From To Additional Director of Technical Education The ... - Tndte.com

From
Additional Director of Technical Education
Directorate of Technical Education
Guindy Chennai
To
The Principal (s) of all Govt.
Autonomous, Govt. Aided and
Self Financing colleges
Letter No. DOTE/CC/NR_APR12 dated 20/02/2012
Sir/ Madam,
Please read the following Instructions carefully and submit the relevant documents to avoid delay in the
examination processing work.
NR Scrutiny
The NR scrutiny work of April 2012 will start from 22/02/2012 onwards. The Institutions will be allowed
for submission of DD and Nominal roll edit on the scheduled dates only. One representative who is
familiar with the Nominal roll scrutiny shall come to DOTE office.
Almost all the readmission, medical board students names are included in the nominal roll. In case if any
name is missing in the edit, those names alone shall be included in the relevant tables and necessary
proof for the same need to be enclosed in the booklet.
If the names are included in the e-attendance it does not imply that those names will be updated in the
Nominal roll. Kindly include all the left out eligible names of regular and supplementary candidates in
the additional nominal roll with relevant proof.
Grace chance NR details shall be given separately in the Edit-III as a separate booklet.
Same procedure need to be followed for Tatkal NR Edit also.
A revised form is enclosed herewith for DD submission in the N section and in the computer centre.
These forms should be duly filled up and should be attested by the Principal. (Pl refer Annexure-1)
If the relevant documents are not in the required format then the NR scrutiny will be delayed.
The electives, Number of candidates details, correction in the NR edit and other information should be
carried out carefully.
The deleted candidate names should be attested by the principal.
Photo and Date of Birth correction
If there is any correction in the photo, name or in Date of Birth the same need to be updated during
scrutiny time. No more correction will be entertained after that.

Pending Issues from computer Centre
The October 2011 marksheet printing is yet to be done. The withheld students final semester result is
displayed in the DOTE website.
In case if the Institutions have failed to receive the previous examinations marksheets/ Certificates of
any student , the Principal is requested to submit a letter giving the student list with the register number
and the letter should be addressed to the Chairman ,Board of Examination. The letter may be submitted
at the time of scrutiny.
Unclaimed result of Oct 2011
Some of students’ results are still pending with us for want of data from the Institutions. Such
institutions are requested to submit the relevant documents during scrutiny. Otherwise, those students
result will be announced as absent and the same will be updated in the final corrected NR accordingly.
Internal Mark submission
This time there is a change in the submission of Internal Marks to the computer centre. As all the
students ‘ attendance need to be fed till the last working day, all the students (including students with
shortage of attendance) will also be available in the internal mark kit and internal marks for all the
students have to be submitted before the issue of hall tickets.
Based on this, the kit will be generated immediately after the last working day and will be uploaded in
the DOTE website and the Institutions should submit all students’ internal marks (including the students
with shortage of attendance) before getting the hall tickets. The Internal marks and attendance
particulars should be signed by the students individually and the copy of the same should be displayed
in the notice board without fail.
Hall tickets will be issued only after receiving the Internal marks from the Institutions.
No student is entertained at the computer centre for want of attendance or fees payment.
Downloading of Hall ticket and Nominal Roll
Some of the Institutions are still not able to download the Nominal roll and hall tickets from the website
as their photo format is not in required specifications. Such institutions have to submit the old photos in
the required format at the earliest. Otherwise issue of Diploma certificates will be a problem.
Sincere thanks and appreciation to all the Institutions for extending their cooperation and lending
their support for the timely conduct of exams.
(Sd/-)
ADTE

Annexure
Fees Collection for the Year __________.
SL.No
Name of the Collage
&
Code No
Total No of
Students
Per Sem/Year
Total Amt
Name of the Bank,
DD No & Date
Regular &
Late Fees
Break up of Details
Tatkal Fees
TOTAL
Abstract
1. Regular, Late Fees Rs._______________
2. Tatkal Fees Rs._______________
3. Total Rs.________________
Signature of Principal DD Receiver Signature(Dote)