2011 – 2012 YEARBOOK

MSBOA District Transfer
1. Basis for Request:
a. Geographic - Considerable savings in transportation expenses to and from District Festivals.
b. Activity Groupings - A school, all of whose other activity/athletic league members are in another
District, would prefer to attend the other District’s festivals.
2. Procedures:
a. The instrumental director who desires a district transfer must file an application in writing to the
MSBOA State Office stating the reason for the requested transfer.
b. The application must be endorsed by the principal of the school requesting transfer.
c. The Deadline for the application will be: postmarked October 1 of the year in which transfer is
requested.
d. The State Office will review and forward the request to each involved District President for
review by their Executive Board.
e. The District President will make a recommendation to the entire State Executive Board at the Fall
Meeting for their action.
f. The State Office will notify the school district of the final action after the Fall Executive Board
Meeting
g. District Transfer will not be allowed if either district would be weakened by the transfer of the
school in question or the motive for transfer is to gain advantage in festivals.
3. Other:
a. If approved, the school will continue to use the established “School Number” for festival entry
purposes until a permanent transfer (see “b” below) is achieved.
b. If a school requests a transfer to the same District for three consecutive years, and the transfer is
approved by both Districts at each application, the school will then be a permanent member of that
District upon written request and a permanent school number change will occur.
MSBOA Festival Transfer
Basis for a Request:
a. Schedule Conflicts. A director discovers a legitimate schedule conflict that would exclude or limit his
students to participate in their District Festival.
b. Geographic concerns. Considerable savings in transportation expenses.
c. Festival Groupings. Attending a neighboring District’s festival would allow like-size classification
and/or like-types of groups not possible in their District. For example: a lone orchestra in a given district
transferring to a District that has multiple orchestras.
Procedure:
a. The director must send a letter explaining the reasons for the request to each District President involved.
b. The request must be endorsed, in writing, by the principal of the school requesting the Festival Transfer.
c. The Festival Transfer request must occur at least 10 days prior to the earliest deadline date of the two
Districts involved for Solo and Ensemble, Band and Orchestra and Jazz Ensemble Festivals. The
deadline for requesting a transfer for a District Marching Band Festival will be the first Monday in
September following Labor Day.
d. Festival Transfer of individual solos, ensembles or chamber ensembles is prohibited. [Thus a school can
not request a Festival Transfer to send a portion of their total events to another site. All of a school’s
Solo and Ensemble events must perform at the same site.]
e. The two District Presidents will evaluate the request, confer and make a decision in time for the
requesting district to meet the necessary deadline.
f. The State Office shall be advised of the request’s disposition. [This is important for determining state
deadline requirements and eligibility.]
g. The requesting school and director(s) shall be responsible for paying all fees, and following all rules and
procedures of the enrolling District including fulfilling all Worker Assignments.
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