Booth Space Contract ICE Europe 2011 - Aimcal

7 th International Converting Exhibition • 8-10 November 2011
Booth Space Contract
ICE Europe 2011
PLEASE COMPLETE CLEARLY AND RETURN ALL COMPLETED PAGES TO MACK BROOKS
EXHIBITIONS (US OFFICE),WHILST RETAINING A COPY FOR YOUR FILES.
Turn-key package - US$ 495 per m 2 (Please add VAT if applicable)
We apply for the AIMCAL-Pavilion Turn-key package:
Booth No measuring m x m = m 2 with open sides
The Turn-key package includes:
• Booth space in the AIMCAL–Pavilion (incl. AUMA fee)
Booth Services:
• Shell scheme includes: wall elements in white, blue corner
element, blue carpet, fascia with company name, lighting,
information desk, brochure rack, waste paper basket, choice
of either: 1 table, 3 chairs or 1 high table, 2 stools
• Power hook-up (3kW) including connection and
electricity supply
• Daily booth cleaning
• Marketing Services:
• Detailed Company Profile on the ICE Europe website,
including company logo and product photos
• Online Visitor Show Planner, including up to 3 exhibit
category listings in the ‘search by category’ feature
• Printed and online tools for your visitor promotion,
such as free visitor entry vouchers
• Exhibitor passes
• Copy of the ICE Europe Show Catalog
• Invitation to the official exhibitor party
Our products and services (see exhibit category list on page 3) e.g. 1. 1 2
This information is for internal use only.You will receive separate forms for your catalogue entry.
Company name for website listing
Address
(As you would like your company name to appear in the online exhibitor list)
(This will automatically become the invoice and correspondence address unless you notify us otherwise below)
Title First name Surname
(Mr, Mrs, Ms, Dr)
Email
Website
Ph
Fax
If applicable: Our participation will be handled by the following agent/another branch that should receive
all correspondence all invoices all correspondence and invoices
Company name
Address
Title First name Surname
VAT No
(if applicable)
Ph
Email
Fax
We have read and agree to be bound to the Exhibition Regulations.
Legally binding signature
Please return all completed pages by fax to (781) 791 5055.
Alternatively return by post to Mack Brooks Exhibitions, 15 New England Executive Park, Burlington MA 01803.
Date
Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Herts AL3 4ET, United Kingdom
Ph: +44 (0)1727 814 400 Fax: +44 (0)1727 814 401 Email: info@ice-x.com www.ice-x.com
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7 th International Converting Exhibition • 8-10 November 2011
Exhibit Categories
1. Materials
1.1 Paper
1.2 Film
1.3 Foil
1.4 Aluminium wire
1.5 Laminates
1.6 Nonwovens
1.7 Textiles
1.8 Adhesives, resins
1.9 Silicones
1.10 Lacquers
1.11 Coatings
1.12 Ink colours
1.13 Self-adhesive tapes, films
1.14 Materials, general
2. Coating / Laminating
2.1 Vacuum coating / metallizing
2.2 Extrusion coating
2.3 Siliconising
2.4 Lacquering
2.5 Hotmelt, solvent / solventless
2.6 Cold glue, water-based
2.7 Laminating
2.8 Adhesive application systems / coating heads
2.9 Pilot lines, lab coating
2.10 Coating / laminating, general
3. Drying / Curing
3.1 Hot air / UV / IR
3.2 Moisturising
3.3 Drying / curing, general
4. (Pre)Treatment
4.1 Plasma / corona / flame treaters
4.2 Static control / ionization
4.3 (Pre)Treatment, general
5. Flexographic / Rotogravure Printing
5.1 Prepress systems
5.2 Printing machines
5.3 Flexographic / rotogravure printing, general
6. Control, Test & Measurement
6.1 Process control (inline measurement)
6.2 Test & measurement equipment (offline)
6.3 Web guidance
6.4 Web tension control
6.5 Optical inspection, process control
6.6 Defect detection systems
6.7 Print inspection systems
6.8 Print image inspection
6.9 Laser technology
6.10 Coatweight / thickness measurement
6.11 Gas / permeation analysers
6.12 Control, test & measurement, general
7. Accessories
7.1 Drives / automation
7.2 Brakes / clutches
7.3 Coating / laminating machine components
7.4 Die cutting / embossing machine components
7.5 Machine components for dryers
7.6 Machine components for slitters
7.7 Vacuum machine components
7.8 Cleaning systems
7.9 Knives / blades
7.10 Cores / chucks / airshafts
7.11 Rolls / rollers / sleeves
7.12 Reel & roll handling
7.13 Handling equipment
7.14 Self-adhesive tapes
7.15 Accessories, general
8. Slitting / Rewinding
8.1 Core makers
8.2 Core cutters
8.3 Cross cutters / sheeters
8.4 Unwinders / rewinders
8.5 Slitter rewinders
8.6 Splicers / rewinders
8.7 Lathe slitters
8.8 Doctor machines
8.9 Slitting / rewinding, general
9. Finishing
9.1 Die cutting / perforating
9.2 Embossing / hot foil stamping
9.3 Packing / packaging machines
9.4 Folding / creasing machines
9.5 Counting machines
9.6 Laser technology
9.7 Finishing, general
10. Factory Management
10.1 Waste removal / recycling
10.2 Waste gas treatment / solvent recovery
10.3 Particle removal / moisture control
10.4 Factory management, general
11. Retrofits / Machine Upgrades
12. Software
13. Toll Coating / Converting / Slitting
14. Services, Information
& Communication
14.1 Service & consulting
14.2 Research & development
14.3 Trade & technical publications
14.4 Associations
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www.ice-x.com/europe
ICE Europe 2011
Exhibition Regulations
1. Organisers
Mack Brooks Exhibitions Ltd
Romeland House
Romeland Hill
St Albans
Herts AL3 4ET
United Kingdom
Tel: +44 (0)1727 814 400
Fax: +44 (0)1727 814 401
Email: info@ice-x.com
2. Venue
New Munich Trade Fair Centre
Exhibition Grounds, 81823 Munich, Germany
3. Duration of Exhibition
The exhibition will be open from 9am – 5pm on 8th and 9th
November 2011 and from 9am - 4pm on 10th November
2011. During these times, booths and exhibits must not be
covered up and staff must be in attendance. On no account
will Exhibitors be permitted to remove goods from the
exhibition grounds prior to 4pm on Thursday 10 November
2011. Opening hours may be subject to alteration. The
Organisers reserve the right to change the dates, location and
duration of the exhibition or to postpone the event without
Exhibitors having the right to claim indemnity.
4. Booth Space Application and Admission
Only companies in industry, trade and commerce whose
products comply with the Exhibit Categories of ICE Europe
2011 may exhibit.The decision to admit an Exhibitor is at the
discretion of the Organisers.
Once the contract has been submitted via post or fax,
Exhibitors will receive an official booth space confirmation
letter from the Organisers. Confirmation of the allocation of
floor space by the Organisers constitutes conclusion of the
rental contract between the Exhibitor and Mack Brooks
Exhibitions Ltd. Conditions or reservations added to the
contract cannot be considered. For legal reasons contracts
returned via email cannot be accepted.
The confirmation of booth space allocation signifies admission
to exhibit and is valid only for the Exhibitor named therein. In
the event of false assumptions or misinterpretations, the
Organisers are entitled to revoke admission previously granted.
5. Payment for Space, the Turn-key package
and Online Marketing Packages
Immediately after the official confirmation of floor space
allocation has been sent, the Exhibitor will receive from the
Organisers an invoice for 40% of the total floor space orTurnkey
package cost, as well as an invoice for 100% of the cost
for any online marketing packages ordered.
The second payment of 30% of the total booth space orTurnkey
package cost is due by 31 March 2011.The third and final
payment of 30% of the total cost should also be paid as
invoiced and in any case no later than by 30 June 2011.
Invoices issued after 30 June 2011 are payable immediately in
full. Participation by Exhibitors is dependent upon the full cost
being paid to the Organisers before taking up space in the
exhibition. If the remaining balance is not paid by the stated
date, the Organisers shall have the right to re-allocate the
space. An Exhibitor is liable for the cost of booth space and
Turn-key package booked under the terms of the
“Cancellation of Space and the Turn-key package” clause.
6. Cancellation of Space, the Turn-key package and
Online-Marketing Packages
An Exhibitor cancelling the booth space or Turn-key package
booking after official allotment of space is liable for 40% of the
total cost until 31 March 2011, 70% of the total cost until 30
June 2011 and 100% of the total cost thereafter by way of
liquidated damages. An Exhibitor reducing booth space after
official allotment of space is liable for payment of the total
charge of the original booking.All cancellations must be made
in writing.A change from a contract for the Turn-key package
to a contract for floor space only is not permitted. A
cancellation charge as stated above applies.
By cancelling booth space or the Turn-key package, an
Exhibitor automatically cancels any online marketing packages
previously booked. The costs for online marketing packages
will not be refunded in case of cancellation.
7. Insolvency
In the event of an Exhibitor entering into liquidation, whether
compulsory or voluntary (save for the purpose of
reconstruction or amalgamation) or, being an individual,
committing any act of bankruptcy, or whether a company or
an individual, calling any meeting of, or making any
arrangement with, their creditors, or permitting any
judgement to remain unsatisfied for seven days, or a receiver
of any of the assets of the Exhibitor being appointed by any
distress or execution being levied upon any goods or
premises of the Exhibitor, the Organisers shall have the right
to terminate any contract with the Exhibitor, to cancel the
allotment of space and to retain all monies paid by the
Exhibitor under such contract.
In any event, the Exhibitor shall immediately inform the
Organisers of any proposal for composition or institution of
bankruptcy proceedings.
8. Failure to pay
In the event of any outstanding amount being due to
the Organisers from the Exhibitor, the exhibits shall be
subject to lien.
9. Prohibition of Transfer
Exhibitors may not assign, sub-let or grant licences, in respect
of the whole or any part of the space allotted to them, nor
may any cards, advertisements, or printed matter of firms or
companies who are not bona fide Exhibitors be exhibited or
distributed from any booth.
10. Amendment to Hall Layout
The Organisers reserve the right to amend the plan of the
halls and move the position of booths if required by the hall
owners, fire authorities or for any other reason.
11. Co-Exhibitors
The Main Exhibitor (Contract Partner) must enter names and
addresses of any Co-Exhibitor/s on the Booth Space
Contract.The acceptance of Co-Exhibitors is governed by the
criteria in the Exhibit Category section. In addition, the
Exhibition Regulations apply to these companies. The Main
Exhibitor is bound to notify the Co-Exhibitor of the
Exhibition Regulations.Transfer - even in part - of the rights
and obligations arising from rental contract to third parties is
not permitted. Products/services of companies other than
those specified on the Booth Space Contract must not be
displayed or advertised on the booth. A Co-Exhibitor fee of
$1290 (+VAT if applicable) applies for every Co-Exhibitor.
The fee will be charged directly to the Co-Exhibitor and is not
refundable.The Main Exhibitor of the booth remains the party
liable for payment of the Co-Exhibitor fee.
12. Sales Regulations
No Exhibitor shall be permitted to take orders for
products/services not complying with the Exhibit Categories.
Sold exhibits may only be removed after the event. Statutory
laws concerning the sale of goods must be adhered to.
13. Promotional Activity
The distribution of leaflets and promotional material shall be
confined to the booth area and is not permitted elsewhere in
the halls or exhibition grounds.
Publicity shall be confined to promotion of exhibited goods
and shall not be in breach of statutory regulations or good
taste, nor shall it be of an ideological or political nature.
Comparative advertising is not permitted. The Organisers
reserve the right to prohibit the display or distribution of
advertising matter that could give rise to offence, and to
confiscate the supplies thereof for the duration of the event.
Optical, mobile and acoustic publicity aids are permitted,
provided they do not disturb neighbouring Exhibitors.
The use of audio and visual equipment, amplifiers, etc. and/or
live performances by Exhibitors at their booths is restricted
and details are given in the Technical Handbook. In all cases,
Exhibitors are responsible themselves for obtaining, at their
own expense, the relevant permits in terms of copyright
licences and/or performance approval from the respective
authorities or institutions. The Organisers accept no
responsibility in this respect nor any liability which may arise
from an Exhibitor’s failure to obtain clearance.
14. Photography
Commercial photography (including digital video image
capture) within the exhibition grounds is only permitted to
photographers licensed in writing by the Organisers.
Licensed photographers have fixed commercial rates.
Photography by amateurs is only allowed in approved
circumstances and, if this is abused, the Organisers reserve
the right to cancel this permission.
15. Access to Booths of Other Exhibitors
Exhibitors have no right of access to other booths outside the
official opening hours unless permission has been obtained
from the Exhibitor renting the booth.
16. General Instructions and Regulations
Exhibitors must comply with the Organisers’ Regulations, the
Rules and Regulations issued by the owner of the exhibition
grounds (Messe München GmbH), and all Statutory
Regulations that have effect at the exhibition grounds.
17. Technical Handbook
Details regarding the Technical Handbook, which serves as a
guide and step-by-step explanation to the exhibition
arrangements, will be sent to all Exhibitors four months prior
to the show. By signing the booth space contract, Exhibitors
are contractually bound to all Rules and Regulations in the
Technical Handbook.
18. Exhibition Tenancy
Adequate time will be allowed by the Organisers for the
erection of booths and technical connections, also for the
dismantling of booths and the removal of all exhibits and
contractors’ materials. By signing the booth space contract,
Exhibitors are contractually bound to the dates and times for
these operations as shown in the Technical Handbook.When
vacated, the rented floor space must be left in its original
condition. The Organisers reserve the right to remove any
materials or exhibits that may be abandoned within the halls
at a cost to be passed on to the Exhibitor.
19. Booth Construction
Each Exhibitor will be provided with a drawing and detailed
information about shell scheme options/Turn-key packages.
All Exhibitors must send detailed plans of their booth layout,
indicating length, width and height, to the Organisers for
approval no later than 8 weeks prior to the opening of the
exhibition.
20. Space Only Contracts
The Exhibitor is responsible for the construction of the
booth including fire resistant floor covering and fixed walling
to the perimeter of their booth where it adjoins another
booth, booth spaces that are vacant or the wall of the
exhibition hall.
21. Electrical Installations
General lighting within the exhibition facilities is supplied
but an official contractor has been appointed, should
Exhibitors require extra lighting within their booths.
Electrical installations are to be ordered from the appointed
official contractor using the order form contained in the
Technical Handbook. No other electrical contractor is
allowed to work within the exhibition halls.
22. Gas, Water, Waste Disposal and
Compressed Air
Gas, Water, Waste Disposal and Compressed Air are to be
ordered from the appointed official contractor through
forms contained in the Technical Handbook.
23. Dangerous Materials
The following are excluded from the exhibition: explosives,
detonating or fulminating compounds, and all dangerous or
harmful substances, including primings, fireworks, matches,
etc. Primings, fireworks, matches and similar objects can
only be exhibited in the form of imitations and on condition
that they contain no inflammable matter. The use of
compressed gas, liquid gas and flammable liquids is
prohibited. Any special authorisation for such substances
must be obtained from the Munich Fire Department
(Branddirektion München). Only goods described at the
time of application may be displayed on booths, and any
goods not approved by the Organisers must be removed
from the building.
24. Fire Precautions
All materials used for building, decorating or covering booths
must be made of non-flammable or flame resistant material.
In the case of horizontal fabric structures, the fabric must be
sprinkler-proof. Exhibitors must comply with any reasonable
instructions given by the Organisers, or the licensees of the
exhibition halls, or any local or other authority.
25. Noise Control
The use of video equipment, loudspeaker systems, audio
players, film projectors or slide projectors is permitted
provided the noise level is sufficiently low to avoid
disturbance to visitors and other Exhibitors. The Organisers
reserve the right to exercise their judgement in respect of
an acceptable level of noise. Demonstration of noisy
machinery must be kept to a minimum in order to avoid
annoyance to visitors and Exhibitors.
26. Security
Security of the halls and exhibition area is arranged by the
Organisers. Security and maintenance of booths are the
responsibility of Exhibitors. Official contractors are available
for security.
27. Cleaning
General cleaning of the halls and exhibition area is arranged
by the Organisers. Unless an Turn-key package has been
booked, cleaning of booths is the responsibility of the
Exhibitors. Official contractors are available for cleaning.
28. Limitation of Liability
The Organisers will not be responsible for the safety of any
exhibit or property of any Exhibitor, its staff, contractors, or
agents or any other persons, or for the loss of, damage or
destruction to the same, by theft, fire or other cause
whatsoever, or for any loss or damage whatsoever sustained
by any Exhibitor by reason of any defect in the building, fire,
storm, tempest, lightning, national emergency, labour
disputes, strikes, lockouts, civil disturbances, explosion,
inevitable accident, force majeure or any other cause not
within the control of the Organisers whether ejusdem
generis or not, or for any other loss or damage whatsoever,
or if by reason of the happenings of any such events, the
opening of the exhibition is prevented, postponed or
abandoned or the building becomes wholly or partially
unavailable for the holding of the exhibition or if the
Exhibitor suffers any other damage whatsoever. As the
Organisers will accept no responsibility for any loss or
damage suffered by any Exhibitor, Exhibitors should cover
themselves by insurance in respect thereof. Exhibitors
should note that there are no circumstances under which
the Organisers can either become contractually bound to an
Exhibitor or be regarded as a principal or an agent in
relation to any legal agreement into which an Exhibitor may
enter with a contractor.
29. Law of Contract
This contract shall be deemed to be governed by English
Law. Any notice document acceptance or other
communication under or in connection with these contract
conditions shall be sufficiently served or given if in writing
and posted to or left at the last known business address of
the company or person to be served and shall also be
sufficiently served or given if sent by telegraphic facsimile
transmission to the person to be served and service shall be
deemed to be made or acceptance given on the day of
transmission if transmitted before 4pm G.M.T. on a weekday
but otherwise on the next following weekday.
Mack Brooks Exhibitions Ltd, Romeland House, Romeland Hill, St Albans, Herts AL3 4ET, United Kingdom
Directors: Stephen Brooks, Simon Adkins, David Tellett Registered in England No: 967560 VAT No: DE 204834544
Tel: +44 (0)1727 814 400 Fax: +44 (0)1727 814 401 Email: info@ice-x.com www.ice-x.com 4