Terms and Conditions of
the contract)
2. Price Schedule (in Annexure-6)
Sealed envelopes shall be addressed to the Director, LBSNAA, Mussoorie. Please write the Tender
Notice No. D-14013/06/2011-S&S for Furnishing Items for LBSNAA Hostel on the envelope.
3.2 Deadline for Submission of Bids
a. Bids must reach in Receipt & Issue Section of LBSNAA (either by hand or through Post)
not later than the time and date specified in the Tender Document. In the event of the
specified date for the submission of bids being declared a holiday for LBSNAA, the bids
will be received till the next working day.
b. The Director, LBSNAA may, at his discretion extend this deadline for submission of bids
in which case all rights and obligations of LBSNAA and bidders previously subject to the
deadline will thereafter be subject to the deadline as extended.
3.3 Late Bids
Any bid received by LBSNAA after the deadline for submission of bids prescribed by LBSNAA will be
rejected and/or returned unopened to the bidder. No plea in this case would be entertained on account
of any reason, including postal delay.
4. BID OPENING AND EVALUATION
4.1 Opening of the Bids
LBSNAA will open all the Bids on the date, time and the place specified in the Tender document. The bid
will be opened in the presence of bidders’ representatives, who choose to attend the same. The bidder
or bidders’ representatives present there, shall sign a register evidencing their attendance. After
opening of main envelope, envelop having Bid Document ( )
5. AWARD OF CONTRACT
5.1 Award Criteria
LBSNAA will award the Contract to the successful Bidder whose bid has been determined to be
substantially responsive and has been determined as the best evaluated bid, provided further that the
Bidder is determined to be qualified to perform the Contract satisfactorily. The evaluation will be for the
total bid value in each category and not for individual items in each category in the list annexed to
Notice Inviting Tender.

5.2 LBSNAA’s Right to accept any Bid and to reject any or all Bids
Director, LBSNAA reserves the right to accept or reject any bid’s in part or full, and to annul the bidding
process and reject all bids at any time prior to award of Contract, without thereby incurring any liability
to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the
grounds for LBSNAA’s action.
5.3 Notification of Award
Prior to the expiration of the period of bids validity, LBSNAA will notify the successful Bidder in writing
by letter, email or by FAX, to be confirmed in writing by speed post or hand delivered letter, that its bid
has been accepted. The notification of Acceptance will constitute the formation of the Contract.
5.4 Signing of Contract
At the same time as LBSNAA notifies the successful Bidder that its bid has been accepted, LBSNAA will
send the Bidder the contract agreement incorporating all agreements between the parties. Within
Fifteen (15) days of receipt of the Contract Form, the successful Bidder shall sign and date the two
copies of Contract and return it to LBSNAA.
5.5 Performance Security
The Successful Vendor will furnish performance security in favour of the Director, LBSNAA for an
amount of 5 % of the contract value for a period of sixty days beyond the date of completion of all
contractual in shape of an Account Payee Demand Draft/ Fixed Deposit Receipt from a Commercial
bank/ Bank Guarantee from a Commercial bank in the Security Deposit Form ( as per Format given as
Annexure-5)
5.6 Corrupt or Fraudulent Practices
a. Vendors shall observe the highest standard of ethics during the procurement process
and execution of the contract.
b. LBSNAA will reject a proposal for award if it determines that the Bidder recommended
for award has attended or engaged in corrupt or fraudulent practices in competing for
the contract in question.
6. PAYMENT
a. The Goods received will be subjected to inspection by the designated officer of the
LBSNAA authorized to inspect the same. If these are not found in accordance with the
specifications mentioned in the contract document, these will become liable to be
rejected.
b. All the expenditure related to removal and replacement of these rejected goods will
have to be borne by the Supplier.
c. The Purchaser’s decision as regards the rejection shall be final and binding on the
Contractor.
d. Payment will be made only for those goods which are found to be of satisfactory quality.

e. Payment for delivery of the Goods will be made on submission of bills within 60 days
subject to inspection and finding the goods acceptable and in accordance with the
instructions given in the Acceptance of Tender.
7. OTHER CONDITIONS APPLICABLE TO CONTRACT
7.1 ADDRESS OF THE CONTRACTOR AND NOTICES AND COMMUNICATIONS ON
BEHALF OF THE PURCHASER
a. For all purposes of the contract, including arbitration there under, the address of the
Contractor mentioned in the tender shall be the address to which all communications
addressed to the Contractor shall be sent, unless the Contractor has notified a change
by a separate letter containing no other communication and sent by registered post,
acknowledgement due. The Contractor shall be solely responsible for the consequences
of any omission to notify a change of address in the manner aforesaid.
b. Any communication or notice on behalf of the Purchaser in relation to the contract may
be issued to the contractor by the Director or any other officer authorized by him on his
behalf and all such communications and notices may be served on the Contractor either
by Registered Post or speed post or by ordinary post or by hand delivery at the option of
such officer.
7.2 RESPONSIBILITY OF THE CONTRACTOR FOR EXECUTING THE CONTRACT
a. The Contractor shall perform the contract in all respects in accordance with the terms
and conditions thereof. The Goods and every constituent part thereof, whether in the
possession or control of the Contractor, his agents or servants or a carrier or in the joint
possession of the Contractor and the Purchaser, his agent or servants, shall remain in
every respect at the risk of the Contractor until their actual delivery to the Purchaser at
the stipulated place or destination or where so provided in acceptance of tender until
their delivery to a subordinate office of the LBSNAA. The Contractor shall be responsible
for all loss, destruction, damage or deterioration of or to the Goods from any cause
whatsoever while the Goods after their approval are awaiting dispatch of delivery or are
in the course of transit from the contractor to the Purchaser, or as the case may be to
any of its subordinate offices.
(ii) Purchaser’s Right of Rejection
It shall be lawful for the Purchaser to reject the Goods or any part, portion of supply
thereof within reasonable time after actual delivery thereof to him at the place of
destination specified in the Schedule if such Goods or part, portion of supply thereof is

not in all respects in conformity with the terms and conditions of the contract and the
prescribed specifications.
(iii) Consequence of Breach
a) Should the Contractor or Partner in the Contractor firm commit breach of either of the
conditions, it shall be lawful for the Director, LBSNAA, to cancel the contract and purchase or
authorize the purchase of the Goods at the risk and cost of the Contractor.
b) The decision of the Director, LBSNAA, as to any matter of thing concerning or arising out of this
sub-clause or on any question whether the Contractor or any partner of the Contractor firm has
committed shall be final and binding on the Contractor.
7.3 QUOTING OF THE RATES BY CONTRACTOR
a) The price charged for the Goods supplied under the contract by the Contractor shall in no event
exceed the lowest price at which the Contractor sells the Goods of identical description to any
other person during the period.
b) If it is discovered that the Contractor has contravened the above condition, then without
prejudice to any other action which might be taken against him, it shall be lawful for the
Director, LBSNAA to terminate the contract and purchase the items of Goods at the risk and cost
of the Contractor.
7.4 LAW COVERING THE CONTRACT
a) The contract shall be governed by the Law of Contract for the time being in force.
b) Irrespective of the place of delivery, the place of performance or place of payment under the
contract, the contract shall be deemed to have been made at the place from which the
acceptance of tender has been issued.
c) Jurisdiction of Courts: The courts of the place from where the acceptance of tender has been
issued shall alone have jurisdiction to decide any dispute arising out of or in respect of this
contract.
7.5 WARRANTY
Supplier warrants that the goods supplied under this contract are new, unused and shall have no defect,
arising from design, materials or workmanship or from any act or omission of the supplier that may
develop under normal use of supplied goods.
7.6 ARBITRATION
Except where otherwise provided in the Contract, all questions and disputes relating to the meaning of
the specifications, and instructions herein before mentioned and as to the quality of the materials, as to
any question, claim, right, matter or thing whatsoever, in any way arising out of or relating to the
Contract, specifications, estimates, instructions, orders or these conditions or otherwise concerning the
works, or the execution of the same whether arising during the process of the work or after the
completion or abandonment thereof shall be referred to the sole arbitration of a person nominated by

the Director, LBSNAA and if he is unable or unwilling to act to the sole arbitration of some other person
appointed by him willing to act as such arbitrator. The submission shall be deemed to be submission to
Arbitration under the meaning of the Arbitration Act, 1940 or any satisfactory modification of
reenactment thereof for the time being in force, conclusive and binding on all parties of the Contract.
The venue of the arbitration shall be Mussoorie/ Dehradun.
7.7 PAYMENT UNDER THE CONTRACT
a. No payment in advance shall be considered.
b. Payment for delivery of the Goods will be made on submission of bills within 60 days
subject to inspection and finding the goods acceptable and in accordance with the
instructions given in the Acceptance of Tender.
c. Counter conditions by the tenderers for matters concerning payment of bills shall not be
acceptable.

To
Sir,
Bid Form
ANNEXURE -3
(on the letter head of the firm submitting the bid
document)
The Director
Lal Bahadur Shastri National Academy of Administration,
Mussoorie- 248179.
Ref: Bid document No Dated--------------------
Having examined the bidding documents, we, the undersigned, hereby submit the
financial bid for supply of goods and services as per the schedule of requirements and
in conformity with the said bidding documents.
We hereby offer to supply the Furnishing Items for LBSNAA Hostel at the prices and
rates mentioned in the Bid.
We do hereby undertake that, in the event of acceptance of our bid, the supply of
Goods/Services shall be made as stipulated in the schedule to the Bid document and
that we shall perform all the incidental services.
We enclose herewith the complete Bid as required by you. This includes:
a) Bid Letter (on the letter head of firm) (as per format in annexure-3)
attached therewith
1) Technical Information Sheet (in Annexure-7)
2) Earnest Money Deposit
3) Attested copy of
4) valid TIN/ VAT registration certificate
5) self attested copy of Permanent Account No.
6) Self Attested copy of Annexure-2 (as a token of acceptance of Terms
and Conditions of the contract)
b) Price Schedule (in Annexure-6)
We agree to abide by our offer and that we shall remain bound by a communication of
acceptance within that time.

We have carefully read and understood the terms and conditions of the bid document
and we do hereby undertake to supply as per these terms and conditions.
Certified that the bidder is:
A sole proprietorship firm and the person signing the bid document is the sole
proprietor/constituted attorney of sole proprietor,
or
A partnership firm, and the person signing the bid document is a partner of the firm
and he has authority to refer to arbitration disputes concerning the business of the
partnership by virtue of the partnership agreement/ by virtue of general power of
attorney,
or
A Company, and the person signing the bid document is an authorized person of the
company and he has authority to refer to arbitration disputes concerning the business
of the company by virtue of the general power of attorney,
(NOTE: Delete whatever is not applicable. All corrections / deletions should
invariably be duly attested by the person authorised to sign the bid document.)
We do hereby undertake, that, until a formal work order is prepared and executed,
this bid, together with your written acceptance thereof and placement of letter of
intent awarding the work order, shall constitute a binding contract between us.
Dated this _______day of ___________ 2012 Signature of Bidder
Full Address:
Telephone No.
Telegraphic Address:
Fax No.
E-mail:
COMPANY SEAL

BID SECURITY FORM
ANNEXURE-4
Whereas ……………………… 1(hereinafter called “the Bidder”) has submitted its bid
dated ……………………….. (date of submission of bid) for the supply of ………..…
………………………….………… (name and/or description of the goods) (hereinafter
called “the Bid”).
KNOW ALL PEOPLE by these presents that WE …………………… (name of bank) of
…………………………… (name of the country), having our registered office at
…………………….. (address of Bank) (hereinafter called “the Bank”), are bound unto
…………………… (name of Purchaser) (hereinafter called “the Purchaser”) in the sum of
……………………………… for which payment well and truly to be made to the said
Purchaser, the Bank binds itself, its successors, and assigns by these presents. Sealed
with the Common Seal of the said Bank this ………………. day of ………
2012………… THE CONDITIONS of this obligation are:
a. If the Bidder withdraws its Bid during the period of bid validity specified
by the Bidder on the Bid Form; or
b. If the Bidder, having been notified of the acceptance of its bid by the
Purchaser during the period of bid validity:
� fails or refuses to execute the Contract Form if required; or
� fails or refuses to furnish the performance security, in accordance with the
Instructions to Bidders.
We undertake to pay the Purchaser up to the above amount upon receipt of its first
written demand, without the Purchaser having to substantiate its demand, provided
that in its demand the Purchaser will note that the amount claimed by it is due to it,
owing to the occurrence of one or both of the two conditions, specifying the occurred
condition or conditions.
This guarantee shall remain in force up to and including forty five (45) days after the
period of the bid validity, and any demand in respect thereof should reach the Bank
not later than the above date.
……………………………..
(Signature of the Bank)
___________________
Name of Bidder

To
SECURITY DEPOSIT FORM
(BANK GUARANTEE FORM)
_______________________________________________________ (Name of Purchaser)
ANNEXURE-5
WHEREAS ……………………………………………….(Name of supplier) hereinafter called “the Supplier” has
undertaken, in pursuance of contract No………………………….. dated ……………. 2012 to supply
……………………………..(Description of goods and Services) hereinafter called “the order”.
AND WHEREAS it has been stipulated by you in the said order that the supplier shall furnish you with a
Bank guarantee by a recognized bank for the sum specified therein as security for compliance with the
Supplier’s performance obligations in accordance with the order.
AND WHEREAS we have agreed to give the Supplier a Guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier,
up to a total of …………… …………… …………… …………… ……… (Amount of the Guarantee in Words and
figures) and we undertake to pay you, upon your first written demand declaring the supplier to be in
default under the order and without cavil or argument, any sum or sums within the limit of
…………………… (Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or
reasons for your demand or the sum specified therein.
This guarantee is valid until the ……….. day of ………..2012
Date …………………..2012
Signature and Seal of guarantors
All correspondence with reference to this guarantee shall be made at the following address:
______________________________________________________________________
(Name & address of the bank)
…………………………………
…………………………………
Address :……………………….

PRICE BID BY TENDERER
ANNEXURE-6
Full name and address of the tenderer in addition to telephone No. and
mobile No. if any should be quoted in all the communication
To
The Director,
LBS National Academy of Administration,
Mussoorie
Dear Sir,
1. I/ we have carefully read the content of the tender for supply of Furnishing
Items for LBSNAA Hostel to LBSNAA and hereby offer to supply the items
mentioned below at the rate given below
2. I/ We undertake to pay all taxes, as required under law, on aforesaid supplies.
Purchaser will pay only the Retail Price less the above quoted discount.
3. I/We understood the instruction to the tenders and conditions of contract in
the schedule to the Tender form and accept them, subject of paragraph thereof.
4. I/We am/are fully aware of the nature of stores requirement and my/ our offer
is to supply stores strictly in accordance with your requirements.
5. I/We agree to arrange supplies in accordance with the nomenclature and
specifications given in the schedule to tender, Deviations, if any, are indicate
here.
bl fufonk esa [kjhnh tkus okyh oLrqvksa ds fy, fufonkdrkZ }kjk ?kksf’kr njksa dk fooj.k
Category 1:
1-jlksbZ rFkk esl ds lkeku ,ao crZu
Øe
la-
Lkkexzh ekaxh xbZ
ek=k
1. Fork (Stainless Steel) 100
2. Gas Stove / Chulha
(Stainless Steel) (4 Burner)
2
3. Glass (Tumbler) with
Academy Logo
500
4. Knife (Stainless Steel) 100
ब्राण्ड/
कं पनी
njsa ¼vadks
esa½
njsa¼”kCnksa es a½

5 Microwave - LG (28 Ltr) 1
6.. Mixer Juicer (Heavy Duty) 1
7. Water Bottle (Pearl-pet) with
Academy Logo print
8. Refrigerator 260 to 280 Ltr.
Double Door- LG
9. Salt & Pepper pot (Stainless
Steel)
10. Sandwich Griller
(Commercial) 6 Slice
11. Service Tray (Big) (Acrylic)
16.5” x 12.5 “
100
1
40
1
300
12. Service Tray (Small) (Acrylic) 100
13. Sweet Dish Spoon (Stainless
Steel)
200
14. Table Spoon (Stainless Steel) 200
15. Tea Caddy / Tea bag holder
(Acrylic)
200
16. Tea Spoon (Stainless Steel) 220
17. Tea/Coffee/ Soup Vending
Machine with Coins
1
18. Water Sink 1
mijksDr dze la[;k 1 ls 18 rd fy[kh xbZ oLrqvksa dk ekWaxh
xbZ la[;k ds vuq:Ik dqy ewY;
Category 2:
2-fctyh ds midj.k
Øe
la-
Lkkexzh ekaxh xbZ
ek=k
19. Oil Filled Radiator (11 Fin
with FAN)
50 No.
ब्राण्ड/
कं पनी
mijksDr dze la[;k 19 पर fy[kh xbZ oLrqvksa dk ekWaxh xbZ
la[;k ds vuq:Ik dqy ewY;
Category 3:
3-dejs dh lkt lTtk ,ao mi;ksx dh oLrq,Wa
Øe
la-
Lkkexzh ekaxh xbZ
ek=k
ब्राण्ड/
कं पनी
njsa ¼vadks
esa½
njsa
¼vadks esa½
njsa¼”kCnksa es a½
Njsa
¼”kCnksa es a½

20. Bath Stool- Milton 80
21. Brush for thermos 40
22. Bucket (25 Ltr.)- Milton 100
23. Door mat (Big size) 5x4 feet in
maroon color
10
24. Door mat (small)- 16” x 27” in
Maroon color
20
25. Dustbin (Stainless Steel)
Perforated
80
26. Dustbin big (Stainless Steel)
20 Ltr
20
27. Dustbin Pedal (Stainless Steel) 50
28. Electric Kettle 1.0 Ltr. 40
29. Hanger (Wooden) 240
30. Mugs (l Ltr.) – Milton 100
31. Press Table 40
32. Shoe-shining Machine 4
33. Soap Dish 40
34. Thermos/ Flask 1500 ML 40
35. Thermos/ Flask 500 ML 40
36. Towel Stand (Stainless Steel) 40
37. Umbrella (Full Size) 50
38. Wall Clock (Ajanta make
Model No. 7277) wooden
frame
50
39. Wiper with long handle 40
mijksDr dze la[;k 20 ls 39 rd fy[kh xbZ oLrqvksa dk ekWaxh
xbZ la[;k ds vuq:Ik dqy ewY;
(Authorised signatory & stamp)
Name:………………………..
Place: ………………………..
Date: ………………………… Seal

ANNEXURE-7
PROFORMA FOR TECHNICAL INFORMATION
(Please go through the terms and conditions stipulated in tender Document before filling up this
proforma)
1. Name and complete address of the firm /
Organisation
2.
Tele. No.
FAX No.
Email ID
Status of the organization
(i.e. whether proprietorship, partnership,
Pvt. Ltd./ Public Ltd. Company, Regd.
Under Societies Regn. Act etc)
3. Registration No. of the Organisation
(Please attach Certificate of Regn/
Incorporation)
4. Name of the authorized person of the
firm/ CEO/ Proprietor
Telephone No.
FAX No.
Mobile No.
Email ID

6. Business of the Organisation
(i.e. whether Dealer, Agent)
(Enclose a copy fo dealership/ agent
Certificate
7. CST No., if any
Service Tax No. if any
PAN No. of the Organisation
8. Details of EMD (Enclosed DD) DD No. __________________
___________ dated _____ for Rs.
___________ drawn on ________ ______
______ ______ Bank in favour of Director,
LBSNAA, Mussoorie
9. Name & address of three prominent Organisations provided with similar services by
you in the recent past (Please also furnish copies of the supply orders)
10. Do you agree with the terms and
conditions stipulated in Tender Document

Declaration:
a. It is certified that the information furnished above is correct.
b. We have gone through the terms and conditions stipulated in Tender Document and
confirm to abide by the same. Disagreement and solution proposed has been listed in a
separate sheet and being attached with this Bid. A copy of the Terms and Conditions
with its each page signed, in token of acceptance of the same is enclosed.
c. We understand that the decision of the Office of the LBSNAA to accept/ reject “the
points of disagreements and proposed solution provided by us” would be final and
binding;
d. The signatory to this bid is authorized to sign such bids on behalf of the organization.
Note: Attach copies of supporting documents
Signature……………………………………..
Name………….………………………………..
Designation…………………………………..
Contact No. …………………………………..
Date. …………………………………..
Place ……………………………………

ANNEXURE-8
LETTER OF AUTHORISATION FOR ATTENDING BID
OPENING
To
The Director,
LBSNAA, Mussoorie
Subject- Authorisation for attending bid opening on __________________________ 9date) in the
Tender of _________________________________________________
Following persons are hereby authorized to attend the bid opening for the tender mentioned
above on behalf of ___________________________________________________ (bidder) in order of
preference given below.
Order of Preference Name Specimen Signature
I.
II.
Alternate Representative
Signature of bidder
OR
Officer authorized to sign the bid
Document on behalf of the bidder
Note:
1) Maximum of two representatives will be permitted to attend bid opening. In cases where it is
restricted to one, first preference will be allowed. Alternate representative will be permitted
when regular representatives are not able to attend.
2) Permission for entry to the hall where bids are opened may be refused in case authorization as
prescribed above is not received.