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PU TECH 2008 Polyurethane Exhibition & Conference - India 12-14 March 2008, India Expo Centre, New Delhi, India GENERAL INFORMATION & GUIDELINES - EXHIBITION 1 THE EXHIBITION PU TECH 2008 - Polyurethane Exhibition & Conference - India. 2 ORGANISERS INDIAN POLYURETHANE ASSOCIATION Chennai: Flat 7, III Floor, Shakti Mahal, New 24, Old 41, First Main Road CIT Colony, Mylapore, Chennai – 600 004, India. Phone / Fax: 0091-44-2499 5923. Email: tvkkrpu@md3.vsnl.net 3 EVENT MANAGERS UNITECH EXHIBITIONS PVT. LTD. Expo House # 216, 3rd Link Street, Nehru Nagar Indl Estate OMR, Chennai-96 Ph: + 91 44 2454 3322 / 23 Fax: + 91 44 2454 3321 Email: unitech@hathway.com www.putechindia.com 4 DATES, TIMINGS & VENUE PU TECH 2008 Exhibition: Dates : 12 (Wed), 13 (Thu) & 14 (Fri) March 2008. Timing : 10.30 AM - 06.30 PM Venue : India Expo Centre, Greater NOIDA, New Delhi, INDIA. 5 BOOTH CHARGES Built-up Booths Indian exhibitor Rs. 9000 per sq.m. Foreign exhibitor USD 250 per sq.m. Note: Service tax will be charged extra as applicable (currently 12.36%) Raw Space Indian exhibitor Rs. 8500 per sq.m. Foreign exhibitor USD 225 per sq.m. Note: Service tax will be charged extra as applicable (currently 12.36%) 5 A) POSSESSION & DISMANTLE OF BOOTHS POSSESSION Raw Space Booth Exhibitors can take possession of their Booths on Monday 10 March 2008 at 2:30 PM to start their Booth decoration work. Shell Scheme Booth Exhibitors can take possession of their Booths on Tuesday 11 March 2008 after 12:00 noon ONLY to start their Booth decoration work. IMP: Please see box below for your booth set -up & dismantle time periods. The timings will be strictly enforced and exhibitors are requested to cooperate in this regard DISMANTLE Exhibitor will not be allowed to remove their exhibits from the hall prior to the official termination of the exhibition. The exhibits may be removed after 05:00 PM on 14 March 2008 and should be completed by 11:00 PM . The Exhibitors will have to obtain a signed Exit Pass from the organizers before the removal of their exhibits from the venue. To summarise your set-up / dismantle period, please see the box below: Set-Up (Raw Space) 10 March 2008, Monday 02:30 PM - 11:00 PM 11 March 2008, Tuesday 08:00 AM - 11:00 PM 12 March 2008, Wednesday 08:00 AM - 9:30 AM Set-Up (Shell Scheme) 11 March 2008, Tuesday 11:30 AM - 11:00 PM 12 March 2008, Wednesday 08:00 AM - 9:30 AM Dismantle 14 March 2008, Friday 05:00 PM - 11:00 PM All the Booth work should be completed BEFORE 9:30 AM on 12 March 2008. No material will be allowed inside the halls or the workmen permitted to work on your Booth after 9:30 AM on 12 March 2008 9 ADMISSION Entry to Exhibition is Free. The Exhibition will be open to the TRADE VISITORS by invitation or spot registration and with seperate timings for general visitors. Admission is only for Adults over the age of 18 years. 10 SECURITY ALTHOUGH STRICT SECURITY ARRANGEMENTS WILL BE PROVIDED AT THE EXHIBITION VENUE, EXHIBITORS ARE REQUESTED TO HAVE THEIR EQUIPMENT AND OTHER PRECIOUS BELONGINGS PROPERLY INSURED. 11 BUILT-UP BOOTH PACKAGE The Built-up Booth will be constructed of Octonorm system with height of 2.4 mtrs. having white panels. Please see the perspective drawing. You will be provided with the following furniture and fittings FREE OF COST. Booth Size Table Chairs Spotlights Power Socket 5/13A Waste Bin 3 x 3 (9 sqm) 1 2 3 1 1 4 x 4 (15 sqm) 2 4 4 2 1 5 x 4 (20 sqm) 2 4 6 2 1 6 x 6 (36 sqm) 3 6 8 2 2 The Shell Scheme Package will also include : • Carpeted Flooring • Fascia board with company name and Booth number • Free listing in the Exhibition Directory • Booth assembly and dismantling. 12 RAW SPACE Raw Space exhibitors will get : • Marked Raw Space only • Free listing in the Exhibition Directory. (No Furniture / Electrical fittings will be provided) 13 ADDITIONAL FURNITURE / FITTINGS Exhibitor’s requirement of extra furniture/fixtures can be ordered through contractors at the venue. (Refer Form No. 6 for details) Payment for the extra requirements is to be made to the Contractors on receipt of the such bills before the closing of the exhibition. Exit Gate Pass will be issued to exhibitors against nil due. 14 ELECTRIC LOAD Exhibitors requiring heavy electrical load for their exhibits should submit such requirements to the organizers by 15th January 2008. 15 SUPPLY OF ELECTRIC POWER The electric power supply available at the Exhibition is as follows: 3 Phase : 400 volts + 10% Single Phase : 230 volts + 10% Frequency : 50 CPS + 3% The functions mentioned above are only for reference. However, variation could be expected on some occasions. The organizers will not be responsible for any fluctuations in electricity. 16 ADDITIONAL POWER CHARGES & COMPRESSOR Additional Power required by the exhibitor will be made at extra cost as under: Charges for service connection (Single-phase / 3 phase) • Upto 2 kW (Single phase) Rs.2,000 USD 50 • 3 kW to 8 kW Rs.3,000 USD 70 • 9 kW to 25 kW Rs.8,000 USD 120 • Above 25 kW Prices on request The above rates includes wiring up to the main Switch board provided in the Booth. Cost of power consumed (Single-phase / 3 phase) on connected load @ Rs. 800 per kW or USD 32 per kW (min.) COMPRESSED AIR (100 PSI) Compressed air connection will be given at an extra cost of @ Rs. 5,000 (USD 100) per connection. 17 VISITOR INVITATIONS We will also provide each exhibitors a set of Visitors Invitation Cards for mailing to their business prospects. These Invitations will be sent to all Exhibitors 30 - 45 days prior to the exhibition. 18 EXHIBITOR BADGES / SERVICE BADGES Exhibitor Badges is a must for all exhibitors and is required for entry to the hall during the exhibitor entry periods on all three days of the Exhibition. A maximum No. of 4 badges is provided to each exhibitor. Badges will be issued from the Organisers Office at the venue on 26th October 2008 between 9.00 a.m. & 10.00 a.m. 19 WI-FI / INTERNET / FAX Wi-Fi, Internet, Fax, facilities will be available during the exhibition hours at the venue on all days of the Exhibition on chargeable bases. Your requirement should reach us before 16th January 2008 . 22 CAFETERIA Cafeteria will be located within the venue. A variety of snacks and beverages will be available on direct payment basis. 2 HELPLINE : Phone : +91 (44) 2454 3322 / 23 Fax : +91 (44) 2454 3321 E-mail : unitech@hathway.com
PU TECH 2008 Polyurethane Exhibition & Conference - India 12-14 March 2008, India Expo Centre, New Delhi, India INFORMATION ON IMPORT OF EXHIBITS OFFICIAL FREIGHT FORWARDERS RE Rogers India Pvt. Ltd., is the Official Freight Forwarding and Clearing Agents for PU TECH 2008. Exhibitors may avail their services. Please refer to PAGE 5 for their contact details in India and worldwide offices. Wherever RE Rogers does not have their own office, they have associates agency. Exhibitors are requested to contact RE Rogers Express India office for obtaining names, addresses, etc. of their associates in other areas. Exhibitors shall receive the complete Service Information Package directly from RE Rogers or their associates. Please note that no agency other than the approved agency by organiser is allowed to operate the handling / clearing job for PU TECH 2008 inside the exhibition venue. Any forwarder may deliver to the doors of the hall, but only the official freight forwarders MUST handle it from there to your Booth, unless this item can be hand-carried. This regulation will be strictly enforced. Official clearing and forwarding agents will offer to Exhibitors information & assistance in respect of (i) customs-import and export formalities (ii) duty exemptions & formalities, (iii) repacking & re-export, (iv) warehousing. It is suggested that Exhibitors discuss their requirements with official agent and enter into comprehensive arrangements. The Exhibitors should pay the agency directly for their services. Hiring of labour from an outside agency will not be allowed in the exhibition venue. The procedure for import of exhibit goods to India for display is not very complicated. To make it more simple & convenient for all exhibitors, the organisers have appointed RE Rogers India Pvt. Ltd. as the Official Freight Forwarding and Clearing Agents for PU TECH 2008. To import your exhibits into India, the first step for all exhibitors is to contact RE Rogers India Pvt. Ltd. or the RE Rogers office in your country. The Official Freight Forwarding and Clearing Agents will offer comprehensive service related to movement of your goods from your office/factory to your exhibition Booth which includes transport, sea/air freight, customs clearance, port handling, transit to venue, unloading, unpacking, movement to Booth etc. We advise you to contact The Official Freight Forwarding and Clearing Agents at the earliest as soon as you book your Booth so that your exhibits could be brought in time for the show. The sea cargo transit time from your country to Chennai Port varies between 10-40 days depending on the distance from your country to India CUSTOMS REQUIREMENTS: a) ATA Carnet System India is a signatory of the ATA CARNET SYSTEM. Goods entering on Carnet would be exempted from guarantee requirements. You are advised to ship your exhibits in good time to avoid any delays in clearance. For further details, contact the official freight forwarders – RE Rogers India Pvt. Ltd. or the RE Rogers office in your country. All packages containing consumable items like brochures, leaflets, cassettes or gifts should be declared as such while exporting and as well as delivering the same to the clearing agent. b) Hand Carried Items On ATA-Carnet ATA-Carnet could also be used for hand carried goods into India. Exhibitor needs to have following documents while they hand carry goods on Carnet into India. (1) Copy of the ITPO Approval Letter. (Approval Letter from ITPO (India Trade Promotion Organisation ) - will be furnished at a later date) (2) Participation certificate from the Organiser. Instructions : The Carnet has to be in the name of the company which pays the space rent to the organiser in foreign exchange. This also means that the carnet has to in the name in which the participation certificate has been issued. If possible, name of the person carrying carnet and his passport number should appear on the said document. In case of hand carried goods, the exhibitors themselves will have to complete the formalities with the help of customs officials at the immigration point at the Airport c) Sale of Exhibits Sale of exhibits is allowed subject to the conditions laid down by customs authorities of Government of India. Please consult the official freight forwarding agent for further details and procedures in this connection. SHIPPING DOCUMENTS In consultation with the Official Freight Forwarding and Clearing Agents, exhibitors should take care to see that the shipping documents of exhibits are full and complete to satisfy the statutory requirements of Customs Authority to avoid any difficulties en route. Participation Certificate will be given to all exhibitors. The exhibits should be consigned in the name of exhibitor themselves and NOT in the name of the Organisers. INSURANCE PLEASE INSURE ALL YOUR GOODS BEFORE SHIPPING. Organisers are not responsible for damage, pilferage or any other loss, during shipping, transportation and handling at the Exhibition. USEFUL INFORMATION ON LOCAL TRANSHIPMENT RE Rogers India Pvt. Ltd., is the Official Freight Forwarding and Clearing Agents for PU TECH 2008. Exhibitors may avail their services. Please refer to PAGE 5 to contact their Indian offices. Wherever RE Rogers does not have their own office, they have associates agency. Exhibitors shall receive the complete Service Information Package directly from RE Rogers or their associates. Please note that no agency other than the approved agency by organiser is allowed to operate the handling / clearing job for PU TECH 2008 inside the exhibition venue. Any forwarder may deliver to the doors of the hall, but only the official freight forwarders MUST handle it from there to your Booth, unless this item can be hand-carried. This regulation will be strictly enforced. 1 TRANSPORT DOCUMENTS Participants should take care to see that the transport documents of exhibits are full and complete to satisfy the statutory requirements of Sales Tax, Central Excise and Customs Authority to avoid any difficulties en route. Participation Certificate will be given to all exhibitors. The exhibits should be consigned in the name of exhibitor themselves or their local agents and NOT in the name of the Organisers. Exhibitors can claim exemption from payment of Central Excise Duty on the exhibits to be cleared for the purpose of display in PU TECH 2008. The procedure for availing of the exemption is as follows: The Exhibitors should submit to the Excise – Authorities, 5 copies of each invoice containing full description of the goods to be transferred to exhibition site from their various factories for display at their Booths mentioning the items listed in the invoice “FOR DISPLAY PURPOSE AND NOT FOR SALE”. The organizers will certify the participation of the Exhibitors at PU TECH 2008. Exhibitors can remove the material from their Godown, Factory / Premises without payment of Excise Duty by producing ITPO approval letter (Approval Letter from ITPO - will be furnished at a later date) together with participation certificate. 2 INSURANCE PLEASE INSURE ALL YOUR GOODS BEFORE SHIPPING. Organisers are not responsible for damage, pilferage or any other loss, during shipping, transportation and handling at the Exhibition. HELPLINE : Phone : +91 (44) 2454 3322 / 23 Fax : +91 (44) 2454 3321 E-mail : unitech@hathway.com 3
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PU TECH 2014

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