Booth Space Contract ICE Europe 2011 - Aimcal

More documents

Recommendations

Info

7 th International Converting Exhibition • 8-10 November 2011 Exhibit Categories 1. Materials 1.1 Paper 1.2 Film 1.3 Foil 1.4 Aluminium wire 1.5 Laminates 1.6 Nonwovens 1.7 Textiles 1.8 Adhesives, resins 1.9 Silicones 1.10 Lacquers 1.11 Coatings 1.12 Ink colours 1.13 Self-adhesive tapes, films 1.14 Materials, general 2. Coating / Laminating 2.1 Vacuum coating / metallizing 2.2 Extrusion coating 2.3 Siliconising 2.4 Lacquering 2.5 Hotmelt, solvent / solventless 2.6 Cold glue, water-based 2.7 Laminating 2.8 Adhesive application systems / coating heads 2.9 Pilot lines, lab coating 2.10 Coating / laminating, general 3. Drying / Curing 3.1 Hot air / UV / IR 3.2 Moisturising 3.3 Drying / curing, general 4. (Pre)Treatment 4.1 Plasma / corona / flame treaters 4.2 Static control / ionization 4.3 (Pre)Treatment, general 5. Flexographic / Rotogravure Printing 5.1 Prepress systems 5.2 Printing machines 5.3 Flexographic / rotogravure printing, general 6. Control, Test & Measurement 6.1 Process control (inline measurement) 6.2 Test & measurement equipment (offline) 6.3 Web guidance 6.4 Web tension control 6.5 Optical inspection, process control 6.6 Defect detection systems 6.7 Print inspection systems 6.8 Print image inspection 6.9 Laser technology 6.10 Coatweight / thickness measurement 6.11 Gas / permeation analysers 6.12 Control, test & measurement, general 7. Accessories 7.1 Drives / automation 7.2 Brakes / clutches 7.3 Coating / laminating machine components 7.4 Die cutting / embossing machine components 7.5 Machine components for dryers 7.6 Machine components for slitters 7.7 Vacuum machine components 7.8 Cleaning systems 7.9 Knives / blades 7.10 Cores / chucks / airshafts 7.11 Rolls / rollers / sleeves 7.12 Reel & roll handling 7.13 Handling equipment 7.14 Self-adhesive tapes 7.15 Accessories, general 8. Slitting / Rewinding 8.1 Core makers 8.2 Core cutters 8.3 Cross cutters / sheeters 8.4 Unwinders / rewinders 8.5 Slitter rewinders 8.6 Splicers / rewinders 8.7 Lathe slitters 8.8 Doctor machines 8.9 Slitting / rewinding, general 9. Finishing 9.1 Die cutting / perforating 9.2 Embossing / hot foil stamping 9.3 Packing / packaging machines 9.4 Folding / creasing machines 9.5 Counting machines 9.6 Laser technology 9.7 Finishing, general 10. Factory Management 10.1 Waste removal / recycling 10.2 Waste gas treatment / solvent recovery 10.3 Particle removal / moisture control 10.4 Factory management, general 11. Retrofits / Machine Upgrades 12. Software 13. Toll Coating / Converting / Slitting 14. Services, Information & Communication 14.1 Service & consulting 14.2 Research & development 14.3 Trade & technical publications 14.4 Associations 3
www.ice-x.com/europe ICE Europe 2011 Exhibition Regulations 1. Organisers Mack Brooks Exhibitions Ltd Romeland House Romeland Hill St Albans Herts AL3 4ET United Kingdom Tel: +44 (0)1727 814 400 Fax: +44 (0)1727 814 401 Email: info@ice-x.com 2. Venue New Munich Trade Fair Centre Exhibition Grounds, 81823 Munich, Germany 3. Duration of Exhibition The exhibition will be open from 9am – 5pm on 8th and 9th November 2011 and from 9am - 4pm on 10th November 2011. During these times, booths and exhibits must not be covered up and staff must be in attendance. On no account will Exhibitors be permitted to remove goods from the exhibition grounds prior to 4pm on Thursday 10 November 2011. Opening hours may be subject to alteration. The Organisers reserve the right to change the dates, location and duration of the exhibition or to postpone the event without Exhibitors having the right to claim indemnity. 4. Booth Space Application and Admission Only companies in industry, trade and commerce whose products comply with the Exhibit Categories of ICE Europe 2011 may exhibit.The decision to admit an Exhibitor is at the discretion of the Organisers. Once the contract has been submitted via post or fax, Exhibitors will receive an official booth space confirmation letter from the Organisers. Confirmation of the allocation of floor space by the Organisers constitutes conclusion of the rental contract between the Exhibitor and Mack Brooks Exhibitions Ltd. Conditions or reservations added to the contract cannot be considered. For legal reasons contracts returned via email cannot be accepted. The confirmation of booth space allocation signifies admission to exhibit and is valid only for the Exhibitor named therein. In the event of false assumptions or misinterpretations, the Organisers are entitled to revoke admission previously granted. 5. Payment for Space, the Turn-key package and Online Marketing Packages Immediately after the official confirmation of floor space allocation has been sent, the Exhibitor will receive from the Organisers an invoice for 40% of the total floor space orTurnkey package cost, as well as an invoice for 100% of the cost for any online marketing packages ordered. The second payment of 30% of the total booth space orTurnkey package cost is due by 31 March 2011.The third and final payment of 30% of the total cost should also be paid as invoiced and in any case no later than by 30 June 2011. Invoices issued after 30 June 2011 are payable immediately in full. Participation by Exhibitors is dependent upon the full cost being paid to the Organisers before taking up space in the exhibition. If the remaining balance is not paid by the stated date, the Organisers shall have the right to re-allocate the space. An Exhibitor is liable for the cost of booth space and Turn-key package booked under the terms of the “Cancellation of Space and the Turn-key package” clause. 6. Cancellation of Space, the Turn-key package and Online-Marketing Packages An Exhibitor cancelling the booth space or Turn-key package booking after official allotment of space is liable for 40% of the total cost until 31 March 2011, 70% of the total cost until 30 June 2011 and 100% of the total cost thereafter by way of liquidated damages. An Exhibitor reducing booth space after official allotment of space is liable for payment of the total charge of the original booking.All cancellations must be made in writing.A change from a contract for the Turn-key package to a contract for floor space only is not permitted. A cancellation charge as stated above applies. By cancelling booth space or the Turn-key package, an Exhibitor automatically cancels any online marketing packages previously booked. The costs for online marketing packages will not be refunded in case of cancellation. 7. Insolvency In the event of an Exhibitor entering into liquidation, whether compulsory or voluntary (save for the purpose of reconstruction or amalgamation) or, being an individual, committing any act of bankruptcy, or whether a company or an individual, calling any meeting of, or making any arrangement with, their creditors, or permitting any judgement to remain unsatisfied for seven days, or a receiver of any of the assets of the Exhibitor being appointed by any distress or execution being levied upon any goods or premises of the Exhibitor, the Organisers shall have the right to terminate any contract with the Exhibitor, to cancel the allotment of space and to retain all monies paid by the Exhibitor under such contract. In any event, the Exhibitor shall immediately inform the Organisers of any proposal for composition or institution of bankruptcy proceedings. 8. Failure to pay In the event of any outstanding amount being due to the Organisers from the Exhibitor, the exhibits shall be subject to lien. 9. Prohibition of Transfer Exhibitors may not assign, sub-let or grant licences, in respect of the whole or any part of the space allotted to them, nor may any cards, advertisements, or printed matter of firms or companies who are not bona fide Exhibitors be exhibited or distributed from any booth. 10. Amendment to Hall Layout The Organisers reserve the right to amend the plan of the halls and move the position of booths if required by the hall owners, fire authorities or for any other reason. 11. Co-Exhibitors The Main Exhibitor (Contract Partner) must enter names and addresses of any Co-Exhibitor/s on the Booth Space Contract.The acceptance of Co-Exhibitors is governed by the criteria in the Exhibit Category section. In addition, the Exhibition Regulations apply to these companies. The Main Exhibitor is bound to notify the Co-Exhibitor of the Exhibition Regulations.Transfer - even in part - of the rights and obligations arising from rental contract to third parties is not permitted. Products/services of companies other than those specified on the Booth Space Contract must not be displayed or advertised on the booth. A Co-Exhibitor fee of $1290 (+VAT if applicable) applies for every Co-Exhibitor. The fee will be charged directly to the Co-Exhibitor and is not refundable.The Main Exhibitor of the booth remains the party liable for payment of the Co-Exhibitor fee. 12. Sales Regulations No Exhibitor shall be permitted to take orders for products/services not complying with the Exhibit Categories. Sold exhibits may only be removed after the event. Statutory laws concerning the sale of goods must be adhered to. 13. Promotional Activity The distribution of leaflets and promotional material shall be confined to the booth area and is not permitted elsewhere in the halls or exhibition grounds. Publicity shall be confined to promotion of exhibited goods and shall not be in breach of statutory regulations or good taste, nor shall it be of an ideological or political nature. Comparative advertising is not permitted. The Organisers reserve the right to prohibit the display or distribution of advertising matter that could give rise to offence, and to confiscate the supplies thereof for the duration of the event. Optical, mobile and acoustic publicity aids are permitted, provided they do not disturb neighbouring Exhibitors. The use of audio and visual equipment, amplifiers, etc. and/or live performances by Exhibitors at their booths is restricted and details are given in the Technical Handbook. In all cases, Exhibitors are responsible themselves for obtaining, at their own expense, the relevant permits in terms of copyright licences and/or performance approval from the respective authorities or institutions. The Organisers accept no responsibility in this respect nor any liability which may arise from an Exhibitor’s failure to obtain clearance. 14. Photography Commercial photography (including digital video image capture) within the exhibition grounds is only permitted to photographers licensed in writing by the Organisers. Licensed photographers have fixed commercial rates. Photography by amateurs is only allowed in approved circumstances and, if this is abused, the Organisers reserve the right to cancel this permission. 15. Access to Booths of Other Exhibitors Exhibitors have no right of access to other booths outside the official opening hours unless permission has been obtained from the Exhibitor renting the booth. 16. General Instructions and Regulations Exhibitors must comply with the Organisers’ Regulations, the Rules and Regulations issued by the owner of the exhibition grounds (Messe München GmbH), and all Statutory Regulations that have effect at the exhibition grounds. 17. Technical Handbook Details regarding the Technical Handbook, which serves as a guide and step-by-step explanation to the exhibition arrangements, will be sent to all Exhibitors four months prior to the show. By signing the booth space contract, Exhibitors are contractually bound to all Rules and Regulations in the Technical Handbook. 18. Exhibition Tenancy Adequate time will be allowed by the Organisers for the erection of booths and technical connections, also for the dismantling of booths and the removal of all exhibits and contractors’ materials. By signing the booth space contract, Exhibitors are contractually bound to the dates and times for these operations as shown in the Technical Handbook.When vacated, the rented floor space must be left in its original condition. The Organisers reserve the right to remove any materials or exhibits that may be abandoned within the halls at a cost to be passed on to the Exhibitor. 19. Booth Construction Each Exhibitor will be provided with a drawing and detailed information about shell scheme options/Turn-key packages. All Exhibitors must send detailed plans of their booth layout, indicating length, width and height, to the Organisers for approval no later than 8 weeks prior to the opening of the exhibition. 20. Space Only Contracts The Exhibitor is responsible for the construction of the booth including fire resistant floor covering and fixed walling to the perimeter of their booth where it adjoins another booth, booth spaces that are vacant or the wall of the exhibition hall. 21. Electrical Installations General lighting within the exhibition facilities is supplied but an official contractor has been appointed, should Exhibitors require extra lighting within their booths. Electrical installations are to be ordered from the appointed official contractor using the order form contained in the Technical Handbook. No other electrical contractor is allowed to work within the exhibition halls. 22. Gas, Water, Waste Disposal and Compressed Air Gas, Water, Waste Disposal and Compressed Air are to be ordered from the appointed official contractor through forms contained in the Technical Handbook. 23. Dangerous Materials The following are excluded from the exhibition: explosives, detonating or fulminating compounds, and all dangerous or harmful substances, including primings, fireworks, matches, etc. Primings, fireworks, matches and similar objects can only be exhibited in the form of imitations and on condition that they contain no inflammable matter. The use of compressed gas, liquid gas and flammable liquids is prohibited. Any special authorisation for such substances must be obtained from the Munich Fire Department (Branddirektion München). Only goods described at the time of application may be displayed on booths, and any goods not approved by the Organisers must be removed from the building. 24. Fire Precautions All materials used for building, decorating or covering booths must be made of non-flammable or flame resistant material. In the case of horizontal fabric structures, the fabric must be sprinkler-proof. Exhibitors must comply with any reasonable instructions given by the Organisers, or the licensees of the exhibition halls, or any local or other authority. 25. Noise Control The use of video equipment, loudspeaker systems, audio players, film projectors or slide projectors is permitted provided the noise level is sufficiently low to avoid disturbance to visitors and other Exhibitors. The Organisers reserve the right to exercise their judgement in respect of an acceptable level of noise. Demonstration of noisy machinery must be kept to a minimum in order to avoid annoyance to visitors and Exhibitors. 26. Security Security of the halls and exhibition area is arranged by the Organisers. Security and maintenance of booths are the responsibility of Exhibitors. Official contractors are available for security. 27. Cleaning General cleaning of the halls and exhibition area is arranged by the Organisers. Unless an Turn-key package has been booked, cleaning of booths is the responsibility of the Exhibitors. Official contractors are available for cleaning. 28. Limitation of Liability The Organisers will not be responsible for the safety of any exhibit or property of any Exhibitor, its staff, contractors, or agents or any other persons, or for the loss of, damage or destruction to the same, by theft, fire or other cause whatsoever, or for any loss or damage whatsoever sustained by any Exhibitor by reason of any defect in the building, fire, storm, tempest, lightning, national emergency, labour disputes, strikes, lockouts, civil disturbances, explosion, inevitable accident, force majeure or any other cause not within the control of the Organisers whether ejusdem generis or not, or for any other loss or damage whatsoever, or if by reason of the happenings of any such events, the opening of the exhibition is prevented, postponed or abandoned or the building becomes wholly or partially unavailable for the holding of the exhibition or if the Exhibitor suffers any other damage whatsoever. As the Organisers will accept no responsibility for any loss or damage suffered by any Exhibitor, Exhibitors should cover themselves by insurance in respect thereof. Exhibitors should note that there are no circumstances under which the Organisers can either become contractually bound to an Exhibitor or be regarded as a principal or an agent in relation to any legal agreement into which an Exhibitor may enter with a contractor. 29. Law of Contract This contract shall be deemed to be governed by English Law. Any notice document acceptance or other communication under or in connection with these contract conditions shall be sufficiently served or given if in writing and posted to or left at the last known business address of the company or person to be served and shall also be sufficiently served or given if sent by telegraphic facsimile transmission to the person to be served and service shall be deemed to be made or acceptance given on the day of transmission if transmitted before 4pm G.M.T. on a weekday but otherwise on the next following weekday. Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Herts AL3 4ET, United Kingdom Directors: Stephen Brooks, Simon Adkins, David Tellett Registered in England No: 967560 VAT No: DE 204834544 Tel: +44 (0)1727 814 400 Fax: +44 (0)1727 814 401 Email: info@ice-x.com www.ice-x.com 4
Page 1: 7 th International Converting Exhib

Booth Space Contract ICE Europe 2011 - Aimcal

Create successful ePaper yourself

Delete template?

Save as template?