Minutes of the Pre-Bid meeting held on 24.9.12 - Stscodisha.gov.in

RFP .No: 3000/PRG-VII-30/2012 dated 11-09-2012 

Odisha Scheduled Caste and Scheduled Tribe Financial Development Corporation, 

Near BJB Autonomous College, Kalpana Square, Bhubaneswar 

www.odisha.gov.in/stsc/index.htm 

e-mail: stscdev@gmail.com and cc to gajanandsag@gmail.com 

<strong>Minutes</strong> <strong>of</strong> <strong>the</strong> <strong>Pre</strong>-<strong>Bid</strong> Meeting Held for <strong>the</strong> RFP for submiting Project Proposals for 

enhancement <strong>of</strong> Livelihood <strong>of</strong> Schedule Caste and Schedule Tribe in <strong>the</strong> state <strong>of</strong> Odisha 

Date: 24 th September 2012 

Day: Monday 

Time: 15:00 Hrs. 

Venue: Conference Hall, OSFDC, Bhubaneswar. 

1. Participants List: From OSFDC 

Sr. No. Name <strong>of</strong> Participants Organization / Designation 

1 Shri. S.K Popli, IFS Director cum Special Secretary, ST&SC 

Development Department and MD, OSFDC 

2 Shri. Debabrata Das, OAS G.M, OSFDC 

3 Shri. Lingaraj Sahoo A.G.M, OSFDC 

4 Shri. Gajanan Rauta Project Coordinator, PMU, ST&SC Development 

Department 

2. Participants List: From Prospective Agencies. (Refer Attendance Sheet at Annexure-I) 

3. During <strong>the</strong> <strong>meeting</strong> various queries were raised by <strong>the</strong> participating agencies, for which <strong>the</strong> 

query and <strong>the</strong> respective compliance are mentioned below. 

Sr. No Reference Clarification Sought Comments/ Clarifications 

1 Page-I Title Page: RFP 

Number is missing 

RFP Number: 3000/PRG-VII-30/2012 dated 11-09- 

2012 

2 Page No. 

3, Point 

A. 

Schedule <strong>of</strong> Invitation 

<strong>of</strong> <strong>Bid</strong> and <strong>Bid</strong> 

acceptance. 

It is clarified that <strong>the</strong> last date for submission <strong>of</strong> 

proposal is extended up to 15 th October 2012. 

The OSFDC is inviting proposals from interested 

agencies for enhancement <strong>of</strong> livelihood <strong>of</strong> ST & SC 

population in <strong>the</strong> state. While submission <strong>of</strong> <strong>the</strong> 

proposal, it may be kept in mind that for 

• Projects proposed for benefit <strong>of</strong> SC families 

only, <strong>the</strong> project location can be anywhere 

within <strong>the</strong> state <strong>of</strong> Odisha. 

• For projects proposed for ST families only, 

<strong>the</strong> project location should be outside <strong>the</strong> 

ITDA, MADA and Cluster areas <strong>of</strong> <strong>the</strong> state. 

The List <strong>of</strong> ITDA, MADA and Cluster areas 

is kept at Annexure-II. 

• For projects proposed for benefit <strong>of</strong> SC and 

ST families put toge<strong>the</strong>r, <strong>the</strong> project location 

should be outside ITDA, MADA and Cluster 

pockets. 

It is fur<strong>the</strong>r clarified that although <strong>the</strong> date <strong>of</strong> 

Page 1 <strong>of</strong> 11 

<strong>Minutes</strong> <strong>of</strong> <strong>the</strong> <strong>Pre</strong>-<strong>Bid</strong> Meeting Held for <strong>the</strong> RFP for providing Project Proposals for enhancement <strong>of</strong> 

Livelihood <strong>of</strong> Schedule Caste and Schedule Tribe in areas o<strong>the</strong>r than ITDAs.

3 

Page No 5 

point H 

Page No- 

6, 

Financial 

Eligibility 

Eligibility Criteria: 

Technical Eligibility 

Whe<strong>the</strong>r Consortium 

is allowed or not 

The SC population <strong>of</strong> 

<strong>the</strong> block should be 

more than or equal to 

20% <strong>of</strong> <strong>the</strong> total 

population <strong>of</strong> <strong>the</strong> 

block. 

The overall literacy <strong>of</strong> 

<strong>the</strong> block should be 

less than 35%. 

Financial Eligibility: 

The Agency / Firm 

should have <strong>the</strong> 

experience <strong>of</strong> 

handling <strong>the</strong> financial 

resources <strong>of</strong> more 

than Rs. 50 lakhs per 

Annum for <strong>the</strong> last 

three consecutive 

years. 

submission <strong>of</strong> proposal is kept on 15 th October 2012, 

proposals from agencies are invited and shall be 

accepted throughout <strong>the</strong> year. The evaluation 

committee at <strong>the</strong> state <strong>of</strong>fice <strong>of</strong> OSFDC shall review 

<strong>the</strong> proposal on quarterly basis and communicate to 

<strong>the</strong> respective agencies. 

Consortium is not allowed for submitting 

proposals. The eligibility criteria may be read as 

“The organization/Institution should be a not for 

pr<strong>of</strong>it organization such as Govt. registered societies, 

VOs, Not for pr<strong>of</strong>it making agencies, Community 

based institutions/ Societies registered under <strong>the</strong> 

concerned Indian Laws”. 

It is clarified that <strong>the</strong> blocks having SC BPL families 

constituting 20% or more <strong>of</strong> <strong>the</strong> total should be <strong>the</strong> 

priority blocks. However, <strong>the</strong> condition <strong>of</strong> 20% SC 

population as a criteria for selection <strong>of</strong> blocks is 

removed. 

It is clarified that each <strong>of</strong> <strong>the</strong> proposals submitted 

should cover at least 150-200 SC BPL families. 

The criteria is removed. 

The financial Ceiling <strong>of</strong> Rs. 50 Lakh as annual turn 

over <strong>of</strong> <strong>the</strong> agency for <strong>the</strong> last three financial years is 

reduced to Rs. 30 lakhs per annum for <strong>the</strong> last 

three consecutive years. The details <strong>of</strong> annual 

turnover and net worth duly signed by a Charted 

Account for different financial year is to be 

mentioned in <strong>the</strong> proposal. 

Documents to be 

submitted for 

verification: 

4 Page-6, 

Clause I 

CA certified P&L and 

balance sheet for <strong>the</strong> 

last three years (2009- 

10,2010-11 and 2011- 

12). The details <strong>of</strong> 

Turnover, networth, 

capitals and reserves 

need to be spelt out 

clearly. 

Sectors for 

intervention 

Project Proposals should be formulated separately for 

infrastructure development needs(through 




convergence <strong>of</strong> o<strong>the</strong>r govt. Scheme) & livelihood 

formation scheme (through funds for ST&SC 

Development, Odisha and convergence with o<strong>the</strong>r 

schemes/ sources <strong>of</strong> fund) along with a perspective 

plan which may look at 3 to 4 years time frame for 

implementation. 

1. Agriculture 

2. Horticulture 

3. Animal Husbandry 

4. Dairy Development 

5. Fisheries 

6. O<strong>the</strong>r Agriculture Programmes (Mandi 

Parishad, Agro-horti- forestry programme 

like WADI ) 

7. IWDP (Land Devp. & Water Resources) 

8. Minor Irrigation 

9. Small Scale Industries 

10. Handloom, Handicraft 

11. Community based Eco Tourism 

12. NTFP/ Forest based livelihood etc. 

13. Self Employment, SHG/Cooperative/ 

Producer Company based Enterprise 

Development 

5 Whe<strong>the</strong>r <strong>the</strong> project 

implementation shall 

be on individual 

family based or group 

based 

6 In case <strong>the</strong> proposal is 

prepared where in 

dovetailing <strong>of</strong> fund 

shall be done by 

converging with 

different government 

agencies/ schemes or 

from <strong>the</strong> fund <strong>of</strong> some 

donor agencies. In 

that case, shall <strong>the</strong> 

OSFDC commit for 

<strong>the</strong> fund proposed 

under convergence 

plan 

7 Whe<strong>the</strong>r beneficiary 

contribution shall be a 

part <strong>of</strong> <strong>the</strong> total 

project cost. 

8 In case <strong>of</strong> villages 

having both SC and 

It is clarified that <strong>the</strong> interventions shall be for 

enhancement <strong>of</strong> livelihood and economic status <strong>of</strong> <strong>the</strong> 

SC&ST households. However, <strong>the</strong> projects with 

implementation through SHG/Group/JLG mode shall 

be preferred. 

It is clarified that <strong>the</strong> OSFDC shall facilitate in 

getting <strong>the</strong> fund from <strong>the</strong> govt. agencies/ schemes 

from where fund/ grant is proposed for. However, it 

does not commit <strong>the</strong> amount proposed under 

convergence model. 

The implementing agencies have to follow up with 

<strong>the</strong> concerned department/ <strong>of</strong>fices for getting <strong>the</strong> fund 

proposed under convergence model. 

Yes. The beneficiary contribution is to be included 

while working out <strong>the</strong> project cost and should be a 

part <strong>of</strong> <strong>the</strong> total project cost. However, such 

contribution should be judiciously arrived at and may 

even include in <strong>the</strong> form <strong>of</strong> labour. 

It is clarified that in case <strong>the</strong> proposal targets for 

development <strong>of</strong> <strong>the</strong> villages having both SC & ST 




ST families, can <strong>the</strong> 

proposal for ST be 

submitted 

9 It is mentioned in <strong>the</strong> 

RFP, clause I, page 

No. 6 that only <strong>the</strong> 

Project Management 

cost is limited to 6% 

<strong>of</strong> <strong>the</strong> total project 

cost. Is this 6% will 

be <strong>of</strong> <strong>the</strong> fund 

proposed under SCA- 

SCSP or SCA-TSP or 

<strong>of</strong> <strong>the</strong> whole project 

cost 

10 What is <strong>the</strong> maximum 

ceiling <strong>of</strong> <strong>the</strong> total 

project cost 

families and <strong>the</strong>y are taken as beneficiaries <strong>of</strong> <strong>the</strong> 

project, <strong>the</strong> project cost is to be proposed for <strong>meeting</strong> 

under two different sources. 

1. For SC beneficiaries, <strong>the</strong> funding source shall 

be from SCA-SCSP. 

2. For ST beneficiaries, <strong>the</strong> funding source shall 

be from SCA-TASP. 

It is to be clearly mentioned in <strong>the</strong> project cost sheet 

alongwith detailed number <strong>of</strong> beneficiaries covered 

in each category. 

It is clarified that <strong>the</strong> 6% administrative cost shall be 

calculated as 6% <strong>of</strong> <strong>the</strong> project cost proposed under 

SCA-TSP and/or SCA-SCSP. In case <strong>of</strong> proposals 

submitted in convergence model, it is to be 

proportionately proposed under <strong>the</strong> schemes. In case, 

<strong>the</strong> converged scheme does not have a provision for 

administrative cost, for good quality proposals, based 

on <strong>the</strong>ir feasibility on case to case basis, <strong>the</strong> 

administrative cost may be increased up to 10% <strong>of</strong> 

<strong>the</strong> cost proposed under SCA-TSP and/or SCA- 

SCSP. 

It is clarified that <strong>the</strong> total project cost is to be 

derived by <strong>the</strong> agencies and no such ceiling is fixed. 

However, <strong>the</strong> fund requisition under SCA-TSP and/or 

SCA-SCSP under <strong>the</strong> same proposal shall be limited 

to 50 lakh only. 

Meeting ended with thanks to <strong>the</strong> chair. 




Annexure-I 













Annexure-II 

List <strong>of</strong> ITDAs in <strong>the</strong> state <strong>of</strong> Odisha 

Sl.No. Name <strong>of</strong> <strong>the</strong> District Name <strong>of</strong> <strong>the</strong> ITDAs 

1 BALASORE Nilgiri 

2 Baripada 

3 Kaptipada 

MAYURBHANJ 

4 Karanjia 

5 

Rairangpur 

6 

KEONJHAR 

Keonjhar 

7 

Champua 

8 SAMBALPUR Kuchinda 

9 Bonai 

SUNDARGARH 

10 Panposh 

11 

Sundargarh 

12 GAJAPATI Parlakhemundi 

13 KALAHANDI Th.Rampur 

14 

KORAPUT 

Koraput 

15 

Jeypore 

16 

RAYAGADA 

Rayagada 

17 

Gunpur 

18 NAWARANGPUR Nawarangpur 

19 MALKANGIRI Malkangiri 

20 

KONDHMAL 

Balliguda 

21 

Phulbani 

List <strong>of</strong> MADA Pocket 

Sl. No Name <strong>of</strong> <strong>the</strong> District MADA Pocket 

1 Baleswar Jaleswar 

2 Danagadi 

Jajpur 

3 

Sukinda-I,II,III 

4 Khurdha Banapur 

5 Ranapur 

6 Daspalla 

Nayagada 

7 Gania 

8 

Nuagaon 

9 Bolangir 

Deogaon 

10 Patnagarh 

11 

Khaprakhole 




12 Muribahal 

13 Saintala 

14 Gudvella 

15 Tureikella 

16 Dhenkanal Kankadahada 

17 Athamallik 

Angul 

18 

Pallahada 

19 Anandpur-I&II 

20 Keonjhar 

Ghasipura 

21 

Hatadihi 

22 Barkote 

Deoghar 

23 

Tileibani 

24 Jharabandha 

Bargarh 

25 

Paikamal 

26 Jharsuguda 

27 Lakhanpur 

28 Jharsuguda 

Kirimira 

29 Laikera 

30 

Kolabira 

31 Rengali 

32 Sambalpur 

Dhanakauda 

33 

Jujumura 

34 Ganjam Patrapur 

35 Gajapati Kashinagar 

36 Bhawanipatna 

37 Kesinga 

38 Junagarh 

Kalahandi 

39 M.Rampur 

40 Jaipatna 

41 

Narla 

42 Boden 

43 Khariar I&II 

44 Nuapada 

Komna 

45 Nuapada I&II 

46 

Sinapalli 

47 Boudh Boudh 

List <strong>of</strong> Cluster Areas 

Sl. No Name <strong>of</strong> <strong>the</strong> district Cluster Pockets 

1 Anugul Angul 

2 Dhenkanal Dhenkanal 

3 Ganjam 

Sanakhemundi 

4 

Suruda 

5 Sambalpur Naktideul 




6 Bargarh Rajabora Sambar 

7 Bolangir Belpada 

8 Boudh Kantamal 

9 Kalahandi 

Bhawanipatna 

10 Jaipatna 

11 

Koksara-I & II 

12 Nuapada Nawapada 

13 Jajpur Barchana

Minutes of the Pre-Bid meeting held on 24.9.12 - Stscodisha.gov.in

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