Annual REPORT - Elections Manitoba

Accounts Processing
During the election period, approximately 9,500 employees and over 1,000 vendors were paid
province-wide, making payroll and accounts processing a significant function of the finance area
during the election. In 2011, the election payroll and accounts processing system moved from
the field to headquarters. The centralization of this process served the dual purpose of freeing up
ROs to focus on the operation of the election, and ensuring accurate and timely processing and
payment of employee timesheets and vendor invoices. All data entry staff were housed in one
location (rather than at 57 returning offices), allowing for more efficient supervision, problemsolving
and I.T. support.
Specific goals were set for accounts processing during the election. These goals included enumeration
and revision claims being paid by election day and voting officials claims being paid
within two weeks following election day. Likewise, most vendor invoices were received and processed
within two months following the election period.
Elections Manitoba will continue to strive for further efficiencies in the financial administration
of elections.
Independent Audit of Election Expenditures
An independent chartered accounting firm, Bulat & Poustie Chartered Accountants, audited the financial
records of the returning offices. No matters were identified. A copy of the Auditor’s Report
for the audit of Elections Manitoba Returning Offices — 40 th General Election is included in the
appendix along with the financial statements as prepared by Elections Manitoba (Appendix C).
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