Visitor Hazard Communication ... - International Paper

HAZCOM Safety & Health Manual INTERNATIONAL PAPER 

Approval Date: 12/13/04 Franklin, VA 

Effective Date: 3/1/05 Page 1 of 40 

1.0 PURPOSE 

HAZARD COMMUNICATION POLICY 

The purpose of this procedure is to ensure: (1) that the physical and health hazards of all 

chemicals are properly evaluated and controlled, and, (2) that the information concerning such hazards, as 

well as the appropriate protective measures, is effectively communicated to those who may be exposed. 

2.0 SCOPE 

2.1 This procedure applies to all chemicals known to be present in the workplace in such a manner 

that workers may be exposed under normal conditions of use or in foreseeable emergencies. 

2.2 This policy does not apply to the following chemicals: 

2.2.1 Hazardous Wastes as defined by the US Environmental Protection 

Agency’s Resource Conservation and Recovery Act (RCRA). 

2.2.2 Hazardous Substances as defined by EPA’s Comprehensive Environmental Response 

Compensation and Liability Act (CERCLA) only when the hazardous substance is the 

focus of remedial or removal action being conducted under CERCLA regulations. 

2.2.3 Tobacco or Tobacco Products 

2.2.4 Wood or wood products which will not be processed (i.e., sawed, 

cut, or treated) 

2.2.5 Articles as defined by this procedure 

2.2.6 Food which is sold, used or prepared in a retail establishment and foods (including 

beverages) intended for personal consumption 

2.2.7 Drugs and cosmetics intended for personal consumption or use 

2.3 The essential features of this program includes: 

2.3.1 The chemical approval and control process 

2.3.2 The approved chemical list maintained by Loss Prevention 

2.3.3 The hazard determination process for site generated chemicals 

WARNING: Do not use this document after end of shift March 5, 2012




2.3.4 International Paper and manufacturer Material Safety Data Sheets (MSDS) 

2.3.5 Labels and other forms of warnings for incoming and for outbound containers and 

pipes and piping systems. 

2.3.6 Information and training provided to International Paper employees, contractors, 

unescorted visitors, and those individuals with specific responsibilities with this 

procedure. 

2.3.7 How trade secret information is provided during both emergency and non- 

emergency situations. 

3.0 RESPONSIBILITIES 

2.3.8 The chemical audit process for the site. 

2.3.9 Identification of how the hazards and the necessary control measures associated with nonroutine 

tasks will be communicated to employees. 

3.1 Loss Prevention 

3.1.1 Oversee the various administrative functions associated with this policy. 

3.1.2 Perform hazard determinations on all new or trial, process and non-process, International 

Paper and manufacturer chemicals. 

3.1.3 Develop and maintain the original MSDSs and approval forms and review all incoming 

MSDSs for completeness prior to posting. 

3.1.3.1 When MSDSs are received by mail or obtained when the product is received, the 

Loss Prevention Department shall verify that the incoming chemical is on the 

Chemical Inventory List, and assess whether the MSDS received has been 

updated. If new hazard information has been identified, Loss Prevention will be 

responsible for the distribution of the information. 

3.1.4 Maintain the master list of chemical products which are approved for use on the Franklin 

Mill site. This list shall be maintained for at least 30 years. 

3.1.5 Perform an annual chemical inventory audit for certain hazardous chemicals (ie., those 

with a designated threshold quantity). 

3.1.6 Perform a millwide chemical inventory audit every five (5) years. 





3.1.8 Perform an annual formal documented audit to assess whether this policy is being 

maintained and effectively implemented. This audit may be conducted as part of the 

annual safety and health audit. 

3.1.9 Provide product hazard information in the event of an offsite chemical spill. 

3.2 Department Management 

3.2.1 Provide designated areas where eating, drinking, smoking and/or applying cosmetics are 

permitted, such that the employee is not exposed to the hazardous chemicals which are 

used or produced within the area of work. 

3.2.2 Conduct an annual inspection of all bulk or portable container labels to ensure that labels 

have not been removed or damaged. If damaged or removed labels have been identified, a 

system must be established to ensure that labels are appropriately replaced. 

3.2.3 Perform all general and specific hazard communication training as outlined within this 

policy. 

3.2.4 Provide employees with training on the hazards associated with a Non-Routine Task prior 

to the task being performed (Refer to 6.10 for additional details) 

3.2.5 Assist the Loss Prevention Department in performing hazard determinations of all new or 

trial process and non-process chemicals and instituting the appropriate control measures 

for the hazards identified. 

3.2.6 Assist the Loss Prevention Department in performing an annual chemical inventory audit 

for certain hazardous chemicals (i.e., those with a designated threshold quantities), as 

well as a millwide chemical inventory audit every five (5) years. 

3.2.7 Send all MSDSs from vendors, manufacturers or mail to the Loss Prevention Department. 





3.3 Purchasing / Storeroom 

3.3.1 Send all MSDSs (new or updated) received from vendors, manufacturers, or the like 

through the mail, through product packaging, or through shipping papers to the Loss 

Prevention Department. 

3.3.2 Provide chemical safety and emergency response information to visitors, vendors, 

common carriers and delivery personnel in accordance with Attachment 7.0. 

3.3.3 Responsible for obtaining the appropriate OSHA labels when it has been identified that a 

supplier of a hazardous chemical has not provided the appropriate OSHA label defined in 

6.5.4 

3.4 Contractor Manager 

3.4.1 Ensure that contractors are aware of the IP chemical hazards that they may encounter 

while working at the Franklin Mill. Provide IP MSDSs to contractors when necessary. 

3.4.2 Ensure chemicals used by contractors have been reviewed and approved by Loss 

Prevention and Environmental as required by the Franklin Mill Chemical Management 

Procedure. 

3.5 All Employees 

3.5.1 Label all containers as described in section 6.5 of this policy, with the appropriate 

chemical identity, hazard warnings and target organ effects. 

3.5.2 Label all outbound hazardous chemicals leaving the workplace (eg: shipped) with the 

appropriate “OSHA” and “DOT” labels (Refer to section 6.5) 

3.5.3 Inform supervision or the mill industrial hygienist of any chemical hazard not identified 

on the material safety data sheet. (Refer to the TSCA Policy for additional details). 

3.5.4 Request that a hazard evaluation be performed in accordance with the site Industrial 

Hygiene Exposure Monitoring and Assessment Program, where chemical exposure 

concerns are identified. 





3.6 Medical Department 

3.6.1 Provide medical response information upon request to health care professionals or 

emergency responders. 

3.6.2 Provide hazard information in the event of an on-site chemical emergency. 

3.7 Transportation 

4.0 DEFINITIONS 

3.7.1 Upon notification of an offsite chemical spill, perform appropriate response as defined in 

Attachment 8.0. 

4.1 Article - a finished product other than a fluid or a particle which: 

* Is formed to a specific shape or design during manufacture, and 

* Has end use function(s) dependent upon its shape or design during 

end use, and, 

* Under normal conditions of use does not release more than very small quantities 

(e.g., less than 1% by volume of a hazardous chemical or 0.1% by volume of a carcinogen), 

and does not pose a physical hazard or health risk to workers. 

NOTE: Examples of articles include: reams of paper, adhesive 

tape, office furniture, finished bags and boxes, and wooden pallets. 

4.2. Chemical - any element, chemical compound of mixture of elements and/or compounds, 

including: (1) finished products (2) isolated intermediates; (3) samples; (4) by-products; (5) 

known decomposition products; and, (6) wastes. 

4.2.1 Hazardous Chemical - any chemical which is a physical hazard or health hazard. 

4.2.1.1 Physical Hazard - a chemical that is: (a) a combustible liquid; (b) a compressed 

gas (e.g., compressed air steam, LP gas, argon); (c) an explosive; (d) a flammable 

liquid or gas; (e) an organic peroxide; (f) an oxidizer; (g) pyrophoric; (h) unstable 

(reactive); or, (i) water-reactive. 

4.2.1.2 Health Hazard - a chemical for which there is statistically significant evidence 

based on at least one study which indicates acute or chronic health effects may 





occur in exposed individuals. Health hazards include chemicals which are: (a) 

carcinogens; (b) toxic or highly toxic agents; (c) reproductive toxins; (d) irritants; 

(e) corrosives; (f) sensitizers; and (g) agents which damage the liver, kidneys, 

nervous system, blood system, lungs, skin, eyes, or mucous membranes. 

4.2.2 Non-Hazardous Chemical - a chemical that is not considered to be a physical or health 

hazard as defined by this procedure. 

4.3 Chemical List - a listing of all of the hazardous and non-hazardous chemicals (excluding those 

exempted by Section 2.3) which is maintained by the Loss Prevention Department. 

4.4 Chemical Manufacturer - an employer who manufactures, process, formulates, blends, mixes, or 

repackages chemicals for use or distribution. 

NOTE: Chemical manufacturers include, but are not limited to facilities involved with mixing 

two or more chemicals (e.g, coating mixture, effluent) or those producing by products (e.g., 

hydrogen sulfide) or wastes (e.g., used oil), with the exception of hazardous wastes regulated by 

EPA. 

4.5 Chemical Name - the scientific designation of a chemical in accordance with the nomenclature 

system developed by the International Union of Pure and Applied Chemistry (IUPAC) or the 

Chemical Abstract Service (CAS) rules of nomenclature, or a name which will clearly identify 

the chemical for the purpose of conducting a hazard determination. 

4.6 Common Name - any designation or identification such as code name or number, trade name, 

product name, brand name, or generic name used to identify a chemical, other than by its 

chemical name. 

4.7 Consumer Product - any retail product that is contained in consumer-type packaging and is used 

in a consumer manner as intended by the original chemical manufacturer. Whenever a consumer 

product is not used in a manner which is comparable to typical consumer use, it is covered by the 

requirements specified in this procedure. Since many consumer products are used in larger than 

normal quantities on the Franklin Mill site, consumer products are not exempt from this policy. 

4.8 Container - any bag, barrel, bottle, box, can, cylinder, drum, sample, tote, tank truck, dump truck, 

tank car, reaction vessel, storage tank, or other process equipment, or the like, that contains a 

chemical. containers may be stationary or portable. pipes or piping systems, and vehicle engines, 

vehicle fuel tanks, or other vehicle operating systems, are not considered to be containers. 

4.9 Exposure or Exposed to - encountering a hazardous chemical through any route of entry (e.g., 

inhalation, ingestion, skin contact, or absorption). It includes potential exposures associated with 

foreseeable emergencies. 





4.10 Foreseeable Emergency - any potential occurrence such as, but not limited to equipment failure, 

rupture of containers, or failure of control equipment, which could result in an uncontrolled 

release of a hazardous chemical. 

4.11 HAZCOM - Hazard Communication. 

4.12 Hazard Determination - the process of formally evaluating chemicals against a specified criteria 

to identify any potential physical and/or health hazards. 

4.13 Hazard Warning - any words, pictures, symbols, or combination thereof which convey the 

hazards(s) of the chemical(s) in the container. 

4.14 Importer - the first business which receives chemicals produced in other countries for the purpose 

of using or supplying them to distributors or employers within the receiving country. 

4.15 Isolated Intermediates - known and isolated chemicals that are produced during the processing or 

use of chemicals, which are intentionally removed from the manufacturing process equipment, 

stored or transferred to other containers. 

4.16 Label - any written, printed, or graphic material displayed on or affixed to a container of a 

chemical(s), which identifies the chemical name and the applicable hazard(s). 

4.17 Material Safety Data Sheet (MSDS) - any written or printed material concerning a hazardous 

chemical which is prepared in accordance with Section 5.3 of this procedure. 

4.18 Mixture - any combination of two or more chemicals, if the combination is not, in whole or in 

part, the result of a chemical reaction. 

4.19 Produce - to manufacture, process, formulate, blend, extract, generate, emit, repackage, or import 

for distribution. 

4.20 Toll Manufacturer - a third party who manufactures a product for another company. 

4.21 Trade Secret - any confidential formula, pattern, process, device, information or compilation of 

information, that is used in an employer’s business, and that gives an employer an advantage over 

competitors, who do not know or use it. 

4.22 Work Area - a room of defined space in, or associated with a workplace where chemicals are 

produced or used, and where employees may be present. 

4.23 Workplace - an establishment, job site, or project, at one geographical location containing one 

or more work areas. 





5.0 REFERENCES 

5.1 Occupational Safety & Health Administration’s (OSHA) Hazard Communications, 29 CFR 

1910.1200 

5.2 International Paper Franklin Mill’s Contractors on Premises Procedures Manual 

5.3 IP’s Pipe Labeling Specification, SDS-3 

5.4 International Paper Franklin Mill Transportation Department’s Hazardous Materials 

Transportation Training Manual 

5.5 Department of Transportation, Code of Federal Regulations (49 CFR) 

5.6 American National Standard for Hazardous Industrial Chemicals - Standard for the Preparation 

of Material Safety Data Sheets (ANSI Z400.1-1993) 

5.7 American National Standard for Hazardous Industrial Chemicals – Precautionary Labeling 

(ANSI Z129.1-1994 

5.8 IP Franklin Mill, Chemical Management Policy 

5.9 IP Franklin Mill Toxic Substances Control Act (TSCA 8(c) and 8(e)) Environmental Allegations 

Policy 

5.10 National Fire Protection Association, NFPA 704 

5.11 IP Franklin Mill Emergency Management Plan 

6.0 PROCEDURE 

6.1 Hazard Determination 

6.1.1 Hazard determinations shall be conducted for chemicals used, produced, blended, mixed, 

generated, or imported by the site. 

6.1.2 The chemicals found in the workplace fall into two broad classes: purchased materials 

and manufactured materials. 

6.1.2.1 For those materials that are purchased, International Paper shall rely on the 

manufacturer’s MSDS, in good faith, as the first step in evaluating potential 

hazards associated with the materials. 





6.1.2.1.1 All MSDS’s for purchased materials are then 

reviewed for completeness and identification of whether the 

chemical possess any physical and/or health characteristics which make it 

hazardous in accordance with the Hazard Communication Standard. 

6.1.2.1.2 Where a review shows the MSDS to be incomplete, a revised 

MSDS will be requested. 

6.1.2.1.3 The specific procedures for obtaining MSDS’s and conducting 

reviews are detailed in the Chemical Management Policy. 

6.1.2.2 For those materials that are produced or manufactured within the workplace, 

International Paper has decided to conduct its own hazard determination. 

6.1.2.2.1 This determination is conducted by the 

Technical Department, the Loss Prevention 

Department, and the Department producing or 

manufacturing the chemical. 

6.1.2.2.2 Hazard determinations for site-generated and 

imported chemicals shall be conducted in 

accordance with the Hazard Determination 

Procedure, outlined in Attachment No. 1.0. 





6.2 Chemical List 

6.2.1 A Chemical List shall be developed and maintained by the Loss Prevention Department 

through the Chemical Management database for all chemicals used, produced, imported, 

or otherwise obtained on the Franklin Mill. This list includes both hazardous and nonhazardous 

chemicals. Additionally, the list includes chemicals brought on site by 

contractors or by other personnel, if International Paper employees are, or may be, 

exposed to these chemicals. 

6.2.2 Per the Chemical Management Policy, the Chemical List shall be updated whenever: 

6.2.2.1 A new chemical is brought on site, or, 

6.2.2.2 An existing chemical is approved for use in a new department. 

6.2.2.3 A Chemical is no longer used or stored on site. 

6.2.3 A chemical inventory audit shall be conducted at least once a year for certain hazardous 

chemicals (i.e., those with a designated threshold planning quantity). NOTE: Within the 

US these threshold planning quantities may range from 1 pound (lb.) to 10,000 lbs. 

depending upon the nature of the hazardous chemical. Also, keep in mind, that hazardous 

chemicals identified on the 40 CFR Part 355 List, as well as those hazardous chemicals 

(as defined by OSHA) that are stored over 10,000 lbs. during any time of the year, are 

subject to this inventory. 

6.2.3.1 This audit shall be performed by Environmental Engineering and is 

documented in the SARA 312 report. 

6.2.3.2 Any discrepancies identified during this audit must be communicated to the 

Loss Prevention Department, so that the appropriate changes can be made. 

6.2.4 A mill wide chemical inventory audit shall be conducted every five (5) years in order to: 

6.2.4.1 Identify missing MSDSs for hazardous chemicals 

6.2.4.2 Identify those products no longer used or stored on the Franklin Mill site. 

6.2.4.3 Identify chemicals that are presently used by additional departments. 

6.2.5 The Loss Prevention Department is responsible for updating the master chemical 

inventory list with the audit findings identified in 6.2.3 and 6.2.4. 





6.2.6 The Chemical List and MSDSs for all hazardous chemicals shall be retained for at least 

30 years from the date that the hazardous chemical is no longer produced, stored, or used 

on the Franklin Mill site. Attachment 3.0 describes the minimum information that must 

be maintained on this list. 

6.2.6.1 An active and inactive chemical list shall be concurrently maintained at all times. 

The inactive chemical list shall indicate only those chemicals no longer stored, 

produced, or used on the Franklin Mill site. 

6.2.6.2 For International Paper MSDSs, the original and all subsequent revisions 

involving either new or significant hazard information shall be retained for at least 

30 years. 

6.2.6.3 For all other manufacturer MSDSs, the last original MSDS obtained from the 

manufacturer shall be retained for at least 30 years. 

6.3 Material Safety Data Sheets (MSDSs) 

6.3.1 A MSDS shall be obtained for each chemical used, produced, or stored on the Franklin 

Mill site, except for those exempted under Section 2.2 of this procedure. 

6.3.1.1 The Chemical Management Policy outlines the manner in which MSDSs are 

obtained. No chemical is permitted on site without an MSDS and a chemical 

approval. The chemical must be on the active chemical inventory list before the 

material can be ordered. 

6.3.1.1.1 All incoming MSDSs shall be reviewed for completeness. This 

includes ensuring that there are no blank sections, that there are the 

proper number of pages, and that it is legible. 

6.3.1.1.2 If the MSDS is incomplete or illegible, the required information 

shall be requested from the chemical manufacturer. 

6.3.1.1.3 All suppliers are required to supply MSDS’s with initial product 

shipments to International Paper and any time that an MSDS is 

updated for a particular product. If a material safety data sheet is 

obtained when the product is received, this MSDS must be routed 

to Loss Prevention for review. 

6.3.1.1.4 When the MSDS is received, the Loss Prevention 

Department shall verify that the incoming chemical is on 

the active Chemical Inventory List, or is added to this chemical 

inventory list once approved. 





6.3.1.1.5 In the event that new and significant information becomes 

available on purchased or plant generated chemicals, an updated MSDS 

will be provided to the users. 

6.3.1.2 For those materials not requiring a formal chemical review as per the Chemical 

Management Policy (eg: stainless steel, wood, cadmium dipped bolts), Loss 

Prevention will be responsible for obtaining the appropriate MSDS. 

6.3.1.2.1 Materials not indicated on the present chemical inventory list 

shall be identified through chemical audits. 

6.3.2 MSDSs shall be maintained in the workplace and shall be readily accessible to 

International Paper employees, contractors, and visitors in their work area(s) during each 

shift. This could include electronic access or other alternatives to maintaining paper 

copies of the MSDSs, provided that there are no barriers to immediate employee access. 

6.3.2.1 MSDSs must also be readily available to health care professionals and 

emergency responders upon request. 

6.3.2.1.1 In the event of an on-site emergency, the Medical Department shall be 

the primary contact for obtaining and providing the necessary hazard 

information. 

6.3.2.1.2 In the event of an off site chemical spill which involves an 

International Paper product, refer to Attachment 8.0 for the specific 

handling protocol. 

6.3.3 The Loss Prevention Department will be responsible for maintaining the master file of 

MSDSs and Chemical Reviews on the Franklin Mill site. 

6.3.4 MSDSs are available to all employees on the SAROS document management system. 

6.3.5 A new chemical cannot be used until: 

6.3.5.1 A MSDS, or the equivalent hazard information and the necessary 

precautions, are received. Refer to the Chemical Management Policy for 

additional details. 

6.3.5.2 If a new hazard is identified during the chemical review process in which the 

employee(s) using the product has not previously receiving training, the hazards, as 

well as necessary precautions must be communicated to the affected employee 

prior to its use. 





6.3.5.2.1 The Loss Prevention Department is responsible for 

identifying this requirement to the appropriate 

department manager(s). 

6.3.6 Outbound Hazardous Chemicals that are being shipped by International Paper must be 

distributed with the appropriate MSDS or hazard information. Refer to Attachment 4.0, 

Section 1.4 and Attachment 2.0, Section 1.3 for requirements. 

6.4 Chemical Approval and Control 

6.4.1 The Chemical Management Policy, located in the Industrial Hygiene Manual outlines the 

review process used to approve the use of chemicals located on the Franklin Mill. The 

process addresses the necessary safety, health, and environmental control measures to be 

put in place prior to the chemicals use. These control measures include: 

* Installation of effective engineering controls 

* Development and implementation of appropriate work practice controls (e.g., 

standard operating procedures, training, establishment of a regulated area, etc.), 

and/or, 

* Identification and implementation of appropriate personal protective equipment. 

6.4.2 As part of the review and approval process, an evaluation shall be made to determine if a 

less hazardous or less toxic chemical is available for use. 

6.4.3 Designated areas where eating, drinking, smoking, and/or applying cosmetics are 

permitted, shall be established if hazardous chemicals are used or produced in such a way 

that workers’ may be exposed. 

6.5 Container Labeling 

6.5.1 Any material placed in a container must be labeled in accordance with this policy 

6.5.1.1 The labeling requirements associated with this procedure do not apply to the 

following: 

6.5.1.1.1 This procedure exempts labeling of portable transfer 

containers intended only for immediate use by the 

employee who performs the transfer. It is 

recommended that portable transfer containers be labeled 

if they are routinely used for transferring the same hazardous 

chemical. 





6.5.1.1.2 Any pesticide subject to, and labeled in accordance 

with the EPA’s Federal Insecticide, Fungicide, and 

Rodenticide Act (FIFRA) 

6.5.1.1.3 Any food, food additive, color additive, drug, 

cosmetic, or medical device or product, including 

materials intended for use as ingredients in such 

products (e.g., flavors and fragrances as defined in the 

Food and Drug Administration or the Department of 

Agriculture) 

6.5.1.1.4 Any manufacturer product, as defined by this 

procedure and labeled in accordance with the 

Consumer Product Safety Act and, 

6.5.1.1.5 Any agricultural or vegetable seed treated with 

pesticides and labeled in accordance with the Federal 

Seed Act. 

Note: Refer to Section 2.2 for additional details on 

the exemptions. 

6.5.2 The labeling requirements are applicable to containers in the workplace, as well as those 

leaving the workplace. Container means any bag, barrel, bottle, box, can, cylinder, drum, 

reaction vessel, storage tank or the like that contains a material. 

6.5.3 For those containers that are used in the workplace (both large and small), each employee 

is responsible for proper labeling. 

6.5.3.1 If the appropriate labeling information is not known, the Loss 

Prevention Department must be contacted for the proper information. 

6.5.3.2 The Brady Labelizer and equivalent systems are available within 

the Loss Prevention Department, Storeroom, and Technical Department in order for 

multiple printed labels to be obtained in lieu of handwritten labels. 

6.5.4 Chemical containers supplied by manufacturers should not require further labeling since 

manufacturers are required to label containers under the OSHA Hazard Communication 

standard. However, if the label is removed or defaced, then a new label must be installed. 

If a label is not provided by the supplier/manufacturer and the material is known to be 

hazardous, steps shall be taken by the department manager, in conjunction with the 

Purchasing Department. 





6.5.4.1 Manufactures supplying process chemicals for use on the Franklin Mill must 

proved hazard warning labels which meet the requirements outlined under ANSI 

Z129.1-1994 and NFPA 704. 

6.5.4.2 Manufacturers supplying non-process chemicals for use on the 

Franklin Mill site may use ANSI, NFPA, or HMIS hazard warning 

labels which meet the requirements specified under 6.5.5. 

6.5.4.3 Until the appropriate manufacturer label can be obtained, the IP labeling 

system described in Attachment 4.0 shall be used. 

6.5.4.3.1 If the appropriate manufacturer MSDS is not 

available, the chemical shall be quarantined in 

accordance with the Chemical Management Policy. 

6.5.5 All containers must be labeled with the identity of the hazardous chemical(s) the 

appropriate hazard warning (s), and target organs. 

6.5.6 The Loss Prevention Department is responsible for maintaining an up to date list of fixed 

bulk container labels for the department or location. 

6.5.6.1 An annual inspection must be conducted by each department to ensure that 

labels have not been removed or damaged. If labels have been found to be removed or 

damaged, the container must be relabeled. Refer to Attachment 4.0 for detail. 

6.5.7 Empty containers, which previously contained chemicals are to be disposed or recycled, 

shall be labeled in accordance with International Paper Empty Container Disposal Policy. 

6.5.8 Outbound hazardous chemicals leaving the workplace (eg: shipped) for example to a 

laboratory for analysis, to customer for use (eg: black liquor to the Eastover Mill) must be 

labeled with the appropriate “OSHA” and “DOT” labels. 

6.5.8.1 The following information must be present on the “OSHA” label. 

6.5.8.1.1 IDENTITY OF THE HAZARDOUS CHEMICAL 

6.5.8.1.1.1 This identity can be any chemical or 

common name designation for the 

individual chemical or mixture, so long 

as the term used is also used on the list of 

hazardous chemicals and the associated Material 

Safety Data Sheet. 





6.5.8.1.2 APPROPRIATE HAZARD WARNING 

6.5.8.1.2.1 A hazard warning is to be any type 

of wording which conveys the 

hazards of the chemical(s) in the 

container. 

This wording shall be prepared in 

accordance with the guidelines in the 

American National Standards 

Institute (ANSI) standard on 

labeling, and must be consistent with 

the hazard information identified on 

the MSDS. 

6.5.8.1.2.2 The NFPA 704 System may be used 

in addition to the hazard information 

identified in 6.5.8.1.2.1. 

6.5.8.1.3. APPROPRIATE TARGET ORGANS 

6.5.8.1.4. NAME AND ADDRESS OF INTERNATIONAL PAPERAS THE 

CHEMICAL MANUFACTURER AND RESPONSIBLE PARTY 

6.5.8.1.4.1 This labeling shall be completed in a manner which 

does not conflict with the requirements of 

the Department of Transportation (such as placards, 

identification numbers, etc.) identified within the 

International Paper Franklin Mill Hazardous 

Materials Transportation Training Manual. 

6.5.8.2 Refer to the International Paper Franklin Mill’s Hazardous Materials 

Transportation Training Manual for DOT Labeling Requirements. 

6.5.8.3 The person shipping the hazardous chemical is responsible for adhering the 

appropriate OSHA and DOT labels to the product being shipped. Refer to 

Attachment 4.0 for further details. 

6.5.9 The standard hazard warning label used on the Franklin Mill site for labeling containers 

not previously labeled by the manufacturer is the National Fire Protection Associations 

(NFPA) labeling system. This label must be modified to include the target organ effects 

associated with the chemical. Refer to Attachment 4.0 for further details on the site 

specific labeling requirements. 





6.5.10 Container labeling in the workplace includes installing custom made fiberglass signs or 

pressure sensitive labels. The signs and labels include the name of the material or 

chemical, the appropriate hazard warning, odor and appearance of the hazard, target 

organs, and a referral to consult the corresponding MSDS for further information. (See 

Attachment 4.0 for a diagram of the approved IP Chemical Label.) 

6.6 Pipe Labeling 

6.6.1 The International Paper labeling system also applies to pipes. All pipes containing 

hazardous chemicals have been labeled with the identity, and are color coded based on its 

hazard labeling requirements for all piping systems. Refer to IP Franklin Mill’s Safety 

Design Specifications for Pipe Labeling for more information. 

6.7 Information and Training 

6.7.1 The information and training requirements detailed in this procedure do not apply to the 

following: 

6.7.1.1 IP employees, such as office workers, who are not exposed to hazardous 

chemicals in the workplace, 

6.7.1.2 Contractors who are not exposed to hazardous chemicals in the 

workplace 

6.7.1.3 Unescorted visitors who are not exposed to hazardous chemicals in 

the workplace and, 

6.7.1.4 Escorted visitors. 

6.7.2 All employees who frequent areas or work in areas where hazardous chemicals are found 

will receive information and training to make them aware of the basic concepts of 

chemical safety as well as the International Paper Hazard Communication Program. Two 

types of training will be provided to all International Paper employees exposed to 

hazardous chemicals located in their work area. They are as follows: 

6.7.2.1 General HAZCOM Training 

6.7.2.2 Specific HAZCOM Training 

6.7.3 Contractor Managers must inform contractors of the chemical hazards present in a 

contractor’s work area through the Contractor Safety Briefing. 





6.7.5 Training Frequency 

6.7.5.1 As a minimum, the generic Hazard Communication information and training shall 

be provided at the time of the employees initial assignment and once every two 

years thereafter. This session must be completed before the employee is allowed 

to work in areas where hazardous chemicals are present. 

6.7.5.2 As a minimum, the chemical-specific HAZCOM training shall be provided at the 

time of the employee’s initial assignment and at least once every four years 

thereafter. More frequent training is required under the following circumstances: 

* Before a new hazard, not necessarily a new chemical, is introduced into 

the work area, 

NOTE: This provision is also applicable to hazardous chemicals that are 

brought into the work area by contractors. 

* Before beginning work in a new department with any new or unique 

hazards associated with that department. 

6.7.6 Training Documentation 

6.7.6.1 Attachment 5.0 outlines the general and specific hazard communication 

documentation requirements in more detail. 

6.7.6.2 Training on the chemical groups or specific chemicals provided to the employee 

shall be documented using the form shown in Attachment 5.0 entitled “Chemical 

Safety Training Record”. 

6.7.6.3 Attendance to this training shall be documented on the Safety Training Database. 

6.7.6.4 Records of attendance are to be maintained in the departmental employee files. 

6.7.6.5 Training records are to be forwarded to the employee’s new department (by the 

old department) in the event of a transfer. 

6.7.7 New and Transfer Employee Training 

6.7.7.1 Employees transferring from one department to another will receive training on 

the hazards associated with the new department’s specific chemical. 

6.7.8 New Hazard Training 





6.8 Contractor 

6.7.8.1 Retraining of employees will be done when a new hazard is introduced into the 

work area, not a new chemical. 

6.7.8.2 Retraining of employees on new hazards introduced to the work area is the 

responsibility of the department or location manager. This training shall be 

documented on the employee’s Chemical Safety Training Record form shown in 

Appendix 1.0 of Attachment 5.0. 

6.8.1 Contractors are not permitted to bring any unapproved chemicals onto the Franklin Mill 

site. The contractor chemical approval process is outlined within the Chemical 

Management Policy. 

6.8.2 If the contractor’s chemicals are approved for use and International Paper employees are, 

or may be exposed, the Chemical List (Section 5.5) shall be updated. If appropriate, the 

applicable MSDSs shall be maintained in accordance with this procedure. 

6.8.3 If a new hazard is being introduced into the work area where International Paper 

employees are, or may be exposed, the appropriate management personnel shall be 

notified of the necessary training requirements, through the chemical review process. 

6.8.4 The IP Contractor Manager shall ensure that the contractor is provided with the 

appropriate Hazard Communication information and training. 

6.8.7 Refer to Attachment 7.0 for additional details. 

6.9 Trade Secrets 

6.9.1 International Paper “Trade Secret” Chemicals 

6.9.1.1 Where appropriate, IP Franklin Mill produced chemicals shall be evaluated 

against the criteria established in the Trade Secret Procedure (Attachment No. 6.0) 

to determine if they are bonafide trade secrets. 

6.9.1.2 If the IP-Franklin Mill produced chemical is classified as a trade secret, a system 

for providing appropriate information on the trade secret(s) shall be created. This 

information shall be maintained with the MSDS of the IP chemical classified as a 

trade secret. 

6.9.2 Manufacturer Trade Secret Chemicals 





6.9.2.1 In a medical emergency, the chemical manufacturer must disclose the trade secret 

identity to a treating physician or nurse, if necessary, for emergency or first aid 

treatment. This information can be obtained by calling the emergency telephone 

number on the MSDS. It is important to note that in both emergency and nonemergency 

situations the chemical manufacturer may require a confidentiality 

agreement. 

6.10 Hazards of Non-Routine Tasks 

6.11 Audit 

6.10.1 Training on the hazards associated with a Non-Routine Task must be provided to the 

employee prior to performing the work. 

6.10.2 The following steps must be followed prior to the non-routine work being performed: 

6.10.2.1 Identify the non-routine task or job that is to be done. 

6.10.2.2 Define the work procedures necessary to complete the job. 

6.10.2.3 Identify the chemicals or materials that will be used, handled or present in the 

work area during these procedures. 

6.10.2.4 Use the material safety data sheets to determine which of these chemicals or 

materials are hazardous. 

6.10.2.5 Identify the appropriate control measures for working with the hazardous 

materials - respirators, protective gloves, goggles, ventilation, no smoking, etc. 

6.10.2.6 Inform employees of the hazards, protective measures, and emergency 

procedures for the job prior to their beginning the job. 

6.10.2.7 Implement the control measures prior to beginning the job. The employee 

performing the task has the responsibility of using the appropriate protective 

measures. 

6.10.2.8 Monitor employees throughout the course of the job to ensure that proper 

procedures and control measures are being followed. 

6.11.1 To verify that this procedure has been effectively implemented and is being maintained, a 

formal documented annual audit shall be conducted. This audit can be conducted as part 

of the annual safety and health audit of the facility. 





7.0 Attachments 

7.1 Attachment 1.0 - Hazard Determination Procedure 

7.2 Attachment 2.0 - MSDS Preparation Procedure 

7.3 Attachment 3.0 - Chemical List Requirements 

7.4 Attachment 4.0 - Hazard Communication 

7.5 Attachment 5.0 - Hazard Communication Information and Training Requirements 

7.6 Attachment 6.0 - Trade Secret Information 

7.7 Attachment 7.0 - Contractor/Visitor/Vendor HazCom Information/Training 

7.8 Attachment 8.0 - Offsite Chemical Spills Emergency Response Protocol 

7.9 Attachment 9.0 - Hazard Communication Policy Index 

8.0 APPROVAL AND ISSUE 

8.1 This policy has been approved and issued by the Safety and Health Committee. 

1. Acute Health Effects: 

APPENDIX NO. 1 OF ATTACHMENT NO. 1.0 

HEALTH HAZARD DEFINITIONS 

Health effects which occur rapidly as a result of short-term exposures and are of short duration. 

examples include irritation, sensitization, corrosivity and lethal dose. 

2. Chronic Health Effects: 

Health effects which occur as a result of long-term exposure and are of long duration. examples include 

carcinogenicity, teratogenicity and mutagenicity. 





3. Carcinogen: 

A chemical or material that is categorized as being a confirmed or suspected carcinogen by the following 

sources (use latest editions): 

* International Agency for Research on Cancer (IARC) Monographs. 

* National Toxicology Program (NTP) Annual Report on Carcinogens. 

* OSHA Regulations, 29 CFR 1910, Subpart Z. 

4. Irritant: 

A material which causes reversible inflammatory effects on living tissue. Thus the exposed skin heals 

following exposure. Testing in rabbits is used to determine skin irritation and/or eye irritation. 

5. Corrosive: 

A material which causes reversible inflammatory effects on living tissue. The exposed skin does not 

completely heal following exposure. 





6. Sensitizer: 

A material that causes a substantial proportion of animals or humans to develop an allergic reaction in 

normal tissue after repeated exposure to the chemical. 

7. Target Organ Effects: 

There are a large range of potential hazards to consider. Examples of chemical toxicities include effects 

on the liver (hepatotoxins, nervous system (neurotoxins), kidneys (nephrotoxins), blood/hematopoietic 

system, reproductive system, lungs, skin and eyes. 

8. Toxic and Highly Toxic Effects: 

LD50 a 

LD50 LC50 b 

Category Oral (rats) Skin (rabbits) c Inhalation (rats) d 

Highly Toxic < 50 mg/kg < 200 mg/kg < 200 ppm Gas/vapor 

< 2 mg/L Mist/fume/dust 

Toxic > 50 mg/kg > 200 mg//kg > 200 ppm but < 2000 ppm 

but < but < Gas/vapor 

500 mg/kg 1000 mg/kg > 2 mg /L Mist/Fume/Dust 

but < 20 mg/L 

a LD50 = Median Lethal Dose 

b LC50 = Median Lethal Concentration 

c The skin exposure is for 24 hours 

d The inhalation exposure is for 1 hour 





1. Combustible Liquid: 

APPENDIX NO. 2.0 OF ATTACHMENT NO. 1.0 

PHYSICAL HAZARD DEFINITIONS 

Any liquid having a flash point at or above 100 o F (37.8 o C) but below 200 o F (93.3 o C), except any 

mixture having components with flash points of 200 o F (93.3 o C) or higher, the total volume of which 

makes up ninety-nine percent (99%), or more, of the total volume of the mixture. 

2. Compressed Gas: 

a. A gas or mixture of gases having, in a container, an absolute pressure exceeding 40 psi at 70 o F 

(21.1 o C). 

b. A gas or mixture of gases having, in a container, an absolute pressure exceeding 104 psi at 130 o F 

54.4 o C), regardless of the pressure at 70 o F (21.1 o C). 

c. A liquid having a vapor pressure exceeding 40 psi at 100 o F (37.8 o C) as determined by ASTM D- 

323-72. 

3. Explosive: 

A chemical that causes a sudden, almost instantaneous, release of pressure, gas, and heat when subjected 

to sudden shock, pressure or high temperature. 

4. Flammable: 

A chemical that falls into one of the following categories: 

a. “Aerosol, Flammable” means an aerosol that, when tested by the method described in 16 CFR 

1500.45, yields a flame projection exceeding 18 inches at full valve opening or a flashback flame 

extending back to the valve at any degree of valve opening. 

b. “Gas, flammable” means: 

1. A gas that at ambient temperature and pressure, forms a flammable mixture at a 

concentration of 13 percent (13%) by volume, or less. 

2. A gas that, at ambient temperature and pressure, forms a range of flammable mixtures 

with air wider than 12 percent (12%) by volume, regardless of the lower limit. 





c. “Liquid, flammable” means any liquid having a flash point below 100 o F (37.8 o C), except any 

mixture having components with flash points of 100 o F (37.8 o C) or higher, the total of which 

makes up ninety-nine percent (99%), or more, of the total volume of the mixture. 

d. “Solid, Flammable” means a solid, other than a blasting agent or explosive as defined 

in 29 CFR 1910.109(a), that is liable to cause fire through friction, absorption of moisture, spontaneous 

chemical change, or retained heat from manufacturing or processing, or which can be ignited 

readily and, when ignited, burns so vigorously and persistently as to create a serious hazard. A 

chemical shall be considered to be a flammable solid if, when tested by the method described in 

16 CFR 1500.44, it ignites and burns with a self-sustained flame at a rate greater than one-tenth 

inch (1/10”) per second along its major axis. 

5. Organic Peroxides: 

Compounds containing an oxygen-to-oxygen (O-to-O) linkage. They are encountered generally in very 

small amounts as impurities in many organic compounds where they have been slowly formed by the 

action of oxygen. 

6. Oxidizer: 

A chemical other than a blasting agent or explosive, as defined in 29 CFR 1910.109(a), that initiates or 

promotes combustion in other materials, thereby causing fire either of itself or through the release of 

oxygen or other gases. 

7. Pyrophoric: 

A chemical that will ignite spontaneously in air at a temperature of 130 o F (54.4 o C) or below. 

8. Unstable (Reactive): 

A chemical which in the pure state, or as produced or transported, will vigorously polymerize, 

decompose, condense, or will become self-reactive under conditions of shocks, pressure, or temperature. 

9. Water Reactive: 

A chemical that reacts with water to release a gas that is either flammable or presents a health hazard 

2.0 DOCUMENTATION 

Appendix No. 1.0 MSDS Checklist 

Appendix No. 2.0 summary of ANSI Z400.1-1993 format for MSDSs 





1.0 PROCEDURE 

ATTACHMENT NO. 3.0 

CHEMICAL LIST REQUIREMENTS 

1.1 Each year a Chemical List shall be developed and maintained for chemicals used, 

produced, imported or otherwise obtained within the facility or department, 

and for which International Paper employees are, or may be exposed. 

1.1.1 When a chemical is no longer used, produced, or imported and 

physically removed from the site or a particular department, it shall 

be deleted from the active Chemical List and placed on the “inactive” 

Chemical List. 

1.2 As a minimum, the active and inactive Chemical List shall contain the following 

information: 

* Preparation Date of the annual Chemical List 

* Chemical Name/Common Name, as specified on the MSDS and hazard 

warning label 

* The Manufacturer’s/Supplier’s Name 

* Process/Non-Process Designation 

* Contractor Chemical (Yes/No) 

* Department(s)/Work Area where used/produced 

* Maximum Inventory Allowed On-Site (must only be designated for those 

hazardous chemicals subject to specific regulatory inventory/reporting 

controls) 

* MSDS’s Preparation/Revision Date 





1.0 PROCEDURE 


HAZCOM LABELING PROCEDURE 

1.1 General Labeling Requirements: 

1.1.1 All labels shall be legible, and prominently displayed on containers of 

chemicals. 

1.1.2 The chemical name used on the label must be the same as the chemical 

name identified on the corresponding MSDS and the Chemical List. 

1.2 In Coming Container Labeling Requirements: 

1.2.1 In coming containers of chemicals shall be spot checked to verify the 

presence of an adequate Hazard Communication label. Unless specified 

otherwise, the chemical manufacturer’s hazard warning label shall be 

relied upon, and considered to be adequate. 

1.2.1.1 The labels on all incoming containers of hazardous chemicals 

shall at a minimum contain: 

1.2.1.1.1 The chemical name or trade name 

1.2.1.1.2 The appropriate hazard warning statements, 

including target organ effects, and, 

1.2.1.1.3 The chemical manufacturer’s name and address. 

1.2.2 Within the US, DOT markings, labels, and placards on any bulk container 

( > 110 gallons) of a hazardous material (as defined by DOT), must be 

retained in such a manner that they are readily visible, until the container is 

properly cleaned of the hazardous material. 

1.2.3 Within the US, DOT markings and labels on any non-bulk package ( < 110 

gallons) that will be reshipped, must be retained in such a manner that they 

are readily visible. 





1.3 Additional In Plant Container and Pipe Labeling Labeling Requirements: 

1.3.1 Stationary process containers, and pipes and piping systems shall be 

labeled in accordance with the International Paper Franklin Mill Safety 

Design Specification (SDS No. 3) Pipe Labeling. 

1.3.2 Portable containers of chemicals shall be labeled with the chemical name 

or trade name, the appropriate hazard warning statement(s) and/or NFPA 

numbering system, and target organ effects. 

1.4 Outbound Container Labeling Requirements: 

1.4.1 Hazard warning labels shall be developed for all hazardous chemicals 

(including mixtures) produced by International Paper. 

1.4.1.1 Hazard warning labels shall be revised within ninety (90) days of 

receiving any new and significant changes to the hazard 

information. 

1.4.1.2 The Loss Prevention Department can provide a supply of the 

appropriate hazard warning labels for products being sent off-site. 

1.4.2 Labels for outbound containers of hazardous chemicals shall contain at a 

minimum: 

1.4.2.1 The chemical name or trade name (as it appears on the 

corresponding MSDS and the site Chemical List) 

1.4.2.2 The appropriate hazard warning statements which include target 

organ effects, and, 

1.4.2.3 The International Paper name, address, and 24-hour emergency 

contact telephone number. 

1.4.2.3.1 The following information must be present on the 

label: 

INTERNATIONAL PAPER 

34040 Union Camp Drive 

Franklin, VA 23851 

(757) 569-4666 (24 hours) 





1.4.3 As a minimum, the hazard warning statements shall comply with the 

guidelines set forth in American National Standard for Hazardous 

Industrial Chemicals Precautionary Labeling (ANSI Z129.1-1994), or 

equivalent. 

1.4.3.1 The NFPA 704 code based labeling system must be modified to 

include the appropriate hazard warning information and target 

organ effects. Refer to Appendix 1.0 of Attachment 4.0 for further 

details. 

1.4.4 Labels for outbound containers of non-hazardous chemicals shall contain 

the chemical name or trade name (as it appears on the corresponding 

MSDS and the Chemical List). It is recommended that the label also 

include a “Non-Hazardous” designation and the International Paper name, 

address, and 24-hour emergency contact telephone number. 

1.4.5 Within the US, the Hazard Communication label cannot conflict with the 

DOT hazardous materials labeling requirements. Details on DOT labeling 

requirements are specified in International Paper Franklin Mills 

Transportation Department Hazardous Materials Transportation Training 

Manual. Consult the Franklin Mill Transportation Department for details 

on these labeling requirements. 

1.4.6 Bulk containers (e.g., tank trucks, dump trucks, rail cars, totes, or other 

vehicles carrying a hazardous chemical which is not already in a labeled 

container), shall be labeled. These containers may be labeled by either 

affixing the appropriate Hazard Communication label underneath a dome 

lid, or attaching the label to the accompanying shipping papers or bill of 

lading. The label shall not be shipped separately. 





Appendix 1.0 of Attachment 4.0 

Examples of Outbound Container Labeling Systems 

1.0 The label shown in 1.3 is an example of the ANSI Z129.1-1994 system of labeling. This 

label can be used for outbound International Paper chemicals, in place of a modified 

NFPA 704 label. 

1.2 The information to be placed on the ANSI label should be obtained from the Loss 

Prevention Department. (The Brady Labelizer is not able to print the label shown in 1.3) 

1.3 Example of ANSI label: 

EXAMPLE ONLY!!! 

INTERNATIONAL PAPER 

34040 Union Camp Drive 

Franklin, VA 23851 

(757) 569-4666 (24 hour) 

WOOD CHIPS AND DUST 

(PINE AND HARDWOOD CHIPS, WOOD DUST, SAWDUST, PLANER MILL 

SHAVINGS AND BARK) 

CAUTION! 

SHAKING, DUMPING, AGITATING OR OTHERWISE DISTURBING THESE 

PRODUCTS CAN RELEASE WOOD DUST INTO THE AIR WHICH CAN 

CAUSE A FLAMMABLE OR EXPLOSIVE HAZARD. 

WOOD DUST MAY CAUSE LUNG, UPPER RESPIRATORY TRACT, EYE AND 

SKIN IRRITATION. SOME WOOD SPECIES MAY CAUSE DERMATITIS 

AND/OR RESPIRATORY ALLERGIC EFFECTS. THE INTERNATIONAL 

AGENCY FOR RESEARCH ON CANCER HAS CLASSIFIED WOOD DUST AS 

A CARCINOGEN IN HUMANS. 

� Avoid dust contact with ignition source. 

� Sweep or vacuum dust for recovery or disposal. 

� Avoid prolonged or repeated breathing of wood dust in air. 

� Avoid dust contact with eyes and skin. 

FIRST AID: If inhaled, remove to fresh air. In case of contact, flush eyes 

and skin with water. If irritation persists, call a physician. 

For additional information, see the Material Safety Data Sheet. 





2.0 If the NFPA 704 labeling system is used for labeling outbound chemicals, the label must 

be modified to include the target organ effects of the chemical, the International Paper 

address and emergency telephone number, as well as a written description of the hazard 

that the chemical exhibits. 

2.2 The information to be placed on the NFPA label should be obtained from the Loss 

Prevention Department. 









1.0 PROCEDURE 


HAZARD COMMUNICATION 

INFORMATION & TRAINING REQUIREMENTS 

1.1 Generic Information and Training Requirements: 

1.1.1 Generic Hazard Communication information and training shall be 

provided to International Paper employees, and unescorted visitors, unless 

exempted by Section 6.7.3 of the Hazard Communication Policy. 

1.1.2 As a minimum, the generic Hazard Communication information and 

training shall include a review of the following: 

* Written Franklin Mill Hazard Communication & Chemical 

Management Policies and the applicable requirements 

* Location and availability of the site MSDSs, as well as how to find 

and use pertinent information from the MSDSs 

* Location of hazardous chemicals 

* Location of the Chemical List(s) and how to use the list to locate 

MSDSs 

* How to label chemical containers. 

* How to recognize and interpret the in-plant container and pipe 

labeling systems, as well as other manufacturers’ hazard warning 

labeling systems 

* Name(s) of the individual(s) who can be contacted for additional 

information such as the necessary protective measures, and, 

* Means of obtaining trade secret information for either hazardous 

chemicals produced or used in the workplace. 





1.2 Chemical-Specific Training Requirements: 

1.2.1 In addition to the generic information and training, chemical-specific 

Hazard Communication training shall be provided to International Paper 

employees, contractors, and unescorted visitors. 

1.2.2 As a minimum, the chemical-specific training shall include: 

1.2.2.1 Identification of the hazardous chemicals or classes of hazardous 

chemicals found in their work area(s). 

NOTE: Where large numbers of chemicals are used or 

produced and where chemicals change frequently, it may 

be appropriate to group the chemicals by hazard type 

(e.g., corrosives, carcinogens, flammables, etc.), and train 

on all hazard types that could be within the facility. 

Where the potential chemical hazards cannot be 

grouped, the individual chemical hazard must be included 

in the training. 

1.2.2.2 Methods and observations to detect the presence or release of 

chemicals in the workplace, including: 

* Relevant industrial hygiene monitoring that has been 

conducted 

* Location, type, capabilities, and limitations of any installed 

continuous monitoring devices and, 

* Visual appearance or odor of hazardous chemicals when 

released. 

1.2.2.3 Review of the chemicals’ physical and health hazards or the classes 

of hazards present in their work area, including: 

* Signs and symptoms associated with overexposure 

* Any medical condition known to be aggravated by exposure 

and, 





* Target organ effects, if the in-plant labeling system utilizes 

hazard warning codes (e.g., NFPA/HMIS) in lieu of the 

actual hazard warning statements. 

1.2.2.4 Necessary protective measures, such as: 

* Installed engineering controls 

* Established work practices and procedures and, 

* Appropriate personal protective equipment. 

1.2.2.5 Basic emergency response procedures, including: 

* Recognizing and reporting incidents 

* Where to evacuate to (if necessary) during an emergency 

* Medical follow-up when an overexposure has occurred or is 

suspected of occurring 

* Proper cleanup procedures for spills or releases 

* Appropriate personal protective equipment 

* Applicable decontamination procedures and, 

* Emergency shut-down procedures, and, 

1.2.2.6 Procedures to properly deal with hazards associated with nonroutine 

tasks (e.g., opening hazardous systems, confined space 

entry work, contractors’ work, etc.). 

1.2.3 Specific Chemical training outlines and videos can be obtained from the 

Loss Prevention Department. 





Visitor Hazard Communication Acknowledgement Form 

WELCOME VISITOR! 

PLEASE COMPLETE AND GIVE TO THE RECEPTIONIST 

By signing the form, the undersigned is granted permission to enter upon the premises of 

International Paper located in Isle of Wight county, for the date below; and I understand that the 

area or areas I may visit are places where International Paper employees are operating heavy 

equipment and are handling materials which could inflict personal injury to me. I accept and 

assume the risk of such injury. I also acknowledge that International Paper has provided me with 

a summary of chemicals used in the Franklin Mill. I have received and reviewed that 

information. 

In consideration of the granting of the permission to enter International Paper’s premises, I 

release International Paper, its officers, agents, and employees from any and all claims, demands, 

rights of action, or liability that may accrue to my heirs, assigns, or legal representatives such as a 

result of any injury of any kind to me (including death arising therefrom) occurring upon the 

premises of International Paper and arising out of the exercise of the permission granted without 

regard to any negligent acts or omissions of International Paper, its officers, agents, and 

employees which may cause or contribute in any way to my possible injury or death. I fully 

assume any and all risks of injury while on the premises of International Paper and release and 

indemnify International Paper, its officers, agents, and employees from and against any and all 

such liability. 

______________________________________ 

Signature Date 

YOUR NAME (PRINT): 

COMPANY OR ORGANIZATION REPRESENTED TELEPHONE NUMBER 

CITY AND STATE 

SPECIFY TYPE OF PRODUCT OR SERVICE IS THIS YOUR FIRST VISIT: 

YES NO 

EMPLOYEE(S) YOU WISH TO VISIT DEPARTMENT PASS, TYPE, & NUMBER 

TO BE FILLED IN BY 

RECEPTIONIST 

1) 

2) 

3) 





1.0 Purpose 

Attachment 8.0 

Offsite Chemical Spills Emergency Response Protocol 

In the event of an offsite chemical spill which involves a International Paper product, and 

CHEMTREC or other applicable emergency response organization is notified for 

emergency response information, the following procedure should be followed to provide 

the appropriate assistance. 

2.0 References 

2.1 IP Franklin Mill Transportation Department Hazardous Materials Transportation 

Training Manual 

2.2 IP Franklin Mill Emergency Management Plan 

3.0 Procedure 

3.1 CHEMTREC shall initially notify the Corporate Health and Safety Office through 

the IP Emergency Line. The personnel answering the IP emergency line will 

notify the appropriate International Paper facility which transported the chemical. 

3.2 The Franklin Mill must provide a contact for CHEMTREC on a 24-hour /7-day a 

week basis in order to answer medical or product questions. Therefore, in order 

to provide the appropriate assistance to CHEMTREC, the following people shall 

be contacted: 

3.2.1 For Transportation Information 

3.2.1.1 The Franklin Mill Shift Coordinator shall be contacted. 

Telephone Number: (757)-569-5062 

3.2.2 For Medical Information 

3.2.2.1 The EMT on duty shall be contacted. 

Telephone Number: (757)-569-4666 

3.2.2.3 If no answer, call the Main Gate at (757)-569-4434 and ask the 

guard to page the EMT. 





3.2.3 For Additional Product Information 

3.2.3.1 The primary contact is the Emergency Response Coordinator, 

Michele Byrum, Pager Number: (757)-516-5672 

3.2.3.2 If no answer, contact the IP Medical Department (757) 569- 

4666. 

3.3 The Material Safety Data Sheet must be referenced when discussing the product 

involved in the emergency. 

3.4 Complete the attached form when responding to any call received by 

CHEMTREC or any other emergency response organization. (Appendix 1.0 of 

Attachment 8.0) 

3.5 The Franklin Mill Manager or Designee, and the Public Relations Manager or 

Designee, must be immediately notified of the incident facts, following 

completion of assistance with the emergency response organization. 





EMERGENCY RESPONSE INFORMATION REQUEST FORM 

International Paper Employee Responding to Call: 

Date: . Time: . 

Name of Person Making Request: . 

Agency : . 

Telephone Number: . 

Location of Emergency: . 

Type of Emergency: . 

Chemical Involved: . 

D.O.T. Proper Shipping Name: . 

D.O.T. Hazard Class or Division: . 

D.O.T. Identification Number: . 

MSDS Available: yes no 

Information Requested: . 

Response Information Provided: . 

Follow-up Action Required: . 

Upon completion of form contact the Franklin Mill Manager or Designee, and the Public 

Relations Manager or Designee, to inform them of the incident. 

Send Completed Form to Loss Prevention Department 

WARNING: Do not use this document after end of shift March 5, 2012 

. 

. 

. 

.

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