Career Services - Penn State Altoona - Penn State University

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CREATING OTHER CORRESPONDENCE The following represent other types of correspondence that you might find appropriate at various stages in your job search. In each instance, these letters should be individually typed and addressed and should conform to the applicable standards previously discussed for the preparation of cover letters. Use business letter format with your address and the date in the upper left, and the person’s name and address on the left above the body of the letter. Thank You Letter After you have had an interview or visit, a thank you letter is a simple matter of professionalism and courtesy. • Within 24–48 hours after the interview or visit, a letter should be sent to express your appreciation for the opportunity to present yourself. • Use the letter to express your continued interest in the position and company. Some details of things that impressed you are a nice way to personalize your letter and convey your interest. • Supply any additional information that was requested at the time of the visit or interview. • It is acceptable to email your thank-you letter. Be sure it retains the degree of professionalism you would have on a hard copy letter. Example I appreciated the opportunity to talk with you last Tuesday afternoon regarding employment as a manager trainee. As I indicated during the interview, I believe my achievements at Penn State as well as my work experience make me a strong candidate. If I can provide you with any additional information to help you in your decision making process, please contact me at 814-949-5000. Letter of Acceptance for Second Interview or Job Offer Be businesslike but also tailor your letter to the specific employer, so you appear sincere and genuinely interested in the company and job. Never simply copy example letters. • Write to the person who wrote and/or interviewed you. • Thank the person and/or show your enthusiasm for the offer. • State what you are accepting. • Concisely, yet descriptively, give some details about what has impressed you about the company and/or interview. Example I am quite pleased to accept your offer of a job as a (title) starting (date). The details of the position sound challenging, especially (details) and (details). I understand that your offer involves a start date of June 6, 20xx and that the salary offered is $40,000 plus benefits discussed at my most recent interview. I look forward to joining the staff and will be calling in several weeks as you requested to arrange travel and moving details. Declining an Offer It is courteous to turn down a site visit or job offer graciously and in a timely manner. Example Thank you for your invitation of a site visit on (date). Although I was quite interested in (company name), I have accepted a position with another company, so I will not be accepting your invitation. I appreciated the opportunity to interview with (recruiter’s name) and was impressed with your training program. 16 • Resumes and Cover Letters
Professional References Always prepare 3-5 professional (not personal) references on a separate sheet of paper. Good references to include are previous employers, professors you have worked with closely, advisors of activities in which you have participated, former internship supervisors, and volunteer supervisors. Always ask the person you would like to use as a reference for permission to use them prior to including them on your reference sheet. Also be sure to provide your references with a copy of your resumé. Sample Format for Preparing Your Professional References JOHN M. STUDENT 3 Good Lane Altoona, PA 16601 814-949-5000 Professional References Dr. Brian O’Hare, Professor Department of Natural Sciences Penn State Altoona 3000 Ivyside Park Altoona, PA 16601 814-949-0000 E-mail address Reference #2 Company Address City, State Zip Phone E-mail address Reference #3 Company Address City, State Zip Phone E-mail address 17 • Resumes and Cover Letters
Page 1 and 2: Career Services RESUMES AND COVER L
Page 3 and 4: CREATING YOUR RESUMÉS Resumés oft
Page 5 and 6: TYPES OF RESUMÉS This packet inclu
Page 7 and 8: Suggested Content for a Reverse Chr
Page 9 and 10: Sample Reverse Chronological Resum
Page 11 and 12: Sample Reverse Chronological Resum
Page 13 and 14: Sample Electronic/Scannable Resumé
Page 15 and 16: Suggested Content for a Cover Lette
Page 17: Sample E-mail Cover Letter with Res

Career Services - Penn State Altoona - Penn State University

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